GARRETT COLLEGE
BOARD OF TRUSTEES MEETING MINUTES
February 17, 2009
Garrett College, McHenry, Maryland
I.
ROLL CALL
The meeting was called to order at 5:35 p.m. by Ms. Linda S. Sherbin, Chair. Other
Board Members present included: Ms. Ruth Seib, Vice-chair, Ms. Vianne Bell, Dr.
Lillian Mitchell, and Mr. Duane Yoder. College staff members present included:
Mr. James Allen, Dr. Rebecca DiLiddo, Ms. Linda Fike, Ms. Josephine Gilman, Mr.
Edward Robinson, Ms. Cathy Torok, and Ms. Julie Yoder. Faculty Senate
representatives present included: Ms. Carolyn Deniker and Mr. Stacy Miller.
Chair Sherbin made the following announcement: The Board of Trustees of Garrett
College announces that effective immediately Dr. Paul Dauphinais has taken
administrative leave from his position as President of Garrett College. This action
has been taken to permit the Board of Trustees to address the issue of Presidential
succession in light of Dr. Dauphinais’ decision not to seek renewal of his contract
with the College. The Board thanks Dr. Dauphinais for his service as President and
conveys their best wishes for his future success.
In accordance with the institution’s line of succession, Dr. Rebecca McBride
DiLiddo, Dean of Academic Affairs, will serve as Acting President until an interim
president is selected. The Board will actively pursue its search for an Interim
President and is anticipating a timely and orderly transition.
II.
APPROVAL OF THE AGENDA
The Agenda was approved as presented.
III.
APPROVAL OF MINUTES of January 20, 2009
Vice-chair Seib noted a few corrections on page 2 under the Revised By-laws section
and on page 8 under the REGENT System section. Also, Trustee Mitchell stated
that the dates in the second paragraph on page 9 are incorrect. They should be
March instead of February.
On a motion by Trustee Mitchell, seconded by Trustee Bell, the Minutes of the
January 20, 2009 Board of Trustee Meeting were approved subject to the revisions
noted above.
IV. REPORT OF OFFICERS
A.
Chairperson's Report
1.
Upcoming Events
Chair Sherbin stated that the next Cabinet Meeting is scheduled to be
held on March 6, 2009, Spring Break is scheduled for March 14th-
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Page 2
March 22nd, and the next regular Board Meeting is scheduled for March
17, 2009.
V.
PRESIDENT'S REPORT
A.
President's General Report
In addition to the previously submitted report on file, Trustee Yoder noted that
he has joined the CTTC Committee and will be representing the College on this
committee. He also noted that Interim Dean of Continuing Education and
Workforce Development, Ms. Julie Yoder is also a member of the committee.
B.
Academic Affairs General Report
In addition to the previously submitted report on file, Dr. DiLiddo updated
Board Members on the recent Adjunct Faculty Orientation held, attendance in
the classroom, and program review proposal processes. She also noted that
there was a recent article in the Cumberland Times Newspaper about Ms.
Elizabeth Biser, Director of Juvenile Justice, who recently received a Rotarian
Award.
C.
Administrative Services General Report
In addition to the previously submitted report on file, Dean Gilman stated that
the College Audit Report for FY 2008 will be dealt with in the closed session
meeting later this evening. She noted that the consultant evaluation of the
settlements in Laker Hall that was included in the Board packets has also been
shared with the Garrett College Foundation Board Members. She stated that
there have not been any further movements to date.
D.
Student Affairs General Report
In addition to the previously submitted report on file, Dean Robinson stated that
he will have a retention report to share with individuals across campus soon.
E.
Continuing Education & Workforce Development General Report
Board Members welcomed Interim Dean, Ms. Julie Yoder, to her first Board
Meeting. In addition to the previously submitted report on file, Interim Dean
Yoder stated that she has met with all of her staff on an individual basis to
discuss concerns and will also hold a combined staff meeting on a monthly
basis. She stated that Ms. Connie Meyers has just joined the Continuing
Education and Workforce Development Office staff as a Program Director and
will be working with the Massage Therapy and Certified Nursing programs.
F.
Information Technology General Report
In addition to the previously submitted report on file, Dean Torok stated that
she was in the process of drafting spreadsheets listing results from the recent
REGENT Discussion Forums held on campus. She stated that
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REGENT also sent a list to her and she will now work with her team to prioritize
and put a timeline together to accomplish the noted tasks.
Trustee Bell asked about the status of wireless access points on campus. Dean
Torok stated that the project was put on hold because we need to have a site
survey done and we were held up because of the status of the CARC. She
stated that if the CARC project is on hold for now, that we should probably
move forward with the survey.
