Manatee County Government
Purchasing Division
Doing Business with Manatee County
TABLE OF CONTENTS
Introduction ................................................................................ 1
Doing Business with Manatee County ........................................ 2
Disadvantaged Business Enterprises .......................................... 5
Local Preference Law and Vendor Registration .......................... 6
Manatee County Chamber of Commerce – Local Quotes 4U ... 16
Sample Direct Email to Vendors from LocalQuotes4U ............. 17
Contacts .................................................................................... 19
Introduction
Thank you for your interest in Manatee County. We’d like to take this opportunity to
show you how easy it is to do business with us.
By accessing Manatee County’s website at www.mymanatee.org, and selecting the Bids
and Proposals link, you may download Bid or Proposal documents and Notices of Source
Selections related to those Bids or Proposals in a portable document format (.pdf) file.
You may view and print these files using Adobe Acrobat software. If you do not have
Adobe Acrobat software, you may download a free copy from the Adobe web page
(www.adobe.com).
We encourage you to periodically check mymanatee.org for new postings or updated
information on existing solicitations; as well as information on our purchasing rules;
contact information; and vendor registration.
Manatee County collaborates with the Manatee Chamber of Commerce on distributing
solicitations using the “LocalQuotes4U” webpage on the Chambers website:
www.manateechamber.com. This step is in addition to the posting on Manatee County
Government web pages.
Our Purchasing Staff are listed in the handout and will assist you with any questions you
may have.
Thank you,
Melissa M. Wendel, CPPO, Purchasing Official
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Doing Business with Manatee County
This information is provided as an overview of how solicitations for goods and
services are undertaken by Manatee County. This section is intended only as a
general guide. If you require further assistance, please contact our office at:
Manatee County Purchasing Division
1112 Manatee Avenue West
Suite #803
Bradenton, FL 34205
Telephone: (941) 749-3014
Fax: (941) 749-3034
eMail: [email protected]
Hours: 8:00 AM – 5:00 PM, Monday through Friday
Local governmental entities such as the School Board, Sheriff’s Office and constitutional
offices have independent purchasing laws, policies and procedures. These entities may
exercise their authority to make purchases using contracts established by Manatee
County Government.
Purchasing Procedures
Specific requirements and procedures have been established in the form of law, Board
policy, and administrative procedures which govern the purchase of all goods and
services required and used by Manatee County. Please see the Purchasing Manual in
.pdf format on the County’s web page titled “Purchasing Admin Standards and
Procedures;” this file may be downloaded, printed, or viewed.
Methods of procurement
The process of procurement is initiated by a request from a department or division of
Manatee County for a specific commodity and/or service. There are several methods of
procurement available:
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• Request for Quote (RFQ) – Written quotations are solicited from vendors who must
respond by a predetermined date. Award is based on lowest price meeting
specifications.
• Invitation for Bid (IFB) – This is a formal sealed bid process governed by Florida
Statutes and used to procure commodities and/or services.
• Request for Proposal (RFP) – This is a formal sealed proposal process in which the
award is based primarily on the perceived ability of the proposer to perform the
services or provide the materials as detailed in the RFP and price proposed.
• Sole Source – There is only one supplier for the product.
• Non-Competitive – The acquisition of goods or services from a unique source
or provider based upon particular skills and expertise (Ex: standardization,
warranty, compatibility), though other competitive sources may be available,
or upon a determination that the likely, non-speculative cost of competitive
purchasing would exceed any potential savings and benefit to the County.
Competitive Solicitations
Dollar
value
Requirements
Approval
$1 - $5,000
Department Director
with Buyer review
$25,000 $250,000
Notation of quotations or price
sources for purchases up to
$5,000
Three written price quotations
by competitive solicitation
(informal process)
Three written price quotations
(informal process)
$250,000 $1,000,000
Over
$1,000,000
Bids or Proposals (formal
process)
Bids or Proposals (formal
process)
$5,000 $25,000
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Source selection
approved by
Purchasing Official
Source selection
approved by
Purchasing Official
Purchasing Official
Board of County
Commissioners
Manatee County’s bid or proposal documents are accessible 24 hours a day, 7 days a
week on the County’s web page www.mymanatee.org, click on Bids & Proposals link.
Bids and Proposals on www.mymanatee.org
Bid or Proposal documents and Notices of Source Selection related to those Bids or
Proposals are available on this web page for download in a portable document format
(.pdf) file. You may view and print these files using Adobe Acrobat software.
Manatee County collaborates with the Manatee Chamber of Commerce on distributing
solicitations using the “LocalQuotes4U” webpage on the Chambers website:
www.manateechamber.com. This step is in addition to the posting on Manatee County
Government web pages.
Manatee County may also use other electronic areas to post bid documents such as
DemandStar.com, an internet service provider to distribute bids and proposals. A link to
that service www.demandstar.com is provided on this website under the tab
DemandStar. Participation in the DemandStar.com system is not a requirement of doing
business with Manatee County.
ePayables. Manatee County offers a credit card payment process (ePayables) through
Bank of America. This process will benefit vendors and the County by reducing paper,
providing faster payment turn-around time and reducing trips to the bank. Manatee
County does not charge vendors to participate in the program; however, there may be a
charge by the company that processes your credit card transactions. For more
information, please visit Manatee County purchasing website at www.mymanatee.org.
