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Aspect ratio is the relationship of an object’s height to its width
Left tab aligns at the left; Right tab aligns at the right; Center tab aligns around a center
point; Decimal tab aligns around a decimal point.
Format painter allows a user to copy formatting from one cell to another
Formatting text changes its appearance. The purpose of formatting is to make the document attractive, emphasize information and make the organization flow so that all data is
clear to readers.
Clip art is graphics drawn or photographed and available for use in a document
Word Art is stylized text that is treated as an object
Pasting text is CTRL V
Copying text is CTRL C
Cutting text is CTRL X
Select all is CTRL A
If changing the format of a single paragraph, the insertion point must be located somewhere in that paragraph
If text extends beyond the right margin, it automatically moves to the next line with a soft
return. This is called word wrap.
If you worked on a document recently, you can click the File ribbon, and then click the recent button to get a list of Recent Documents.
Non printing characters are characters that do not print but control how the document
looks. For example if the show hide button is active a dot is seen between words and the
paragraph character is at the end of any line in which a hard return was used (enter key).
Pressing the Delete key deletes the character to the right of the insertion point and pressing
backspace deletes a character to the left of the insertion point.
Documents printed in landscape orientation are wider than long and portrait orientation
is longer than wide.
For MLA style, all lines are double spaced, all margins are 1 inch, the space before and
after is 0, there is a header in upper right corner with name and page number.
Data is raw facts and information is processed data.
Hardware is the physical components of a computers and software is the program that
gives the computer instructions.
The automatic spell checker identifies words as being misspelled and underlines them
with red. You can right click on the red underlined word to select a correct spelling.
Autocomplete automatically inserts text For example, Type letters Dec and press enter
and Word automatically finishes the word
The default line spacing in Word is 1.0
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The default number format in Excel is General
The difference between a hard and soft return is that the hard return you must press enter
to go to a new paragraph or line and soft return the insertion point moves to the next line
automatically when the compute detects it has reached the end of a line.
The difference between save and save as is that save overwrites an existing file while save
as takes the existing file and gives it a new name leaving the original intact.
The squares and circles that appear on the selection rectangle are called sizing handles
When typing a letter the body is single spaced and double spacing is used between elements of the letter except the inside address.
When entering data in a cell, the text does not wrap unless the text wrap icon is clicked.
If text wrap is not selected, the text shows in the column to the right. For example, if you
typed Calhoun Unit 40 in the first column in Excel there would not be enough room in column A for all the text so the text would show in column B. Then, when you type something in column B the text in column A is truncated and you can only see what fits in the
column itself.
If text wrap is selected all text in column A would show only in column A
Word processing is the use of computer software to create, edit, save and print written
documents
The Format Painter button copies the format of selected text to a set of text
The information processing cycle is input, output, processing and storage.
The Insertion point shows where text will appear when you begin typing.
To change font, locate the font group on the Home Ribbon.
There are 4 HRT after the date and before the inside address of a letter
To highlight text, click the arrow next to the Text Highlight Color button in the Font
group on the Home ribbon.
To insert a symbol, on the Ribbon, click the Insert tab and in the Symbols group, click the
Symbol icon
To magnify a document go to the view tab or use the zoom slider in the lower right corner
of the status bar.
To remove one or more rows or columns, right-click the selected rows or columns, and
then click Delete on the shortcut menu.
To rename a worksheet, double-click its sheet tab, type the new name, and then press the
enter key.
Until the worksheets are named, they are identified as Sheet1, Sheet2, and so on. One
sheet is available by default when opening a new worksheet.
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When text is single spaced there are no blank lines between two lines. When text is double
spaced there is one blank line. When text is triple spaced there is two blank lines.
When the formula =$A$3+$A$4 in cell A5 is copied to cell B7, the formula is
$A$3+$A$4. This is absolute cell referencing.
A cell is the intersection of a row and a column.
Cell references that do not change when copied are called absolute cell references
Colored border indicates that the current reference in a formula can be changed by clicking another cell or selecting a range.
Data moved or copied to a cell replaces any content already in that cell
Each formula begins with an = sign.
In Excel, a computerized spreadsheet is called a worksheet and a group of sheets are contained in a workbook
Numbers that extend beyond a cell’s width appear as ### in the cell.
The contents of the active cell always appear in the Formula Bar.
The range is identified by its range reference, which is the cell in its upper-left corner and
the cell in its lower-right corner, separated by a colon
The Rows appear horizontally and are identified by numbers on the left side of the worksheet window.
The Sum button is located in the Editing group on the Home tab of the Ribbon.
The SUM function that adds the numbers in the range A5:A17 is =SUM(A5:A17)
To change the tab color of a worksheet, right-click the sheet tab you want to recolor, point
to tab color on the shortcut menu, and then click the color you want for that tab.
To clear an active cell, use delete key.
When more than one worksheet is in a workbook the sheets can be moved by clicking and
dragging on the sheet tab.
Chart Elements:
• Chart Title – Descriptive label or name of chart • Chart Area – Contains chart and all
other chart elements • Plot Area – Part of chart that contains graphical representation of
data series • Data Marker – Each value in a data series such as a pie slice • Legend – Rectangular area that indicates the data markers associated with the data series
Chart Types:
Column – Compare values from different categories – Value indicated by height of column
• Bar – Compare values from different categories – Values indicated by length of bar •
Line – Compare values from different categories – Show trends and changes over time •
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Pie – Compare relative values of different categories – Value indicated by size of pie slice
• Area – Compare values from different categories – Show trends and changes over time •
Unlike line chart, areas under lines contain a fill color • Scatter – Show patterns of relationships between two or more sets of values
The Name Box or cell reference area next to the formula bar, displays the cell reference of
the active cell.
The Columns of the worksheet appear vertically and are identified by letters at the top of
the worksheet
The name of each worksheet appears on the sheet tab at the bottom of the worksheet window.
Row headings are along the side and column headings are across the top
A line chart connects points that are values in a worksheet
The drag-and-drop method is the fastest way to copy or move data a short distance in a
worksheet.
A relative cell reference adjusts to its new location when copied or moved. For example,
when the formula =A3+A4 is copied from cell A5 to cell B5, the formula changes
to=B3+B4
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