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SERVICE PROVIDED BY
DELTA eSOURCING FACTSHEET
• BUYER PORTAL • TENDER MANAGER • SUPPLIER MANAGER
• CONTRACT MANAGER • COLLABORATION MANAGER • eAUCTIONS
Delta eSourcing Factsheet
Vision statement
To support
organisations in
promoting and
managing their
contracting activity
effectively, efficiently
and transparently,
driving best value
and maximising
opportunities for
all supply chain
partners to engage
in fair competition.
Delta eSourcing is a cutting-edge, web-based service which allows buying organisations to manage
tenders, suppliers and contracts in a single solution.
The fully managed and supported service is based on the core principles of community building,
collaboration and transparency for the enablement of supply chains, commissioning, needs analysis
and the management of competitive tender exercises.
Delta eSourcing comprises Tender Manager, Supplier Manager, Contract Register, Workspace
Manager, Quick call, Buyer Portal and eAuctions, delivering full UK and EU compliance in a securely
hosted, auditable and protected environment.
Delta eSourcing offers you the flexibility to create a bespoke procurement package for your
organisation.You can choose to use the full end-to-end solution or utilise one or more of the
modular applications in line with the size or requirements of your organisation.
Delta eSourcing
• Buyer Portal – Your organisation’s branded EU-compliant buyer profile promoting
your procurement-related information with automated publication of all contract notices
and awards. Allowing a bespoke alert system set up for your supplier base.
• Tender Manager – An easy-to-use, secure EU-compliant eTendering service from
notice creation, EOIs, RFIs, PQQs, secure exchange of ITT documents and evaluation.
• Supplier Manager – Access a ready-made supplier community to engage, identify,
assess and qualify suppliers through online supply chain management activities.
• Contract Register – A central repository to manage and monitor performance, key
activities, reporting of contracts, the call-off from framework agreements and spend analysis.
• Contract Change Control – This module allows value tracking of all contracts within
your organisation’s Contract Register.
• Quick Call – Quick Call is an addition to the web-based, modular Delta eSourcing
service and provides additional functionality within the Contract Manager module. Buyers
can easily issue a Quick Call from an existing framework or request a quote from selected
suppliers in a Contract List.
• Workspace manager – a dynamic workspace allowing a real time workspace for both
internal and external procurement.
• Supplier Performance Register – Create, manage/monitor and record a tailored
performance monitoring plan for each contract and each supplier/contractor
• Dynamic Purchasing System – An efficient framework procedure contained within a
module in Contract Manager in which buyers can procure goods, works or services
commonly available on the market.
• eAuction – A reverse auction tool compliant with EU Regulations which can be
used as a stand-alone service or as an extension of your tender exercise.
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
BUYER PORTAL
eNotice
Buyer Portal
Advertise
Supplier Engagement
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Buyer Portal
Delta eSourcing offers a flexible solution to augment and grow your supplier community. The core Delta
service provides a ready-made supplier community built up by over 525 buying organisations actively running
all values of tenders. You can further tap into this community by having either your own branded buyer
portal ‘front door’ or an EU-compliant Buyer profile to which you can publish your contract opportunities.
Buyer & Community Portals
Building on the successful Delta eSourcing solution, buyers can opt to have their own branded portal that
can either be connected to the Delta eSourcing service via a branded ‘front door’, allowing you instant
access to the 95,000 strong supplier community, or built as a complete stand-alone eSourcing solution to
allow your organisation to build its own dedicated community.
These services provide a full end–to-end external-facing community portal. You are then free to utilise the
range of modules available to tailor Delta to your organisation’s requirements.
Collaborative Buyer Portals: Multiple Members – One Portal
Whether your organisation is working alone or as part of a larger procurement consortium or regional
group, a Buyer Portal provides a branded gateway to consortium procurement information. Buyers can:
come together, publish their organisation’s contract notices, run individual or collaborative tender exercises,
make them visible through a noticeboard; and provide a dedicated email alert service to their supply base.