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Disadvantaged Business Enterprises
The State of Florida, Office of Supplier Diversity provides the certification process and
the database for identifying certified MBE/WBE firms. This service may be directly
accessed at: www.osd.dms.state.fl.us
The Office of Supplier Diversity is located in Tallahassee, Florida. If you have any
questions regarding this State service, please contact their office at (850) 487-0915, or
email to: [email protected].
The Office of Supplier Diversity’s function is to improve business and economic
opportunities and provide a one-stop resource for Florida’s minority, women, and
service-disabled veteran business enterprises. The office provides business development
guidance, technical assistance, and connections to their strategic partners.
As part of the bid document, Manatee County directs General Contractors to the Florida
Office of Supplier Diversity (OSD) website - www.osd.dms.state.fl.us for potential
subcontractors, to meet the minority goals for that project.
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Manatee County Local Preference Law and Vendor Registration
All vendors are encouraged to register with Manatee County using the on-line “Vendor
Registration” webpage on www.mymanatee.org/vendor.
If your firm meets the stated definition of a Local Business, we ask that in addition to
registering on the County’s webpage, you fill out the Affidavit for Local Business form
that is posted on www.mymanatee.com/vendor. Complete the document, notarize and
mail the original to our office.
Your cooperation in registering your business with Manatee County will enhance our
opportunities to identify sources for goods and services plus identify local businesses.
This information is used for soliciting quotations up to $250,000 and for competitive
bidding of larger purchases.
Manatee County collaborates with the Manatee Chamber of Commerce, posting bid
notices on www.manateechamber.com.
Our staff can assist you with your registration as needed. Our office hours
are 8:00 A.M. to 5:00 P.M., Monday through Friday on regular business days.
Please call (941) 749-3014 if you wish to have a purchasing staff member assist you.
Thank you for reviewing this information and considering registering your business with
Manatee County. Registration is not mandatory, however, by taking the time to register
you are helping the County to provide timely notifications of quotations and bid
opportunities to your business.
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To register as a vendor with Manatee County, please go to
www.mymanatee.org/vendor
From the Register as a Vendor page, click on the “Vendor Registration Form” link.
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Fields that have a red asterisk (*) are required fields. Click Submit Information when
done. In the left navigation field, there are links to the definition of Local Preference; an
Affidavit for Local Preference; and Manatee County Bids & Proposals.
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To view Manatee County Solicitations, go to www.mymanatee.org under Online
Services, click on Bids & Proposals.
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This is the Bids and Proposals page. This page gives you the option of reviewing active,
opened or all solicitations for Manatee County. You may search for solicitations by
typing in keywords in the Search Filter field. There is also a quick link to the Vendor
Registration page.
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After finding the solicitation of interest, click on the bid number under the “Reference
Number” column to access all documents related to the solicitation.
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The Solicitation Details page will display allowing you to download the bid document
and any addenda, plans or other documentation related to that solicitation.
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After clicking on the document you wish to download or view, a “File Download”
window will appear on the screen. It will ask if you want to open or save the file. Select
the appropriate action you wish to take. By selecting the “Open” option, you will be able
to view the document or save it to another file.
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This is a partial view of a bid solicitation. At this point you may save it to your own file or
continue to view the document. There is no fee for downloading or viewing any
document.
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Addendums, bid tabs and award information can be obtained by clicking on the
appropriate file name.
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Manatee County Chamber of Commerce – Local Quotes 4U
Manatee County Purchasing collaborates with the Manatee Chamber of
Commerce on distributing solicitations using the “Local Quotes 4U” web page on
the Chambers site:
www.manateechamber.org
Manatee County forwards a summary page of bid and/or proposal opportunities
to the Chamber. Based on the commodity, the Chamber will match vendors and
forward the summary page via email to them.
Example notice to a vendor follows:
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Sample Direct Email to Vendors from LocalQuotes4U
From: Carey Miller [mailto:[email protected]]
Sent: Friday, September 25, 2009 8:22 AM
To: Carey Miller
Subject: LocalQuotes4U Proposal Request
LocalQuotes4U Proposal Request
Submission Date: 9/25/2009 5:21:45 AM
Because you are a member, this quote request has come to you through the Manatee Chamber of
Commerce website's LocalQuotes4U Tool. We hope that this tool will help drive more business to our
members and support our local economy by keeping business local. We hope that you find new customers
through this tool... and that you use it when you are looking for products and services, too. Thank you for
your membership!
Contact/Company Information
Olga Valcich
Manatee County Government
1022 26th Avenue East
Bradenton, Florida 34208
941-708-7527
[email protected]
'Water Line Replacement' Project Information
Category: Construction Consultants and ManagersContractors - SpecialtyUnderground Specialty Services
Deadline: 10/29/2009
Details:
See attached document for details.
