Achievements against Implementation Plan 2012-14 Action Principle Responsible Progress 1. Roll out programme of HR training for all PIs with responsibility for staff 1,2,3,4,5,6 SDU, HR (Ops) Significant progress – the briefing sessions, which were developed in our initial plan and launched this semester, have been strongly supported by Faculty PVCs, and there is an expectation that Principal Investigators attend. 202 PIs have attended so far and average evaluation ratings have been 4.15/5. Further sessions are booked for the autumn as part of an ongoing programme of training and refresher briefings, and numbers will be monitored quarterly by the HR Excellence in Research Steering Group. In their employment letter, PIs new to the University are directed to information on their responsibilities and encouraged to book onto the PI briefings. Contract enclosures available at http://www.ncl.ac.uk/hr/recruitment/enclosures.php The next steps will now be to enhance the offering with appropriate skills-based development interventions. 2. Develop communications to accompany the award of a new grant to ensure that all new PIs are reminded of their responsibilities under the Concordat and made aware of the support available to them 1,2,3,4,5,6 HR (Ops), URO Completed – PIs now receive an email communication on the award of a new grant which directs them to the PI web page containing information on their responsibilities, the PI manual and contacts to arrange to attend a PI briefing. This ensures that all new PIs are aware at an early stage of the University’s expectations of them as a research manager. PI web page accessible from HR Home Page and available at www.ncl.ac.uk/hr/about/researchers/principalinvestigator.php 3. Continue to raise 2,3,4,5 SDU, HR Significant progress – Latest University quarterly reports Achievements against Concordat Implementation Plan 2012-2014 1 Helen Cameron, 29th August 2014 Action Principle awareness of the University’s policy to conduct annual PDRs for all staff and actively monitor PDR rates for research staff via SAP 4. Identify and publicise examples of good practice in researcher development and management. 1,2,3,4,5,6 Responsible Progress (Ops), Faculty PVCs, Heads of Academic Units, (31st July 2014) record 90.6% researchers as having received a PDR in the last year. Statistics for research staff PDRs are now being produced on a quarterly basis by academic unit and monitored by Faculty Executive Boards and the HR Excellence in Research Steering Group to increase uptake. 76% researchers reported having a PDR in 2013 EOS compared with 74% (CROS) two years ago. The PDR form was also revised to build in more detailed prompts on career development and links to the Academic Career Pathways and the Career Pathways Framework for research staff, researcher role profiles etc and is available at www.ncl.ac.uk/staffdev/assets/documents/ResearchStaffPD RJanuary2014sage.docx Researchers are reminded at induction and Career Pathways events of their joint responsibility in the process and the need to engage fully with PDRs and their personal career development. As engagement with PDR increases, the next steps are to work on the quality and effectiveness of the PDR process. SDU, Faculty Research Deans Completed – 10 PI case studies have been developed as a web resource to support good practice in researcher management and development, each illustrating a range of different learning points. These are complemented by a number of researcher case studies which demonstrate ways in which researchers can engage with the opportunities provided by both PIs and University and Faculty support mechanisms to develop their careers either in research (10) or in alternative career paths (8). Some of the exemplars are also regular speakers on our PI Development Programme and evaluations of their input are consistently positive. Case studies are available at: www.ncl.ac.uk/staffdev/devactivities/research/planning/pro Achievements against Concordat Implementation Plan 2012-2014 2 Helen Cameron, 29th August 2014 Action Principle Responsible Progress files/index.htm As this is a new resource, further work is still required to maximise its potential, and it has not yet been possible to measure impact to date. 3 5. Further develop the integration of faculty induction programme for new research staff, including six month follow up workshop and integration with the Career Pathways Framework. Also develop appropriate mechanisms to extend our induction procedures to research staff employed in our ventures in Singapore and Malaysia. 6. Roll out Career Pathways Framework for researchers in Faculty of SAGE 2,3,4 SDU, Faculty Research Deans Completed – the University now has a comprehensive web resource to support induction activities and this also provides an introduction to Newcastle University for our staff employed at other locations. Bimonthly Faculty induction programmes involving Faculty Research Deans, Research Funding Development Managers and Research Staff Support Team members have now been fully integrated with the Career Pathways Framework in FMS and SAGE and a recap version is available. 