Suppliers can become part of these regional or sector-specific procurement portals and gain visibility of all
contract opportunities. These can be made visible through a noticeboard and a dedicated email alert service
can be created for your supply base.
https://torus.delta-esourcing.com
https://supply4nwfire.org.uk
http://wrap.g2b.info.com
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
BUYER PORTAL
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Buyer Profiles
A Buyer Profile is a simple set of online pages containing all your organisation’s procurement-related information. This is
linked directly with the Delta eNotice service, allowing you to publish all your contract opportunities in real time,
providing instant visibility to your suppliers. Compliant with the EU Directives, using a Buyer Profile allows you to benefit
from time reductions in the OJEU response process.
http://spectrum.g2b.info/
http://essex.g2b.info
http://wrap.g2b.info
Features
• Central online repository for all procurement and contract information a buying authority wishes to share
with the market including contract notices, contract awards, purchasing plans, meet the buyer events
• Contracts published via Delta eSourcing are automatically published into the Buyer Portal
• Publish all contract and procurement information such as spend reports, contract lists, supplier guides and
meet the buyer events
• Dynamic contract notice and award information feed from Delta eSourcing, which reduces effort
required when tendering
• Ability for suppliers to become part of an organisation’s supplier community and attach themselves to a
supplier list
Benefits
• Improves visibility and transparency of tender opportunities
• Reduces contract advertising costs
• Improves local supplier engagement and helps build a buyer/supplier community
• Online information source for suppliers, reducing number of incoming enquiries
• Easily allow local and national suppliers to join your supply chain
• Reduce timescales for above EU threshold procurements
• Reduce procurement operating costs
• Achieve transparency and corporate social responsibility objectives
• Low cost and quick to set up
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
WORKSPACE MANAGER
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Workspace Manager
Workspace Manager is a module which allows you to bring all of your projects and collaborations together,
allowing for an easily managed solution to any collaborative procurements.
Collaborate and communicate in one central location
Collaboration Manager provides a dynamic, collaborative workspace that allows real-time visibility of internal
and external procurement processes. It offers buyers the ability to connect and collaborate across distributed
teams to run either one-off tender exercises or repetitive procurements or as part of longer-term joint
ventures. It provides a dedicated, secure, online environment in which procurement professionals from one
organisation or multiple organisations can work together easily and efficiently on collaborative procurement and
tender exercises.
Collaborating at the commissioning stage
Collaboration Manager can play an important role at the very early stages of the commissioning process. It
provides a platform for bringing stakeholders together prior to commencing a collaborative procurement and
provides the tools that can facilitate more effective commissioning. Common strategic objectives can be
identified; experience and best practice can be shared; and documentation can be made more consistent.
Key Features:
• Web-based centralised hub utilising Delta eSourcing applications
• User management to set privilege and permissions control
• Collaborative online evaluation application
• Buyer discussion forums
• Central repository for all collaboration-specific documentation
• Audit trail of activity and version control of shared documentation
Key Benefits:
• Delivers secure collaborative working across multiple teams and/or locations
• Better and more efficient tender processes, saving time and money
• Greater communication, transparent exchange of knowledge and feedback
• Standardise and share procurement best practice across departments/other organisations
• Robust, intuitive, easy to use web-based service
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
WORKSPACE MANAGER
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Central and remote access to all collaboration information via the Document Store
The Collaboration Manager Document Store is essentially an online document repository for all information
and documentation produced as part of a collaborative procurement exercise. Version control is much easier to
manage and the activity log provides a full audit trail, allowing organisations to remain compliant with quality
standards. Users can share and manage information securely and easily upload and share documentation.
Efficient management of key milestones and meetings with a Collaboration Calendar
The Shared Calendar within Collaboration Manager gives a holistic view of key project or delivery dates to
everyone involved in the collaboration. The calendar is centrally managed and permission levels can be for
individual users. Users can raise visibility of key milestones or activity dates. An email can be sent to all members
of a collaboration notifying them of new or modifications to appointments or activities in the calendar.
