ELLIS
WASHINGTON
ELEMENTARY
PARENT/STUDENT
HANDBOOK
2016-2017
Table of Contents
Admission……………………………………….1
Address & Phone # change…...............................2
Attendance.……………………………………2-3
Make-Up Work…………………………….........3
Check-In, Check-Out……………………………3
Books & Equipment…………………………….4
Locker Policy……………………………………4
Computer Usage………………………………...5
Lunch Time……………………………………..5
Lunch Room Behavior………………………….5
Manners and Respect…………………………...5
Food Drinks & Candy…………………………..5
Building Hours.…………………………………6
Phone Usage……………………………………6
Students Leaving the Building………………..6-7
Wednesday Night Activities……………………7
Bus Policy……………………………………... 7
Visitors…………………………………………7
Dress Code……………………………………..8
Expectations for School Activities…………......9
General Regulations……………………………9
Discipline…………………………………….. 10
Communications Regarding Behavior..……….10
Detention...…………………………………10-11
Hall Behavior………………………………….11
Parties ……………..…………………………..11
Bringing Invitations to School………………...11
Grading System……………………………….11
Honor Roll…………………………………….12
Home Work……………………………………12
Academic Dishonesty…………………………12
Library……………………………………… 13
School Nurse…………………………………..13
Extra Credit Work..……………………………14
Reporting Accidents……………………………14
Harassment Policy……………………………14-15
Insurance……………………………………........15
Breakfast…………………………………………15
Lunch……………………………………….……16
Note to Teacher…………………………………..16
Physical Education/Health …………………..16-17
Snowballs………………………………………...17
Verbal Threats……………………………………17
Weapon Possession………………………………17
Vandalism………………………………………..17
Lost & Found…………………………………….17
Promotion & Retention………………….……17-18
Flowers & Gifts…………………………………..18
Weather Dismissal……………………………….18
School Traffic……………………………………18
Plants & Animals to School…………………….. 19
Special Programs………………………………...19
Recess……………………………………………20
Drug Free Schools……………………………….21
Asbestos………………………………………….21
Extended Learning Program………………….22-24
Emergency Medical Authorization...…………….25
Mood Altering Chemical Policy………………....27
Internet Permission Form..………………….. 28-29
User Agreement for Student Photo/Names………29
District Calendar…………………………………30
Bus Riding Rules...………………………………31
Wellness Plan……………………………….. 32-33
Bullying Policy……………………………….34-35
K-6 Discipline Plan…………………………. 36-37
WGS Pyramid of Interventions………………38-39
WGS School Wide Positive Behavior Plan…… ..40
Admission:
1
A resident student is any child who has attained the age of eligibility for school attendance and lives with a
parent or a person acting as a parent who is a resident of the district.
Any student who has been suspended or expelled from another district will not be admitted to the district
during the term of the suspension or expulsion unless approved by the board.
Identification of StudentsAll students enrolling in the district for the first time shall provide required proof of identity. Students
enrolling shall provide the following:
Age 3 to Kindergarten
 Certified copy of their birth certificate.
 Complete medical examination form.
 Completed Kansas Certificate of Immunization.
 To be eligible to enter kindergarten, a child must be 5 years old on or before
August 31st of the year they enroll.
First Grade Certified copy of their birth certificate.
 To be eligible to enter first grade, a child must be 6 years old before September
1 of the year he or she enrolls, or the child must have completed a kindergarten
course maintained by a public school district.
Grades 2-12
 Certified transcript or similar pupil records.
The enrollment documentation shall include a student’s permanent record card with the student’s legal
name as it appears on the birth certificate, or as changed by a court order as well as the name, address,
and telephone number of the lawful custodian. The record shall also provide proof of
identity of the student as evidenced by a certified birth certificate, copy of a court order placing the
student in the custody of Kansas Social and Rehabilitation Services, a certified transcript of the
student, a baptismal certificate, or other documentation the board considers satisfactory.
If proper proof of identity is not provided within 30 days of enrolling, the superintendent shall notify
local law enforcement officials as required by law and shall not notify any person claiming custody of
the child.
Non-resident Students are those who do not meet the definition of a resident student. Non-resident
students may be admitted only to the extent staff, facilities, equipment and supplies are available.
A non-resident student who has been suspended or expelled from another district will not be admitted
to the district unless approved by the board.
Pupil Information FormEach year during enrollment, parents and students must fill out a pupil information form including the
following information:
 Name, phone number, and address of the student’s parent or
guardian;
 Name of individual to contact in case of emergency;
 Name of student’s physician; and
 Description of any medical conditions of which the staff needs to be
aware.
This information is kept on file and made part of the student’s record.
Address and
Phone number
Changes:
2
Please notify the school secretary within seven days if any of the following change:
* Number for home or “parents’ work”
* “Mailing or street address changes”
* “Emergency contact information”
Attendance:
Arrival: School begins at 8:00 a.m. A warning bell rings at 7:55 a.m., which tells students to
report to the gym.
Dismissed: The school day ends at 3:24 p.m. for Washington Elementary School, grades K-8.
Excused absence: An absence will be excused for the following reasons:
(1) Absence required by a school sponsored activity or field trip.
(2) Absence caused by illness of student when parents call in that day to verify illness.
(3) Absence required by serious illness or death in student’s immediate family.
(4) Family trips accompanied by parents. Advanced notice must be given to principal in this case.
(5) Absence which a parent/guardian of the student requests in advance by telephone and which the
principal feels will contribute in a substantial and educational way to the best interest of the student
or student’s family.
Excuses 2, 3, 4 and 5, must be substantiated by a parental telephone conversation with the
principal/secretary before the absence will be excused. It is the responsibility of the parent to see that
their child attends school on a regular day to day basis. It is understood that Doctor and Dentist
appointments cannot always be arranged after school. It is hoped that these occasions will be rare.
When a child knows they are going to be absent, the parent should write a note stating the reason for
the absence or call in advance. Students in grades K-6 should give the note to their teacher and then
have the note sent to the office with the school secretary. Students in grades 7-8 should deliver the
note to the school secretary or principal.
Unexcused absences:
(1) An absence for reasons other than above. Some examples are:
 Oversleeping, including students who sleep in late due to attending games or events.
 Working for anyone other than parents.
Excessive absences:
The majority of WGS students miss 6.5 or fewer days per year. The State Board of Education stresses
attendance. Consequently the parent of any student who misses 8 or more absences in a semester or 12 in the
calendar year will be mailed an Attendance Alert Letter.
The only excused absences beyond these are: 1) appointments and/or extended illness that is verified by a
medical doctor or verified by a dentist, 2) school approved and sponsored activities, 3) death in the family, 4)
religious belief that is verified from parents, and 5) other reasons which the principal feels are justified that might
not be included in the above reasons. Deliberate “hooky” or dishonest reporting by student or parent will result
in zeroes for the day and making up school time missed after school.
Upon reaching the 10th day of absence for the semester or 14th day in the calendar year, a parent conference will
be conducted. This conference will include the principal, counselor, school nurse, and a minimum of one of the
student’s teachers, the parent / legal guardian and the student. Upon the 12th day of absence for the semester or
the 16th day in the calendar year the principal develop an attendance plan and the parent will be contacted. This
plan will be sent to parents and may include make-up time, seminar restrictions, bus pass, activities restrictions,
doctor verification slips, and a report to DCF when required by law. If attendance issues continue, this plan can
change and will be progressive in nature.
3
Truancy Policy:
A child is considered truant if he or she is inexcusably absent for three consecutive days, five or more days in a
semester or 7 days in a year. The law requires reporting to DCF for kids 12 and under and to the county
attorney for 13-17 year olds. Law enforcement officers may return truant children to the school where the child
is enrolled, to the child's parent or guardian or to another location designated by the Board to address truancy
issues.
