UMOJA MEANS “UNITY” IN SWAHILI.
TRANSPARENCY
Umoja is a complete re-working of the way the United Nations Secretariat manages its
administration, in both business processes and Information Technology solutions.
It will deeply transform our work patterns, how we conduct our business and how
we manage our resources. At the center of this transformation is the implementation
of leading-edge Enterprise Resource Planning (ERP) software that will provide a
harmonized and streamlined approach to the Organization’s management of finance,
human resources, procurement and assets.
ONE-TIME DATA
ENTRY
REAL TIME DATA
P.O
P.O
The Umoja solution represents a once-in-a-generation opportunity for the United
Nations to:
SHARED
CATALOGUE
Upgrade its technology, tools and practices to those appropriate for the 21st
century.
3-WAY MATCHING
Comply with international industry standards such as IPSAS (International
Public Sector Accounting Standards) in a sustainable manner.
GLOBAL
MASTER DATA
Streamline fragmented administrative processes to allow Managers and Staff
to focus on our mandates rather than red-tape.
FINANCIAL CONTROL
AUTOMATION
HARMONIZED
PROCESSES
Harmonize and simplify disparate solutions to avoid waste and frustration.
Tear down barriers across offices, departments, and functional areas.
Allocate our human resources to more valuable and rewarding tasks.
BUSINESS INTELLIGENCE
VISIBILITY
WHERE ARE WE NOW?
The first deployment of Umoja included
Procurement, Finance, Budget, and Asset
Management and is known as Umoja
Foundation. Foundation replaced or phased
out numerous legacy software programmes
including IMIS, Sun, Mercury, Procure-Plus and
Galileo in the field.
In 2014, Umoja rolled out additional
functionalities related to Human Resources,
travel and personnel entitlements, known as
Umoja Extension 1, including Employee and
Manager Self-Service internet portals.
Umoja Extension 2, consisting of functionality
related mainly to budget formulation,
programme management, conference and
event management will be designed in 2015
and rolled-out starting early 2017.
CLUSTER 1 - FOUNDATION
REAL ESTATE
NOV 2013
1 NOV 2014
Umoja Foundation has been implemented
across all Peacekeeping Operations globally.
Real Estate management deployed to all
remaining UN Secretariat entities.
CLUSTER 2 - FOUNDATION
CLUSTER 3 - INTEGRATION
MAR 2014
Umoja Foundation has been implemented
across 17 Special Political Missions, bringing
Umoja to more than 300 locations globally
and over 4,000 colleagues using Umoja to
process and manage finance, procurement,
logistics and supply chain transactions.
PILOT - INTEGRATION
JULY 2014
JUNE 2015
Deployment to UNON, UNEP, UN-HABITAT,
ESCAP, and OCHA
CLUSTER 4 - INTEGRATION
NOV 2015
Deployment to UNHQ, UN in Geneva & Vienna,
4 Regional Commissions, C3 Tribunals,
PK & SPM (International Staff)
ROLL-OUT COMMENCED
Pilot deployment of Umoja Extension 1 at
MINUSTAH in Haiti.
NEXT GO LIVE
PILOT - FOUNDATION
REAL ESTATE
CLUSTER 5 - INTEGRATION
JULY 2013
JULY 2014
SEPT 2016
Umoja Foundation became a reality with
its successful Pilot launch at UNIFIL and
UNSCOL in Lebanon in July 2013.
Real Estate management deployed to UN
entities in NY, Nairobi & Addis Ababa.
Deployment to PK & SPM (National Staff)
EXTENSION 2
BEGINNING EARLY 2017
be the change
v11 | 25 May 2016
DEPLOYMENT SCHEDULE
July
UNIFIL , UNSCOL
2013
CLUSTER 4 - INTEGRATION
PILOT - INTEGRATION
PILOT - FOUNDATION (FDN)
July
For an interactive deployment timeline for all UN entities, please visit: http://bit.ly/umoja_timeline
MINUSTAH
Nov
2014
2015
REAL ESTATE
July
2014
2013
Nov
2015
2013
2016
Nov
2014
2017
CLUSTER 5 -EXTENSION 1
REAL ESTATE
Peacekeeping
Missions (PK)
Beginning early 2017
UN entities in NY,
Nairobi & Addis
Ababa
2014
CLUSTER 1 - FOUNDATION
EXTENSION 2
UNHQ, UN in Geneva &
Vienna, ECA, ESCWA,
ECLAC, ECE, International
Tribunals, PK & SPM (Intl.
Staff)
Sept
All remaining UN
Sec. entities
2016
PK & SPM
(Natl. Staff) and
Individual Uniformed
Personnel
CLUSTER 3 - INTEGRATION
CLUSTER 2 - FOUNDATION
Mar
2014
Special Political
Missions (SPM)
June
2015
OCHA (Global),
UN entities in Nairobi
(UNON, UNEP, UNHABITAT), 1 Regional
Commission (ESCAP),
UNAKRT
KEY
Past Deployments
Upcoming Deployments
UMOJA FOUNDATION
UMOJA EXTENSION 1
UMOJA INTEGRATION
UMOJA EXTENSION
Finance (funds management
and financial accounting),
supply chain (real estate,
plant maintenance, logistics
execution, and procurement),
project management, and
sales & distribution (third-party
procurement services and
billing).
Organizational and position
management, personnel
administration, entitlements,
benefits, time management,
payroll, travel initiation, travel
expenses, and online booking.
Joint deployment of both Umoja
Foundation + Umoja Extension 1.
Budget formulation, force planning,
programme management, supply
chain planning, warehouse
management, conference and
event management, full grants
management and commercial
activities.
2
STAY CONNECTED : VISIT THE UMOJA WEBSITE
https://umoja.un.org
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ESS / Production Systems Login
Training
Job Aids
BI Reporting
Staff Resources
Posters & Promotional Material
ESS / MSS Tutotrials
FAQs
Deployment Timeline
Glossary of Terms
HR Tools
• Newsletter
• Unite Identity Login
Information
• Umoja Login Guide
• Notifications and Updates
• Umoja Companion App
• Podcast
• Videos
• Release Notes
• Project Information
Umoja: An introduction for staff
be the change
v11 | 25 May 2016