Share the conversation with a Discussion Forum
The Discussion Forum allows anyone involved in a collaboration to communicate remotely, securely and in real
time. All communications are recorded and time stamped and can be accessed at any time by anyone in the
collaboration. Discussion topics and threads provide easy access to previous discussions and insight which could
be invaluable to the procurement process. Users can gain awareness of past discussions or participate in the
current ones, allowing them to communicate effectively with everyone involved in the collaboration.
Project Manager
The Project Manager module provides an isolated workspace in which to store all Tenders/Quick calls relating
to a single project. Its invite only structure ensures that only the relevant users within your organisation gain
access to the project details, allowing the tendering process to be fully customised and tailored to your needs.
Key Features:
• An isolated workspace with fully manageable user list
• Users can be assigned separate user levels within the project, granting greater control over access
• A real time display of your estimated contract value
• Enhanced layout displaying all project details including start/end date and estimated budget
• Main overview detailing all tender exercises contained with the project
• Easy access to the projects document repository and discussions
• A built in calendar allowing the creation of project meetings and key milestone reminders
• A full audit trail of all actions carried out within the project
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
TENDER MANAGER
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Tender Manager
Delta eSourcing’s Tender Manager module is a web-based service that allows buyers and suppliers to engage
with each other to achieve greater efficiency in all aspects of the tender process. Tender Manager is an easy to
use, EU-compliant tender management tool which provides a secure, competitive tendering process from
creation of notice to award of contract. This covers notice creation, EOIs, RFIs, PQQs, secure exchange of ITT
documents and evaluation.
Compliant eNotice Tool
• Facility to create, manage and stream both above and below EU threshold contract notices, RFQs and RFIs
• Established official OJS eSender status and Contracts Finder partner
• Stream notices to OJEU, Contracts Finder, your Buyer Profile and BiP Solutions’ business intelligence and
contract information services
• Create all types, procedures and values: automated compliance to OJEU timescales and thresholds
• Create and link addenda and awards to your original notice
• Searchable database of all your contract notices
• Create EU statistical returns and management information reporting
Questionnaire Builder (PQQ, RFQ or, RFI)
• Easy and efficient way of producing fully customised online questionnaires
• Standard questionnaire template based on the Cabinet Office standard PQQ
• Extremely flexible, allowing questions or sections to be added/moved to tailor your documentation;
automatic renumbering of sections and questions
• Create, store and manage your own set of tender documentation
• Reduces burden for suppliers as they use their supplier profile to quickly and easily auto-populate answers
Evaluation Tool
• Create bespoke evaluation plan for your questionnaire
• Flexible scoring range options from 0-100, plus ability to set percentage weightings
• Intuitive interface to assign single or multiple evaluators to sections or questions
• Allow single or group evaluation, which can be restricted
• Support consensus evaluation helping finalise the decision-making process
• Option to share weightings with suppliers
• Export facility to provide debriefs for suppliers
• Provides reliable audit trail to avoid challenges
• Easily shortlist successful suppliers and move to the next stage
• Restriction of visibility allows evaluators only to see relevant information
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
TENDER MANAGER
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Tenderbox Document Exchange
• Online Tenderbox facility for exchanging tender-related documents with suppliers
• Fully flexible: utilise standard questionnaire documents or upload and exchange your own documentation
• Secure and fully audited environment
• Fully searchable activity log of all documentation: buyer, supplier and system activity
• No restriction on types of documents that can be uploaded
• Can be set to open and close at specific times, ensuring that fully compliant audit trail is available
• Ability to evaluate and score suppliers and then award contract
• Document library to store and share documentation
• Large upload file size limit (50Mb)
The Tender Manager module can be used in conjunction with the Collaboration Manager module to provide
dynamic cross-department or organisation collaborative workspaces. These allow you to run either one-off
tender exercises or repetitive procurements, as well as being used to house longer-term joint ventures.