The building principal or designated representative is authorized to report students who are inexcusably absent
from school to the appropriate authority. Prior to reporting to either DCF or the county or district attorney, a
letter shall be sent to the student's parent or guardian notifying them that the failure of that student to attend
school without a valid excuse shall result in the student being reported truant. If a truant child is returned to
school by a law enforcement official, the principal shall notify the parent or guardian.
Tardy:
School begins at 8:00 a.m. each school day. There is a first bell (7:55) which rings to notify students
and staff that it is time to report to the gym. Students who arrive in the classroom after 8:00 a.m. are
recorded tardy. Being tardy to class three times will result in making up time after school.
First tardy – excused.
Second tardy – warning.
Third tardy - 15 minutes before school. (student will need to come in early the next school day)
Fourth Tardy - 30 minutes; fifth tardy - 45 minutes; sixth tardy - 60 minutes; and so on.
This will start new at the beginning of each 9 weeks.
Being tardy to class during the school day, will be handled as stated above.
Make-Up Work:
1. All students will need to meet with their teacher(s) to set a time limit when the work is due not to exceed 1
day for every day absent. Work not made up in the assigned time, even though the absence is excused, will
be recorded as a zero and marked incomplete until finished.
2. All unexcused absences are recorded as zeros and will be considered incomplete until completed.
3. Advanced make-up work - if a student knows of impending absence, assignments should be secured and
work made up in advance. This is the student's responsibility.
4. A student who does not keep his make-up work current will not be allowed to depart early for future
events.
Check InCheck Out- When arriving at school after 8:00, students must report to the office before going to class. Students
must also report to the office before leaving the school premises during the school day. Students not
reporting to the office may be given an unexcused absence.
Always check-in and check-out from the Office.
Let Donna know before you leave the building and upon your return.
Perfect Attendance:
Please be advised that we do not award Perfect Attendance. There are certain times of the day you can
miss school for a brief period for Dr. Appointments and you will not be considered absent. Those
times are:
 Before 10:00 a.m.
 After 2:00 p.m.
These times are only available for the sole purpose of medical appointments. All other reasons will not
be acceptable. Have your parent’s call the office in advance of appointments. You need to get an
advanced admit slip to ensure that your absence will be excused.
4
Books and
Equipment
Textbooks are numbered and will be issued by the teacher at the beginning of the year. Put your name
in the textbook where it asks for student’s name. This is always on the inside of the front cover. The
student is responsible for checking books in at the completion of the school year or if the student
transfers to another school. In the event a textbook or library book is lost, stolen, damaged or
destroyed, the student will be obligated to pay for that book. The damage amount or replacement cost
will be determined by the building Principal.
Take good care of all books. It is your responsibility as a student. Any equipment checked out to
you by a teacher or coach is your responsibility until it is checked back in. Never wear school owned
athletic gear anywhere without coach/sponsor approval. You are responsible for your equipment.
Have pride, and care for all equipment, which has been checked out to you. Laundry of uniforms
needs special care. Laundering of uniforms requires special care. You are responsible for damaged
uniforms, which are lost or the result of wrongful care.
Locker
Policy:
The 4th-6th grade students will be assigned lockers for the entire school year. Students shall have no
expectation of privacy in any school locker. Do not place any picture or object in your locker that
you would not want to show your mom or dad. If we find anything out of line, we will confiscate it
and show it to your parents. Anything you hang up or place in your locker has to come off before you
are allowed to check-out at the end of the school year. Stay out of other people’s lockers! Do not place
locks on your lockers unless they are school issued locks checked out to you. Lockers are the
exclusive property of USD #388 and thus subject to search at the discretion of the Superintendent or
Principal. USD #388 accepts no liability, nor responsibility for lost or stolen property. Keep your
locker clean and organized. Periodically, students need to clean-out their lockers. Don’t let them
become cluttered; otherwise you will have a hard time finding your daily assignments and/or
homework. Your locker is your responsibility to keep clean and organized. Again do not have food,
drinks or candy in your hall locker or gym locker.
All book bags must be left in the hall locker. Do not leave items on the floor in the hallways or
classrooms. Items left on the floor in the hallways or classrooms will be brought to the office and a
fifteen minute detention time will be assessed to the student. State Fire Code does not allow for
items left on the floor in the hallways. Please help us abide by these regulations.
Reasons that your locker(s) might be opened, by a teacher, secretary or principal but not searched
are:
 A locker(s) obviously needs cleaning out and/or organizing.
 A teacher feels you have a paper or an assignment in your locker(s) and a check for
that item is conducted.
 Your parents request your assignments and/or books.
Reasons that your locker(s) might be searched, by the superintendent and/or principal are:
 There is cause to believe that your locker contains prohibited or stolen property.
 Prohibited items or substances found during a search shall remain in the custody of the
building principal.
 A Request to search a student locker(s) from a law enforcement officer.
We cannot be responsible for the safe keeping of radios, jewelry, money or other personal items stored
in lockers. Please leave your personal items at home where they will be safe.
Computer
5
Usage:
Computer systems are for educational and professional use only. All information created by students
shall be considered district property and shall be subject to unannounced monitoring by district
administrators. The district retains the right to discipline any student, up to and including expulsion,
for violation of this policy.
Students shall not install software on district computers or computer systems. Only software
purchased by the district may be loaded onto district computers. Only software licensed to the district
shall be used on computers owned by the district. District software shall not be copied for personal use
without permission from administration.
Students shall have no expectations of privacy when using district e-mail or other official
communications systems. Any e-mail or computer application or information in district computers or
computer systems is subject to monitoring by administration.
Computer materials or devices created as part of any assigned classroom activity undertaken on school
time shall be the property of the board.
Lunch
Time:
Washington Elementary School has a closed noon hour. Students are not allowed to go home for
lunch. Students in grades K-3 will eat at approximately 11:25 a.m. and students in 4-6 will eat at
approximately 12:10 p.m. Lunch count will be taken immediately each morning by the home-room
teacher.
Lunch Room
Behavior: Students will act appropriately during lunch and display good table manners. It is appropriate to visit
and enjoy yourself while eating lunch, as long as it’s not distracting and poor manners are not
displayed. Students will eat quietly for 10 minutes. We want students to enjoy their lunch quiet
visiting will be allowed only by the lunch supervisor. Talking loudly, yelling, touching other students
food, throwing food, throwing milk cartons, trading food, and just being disrespectful towards others
will result in removal from the lunch room for a specified amount of days. The lunchroom supervisors
have full authority over all students. Students are to display respect towards supervisors and obey their
directions and commands.
As you go through the food bar located in the gym, please try not to make a mess and if you do, please
take a second to clean it up the best you can. Everyone will appreciate your effort. If you accidentally
drop your tray, don’t panic. We will help you clean it up and you will be allowed to get a clean tray
and go back through the line.
Manners and
Respect
We expect you to show that you have some manners. This means not interrupting others, being polite
and thoughtful of other people’s feelings and property. Never use foul or obscene language. We also
insist upon your showing respect to all teachers and adults. Always address teachers by Mr., Mrs., or
Miss. Always do what you are told. It doesn’t make any difference whether you agree or not, and
show respect for each other as students. If you respect others, they will respect you.
Food & Drinks
Gum & Candy:
Casual eating, drinking, chewing gum or eating candy is prohibited. There will be times when
the teacher will allow students to bring food or drinks, for state assessments. Students are strongly
encouraged to bring drinks that are of minimal sugar content. Eating candy or drinking soft drinks,
will result in 15 minutes of detention after school for the first offense and an additional 15 minutes
for every additional offense thereafter. Gum chewing will not be allowed.