80% of those attending indicated they were very satisfied or satisfied with their induction to the University. The challenge is now to increase awareness (67%) and uptake (49%) of Faculty induction programmes and to enhance our online materials to provide further support and information for staff who are not based in Newcastle or who are unable to attend. Awareness will be monitored in the 2015 CROS survey, and numbers attending induction will be reported on an annual basis to the HR Excellence in Research Steering Group. SDU, HR (Ops), SAGE Faculty Research Dean Completed – the career pathways framework has been successfully rolled out in SAGE. The Faculty Fellowships in particular have been extremely successful. Two cohorts have been recruited and of these one has already been successful in applying for a lectureship and one has been awarded an MSCA International Outgoing fellowship in partnership with Shell. The scheme has also been recognised by EPSRC and NERC and our fellows are able to apply for funding as PIs in their own right. Biographies from the two cohorts are now available at Achievements against Concordat Implementation Plan 2012-2014 3 Helen Cameron, 29th August 2014 Action Principle Responsible Progress www.ncl.ac.uk/staffdev/assets/documents/sage-facultyfellows-profiles.pdf Faculty inductions have been integrated with the scheme and PDR forms for researchers revised to incorporate it, and HSS plan to extend participation to their research staff. To date only one career pathway review has taken place in SAGE, which attracted very positive feedback, but in view of the overlap with various mentoring schemes it is possible that researchers have chosen this alternative route. Our next plan intends to examine and further integrate our support and mentoring initiatives in order to provide a more coherent support structure going forward. The HR Excellence in Research Steering Group will continue to monitor engagement with the Scheme on an annual basis. 7. Further develop mentoring scheme to increase participation rates among research staff, and to extend to all academic staff 3 SDU, Faculty Research Deans, Heads of Academic Units Achievements against Concordat Implementation Plan 2012-2014 4 Significant progress – we relaunched the Academic and Research Mentoring Scheme within SAGE. We currently have 67 mentees and mentors registered on the central mentoring tracking and recording system. In addition several local schemes for researchers exist around the University in addition to the FMS internal and external fellowships and ‘Career Track Fellowship’ scheme, and through the Athena SWAN Silver award applicant academic units. In EOS, 29% reported having been mentored in their current role though awareness of the various schemes has remained at 55%. The challenge going forward is now to consolidate these schemes into a more coherent and accessible offering and to recruit and train sufficient mentors to meet the very high reported demand from researchers (37% in EOS). Mentoring is a significant element of our next Implementation Plan, and progress will be monitored quarterly by the HR Excellence in Research Helen Cameron, 29th August 2014 Action Principle Responsible Progress Steering Group and via the 2015 CROS survey. 8. Extend success factors pilot to senior researchers, and work towards integration with external sectorwide frameworks and other development frameworks within the University 1,3,4 SDU, HR (Ops) Some progress made – the success factors were trialled at an FMS Development Centre in 2013 and have proved to be robust for the identification and development of future senior research leaders. A further Development Centre is to be held in spring 2015, following which the success factors will be finalised. The project to integrate our internal development frameworks and competencies schemes with one another and with external sector-wide frameworks is a longer term piece of work which is progressing slowly but was inevitably delayed by the implementation of the UKPSF standards. This action is being carried forward into our next plan. 9. Explore mechanisms to enable researchers to have more interactions with research users 3,5 SDU, Careers, RES (KTP & Enterprise teams) Significant progress – research staff are provided with a range of opportunities to develop their entrepreneurial skills, and to engage with and gain insights from outside academia through seminars and talks from visiting speakers, courses, visits by post doc associations to local companies, engagement with community projects, such as the Cancer Research UK charity runs, and entrepreneurial competitions such as our EPSRC funded 9 month enterprise programme ACTION which culminates in a ‘Dragon’s Den’ style event where teams pitch to a panel of judges for money to further their business idea of for their own entrepreneurial development in front of invited guests and members of the public. Research Funding Development Managers and Business Enterprise Teams provide training and one to one advice on funding and opportunities to assist researchers in these activities, including: the EPSRC funded ‘Pathways to Impact’ TSB preparation awards to develop interactions with end users following an