Delta eSourcing is based on the core principles of community building, collaboration and transparency. Buying
organisations can deliver more for less, meet transparency obligations and engage more fully with SMEs and
local suppliers when using the full Delta eSourcing solution; however, we recognise that you may wish to adopt
a staged approach and we can help your organisation by implementing one or more of our modules.
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
SUPPLIER MANAGER
Engage suppliers
Identify suppliers
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Supplier Manager
Delta eSourcing’s Supplier Manager application is a web-based service which allows your organisation to engage with both
new and existing suppliers. At a time when transparency and efficiency in public spending is critical, the service offers
buying organisations a free method of managing and engaging with local suppliers and the wider community.
Engage
Streamline and automate your supplier interaction by directing your suppliers to complete their supplier profile. This
will instantly place them on the Supplier Information Database (SID).This supplier profile is then available to populate
all tender responses following the ‘do it once’ ethos, with an onus on suppliers to keep their data up to date, reducing
the burden on both parties to manage changes.
• Easy to use community building service
Invite suppliers
• Contains a range of tools to interact with your supply base or the wider supplier database
• Simple process for supplier registration and profile completion
• Encourages business readiness by providing standard PQQ for completion in the form of the supplier profile.
Identify
Manage suppliers
Access this ready-made supplier community and identify suppliers as part of a market scoping exercise or to invite to
a mini-completion or request for quotation.
• Quick Search using simple terms such as ‘cleaning’
• Advanced search for more detailed results using a variety of criteria including location, business activity, CPV code
and status
• Supplier status is indicated as Registered, Certified or Accredited
• Date stamped data minimises risk of making decisions based on out-of-date information
Invite
As part of your supplier engagement programme you can use the Supplier Manager tool to create lists and invite
suppliers to join them.
• Create and send invite emails via the service with instructions for suppliers
• Drive suppliers to register if they wish to do business with you
• Seek supplier registration against a Category List or Procurement Exercise
• Supplier invitation activity recorded in a fully searchable activity log
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
SUPPLIER MANAGER
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Manage
The Select Supplier Information Database (SID) is at the heart of the Delta eSourcing community. It offers buying
organisations a free method of managing and engaging with not only their own suppliers but also the wider supplier
community. SID offers suppliers the opportunity to promote themselves to the nationwide network of public sector
buyers who use Delta eSourcing daily to run their competitive opportunities or carry out market scoping. Supplier
registration on Delta eSourcing is free and open to all suppliers providing 24/7 access to a range of services.
Suppliers have three status levels:
• Registered – Basic contact details and business activities are detailed.
• Certified – Suppliers create a profile based on the standard PQQ and publish this for buyers to view.
• Accredited – A full assessment and third-party accreditation process takes place. This involves suppliers
providing a range of documentation to support their application. The references they provide are used to
determine the nominal contract value for which they have been approved to tender.
Supplier Manager provides an easy supplier/vendor management service driving suppliers to one central hub where
they register, store and manage their details and to which buyers have instant access. The list building functions
provide buyers with the ability to create and manage lists of suppliers.
• Create an unlimited number of category/supplier lists
• Ability to set list open and close dates and times in line with deadlines
• Real-time data view, supplier profiles within the lists are automatically updated if a supplier makes an update
• Removes the requirement for time-consuming maintenance of supplier information and paper storage
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
CONTRACT REGISTER
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Contract Register
Contract Register allows you to manage all your contract awards and provides a central repository
facilitating the recording,promotion and monitoring of all your organisation’s contracts and agreements.
It allows you to view your Contract Records, search records listed and export details to host your buyer
portal. You can display your Contract Records in various ways and filter your search by start date, end date,
status and reference.