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MANATEE COUNTY GOVERNMENT
INVITATION FOR BID (IFB) 09-3281-OV
Suburban System Water Line Replacement Project, Phase 1
INFORMATION CONFERENCE: October 15, 2009 @ 10:00 AM
Location: Manatee County Public Works Department, Project Management Division, Conference Room A.
1022 26th Avenue East, Bradenton, FL 34208.
Attendance is not mandatory, but is highly encouraged.
DEADLINE FOR CLARIFICATION REQUESTS: OCTOBER 29, 2009 @ 2:00 pm
BID OPENING: November 12, 2009 at @ 2:00 PM
LOCATION OF BID OPENING:Manatee County Administration Building – 1112 Manatee Ave West,
Suite 803 (Purchasing Division) Bradenton, FL 34205.
SUMMARY OF SCOPE OF WORK
For a copy of the complete bid, please go to www.mymanatee.org
Qualifications of Bidders: General Contractors and/or Underground Contractors License.
The Work:
The completed Work will provide the County with the first phase of the improvements to its
existing Suburban Area potable water distribution systems. The work of this contract consists of
constructing approximately 1,000 linear feet of 4 inch, 12,000 linear feet of 6 inch and 3,300 linear
feet of 8 inch potable water distribution mains, approximately 400 new service connections,
plugging and abandoning existing potable water distribution lines, removing and replacing
existing public and private infrastructure necessary to construct the work; restoration of all public
and private infrastructure impacted by the work; and related work at the locations shown on the
Drawings. Replacement waterlines include fire hydrant and valve assemblies, and meter
connections as indicated in the project drawings. Replacement waterlines will be installed by
horizontal directional drilling (HDD), and open-cut construction methods where shown on the
drawings.
Construction and record drawings are required of the successful bidder and shall fully meet the
requirements of all current federal, state and county laws, rules, and regulations.
For Information regarding this project, please contact: Olga Valcich, 941-708-7527.
(email: [email protected]).
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Contacts
Administration
Melissa M. Wendel, CPPO, Purchasing Official (941) 749-3056
Dennis Wallace, Contract & Buyer Manager (941) 749-3039
Sharon Granberg, Purchasing Operations Coordinator (941) 749-3058
Additional Support & Associated Services
Jessica Smith, Procurement Analyst (941) 749-3043
Karen Betti, Administrative Specialist (941) 749-3054
Marjorie Lofts, Administrative Assistant (941) 749-3014
Buyers
(Task assignments are not limited to specific commodity groups or persons)
Senior Buyer (941) 749-3048
Building Materials & Services, including lighting, fencing
CDBG Construction Projects
Chemical and Gases
Janitorial Services
Electrical and Plumbing Equipment and Supplies
Landscaping Materials and Supplies
Recreational/Playground Equipment
HVAC/Generator Equipment, Supplies and Maintenance
Modular Portable Units
Water, Wastewater and Utility Equipment and Supplies
Bonnie Sietman, Buyer (941) 749-3046
Activity/Event (food) Materials, Supplies and Service
Fuel, Materials, Supplies and Service
Heavy Equipment Rentals and Supplies
Signs and Road Accessories
Uniform Rentals and Apparel
MRO
Medical/Safety Materials and Supplies
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Animal Control Equipment and Supplies
Fire and Hazmat Protection Equipment and Supplies
Security Systems, Supplies and Maintenance
Storage Services
Telephone and Radio Equipment, Supplies and Maintenance
Traffic Control Equipment and Materials
Road and Highway Repairs and Services
Buyer (941) 749-3043
Computer Equipment, Supplies and Maintenance
Copier Equipment and Maintenance
Office Equipment/Furniture and Supplies
Photography and Microfilm
Printing and Publication Services
Temporary Employment Services
All Vehicles: Equipment, Parts and Repairs
Chris Daley, CPPB, Contract Specialist (941) 749-3039
Construction and Reconstruction Projects
Rehabilitation Projects
Water/Wastewater Utility Projects
Appraisal Services
Contracting
Noncompetitive Procurement
Work Assignments
Donna Stevens, Contract Specialist (941) 708-7528
Construction and Reconstruction Projects
Rehabilitation Projects
Restoration Projects
Appraisal Services
Contracting
Noncompetitive Procurement
Work Assignments
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Olga Valcich, Contract Specialist (941) 708-7527
Construction and Reconstruction Projects
Rehabilitation Projects
Appraisal Services
Contracting
Noncompetitive Procurement
Transportation Projects
Work Assignments
Negotiators
(Task assignments are not limited to specific commodity groups or persons)
Deborah Carey-Reed, Negotiator (941) 749-3074
Architectural Consulting
Communications Consulting
Revenue Agreements
Engineering Consulting
Professional Services
Work Assignments
Blair Getz (941) 749-3053
Construction Management Services
Design Build Construction Services
Engineering Consulting
Professional Services
Work Assignments
Frank Lambertson (941) 749-3042
Computer Systems and Services
Health Benefit Services
Marketing/Advertising Consulting
Engineering Consulting
Professional Services
Work Assignments
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