Building
Hours:
6
Students, who are not actively participating in a teacher sponsored activity, are not allowed in or on
school premises after 3:30 p.m. Students should not arrive at school before 7:20 a.m. Arriving before
7:20 a.m. will result in little or no supervision of students. If students are eating breakfast, they may
arrive as early as 7:20 a.m. Students in grades K-6 are to enter through the main front doors, go
directly to the gym and sit in the designated area until the first bell rings at 7:55 a.m. Kindergarten
students will either eat breakfast, or work on their morning coloring in the gym.
All students in the gym are to sit down and work on homework, read, or visit quietly if they do not
distract those around them. Students wishing to get help from a teacher may do so, with permission
from the teacher. They must let the teacher in charge of the gym know they are leaving the gym to get
help.
If you have no good reason to be here early and do not eat breakfast, arriving at 7:45 am would be
plenty early. Students in grades 1 through 6 must report immediately to the gym and are not allowed
going to the classroom until the bell rings to report to class.
Phone Use:
Student telephone usage is a privilege not a right. Thus usage, except for emergencies, must be limited
to before and after school or during the lunch break only. The classroom teacher has the right to
determine if the call is necessary, also be prepared to tell the secretary or principal why you have to use
the phone and who you are calling. Long distance calls must be a collect, or credit card call unless it is
an emergency. Come to school prepared and phone calls will be minimal. No Cell Phones may be
activated during school hours without special permission from a teacher, or administrator. Cell phones
must be turned off during school hours.
First Offense- Phone is confiscated and stays in office until the end of the day.
Second Offense- Principal keeps phone, notifies parent, and the parent picks up phone after school or next day.
Third Offense- Repeat Second Offense plus detention may be assigned.
.
Incoming
Phone Calls:
While we are most willing to give necessary messages to students, we do ask that parents
refrain from asking to talk to their child or leaving a message unless it is extremely necessary. We will
not call a student out of class to talk on the telephone except in an emergency. The time between
11:20 and 12:20 is lunchtime here at school. We are extremely busy supervising students in the
lunchroom. In-coming phone calls are not a priority during this time. Calling at other times would be
most appreciated if at all possible. When you do need to leave a message for your child, please do so
before 3:00 p.m. Otherwise, it is possible that we will miss your child and they may not receive the
message. Absolutely no cell phones will be allowed in any classroom, locker room or restroom. Use of cell
phones in locker rooms and restrooms are strictly prohibited. Due to the nature of advancing technology, cell
phones and cameras pose a serious threat to student privacy. Camera phones and cameras are not allowed in the
restrooms or locker rooms. Abuse of this policy will result in the phone being confiscated as well as detention,
ISS, or OSS.
Phone Numbers:
Students
Leaving
The
Building:
Superintendent’s Office
Bus Garage Office
School Nurse
726-4281
726-4242
726-3136
Elementary Office
High School Office
Mr. Befort’s home
726-3136
726-3151
726-3343
Students shall not be released during the school day except upon a written or verbal request from
the student’s parents or person acting as a parent. Before releasing a student during the school
day, the building principal or his designee shall verify the identity of the person seeking release of the student.
If the principal or his designee is not satisfied with the identification provided by the person seeking release of a
student, the student’s release may be refused.
7
“If your child is under a formal custody agreement, please provide a copy of that agreement to the building
principal. Without that agreement, we must allow either natural parent or guardian to have access to the child.”
Parents coming to school and picking up their child or dropping of materials are required to report to the office
first. This is a simple safeguard for your children. It is also a safe guard for our teachers. The office will call
the student to the office or you may be informed to go on down to the classroom.
Whichever the case may be, the teacher has to have permission from the office to release your child if
the student is leaving the building. The office will record the time of leaving and when returning, the
student should again check into the office. In today’s society and being this close to I-70, we must all
assist each other in assuring that only those authorized to take children from school are allowed to do
so. Your cooperation is greatly appreciated in this matter.
Wednesday Night
Activities: No school activities, at school or away, may be scheduled after 6:00 p.m. on Wednesdays. Any
deviation from this established procedure must be cleared by the principal.
Bus Policy:
Students who ride the bus for activities are expected to sit in their seat facing forward and obey the bus
riding rules. Students who do not abide by the bus riding safety rules will jeopardize their riding
privilege and will lose the privilege to ride the bus to the activity. For regular route students, the
Transportation Director (Dennis Wolf) will notify parents if their child is creating a problem on the bus
or is not cooperating. Students must follow all safety rules and regulations set by the State, District
and individual bus drivers. (See page 31 for more details)
Parents should call the Bus Barn 15-30 minutes before the bus normally arrives if their child will
not be riding the bus on any particular school day and call again in the afternoon if their child will not
be riding home. A good rule is to keep the bus driver informed.
USD # 388 does not provide transportation to students who live within the city limits of Ellis.
However, we do have a pickup and delivery location at Ellis High School and St. Mary’s private
school. Parents should contact the Transportation Director for more details and information about this
service. (see page 35 for bus riding rules)
Visitors:
Students and parents sometimes request to bring friends and/or relatives to school with them, or former
students request a day to come visit. While this seems harmless enough, it can, and many times does,
cause a problem. Therefore, we insist that you do not send visiting children to school. We reserve the
right to send these children home should they be sent to school. We do allow these children or adult
visitors to eat lunch with their student friends or relatives, providing we have advanced notice. This
means you need to call by 9:00 a.m. in the morning or preferably a day in advance to ensure we have
enough food prepared. These visitors may stay for the duration of the lunch time scheduled for the
student they are visiting.
We encourage parents to visit their child’s classes. It shows the child you care and enables you to see
the classroom and teacher in action. However, we do ask that you keep visits to a couple of hours or
less. You will be required to sign in at the office upon arrival and sign out when you leave. We will
have visitor badges to wear, which can be obtained in the office. We do ask that you not visit during
the first and last two weeks of school. These can be difficult times for the teacher and students as they
are adjusting to the situation, and visitors can be a distraction at this time. You are welcome the other
28 weeks of the year. Do not bring siblings or other children. You need to make other
arrangements for young children. Do not bring them to school when you visit your child’s classroom
or assist with class parties.
Dress Code:
8
We have a simple dress code. Wear appropriate clothing for learning. Wear clean clothes and practice
good grooming habits. We strongly suggest all children wear comfortable, warm clothing during the
winter months. They will be outside for recess when at all possible and should have gloves, coats and
head covering. We expect all our students K-6 to be neatly groomed with clean clothing. Students
should be appropriately dressed and express good taste. Extreme styles of personal dress or other
factors affecting appearance will not be permitted.
Dress Code Guidelines:
 Wearing apparel that is excessively short, tight, or low-cut is prohibited. Shoes or sandals must be
worn at all times flip flops are discouraged and if they are worn, the student must have a pair of
shoes appropriate for P.E. class that day as well.
 Students are to wear shoes at all times as this is a safety measure.
 No tank tops, muscle shirts or “undershirts” (or shirts with large armholes and/or low cut necks.)
 No cut-off shorts or shorts appearing to be cut-off. (please no shorts during winter months)
 Shirts/tops are to cover the mid-section of the body.
 We do not allow T-shirts or other clothing with beer, alcohol, drugs, firearms, or tobacco
advertisement on them or the mention of any of these substances, whether it is printed words or
pictures. Any profane or offensive meaning on garments will not be tolerated.
 No unnatural hair colors or styles; (blue, green, orange, red, purple, etc.) Highlights are acceptable
as long as they are not extreme.
 Students will not be allowed at outside recess between October 15th and April 1 if wearing shorts.
We ask that parents help monitor other kinds of printed material that is now found on apparel.
Students whose appearance is considered to be improper or disruptive shall be asked by the staff or
principal to correct their appearance. Failure to comply with this request shall subject the student to
appropriate disciplinary action. In most cases, students will be given the chance to change clothes or
be sent home to change. The time missed will be made up after school.
The principal may furnish a change of clothing if the principal feels the situation warrants it instead of
sending the student home. If the student refuses to comply with the staff or principal, he/she will
spend the remainder of the day in, “In School Suspension” (ISS).