G.
Personnel/Human Resources General Report
In addition to the previously submitted report on file, Ms. Fike stated that she
had an update to the projected increase of the health premium for FY2010.
CBIZ is now saying that instead of a 20% increase which would equate to
$200,000 for the College, the increase will now be 14% which equates to
$152,000.
H.
Institutional Planning and Accreditation General Report
In addition to the previously submitted report on file, Mr. Allen handed out a
draft of new institutional goals for the College and explained the process to
Board Members. Mr. Allen stated that institutional goals are an elaboration of
the mission statement. The Committee for Policy Review has recently been
working on the draft goals and has focused on six main categories of goal
development: Accessibility; Student Satisfaction and Success; Educational
Effectiveness, Workforce Development; Community Service; and Management of
Financial, Human, and Physical Resources. He noted that most of these areas
are directly related to institutional performance categories set forth by the
Maryland Higher Education Commission (MHEC). He further noted that each
goal must be measureable.
Board Members asked that they be involved with this process, especially with
respect to how the goals are measured. This item will be a recurring agenda
item until the process is complete.
I.
Financial Report
Dean Gilman summarized the previously submitted FY 2009 Budget,
Expenditures, and Encumbrances Report as well as the FY 2009 Operating
Cash Forecast that are on file.
VI.
OLD BUSINESS
A.
Proposed Governance Structure Update
Mr. Allen updated Board Members on the Proposed Governance Structure and
passed out a handout titled “Proposal for Handling the Non-Governance
Functions of Cabinet”. He explained that he did not ask for a vote on the
Proposed Governance Structure at the last Cabinet meeting. He stated that
many people are still concerned with how the non-governance functions of
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Cabinet will be handled under the new system and seemed to want to vote on
everything as one package. He will now incorporate the non-governance
functions of Cabinet into the proposal for the new governance system before the
vote.
B.
Award for Outstanding Contributions to Garrett College
Trustee Mitchell stated that the application deadline has passed and the
committee will now meet to review the applications. The committee will provide
an update to the Board during the March meeting.
C.
Revised Bylaws – response to questions asked at the January meeting
This item was tabled.
D.
Foundation Chairity Event
The Garrett College Foundation is requesting the use of the campus theater and
reception area to host their Chairity Event. This request is for the period
immediately following the spring graduation. It is the Foundation’s desire to
schedule a fundraising activity when students are not present on campus
because this evening would begin with a light fare and wine reception,
concluding the evening with an auction style event. This information has been
brought before the Board of Trustees for an exception to policy.
Discussion ensued regarding past events held on campus and how Cabinet
Members felt about the event. The Foundation asked to hold this event on
campus last year, but nothing was ever resolved.
Members agreed that the administration should research policies at other
institutions and possibly ask the Institutional Research Analyst to conduct a
web survey. Once research is conducted and a policy is drafted, Board
Members asked that it be brought back before Cabinet for discussion and
revision as deemed appropriate before coming back to the Board.
VII.
NEW BUSINESS
A.
Annual Financial Report to the MD Higher Education Commission (CC4)
Dean Gilman summarized the Annual Financial Report to the Maryland Higher
Education Commission which essentially is a summary of our revenues and
expenditures for the fiscal year ending June 30, 2008. She explained that this
report also included FTE numbers.
VIII. PUBLIC COMMENTS
There were no public comments at this time.
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IX. SCHEDULE OF NEXT MEETING:
The next regularly scheduled Board of Trustee Meeting is scheduled for March 17,
2009 at 5:30 p.m. at Garrett College.
X.
MOTION TO RECESS THE OPEN SESSION MEETING FOR THE PURPOSE
OF GOING INTO A CLOSED SESSION MEETING OF THE BOARD
The Board had a number of items to discuss in closed session. The titles of these
items as well as the related exceptions under the Open Meetings Law are noted below.
On a motion by Trustee Bell, seconded by Vice-chair Seib, the Board adjourned the
open session meeting at 7:03 p.m.
TOPICS TO BE DISCUSSED
REASON FOR CLOSING
FY’08 Financial Report Presentation
Easements
STEM/CASE
Financial Aid Office
Presidential Evaluation Form
Board Self-Evaluation Timeline
Presidential Succession Plan
Economic Downturn Crisis Plan
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Respectfully submitted by:
_______________________________________
Rebecca M. DiLiddo, Ph.D.
Acting President, Garrett College
Secretary/Treasurer, Board of Trustees
__________________________________
Linda S. Sherbin
Board Chair