EPSRC Achievements against Concordat Implementation Plan 2012-2014 5 Helen Cameron, 29th August 2014 Action Principle Responsible Progress award with a view to developing funding applications to the TSB; the opportunity to engage with the HEIF funded Business Voucher Scheme whereby new SMEs are invited to engage with University expertise to resolve technical issues; EPSRC funding for incoming and outgoing secondments to bridge the gap between Universities and industry; and events held by LEPs and Universities with industry, which have led to new research and consultancy projects. For example the ‘Driving Innovation’ event in 2013 specifically showcased specialist research capability for the automotive industry and included the work of four of our research staff; and 7 researchers have had projects with SMEs via the Business Voucher Scheme. We have one of the highest KTP participation rates in the country (currently 21 schemes) in which successful appointees are involved in working on technology transfer solutions to SME problems. 14 RAs have received £80K each to work on Follow on Funded Projects to work on EPSRC related technologies with commercial impact; and 4 researchers are working on Seedcorn funded projects of £10-15K to explore commercial viability of their research. We also have 5 researchers going out to companies on Impact Accelerator Account Knowledge Transfer Secondments and two industrialists are seconded in to the University on an IAA KTS. Many of our schools and institutes work in close partnership with research users on joint projects with researchers taking a key role in working within the company, attending meetings with companies, engaging in consultancy activities or managing projects on behalf of the PI which gives them a closer feel for the pressures of working outside academia. Some researchers are involved in developing and running company spinouts; and some have the opportunity to benefit from the colocation of Achievements against Concordat Implementation Plan 2012-2014 6 Helen Cameron, 29th August 2014 Action Principle Responsible Progress research and development capabilities with our Schools, such as the Dyson research centre, and Red Hat – the largest open source company in the world, thus enabling the cross fertilisation of ideas and talent and creating a potential alternative career pipeline for some of our research staff. The development of Newcastle as a Science City will enable us to capitalise much further on such developments as we attract new companies to the region to work alongside academic expertise. Strategic funds have also been allocated for next year to enable us to create more opportunities for researchers to become involved with research users to develop research impact. 10. Further encourage international mobility of research staff 1,3 SDU, RES Achievements against Concordat Implementation Plan 2012-2014 Significant progress – international mobility is a key strand of the University’s Internationalisation Strategy and it is University policy both to seek to attract further incoming Marie Curie fellowships (Newcastle hosted 27 MSCA fellowships under FP7 where fellows moved country to take up the opportunity) and to encourage more researchers and academic staff to apply for MSCA outgoing fellowships and to engage in international partnerships and networks. Five of our research staff were involved in international staff exchanges under FP7 RISE projects. Modest funds are available from the European Office to facilitate visits to promote international collaborations and researchers are encouraged to subscribe to the EU and International Research Funding Opportunities mailing list which contains details of all opportunities for research staff to apply for international funding. A new International Research Collaboration Award (IRCA) has been established to pumpprime new collaborative projects or provide supplementary funds to add an international element to existing UK-based projects such as exploratory joint research initiatives, 7 Helen Cameron, 29th August 2014 Action Principle Responsible Progress targeted workshops, bid writing meetings, academic staff exchanges and/or the formation of collaborative networks. The IRCA explicitly recognises the importance of nurturing a new generation of global researchers. Therefore, proposals must include a mentoring arrangement and those including early career/doctoral researcher mobility are encouraged. Two of our researcher case studies feature researchers who have embraced international mobility, including one who is a ‘multiplier’ on the EU’s Voice of the Researcher. The University is a Local Contact Point for Euraxess. Two members of staff attended the EC Raising Researchers’ Voices Conference in Brussels in November 2013 and another has recently attended a TOP II Networking conference in Barcelona. There have been few opportunities as yet to link with Singapore and Malaysia who are just starting to build their research capability, however the work we have undertaken on short term and long term assignments policies will facilitate future secondments and appointments. In our next plan, we look forward to developing a more comprehensive offering to support international mobility and attract top international research talent by maximising our engagement with Euraxess, advertising all research jobs on the Euraxess jobs portal and building relationships with Euraxess links officers based in Singapore, Malaysia and China to assist with raising our recruitment profile overseas. 