Sometimes, children come to school in shorts during late winter or very early spring. We do have airconditioned classrooms. Using some good common sense is the best answer. Many times in the cold
winter months, we have children coming to school rather under-dressed. Your child will be less
susceptible to sickness if you will make certain they have on long sleeve shirts and sweaters when the
weather turns cold.
Students attending field trips and extracurricular activities will dress appropriately as requested by the
coach/sponsor and or principal. Some coaches/sponsors will request participants to wear dress up
clothes. You need to comply with these requests; you will face disqualification and/or letter grade
reduction.
Caps, hats, and head wear, are not to be worn in the school buildings during the school day. We want
to remind students to always remove their hats/headwear when the National Anthem is played at
activities. Show respect for our flag. Be quiet and attentive to the flag when the National Anthem is
being played. This shows your maturity and displays respect for your country. Failure to comply with
this request may result in the loss of the student’s privilege to attend any future school activities.
Expectations For
9
School Sponsored
Activities: All School-sponsored functions, including those held at sites other than the school, shall be drug
and alcohol free. Possession, distribution or sale of drugs, drug paraphernalia, inhalants,
alcohol, tobacco or any materials (facsimiles) that give the appearance of alcohol, tobacco, or
other controlled substances or other illegal substances are not permitted.
Students and their guest, regardless of age, are to arrive free of these substances. Those who
disregard these expectations will be excluded from the event and will be subject to disciplinary
actions that may include one or more of the following:




Parent notification;
Police involvement;
Suspension or expulsion; and /or Exclusion from future extracurricular activities.
General
Regulations: The following behaviors are in violation of school policy and subject to discipline procedures
which include, but shall not be limited to, suspension and/or expulsion:
(1) Using, possessing, selling, furnishing, or having been under the influence of any controlled
substance, alcoholic beverage, intoxicant of any kind, tobacco or smoking paraphernalia.
(2) The improper use/abuse, possession, selling, furnishing, of any prescription or non
prescription drug or any materials (facsimiles) that give the appearance of alcohol, tobacco,
or other controlled substances.
1st offense – Parent called in and the student sent home with parent. 24 hour out of school suspension
followed by a 24 hour in-school suspension.
2nd offense – Three day, out of school suspension.
According to K.S.A. 72-8901:
Grounds for suspension or expulsion; who may suspend or expel. The board of education of any
school district may suspend or expel, or by regulation authorize any certificated employee or
committee of certificated employees to suspend or expel, any pupil guilty of any of the following.
(a) Willful violation of any published regulation for student conduct adopted or approved by the board of
education;
(b) Conduct which substantially disrupts, impedes, or interferes with the operation of any public school
(c) Conduct which endangers the safety of others or which substantially impinges upon or invades the rights
of others at school, on school property, or at a school supervised activity;
(d) Conduct which if the pupil is an adult, constitutes the commission of a felony or, if the pupil is a juvenile,
would constitute the commission of a felony if committed by an adult;
(e) Conduct at school, on school property, or at a school supervised activity which, if the pupil is an adult,
constitutes the commission of a misdemeanor or, if the pupil is a juvenile, would constitute the
commission of a misdemeanor if committed by and adult;
(f) Disobedience of an order of a teacher, peace officer, school security officer or other school authority when
such disobedience can reasonably be anticipated to result in disorder disruption of interference with the
operation of any public school or substantial and material impingement upon or invasion of the rights of
others.
Discipline:
10
Washington Elementary will discipline any student whose behavior materially and substantially
disrupts the school program, the learning process, or endangers the general welfare of students or staff.
Disciplinary action is progressive, and the action taken by the school will reflect the severity and
frequency of the negative behavior. The school may illicit input from parents, staff and students to
determine the action required. Possible disciplinary actions may include, but shall not be limited to:
verbal conference, detention, suspension or expulsion.
It is difficult for even the very best of teachers to teach when a major portion of their time is taken up
with maintaining classroom control and behavior. It only takes one unruly student to disrupt the
teaching/learning process. We sincerely hope that parents will to take very seriously their obligations
to address their child’s behavior at school.
Schools are limited as to the forms of discipline they have at their disposal. Staying in at recess,
after school detention, writing themes, paragraphs, sentences, etc. sometimes works to change behavior
with some students. In School Suspension (ISS) is sometimes used. Severe cases may require OSS.
Frankly nothing works as well as a parent who has definite control and influence upon their child. We
prefer to make a call or send a note home when your child needs behavior re-enforcement. We feel
that our responsibility is to teach, not to instill values about behavior and respect for others. When we
must spend a great deal of time with a student attempting to instill correct behavior, it does not leave
much time for teaching either the child who is misbehaving or the children who are behaving.
Therefore, we must and do ask that you as parents take an active role and interested part in how your
child behaves at school and re-enforce positive attitudes toward teachers and school work. We are here
for the purpose of learning.
Communication
Regarding Children do occasionally get into trouble. They do at home and at school. Generally, their
Behavior: actions are not terribly serious, but yet do require some type of correction. In many cases a note will
be written to the parent outlining what the child did and what if any discipline was given. Sometimes,
depending upon the incident, the parent will be asked to help take care of the problem when the child
gets home. This note will be given to the student to take home. The parent will be asked to sign it,
keep one copy and send the other two copies back with the child who will bring it to the office. Thus,
the parent is made aware of what has happened and the school knows that this communication did take
place. The parent may also be contacted by telephone from either the teacher or principal
Detention:
The Principal and/or Teachers may request students to be detained in school due to inappropriate
behavior. These times may be either before or after school. The amount of time may vary from 10
minutes to 90 minutes depending on the request. However, students will be given the right to inform
their parents the day before to arrange for transportation to and from school or any other arrangements
that may be needed if the student rides a bus outside the city limits. Otherwise, the student will do the
detention that day. We will encourage them to call their parents and inform them of the situation.
These detention periods may address behaviors such as, excessive talking in class, lack of effort on
schoolwork, turning in incomplete assignments or any other inappropriate behavior displayed at
school. This will be one option available to teachers and administrators to hold students responsible
for their actions. Students must report for the requested detention time. Failure to do so will require a
parent conference with the principal resulting in a commitment for future compliance with the assigned
detention times. The times may double in the event a student does not show up when required.
Repeated refusals or no shows will be considered insubordination and will be subject to discipline up
to and including suspension or expulsion.
11
Students may miss lyceums, parties, fieldtrips, etc. if a teacher feels they have not made an honest
effort to do their regular assigned school work. In this case, they can use the time back in the
classroom to make up for their lack of effort. We don’t like to do this. We want the students
to attend these special activities. However, sometimes students have to be held accountable for their
action and forfeit privileges.
Hall
Behavior: Keep hands and feet to yourself. Please pass from class to class in a quiet and orderly manner.
Teachers are authorized to assign students up to 30 minutes of detention time after school for poor
behavior in the hallway. You may be sent to the office where more severe disciplinary action may be
enforced.
Parties
There are several class parties for students in grades K-6 as the school year progresses. The regular
classroom teacher will notify room mothers and parents of items needed and the need for extra
supervision in advance of the parties. The help will be gratefully appreciated. Generally, there is a
small expense involved, which is collected at the beginning of the year. Students in the lower grades
(K-6) may furnish treats on their birthdays if they choose. Healthy snacks, free from common
allergens such as peanuts or peanut oil, are recommended. Teachers will supply parents with a list of
healthy snacks. Individually wrapped items are recommended for germ free reasons. Parents are
requested to contact the teacher if possible before sending treats. There may be treats already planned
for that day and an alternative day might work better. The parties for Elementary (K-6) are
Halloween, Winter Holiday and Valentine’s Day. Halloween activities start with a parade in the
gym at approximately 2:15 followed with the party in the class room at 2:45. Christmas and
Valentines parties will start at 2:45 in the regular classrooms. Parties are a privilege not a right;
students can lose the privilege to attend a class party if behavior warrants it.