Create a Contract Record
• A Contract Record can be linked to (and be pre-populated from) an Award Notice or created manually
Upload Contract Information
• Upload both single and multiple documents against a Contract Record
• When documents are uploaded, the system provides the flexibility for users to categorise documents
• Contract Records can be linked to Award Notices, ensuring consistency and minimising risk
Share with Organisation
• Contract Records can be shared within an organisation in a secure central repository
• Buyers can search through Contract Records and view records by status
Manage Contract Life-cycle
• Set reminders, receive email reminders and re-schedule reminders, thereby helping sourcing teams plan
more effectively and meet lead times
Manage Re-tendering
• Reduce negotiation cycles and improve contract renewals
• Manage new contracts from concept through to completion
Auditability
• All changes are tracked through an activity log, ensuring that regulatory and reporting requirements
are met
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
CONTRACT CHANGE CONTROL MODULE
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Contract Change Control Module
Create Contract
Change Control
The Contract Change Control module allows value tracking of contracts in Contract Manager’s
Contract Register. This will assist buyers in complying with Regulation 68 of the Public
Procurement Regulations 2015, “Life-Cycle Costing”, which states that buyers must take into
consideration the entire life-cycle cost rather than initial costs only.
Contract Change Control (CCC) Module
Add amendment
or variation
Record key
contract information
Track whole-life
cost
• The Contract Change Control module of the Contract Manager can be directly linked to the
Contract Register, allowing the creation and management of amendments and variation to
contracts.
• The tool allows for the recording of any change to the contract with special focus on any
price amendments to manage the whole-life cost/spend of the project.
• A simple and intuitive interface allows the user to create a new record for each amendment
and record the key information of the contract change including attaching any supporting
documentation against each variation or amendment.
• View the original values of the contract record and create a change control to view the
history of changed information.
• Once a change control is created, the following calculated values are displayed:
– Contract Change Value (Value now added)
– Original Contract Value (Value when the contract record was created)
– Total Change Control Value (A mathematical sum of the above two values)
To subscribe to the Contract Change Control module, please call 0845 270 7050
or email [email protected] to upgrade.
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
Contract Performance Module Fact Sheet1_Layout 1 10/02/2016 13:20 Page 1
• BUYER PORTAL • TENDER MANAGER • SUPPLIER MANAGER
CONTRACT PERFORMANCE MODULE FACT SHEET
• CONTRACT MANAGER • COLLABORATION MANAGER • eAUCTIONS
Track Contracts
KPI Builder
Score Suppliers
Review
Contract Performance Module Fact Sheet
The Contract Performance Module allows buyers to track their contracts, score
suppliers against KPIs and review contracts at set intervals.
• The Contract Performance Module is an integrated module of Contract Manager
which can directly link to contract records in the Contract Register Module.
• Contract Performance allows the user to create, manage/monitor and record a
tailored performance monitoring plan for each contract and each
supplier/contractor.
• The user can execute a clear and measurable Contract Performance programme
for each active contract using an easy to understand Key Performance Indicator
(KPI) builder and an associated plan/reminder/review methodology.
• Supporting documents can be attached to KPIs.
• Contract Performance includes full export functionality.
To subscribe to the Contract Performance module, please call 0845 270 7050
or email [email protected] to upgrade.
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
QUICK CALL SERVICE
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
Quick Call Service
Quick Call is an addition to the web-based, modular Delta eSourcing service and provides additional
functionality within the Contract Manager module. Quick Call speeds up the procurement process through
efficient use of framework agreements and contracts. Buyers can easily issue a Quick Call from an existing
framework or request a quote from selected suppliers in a Contract List. Using Quick Call, contract
information and statuses can be easily shared across an organisation. Full auditability and compliance are
guaranteed as part of Quick Call and analysis can be carried out on previous quotes.
Create Contract
Lists
Issue quick call
Award Contract
The creation of Contract Lists
• Efficiently manage framework and supplier lists or create bespoke lists tailored to the nature of your
quick call. Invite suppliers to contract lists via email or through the use of Delta eSourcing’s Supplier
Information Database.