11. Continue to explore opportunities to embed our career development and advice while consolidating existing 2,3,4 SDU, Careers Significant progress – formal provision of careers advice for Service researchers has been reviewed and retained and 118 one to one meetings have so far taken place with our researcher careers officer over the course of this plan. Engagement with lunchtime events and our transitions programme for researchers considering moving out of HE has continued to Achievements against Concordat Implementation Plan 2012-2014 8 Helen Cameron, 29th August 2014 Action Principle Responsible provision 12. Develop mechanisms to encourage research staff to develop their academic career Progress be popular and very well received. A career planning workshop is now an essential element of our researcher Career Pathways Framework and already 114 researchers have attended this academic year. We have developed a comprehensive online careers information and advice resource for researchers and case studies featuring our own research staff have been developed for the website to help support and guide researchers in making their career choices and to demonstrate the options available to them and where they can find assistance. Case study participants are available to be contacted for advice and information. This on-line resource has just been completed so it will be some time before we are able to evaluate impact, but we look forward in the next plan to how we can maximise use of these tools in our support for researchers. The HR Excellence in Research Steering Group will monitor engagement with careers provision and with the online resources and will review the offering on an annual basis. 4 SDU, Faculty Research Deans, Research Funding Development Managers, Heads of Academic Unit Achievements against Concordat Implementation Plan 2012-2014 9 Ongoing – EOS results confirm the positive work in this area with 81% reporting they are encouraged to engage in personal and career development, 87% stating that their PI encourages their development, and 87% agreeing that they take ownership of their career development. These results are higher for researchers than for any other group of staff in the University and will be reviewed in the 2015 CROS. The expectation to support and encourage career development is strongly emphasised in PI Briefing sessions. The Career Pathways Framework www.ncl.ac.uk/staffdev/devactivities/research/pathway is also a critical means of ensuring that researchers are actively planning their careers from the very first intervention at induction to the career planning workshops. Helen Cameron, 29th August 2014 Action Principle Responsible Progress Faculty inductions include talks from the Research Deans on our expectations of them as researchers and from the Research Funding Development Managers on the opportunities to apply for research funding and the assistance available to support them. Researchers are encouraged to join funding mailing lists, and opportunities appropriate to research staff are frequently circulated on the research staff mailbase. One to one advice and support, including mock panels, is offered with fellowship applications. Researchers are encouraged to develop their own web profile through myImpact and so far 644 (58%) have engaged with this tool. The revised PDR form and our mentoring activities are focused around the essential elements of an academic career and case studies of some of our PIs and successful researchers have been developed to illustrate the skills required to succeed in research and the ways in which PIs can support them. Case studies include researchers who have initiated funding proposals and been recognised through our promotions procedures despite not being able to apply for funding as a PI; researchers who have engaged in international mobility and a researcher who came into research late in his career and the adjustments he has had to make to be successful in research. The SAGE Faculty Fellowship Scheme www.ncl.ac.uk/staffdev/devactivities/research/pathway/fell owships/index.htm has been hugely successful in identifying and nurturing excellent research talent and two have already gone on to secure external fellowships or academic positions. The Scheme has been formally recognised by EPSRC and NERC and our Fellows are eligible for PI status on their proposals. The Faculty of Medical Sciences has also funded internal research fellowships for a number of years which are recognised by the MRC and the Achievements against Concordat Implementation Plan 2012-2014 10 Helen Cameron, 29th August 2014 Action Principle Responsible Progress Faculty is currently piloting the extension of this scheme in the appointment of Early Career Researchers to the Faculty. Many research staff have the opportunity to be involved in teaching and/or