Invitations:
Invitations for birthday or dance parties hosted by individual students or their families will not be
handed out at school unless invitations are given to all the boys and girls in the class. No exceptions!
Be sensitive to young people’s feelings. Either they are all invited from the class, or the invitations are
distributed outside of school, off school premises.
Grading
System:
Grade cards are issued at the end of each nine weeks of school. In the fifth (5th) week of each nine
weeks, “Progress Reports” will be issued to parents of students doing failing or below average work.
Also, we issue “Up Slips” for students doing exceptionally good work or who have made substantial
progress since the last report.
Grade cards will show grades by letters as follows: (unless otherwise designated)
A+
A
AB+
B
BC+
Excellent
Superior
Above Average
100%
99%-97%
96%-94%
93%-91%
90%-88%
87%-85%
84%-81%
C
Average
80%-78%
C77%-74%
D+
73%-71%
D
Below Average
70%-68%
D67%-65%
F
Failing
64%-0
I = Incomplete, considered as F until complete
Honor Roll:
12
Students in grades 4-6 will be recognized each nine weeks for honor roll recognition. His/her name
will be posted outside the principal’s office and reported to the local newspaper. We have two honor
rolls:
“A” honor roll- Recognition is earned by any student who achieves all A’s on their report card
for each nine weeks. No grade lower than an “A” for each nine weeks.
“B” honor roll- recognition is earned by any student who achieves all B’s or a combination of
A’s and B’s on their report card for each nine weeks.
Each year at the annual awards program in May, individual classroom teachers may give awards
to students for receiving all A’s or B’s in their particular class but may not include all classes. These
awards are given out by one teacher for one or more curriculums. For instance, the math teacher may
give an award to a student for all A’s in math for the year. Or, the fourth grade teacher may give an
award for all A’s in Reading for the year. However this does not mean the student made all A’s in all
classes for every nine weeks or for the entire year.
Homework:
There are varying degrees of homework expected in Washington Elementary.
Sixth graders are given time in school to do a great deal of their work. If they use their time wisely,
they will be able to take care of the major portion of their work while in school. At the fourth and fifth
grade levels, homework is not given out a great deal.
Students who do not use their time wisely may find themselves having to take home work that they
should and could have finished during school hours. Students in grade 4, 5 and 6 who fail get their 3
week AR points will be required to stay for an 8th hour. This will require a student to stay after school
for a period of time to complete the assignment. Occasionally a teacher will give a specific homework
assignment, but again it usually is either fairly simple or is one that will take several days to finish.
Homework in the Primary grades (K-3) is generally not given at all except for those students who can’t
seem to get their work done in school.
There are many varying attitudes towards homework by both parents and teachers. We view
homework as a necessary part of education but feel it should be a gradually developing experience.
There will be times when your child comes home with more than you feel they should. We don’t want
this to happen, but it can and sometimes does. If this should continue for several days, we urge you to
give us a call. We will want to know how many pages, etc. were brought home, what subjects were
being studied, and how long the child actually worked at home. It will be checked out and examined
and you will be contacted back with either an explanation or a reduction of that type of activity.
Academic
Dishonesty: Academic dishonesty-as in cheating or plagiarism-is not acceptable. Plagiarism is the use of another
person’s original ideas or writing without giving credit to the true author. This is a very serious
offense. It does carry a severe penalty. Teachers are authorized to give any student a zero for a paper
or test on which it is determined the student cheated, by copying from others or by using “cheat sheets”
of any kind. Teachers are also obligated to contact the parents of any student found to be cheating.
Continued cheating by a student will make them ineligible for all activities for a period of time as set
by the principal. A student getting into a teacher’s desk, file cabinet or materials for the purpose of
obtaining tests, answers, etc. will be subject to very severe penalties including suspension or expulsion.
In addition, you can expect a reduction in your grade. Materials taken from electronic sources are also
covered by this policy.
Library:
13
The library will be open from 7:50 a.m. until 3:45 p.m. each school day. However when Mrs. Bittel has
obligations at the high school, she may need to leave right at 3:25 p.m. Students should try to get the
books they need during the regular school day. If the student had no opportunity to check a book out
during the regular school day, the principal will make an effort to let the student in the Library to
check-out a book. Students are responsible for library books checked out. Students will also
reimburse the school for lost or damaged books.
Students may lose their privilege to use the library if they do not respect the rules and guidelines set by
Mrs. Bittel and/or the Library Aide.
School
Nurse:
If you have health questions or concerns the school nurse, Mrs. Parke, will be available to
answer your questions every day except Wednesday mornings and Friday mornings when she is
assigned to the high school. However, you may give her a call there if you need her assistance.
If a student is infected with an infectious or contagious disease (chicken pox, mumps, measles, rubella,
strep throat, hepatitis, mono, impetigo, whooping cough, conjunctivitis, head lice, rheumatic fever,
scabies, meningitis, salmonella, E-coli, Staph Infection, etc.) please let the school nurse or school
secretary know. We appreciate receiving as much information about illness as you can provide. By
keeping us informed, we can try to control the spread of disease here in school.
Medications: in order for the school nurse or any school employee to administer any prescription
medication a “Request for Medication” form must be completed and signed by a parent/guardian and
physician. Over-the-counter medication may be administered with parental authorization. Medication
must be in the original container. Students are not permitted to have any medications in their
possession during the school day. Exceptions to this rule are asthmatic and allergic students that have a
self-medication consent signed by parent and physician approval to carry inhalers or epi-pens.
Medication forms are available in the front office, nurse office and at enrollment each year.
Physical Assessments: Health assessments (physicals) are needed for Kindergarten entry. These must
be completed before starting school in August.
Immunizations: State law and USD 388 require all students in the district have a completed
immunization form indicating that they are properly immunized against specific diseases. Failure to
comply will result in exclusion from school until immunization records are in compliance with state
law. The school nurse will notify the parents in writing if records are not in compliance. Parents will
be given 90 calendar days from the first notification to get their child’s immunization in compliance.
Otherwise parents will be notified in writing that their child will be excluded and when the suspension
begins. It is our sincere hope that every parent complies with this law for the benefit of all children
who attend school.
Screenings: Students will have their vision, hearing, and teeth screened during the school year as
indicated by state regulations. Students are also weighed and measured yearly to monitor growth.
Should you have any questions or concerns about a screening or would prefer that your child not be
screened; you may notify the school nurse. Should a concern be identified at the time of screening,
parents will be notified promptly; otherwise results of the screening will be sent home by the end of the
school year. If you receive a referral form in the mail, please return the report after you have followed
up with your child’s physician.
Extra Credit
14
Work:
Washington Elementary will not issue work for extra credit to students who have failed to hand in
assignments, or who have done work poorly through their own lack of initiative, or who have simply
refused to study and prepare for a test. A parent may request extra work and study with their child to
help catch them up and learn the concepts and skills missed, but there will be no extra credit grade
given. Teachers may give extra credit questions and work on both daily assignments and tests. This
allows the student an opportunity to increase his/her grade and allows a student to enhance their grade
by also giving proof of knowledge. Students must learn the concept of accountability. They must learn
early that they are accountable for their actions or their lack of such.
Reporting
Accidents: Students should report any injury incurred at school or at a school sponsored activity to the appropriate
teacher, sponsor, coach, school nurse or principal when an injury occurs. On the playground students
should inform the teacher on duty if immediate attention is needed. A very minor scrape or bruise
should be reported to the teacher upon arrival back into the classroom. The teacher will decide if the
student needs to see the school nurse. In most cases, teachers will send the student to the nurse with a
note requesting the nurse to examine the student. However there are students who would go to the
nurse for every little ache or pain which creates problems for the nurse who needs to treat the more
serious matters. When appropriate, a parent shall be notified of a student injury as soon as possible to
determine appropriate action. If the student needs medical attention and the parents cannot be reached,
the principal shall seek emergency medical treatment as indicated on the emergency medical
information form on file in the office. This would have been filled out by the parents at the time of
enrollment.