Sharing of Contract Lists within an organisation
• Easy set-up and maintenance of varying privileges across the organisation using Quick Call. Existing
Contract lists can be shared across the organisation, allowing ease of access for users, enabling quick
analysis and the freedom to use these suppliers for future contracts.
• Easily download and evaluate supplier responses. Award the winning supplier based on these results,
making use of our successful/unsuccessful award email templates.
Creation and publication of Quick Calls from a framework
• Issue a Quick Call or request a quote directly from selected suppliers using robust, current information.
• Allow suppliers to follow a simple process to provide relevant information and documents. Amend or
withdraw notices easily during the process.
• Engage in auditable communication with suppliers via the built-in message centre.
Viewing and analysis of a Contract List report
• Analysis of framework agreement performance.
• Easy statistical analysis of information in this system or through exporting data.
• Full activity and status logs for historic or ongoing awards allows for robust planning.
Compliance and auditability
• Quick Call ensures traceability, auditability and compliance with the most up-to-date guidelines
and standards.
Support
BiP Solutions can provide web-based training for personnel to provide instruction on the use of Quick Call.
This module contains built-in user help and downloadable user guides. Support for the Quick Call service
will be provided through the Delta eSourcing support team, which provides dedicated support via
telephone or email.
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
eAUCTIONS
Identify requirement
Create and publish
your opportunity
Advertise your
opportunity to the
market
Receive responses,
shortlist and invite
Run eAuction
Award your
contract
BUYER PORTAL • TENDER
SUPPLIERMANAGER
MANAGER ••CONTRACT
REGISTER
• BUYERMANAGER
PORTAL •• TENDER
SUPPLIER MANAGER
• QUICK
CALL • WORKSPACE
MANAGER• •eAUCTIONS
eAUCTIONS
• CONTRACT MANAGER
• COLLABORATION
MANAGER
eAuctions
eAuctions is a reverse auction tool compliant with EU Regulations which can be used as a stand-alone service or as an
extension of your tender exercise.
Identify requirement
• Is an eAuction suitable for the procurement? Speak to your Account Manager to arrange to set one up
• Use eAuctions tool to power the reverse auction stage of either your ITT or your framework call-offs
Create and publish opportunity
• Include notification of intent to use eAuctions/a reverse auction in the contract notice when posting to a portal or OJEU
Advertise your opportunity to the market
• Ensure that tender documentation provides relevant information about the eAuctions phase
Receive your responses and shortlist
• Evaluate all tenders and award qualitative scores to eAuction weightings
• Invite successful suppliers to take part in an eAuction
• Participating suppliers can set themselves up in advance of the eAuction taking place and trial the system
Run eAuction
• Prior to the service, Delta eSourcing offers buyer and supplier support as well as consultancy or training, both off-site
and on-site. A Q&A facility for both contracting authorities and bidders is available. Delta eSourcing will then host and
manage the eAuction
• In an eAuction, potential suppliers compete online and in ‘real time’, providing prices for the goods or services
under auction
• The process is open and transparent, with bid visibility provided through ranking and/or position
Award your contract
• Immediate feedback through the eAuction to suppliers and buyers (supplier information is anonymous)
• Award contract to the supplier with the winning bid based on the lowest adjusted score
• Cost savings can then be calculated, the contract awarded and suppliers notified
For more information and to discuss your requirements, please call 0845 270 7090
or email [email protected]
DELTA eSOURCING HELPDESK
T: 0845 270 7050 • E: [email protected] • W: www.delta-esourcing.com • Hrs: 8.30am to 5.30pm Monday to Friday
SERVICE PROVIDED BY
w w w. d e l t a - e s o u r c i n g . c o m
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SERVICE PROVIDED BY
For a free demonstration or for more information,
please visit www.delta-esourcing.com or to speak to us direct,
please call 0845 270 7090.