in the supervision of undergraduate or PhD projects. All such staff are supported through a suite of relevant training from the Staff Development Unit. This includes the opportunity to take part or all of the Certificate in Advanced Studies in Academic Practice leading to recognition at Descriptor 1 or 2 of the UK Professional Standards Framework (UKPSF). We recognise the importance of this area of work and will be continuing in the next plan to develop and embed these activities 13. Encourage and support all academic units within the Faculties of Medical Sciences and SAgE to apply for the Athena SWAN Silver award 6 HR (Diversity), SDU, Faculty Research Deans, Athena Swan Steering Group Achievements against Concordat Implementation Plan 2012-2014 11 Significant progress - the University has fully engaged in Athena SWAN and all academic units in SAGE and FMS are preparing for submission for an award. The University bronze award was renewed in 2013 and we are aiming to submit for institutional silver in 2015. To date 2 units have silver, one has bronze, three are awaiting the results of their submission, and 14 more submissions are scheduled. Two 0.5 project officers provide dedicated support to Athena SWAN Faculty level committees, researchers are represented on School/Institute Self-Assessment Teams, and academic workload models have been adjusted to recognise additional workload in preparing the submissions and monitoring the implementation of action plans. There is now a strategic and coordinated approach to applications and the sharing of best practice. Athena SWAN has a presence at all Newcastle University Welcome events for new staff. Newcastle and Durham Universities hosted a two day conference in February 2014 on Women and Change in HE which was attended by 110 participants womenandchangeinhighereducation.wordpress.com Helen Cameron, 29th August 2014 Action Principle Responsible Progress examining issues around gender equality and progression; six senior female academics have participated in a crossinstitutional coaching and mentoring network for academic staff; and we have held workshops on ‘Managing your academic career: for women’ in 2013 and 2014 for early career researchers attended by 43 so far with excellent feedback. 30 women attended a recent Athena SWAN consultation event hosted by the Faculty PVC for SAGE around the people pipeline, work-life balance, good practice initiatives and the attractiveness of a career in STEMM, resulting in agreed follow up actions. We re-launched our women’s network NU-Women in July this year and are working on the establishment of a parents’ network. Maternity guidance for managers was launched in 2012 and we are working on the development of guidelines for women going on and returning from maternity leave and guidance on keeping in touch days. Athena SWAN case studies are available on the web and a number of local mentoring schemes for women have been set up. We currently host two Daphne Jackson Fellowships. Information available at: http://www.ncl.ac.uk/about/athenaswan/ 14. Review our mechanisms for communicating and consulting with research staff to ensure our employment and development policies and practices are informed appropriately 1,2,3,4,5,6 ,7 SDU, HR (Diversity) Achievements against Concordat Implementation Plan 2012-2014 Significant progress - all researchers were invited to comment on our draft HR Excellence in Research implementation plans and all research staff were invited to join a virtual researcher consultation panel www.ncl.ac.uk/staffdev/devactivities/research/group.htm with whom to conduct up to 6 surveys a year on specific topics to assist us in improving support to research staff. We currently have 71 members on the panel and to date have run two surveys: international researcher mobility; and consultation mechanisms. Our research staff mail base 12 Helen Cameron, 29th August 2014 Action Principle Responsible by feedback from staff 15. Continue to review current policies and practices to provide greater stability of employment for research staff Progress to which all researchers are automatically subscribed on joining the University continues to be an important consultation mechanism, and this was endorsed by the latter survey. In EOS 80% said they were aware of the Research staff webpages on the SDU website and 80% agreed that communication in the University is effective. The University EOS replaced CROS in 2013 and we will survey with CROS again in 2015. Engagement with our survey continues to be high (44%) and responses overall were positive and compared favourably to 2011. See www.ncl.ac.uk/hr/about/surveys/researchsurveys.php. Significant differences however were identified between Faculties so separate Faculty action plans are being drawn up to focus on local issues. We have also just developed an online exit questionnaire and we look forward to using the results from this to address any areas of concern as well as to share best practice identified by individuals. Annual statistical data from the exit questionnaires will be reported to the HR Excellence in Research Steering Group. 