First Aid:
If a student has an accident which requires medical treatment, no action shall be taken by an
employee except the following:
 send for medical help;
 make the student as comfortable as possible while waiting for
competent medical assistance to arrive; and
 notify the principal and school nurse.
 AED machine is located in the front hallway
If an employee present is qualified to administer first aid, aid may be given. Qualified
employees, for this purpose, are the school nurse or those employees who have successfully
completed an approved First Aid program and their training is current and validated.
Harassment
Policy:
Washington Elementary School grades K-6 are committed to providing a school environment that is
free of all forms of harassment from students and district employees. In keeping with this
commitment, WES maintains a strict policy prohibiting any type of harassment of any student or
district employee on or in school property and at school sponsored activities or events. Harassment by
any student or a district employee will not be tolerated. WES will promptly act to investigate all
complaints, formal, or informal, verbal or written, of harassment and to discipline any student who
harasses another student or district employee. Any individual who reports harassment will not be
retaliated against for making such report.
Definition: As used in this policy, harassment shall have the following meaning:
15
A. Conduct based upon the actual or perceived race, color, religion, national origin, ethnicity,
gender, disability, or sexual orientation of the selected victim, which has the effect of
creating, in a reasonable person, an intimidating, hostile, or offensive environment, or which
substantially or unreasonably interferes with or disrupts, or has the potential to disrupt, an
individual’s education or employment. Harassment shall include the following:
Speech: Speech directed at an individual, which is degrading, derogatory, or disrespectful to the
individual’s race, color, religion, national origin, ethnicity, gender, disability, sexual orientation, or
employment position with the district, including, but not limited to slurs, jokes, insults, name
calling, and hate speech;
1. Written Materials: Written materials which directly degrade, or show disrespect to, an
individual’s race, color, religion, national origin, ethnicity, gender, disability, sexual orientation;
2. Visual Displays: Displays of material, which create a disrespectful, hostile, intimidating and/or
demeaning environment related to an individual’s race color, religion, national origin, ethnicity,
gender, disability, sexual orientation including, but not limited to pictures, posters, or cartoons;
3. Defacing or Damaging Personal Property and/or District Property; Any incident involving the
defacing and/or damaging of property belonging to an individual or the district, that intimidates
an individual due to his or her race, color, religion, national origin, ethnicity, gender, disability,
sexual orientation; or
4. Physical Threats: Threats of violence or acts of intimidation against an individual due to his or
her race, color, religion, national origin, ethnicity, gender, disability, sexual orientation, or
employment position with the district.
Reporting and Investigation of Harassment: Any individual who believes he or she has been a
victim of harassment by a student or employee should report the alleged acts immediately to the
principal. Upon receipt of a report or complaint alleging harassment, the district shall immediately
investigate. Reports of harassment may be forwarded to law enforcement agencies, depending upon
the nature and extent of the harassment.
Action to be taken for Violation of the Harassment Policy: A student violating any provision of
this policy shall be subject to the disciplinary polices and procedures adopted by the district.
(See Ellis USD # 388 Board of Education Policy Book for more details and complete policy)
Insurance:
The school has insurance available to parents through a private vendor. The school is not in the
insurance business and does not handle the claims. We do have to sign claim forms in most cases and
sometimes need to indicate how and when an injury occurred. This insurance is offered at a reasonable
price. It will not cover full costs, but will help to some extent. Forms for this insurance may be picked
up at enrollment time or at either the grade school office or superintendent’s office. If you desire this
insurance, please complete the application and return the form to either office. It will be sent to the
company from there.
Please be advised, the KanCare insurance program is available for children in families with limited
incomes that provides insurance at little or no cost.
 KanCare covers children from birth to age 19.
 KanCare provides low cost or free insurance.
P.O. Box 3599, Topeka, Ks. 66601 – Phone 1-800-792-4884 – Fax: 1-800-792-4292
Breakfast:
16
We do provide a nutritional breakfast for students here at the grade school, grades K-6.
Breakfast begins at 7:25 a.m. each school day and stops at 7:50 a.m. Students arriving after 7:50 will
not be served unless the reason is a late bus arrival. Other reasons are not acceptable. We want
children to eat breakfast before school. Therefore, it is important to have your child to school on time
and not be tardy. Students in grades 1-6 who are eating breakfast will go to the gym; deposit their
book bags, coats, etc. go through the serving line; and eat their breakfast.
Kindergarten students will report to their room and then deposit their book bags, coats, etc. and then go
through the serving line and eat their breakfast. Students eating breakfast will be supervised along
with the students in the gym. Appropriate manners and behavior at the table will be expected,
otherwise students may be assigned to an eating area which is isolated from the other students.
Students may qualify for free or reduced breakfast just like the free and reduced lunch program. Forms
are available at enrollment or may be picked up at the district or elementary office.
Lunch:
Lunches for elementary students are provided every school day. We require parents to purchase their
child’s lunch in advance. We do send home reminders for delinquent accounts as well as phone calls
through school messenger. Students will not be allowed to eat once they are past due 20 lunch days.
Free and reduced lunch applications may be picked up at enrollment or can be picked up at the district
office or the grade school office. The Superintendent is the determining officer as to a family’s
eligibility for Free or Reduced lunches. The BOE president is the hearing officer should you not agree
with the finding of the determining officer. Family income must meet State and Federal criteria before
these applications may be considered. The criteria are published in the Ellis Review or may be picked
up at the elementary office or B.O.E. office. Your lunch prices are established each summer and will
be published in the Ellis Review prior to school starting each year. Please keep this information and
make every effort to send the correct amount. We allow children to bring lunches from home if the
parents so choose. We ask that they not use paper bags for this, as they tear and cause problems. We
also ask that you not send food or beverages in glass containers, as these get dropped and can make
quite a mess. Thermos bottles are acceptable. Do not send grape juice as this can make a stain that
simply is impossible to remove. Do not send Soda Pop!
Parents have the option to pay for lunches by the month, nine weeks, semester or for the entire school
year. The important thing to remember is to pay in advance. Parents are encouraged to occasionally
eat lunch with their elementary child, between September 1, and April 30. All we ask is you call no
later than 9:00 a.m., and you will need to pay the adult price of a meal. Stop in the elementary office
and pay the secretary prior to eating.
Notes to
Teachers:
In the lower grades, it is very important that parents send notes to the teacher especially if the child is
to change the normal routine for going home, riding the bus, going to the doctor, staying inside during
recess, going to grandma’s house, etc. The notes help the teacher know exactly what the parents want
done. Otherwise, there can be some doubt as verbal messages do have a tendency to get somewhat
confused in translation. The student planner books are available for these notes, if the parent prefers.
Remind your child to show the note to the teacher. Communications are very important between
parents and teachers. Do not hesitate to write notes or call the teacher if you have questions or
concerns. We would prefer you call during their planning times at school and you can find out these
times by calling the office.
Physical
Education; All students in grades K-6 are expected to participate in P.E. and Health classes. Students in grades K6 need only to have basketball type shoes appropriate for the gym floor. Both Health and P.E. class are
graded like the regular classroom. Come to class prepared, with all the required equipment, turn in the
17
assignments, and you will be successful. Both P.E. and Health count towards the Honor Roll each nine
weeks for 4th through 6th grade.
Snowballs: Put this out of your mind. No throwing snowballs.
Threats:
Unfortunately, we live in times that require verbal threats to be taken seriously. Threats, whether they
be written or verbal will be considered serious matters. The principal will investigate all threats which
are reported, and appropriate disciplinary action will be taken. This could mean ISS (In school
suspension) or even OSS (out of school suspension). Think before you speak and never threaten to harm
anyone with the use of a weapon. Anytime a verbal or written threat is determined to be a genuine
threat, the principal may report the incident to local law enforcement officers. We cannot tolerate any
threats especially those involving use of weapons. Please, don’t threaten others and you won’t have to
worry about this matter.
Weapon
Possession: A student shall not knowingly possess, handle or transmit any object that can reasonably be considered
a weapon at school, on school property, or at school sponsored activities. This shall include any
weapon, any item being used as a weapon or destructive device, or facsimile of a weapon.
Examples of Weapons:

Any weapon which will or is designed to or may readily be converted to expel a
projectile by action of an explosive or other propellant.
 The frame or receiver of any weapon described in the preceding examples.
 Any Firearm muffler or silencer.
 Any explosive, incendiary or poison gas, bomb, grenade or rocket.
 Any bludgeon, sand club, metal knuckles or throwing star.
 Any knife, switchblade or blade that opens with a flip.
“Leave pocket knives at home”. They are not allowed at school.
Vandalism:
The board shall seek restitution according to law for loss and damage sustained by the district. When a
juvenile is involved in vandalism to district property, the superintendent or principal shall contact the
parents and explain their legal responsibility. Law enforcement may be contacted of the incident. The
parents shall be notified in writing of the dollar amount of loss or damage. Restitution payments made
by juveniles or their parents will be paid to the district office, and accounts shall be kept. Persons of
legal age shall be held responsible for their own payments. If necessary, provisions may be made for
installment payments. Accounts not paid in full within the specified time may be processed for legal
action.
Lost & Found:
Lost and Found articles are to be brought to the Secretary’s office. Every year we have numerous
articles of clothing, jewelry, watches, shoes, hats, etc. left in the gym, locker rooms, bleachers, buses
and athletic fields. We keep most items until the end of each semester at which time we donate them
to the local Community Thrift Shop or Goodwill in Hays. If you or your child is missing items, don’t
hesitate to call the school secretary and we will look to see if it’s been turned in. We much prefer lost
articles returned to the rightful owners rather than discarded. Occasionally we put these items out on
tables when we have concerts or conferences. Be sure to look through the items. You just might find
your child’s missing items.
Promotion and
Retention: We believe that in most cases retention is most beneficial if it takes place in the lower grades.
This does not mean that an older child cannot or will not be retained. Parents will be contacted
about the possibility of retention well before the school year is over, almost always before the
18
end of the third nine weeks. This can be a very difficult decision for parents. However, it should be
remembered that our experience here at school has generally been that retention for the younger child
has been a positive experience over the long run. The older the child the less effective the decision
becomes. The principal shall have the final decision on retention or promotion of students. Parents
who choose to not follow the school’s recommendation on retention and whose decision is not over
ridden by the principal will be asked to sign a form stating that they were advised that in the school’s
opinion the child should have been retained, that they understand the possible consequences, and that
they have chosen to not follow the school recommendation.
Flowers/Gifts
Delivered: We ask that parents please refrain from sending your child flowers, balloons, gifts, etc. at school.
We have no place to put them except in the secretary’s office. We cannot send them to the
classroom, as it really causes a problem for teachers trying to get students’ attention. Their
mind starts wandering and they put school work out of their minds. It does affect all students’
feelings whether it is positive or negative. Therefore, we would appreciate you send these
items to the home, not to school. Thanks!
Weather
Dismissal: Usually during the winter months, we have to cancel school due to blizzards, ice or other threatening
weather conditions. When we know in advance, we will get the cancellation out as early as possible
over KAYS-KJLS-KHAZ-KZLS radio stations, along with KSN and KAKE
TV stations. Parents will also be contacted by the Superintendent by phone with School Messenger.
We try to do this by 6:30 a.m. in the mornings if we know conditions are not conducive for holding
school. However, sometimes this happens during the school day and we have to dismiss school early
and quickly. When this occasion arises, an announcement will be given over the above listed radio and
TV stations. These are the recommended stations to listen to when weather could be a threat. All
parents are requested to keep their radios on when this type of weather is developing. You need to
know if school will be cancelled or dismissed early and have arrangements for your child. We will try
to send students home on the bus when we dismiss early. Parents of children grades K-3 will be
contacted before their child is allowed to leave the building. When the parent cannot be reached, the
child (K-3) will be sent to the person designated as an alternate place to send the child or to a friend’s
house where it is known that an adult is home. Students in grades 4-6 will be visited with to ascertain
whether or not they have access to their homes and to adult supervision. We would like to call all
parents, but this is very time consuming and usually we just don’t have that kind of time. It is
extremely important that we do have adequate places to call and send your children. We also must
have your phone numbers, both home and work as well as friends that can be reached in these types of
emergencies.
School
Traffic:
We do have crossing guards in the afternoon to help students safely cross the street when leaving
school to go home. All students are to obey the commands of the crossing guards and treat them with
respect. They are out there for your safety.







Stand on the curb while waiting and remain there until the verbal and visual signals are given to cross.
Wait for hand signal from the crossing guard before stepping off the curb.
Look both directions before entering the roadway.
Do not run across the street. Walk.
Do not stop in the middle of the street and go back. Continue across and then return when the signal is
given to come back.
Do not ride bikes on the sidewalks or crosswalks. Get off and walk the bike until you are across the
street.
Only cross 13th street at the marked cross walks.
19
Plants and
Animals:
Special
Programs:
Plants and animals, other than administratively approved service animals, are not allowed in the school in order
to protect the health and safety of your students. We cannot allow students to bring their pets for “show and
tell” or anytime to be viewed at school. Also, do not bring plants to school. Allergies can be triggered from
exposure to certain plants or animals. You never know which plants will cause a reaction or be toxic to others.
Teachers may have units on plants or animals and have students bring specimens to school. This is a class
project and is allowed. Teachers will closely supervise these activities to ensure safety. Teachers may also have
fish aquariums, hamsters, etc, in their rooms under their supervision. This is also allowed with administrative
approval.
Title I Language Arts Program:
This program is for students who qualify based on reading skills. These students are identified by both the use
of scores on norm-referenced test and by teacher identification. They must meet the criteria as established by
the federal government which is funding the program. Parents are advised of their child’s reading ability and if
the parents agree, they sign a form giving their permission for the child to be enrolled in the program. Students
will be tested during the program to help assess progress and determine which skills need refined.
Learning Disabilities Program:
Some children of average or above average intelligence have difficulty learning in some academic areas. These
children may be tested (with parent permission) and if they meet the State established guidelines may be placed
into the Learning Disabilities program. Parents have many rights in this process and must be kept advised and
involved at all times.
Some children have behavioral problems that make their environment in the classroom very difficult for them,
for other students, and teachers. They may be tested; again if they meet certain State guidelines, they may be
placed in a program appropriate for their disability. Parents have many rights in this process and must be kept
advised and involved at all times.
These services will only be available for students identified as exceptional and on an I.E.P.
School Counselor:
Mrs. Hansen will be working with individual students who have been referred to the principal by a teacher,
parent or other adult. Concerns may be personal and/or social adjustment, academic and personal problems that
students may need assistance with. The counselor will work with groups to help them cope with changing
families, divorce, separation, stepfamilies, anger management, conflict resolution and test taking skills. Mental
Health Agencies will be recommended when professional mental help is needed.
Para Professionals: These individuals work with students under the direction of certified teachers. They may
be assigned to regular classrooms, special education, or elsewhere as needed.
Speech Therapy Program:
It is through this program that children with speech and hearing problems can receive special help. Students
meet with the teacher individually or in small groups for speech instruction.