2 HR (Ops), SDU Achievements against Concordat Implementation Plan 2012-2014 Significant progress – in recent years the percentage of staff on fixed term contracts has levelled out while numbers of research staff have continued to grow. We now have 236 research staff on open ended contracts, representing 23% of our research staff population. Numbers will continue to be monitored annually by the HR Excellence in Research Steering Group. We continue to implement the measures reported against the previous plan and the Career Pathways career planning workshops will support researchers at an earlier stage to plan the next stages in their career. Bridging schemes have become further embedded in SAGE Schools to enable continuity of contracts. 60 researchers have attended Transitions programmes over the last two 13 Helen Cameron, 29th August 2014 Action Principle Responsible Progress years and 79 have attended lunchtime Career Bites sessions offering support with job search skills. Feedback has been extremely positive: Application forms 4.43/5.00; CVs and covering letters 4.80/5.00; Interviews 3.00/5.00; Networking and contacts 4.64/5.00. Of the 118 who attended 1-1 sessions over the past year, 87% rated sessions Good/Very Good for help thinking through career options; 83% for help with prioritising options and making decisions; 74% for identifying job opportunities and job search options. Engagement with the careers provision will continue to be monitored annually by the HR Excellence in Research Steering Group. We have also recently reviewed our redeployment and pay protection policies in consultation with UCU to ensure their ongoing relevance to all staff. 16. Continue to communicate and consult with research staff and managers on significant developments within the plan 1,2,3,4,5,6 ,7 HR (Ops), SDU Achievements against Concordat Implementation Plan 2012-2014 Regular communications take place – the report on our achievements to date and draft implementation plan for 2012-14 was placed on the HR Excellence website for comment and sent to all researchers via the mailbase inviting comment and suggestions. URC, Staff Committee, Research Deans, Faculty PVCs and Directors of Faculty Operations were also consulted along with other relevant stakeholders such as Director of Careers, Director of Research and Enterprise Services etc. We have consulted researchers again recently on proposals for the next plan and invited further comment on the previous one. This year we have established a Steering Group chaired by the Director of HR comprising the three Faculty Research Deans, a research staff representative, the Director of Research and Enterprise Services, the Director of Careers, the three Faculty HR Managers, the Manager of the Research Staff Support Team, and the HR Excellence in 14 Helen Cameron, 29th August 2014 Action Principle Responsible Progress Research coordinator to develop and consult on the new Implementation Plan and to monitor its ongoing implementation on a quarterly basis. In the next plan we intend to make the case for the creation of a research staff portal which would contain an interactive forum to enable even more dialogue to take place to gather and respond to researchers’ views. 17. Provide regular progress reports to Staff Committee and URC 7 HR (Ops) Achievements against Concordat Implementation Plan 2012-2014 Regular reporting to the chairs of URC and Staff Committee takes place: the Research Staff Support Team has quarterly updates with each of the Deans of Research and a six monthly report on researcher development is taken to URC. The Executive Director of HR also updates the Chair of Staff Committee on progress in her monthly updates with him. In future, minutes of the HR Excellence in Research Steering Group will be forwarded to URC and Staff Committee to oversee progress against the plan. 15 Helen Cameron, 29th August 2014 GLOSSARY CROS EOS EPSRC EU HE HEIF HR (Ops) HSS IAAKTS IRCA KTP LEP MRC MSCA NERC PDR PI PIRLS PVC RISE RFDMS RSWP SAGE SAP SDU SME STEMM TSB UKPSF URC URO Careers in Research Online Survey Employee Opinion Survey 2013 Engineering and Physical Sciences Research Council European Union Higher Education Higher Education Innovation Fund Human Resources (Operations) Team Faculty of Humanities, Arts and Social Sciences Impact Accelerator Account Knowledge Transfer Secondment International Research Collaboration Award Knowledge Transfer Partnership Local Enterprise Partnership Medical Research Council Marie Sklodowska Curie Actions Natural Environment Research Council Performance and Development Review Principal Investigator Principal Investigator and Research Leader Survey Pro-Vice-Chancellor Research and Innovation Staff Exchange Scheme (FP7) Research Funding Development Managers Research Staff Working Party Faculty of Science Agriculture and Engineering University’s HR System Staff Development Unit Small and Medium Enterprise Science, Technology, Engineering, Medicine and Mathematics Technology Strategy Boar UK Professional Standards Framework University Research Committee University Research Office Achievements against Concordat Implementation Plan 2012-2014 16 Helen Cameron, 29th August 2014
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