Occupational Therapy Program: There are specialized types of therapy available for students who meet the
criteria which qualify them for services. Parental permission required.
At Risk:
This program is designed for any student who meets locally set guidelines for receiving special assistance in
academic areas. These students are identified by both the use of scores on norm-referenced test, State
Assessment Test and by teacher identification. You will be notified if your child qualifies for this service. You
will have the option to support or deny services.
School Psychologist:
A school psychologist is available for children needing services. Parents are contacted prior to any formalized
program being setup with their child. Parents have involvement in this program.
Gifted Facilitator:
Program designed for students who meet required criteria for program.
Recess:
20
Whenever weather permits, we want your child to play outside in the fresh air. A child’s school life
should maintain a balance between work, organized play, and other activities. Should your child have
asthma or any other condition which makes it necessary to refrain from strenuous exercise or to stay
indoors when the others are out, be sure to make it known to the child’s teacher by means of a written
note. Parents, please dress your child appropriately for existing weather conditions. We generally go
outside for recess. Children need hats, boots, coats and gloves when it’s cold or wet. Students will not
be allowed outside between October 15th and April 1st, if they are wearing shorts.
Playground Rules:
1. Students may not play tag or chasing each other around the playground
equipment.
2. The tire swing is limited to two students.
3. Please use the slides in a way they were intended, one at a time, feet first.
4. Swinging should be done north and south only, no side to side or twisting of
swings.
5. Jumping off of the platforms is prohibited.
6. Do not push or shove while on the playground, keep your hands to yourself.
7. Stay out of the mud. Walk on concrete path when it’s muddy.
8. Students should sit while on the merry-go-round, no standing, or hanging over
the edge.
9. Remain quiet if you were requested to sit on the ledge.
10. Students need to get supervisors permission to leave the playground area.
11. As soon as the whistle blows, you must immediately line up to go inside.
12. Line up and remain quiet while waiting to enter the building.
13. The throwing of rocks, dirt, sticks, sand, snow, ice or any other objects are
prohibited
14. Every students should get a turn to use the equipment
15. The Jungle gym should only be used for climbing, no tag.
16. Once outside, do not go back into the building without adult permission. Get
coats, playground equipment, and use the restrooms before going out to recess.
If you take equipment outside, be sure you return it to its proper place.
17. Do not go after balls or equipment that go over the fence without first checking
with the adult on duty or you may lose the remainder of the recess.
18. Do not climb on the Soccer Goals.
The adult on duty has the right to stop any activity they consider to be
dangerous or inappropriate.
TREAT OTHERS AS YOU WOULD LIKE TO BE TREATED
21
For all Students
Drug Free
Schools:
The possession, use or distribution of illicit drugs and alcohol by students on school premises or as part of any
school activity is prohibited. This policy is required by the 1989 amendments to the Drug Free Schools and
Community Act, P.L. 102-226, 103 St. 1928 (Cf. LDD).
Student Conduct
As a condition of continued enrollment in the district, students shall abide by the terms of this policy.
Students shall not unlawfully manufacture, distribute, dispense, possess or use illicit drugs, controlled
substances, or alcoholic beverages on school district property, or at any school activity. Any student violating
the terms of this policy shall be reported to the appropriate law enforcement officers, and shall be subject to but
not limited to, the regulations in the Ellis High School and Washington Grade School Student Handbooks.
Students who are suspended or expelled under the terms of this policy will be afforded the due process rights
contained in board policies and Kansas statues, K.S.A. 72-8901, et seq. Nothing in this policy is intended to
diminish the ability of the district to take other disciplinary action against the student in accordance with other
policies governing student discipline. In the event a student agrees to enter into and complete a drug education
or rehabilitation program, the cost of such program shall be the responsibility of the student and his or her
parents. Drug and alcohol counseling and rehabilitation programs are available for students of the district.
A list of available programs along with names and addresses of contact persons for the program is on file with
the board clerk. Parents or students should contact the directors of the programs to determine the cost and
length of the program.
Parents of all students shall be notified that compliance with this policy is mandatory.
Drug EducationAll the district’s students shall be made aware of the legal, social and health consequences of drug and alcohol
use. Students shall be instructed on effective techniques for resisting peer pressure to use illicit drugs or alcohol.
Student shall also be informed that the use of illicit drugs and the unlawful possession and use of alcohol is both
wrong and harmful.
The board has adopted a comprehensive drug and alcohol abuse and prevention program as part of the district’s
curriculum. The curriculum is age appropriate and developmentally based to reach students at all ages and
levels of education within the district.
Asbestos:
The Environmental Protection Agency (EPA) required schools to look for asbestos building material in 1987.
The District did such an inspection in 1988 and had a Management Plan done to insure that asbestos is either
removed or kept in good condition.
Asbestos is present in all district buildings. However, it does not pose a health problem at this time, because the
district has taken the necessary steps and precautions to insure safety.
More detail is available in both the school offices and the District Office. The public may review the asbestos
documents and/or visit with the LEA designated person, Robert Young at 1011 Washington, Ellis, Kansas or
785-726-4281.
22
Ellis, Washington Elementary
Extended Learning Program
Policy:
The Board of Education has adopted a policy that will support Extended Learning and has the option to implement
an Extended School Year for those students who are not meeting the minimum academic
requirements in math and reading for their grade level. Students who have an IEP with the Special Education
Department will not be excused from the extended school year program.
Goal & Purpose:
The WES Extended Learning Program’s purpose will be to provide additional instructional time for students to
perform at, or above, the minimum level of academic performance for their current grade placement. The program
will be designed to provide as much individualized, intensive instruction as possible. Interventions which give
support, practice and additional time will be utilized. The goal is to Leave No Child Behind in Reading and Math.
Available Programs:

Additional help During the Regular School Day (DRSD) delivered by Para’s for Reading and Math. These
Para’s will work with the regular classroom teacher to provide additional assistance during school time. .

Extended School Year (ESY) could be a Summer School Program, an after school program, or a
combination of both, for those students who do not perform at the minimum level of academic performance in
Math and Reading by scoring in the Academic Warning Category of the state assessments. Test results will
be determined by the end of April for the current school year. Notification to parents that their child will be
required to participate in an Extended School Year - Program will be made no later than May 15th of the
current school year.
Criteria/Test Data to be used:
Performance in Reading and Math:
1. Scores in Level 1, on the State Assessment Test
2. Scores below grade level on designated Reading test and/or designated Math Test (AIMSweb)
3. Student is 1.5 grade level or below on the Star Reading and/or Math Test
4. Daily and Nine weeks grades below a (C-)
5. Classroom Teacher Recommendation
6. Results on the Formative Assessment Test (usually taken two-four times a year)
7. Has been placed in the Title I Reading Program and/or At Risk Math Program
8. Any test that the teacher can provide data which measures student’s ability
The SIT team will always consider the big picture and never make decisions based on one performance, one time.
The goal of the SIT Team will be to have documentation that reflects the student’s current level of performance, and
use the data and criteria to place students in an extended school learning program if they indeed do not perform at a
minimum level of academic performance. If the student is performing below the minimum level of performance,
based on the data, that student shall not be left behind and deserves to have an extended school time to learn the
necessary skills to be able to perform at a minimum level of performance in reading and math.
The SIT committee will be comprised of the regular classroom teachers of the relevant subjects; the Title I teacher,
the Principal, the school Counselor, the School Psychologist and the IEP team (if it is a special education student).
The SIT committee will make its recommendation to the building principal, who has the final decision on whether or
not a student is required to participate in an extended learning program.
23
Program Evaluation:
The Extended Learning Program will be evaluated by the teachers, counselor, students, parents, principal,
superintendent, and support staff at Washington Elementary School. The evaluation will be an ongoing process. The
Extended Learning Committee will meet periodically during the school year to discuss the effectiveness of the program,
and make adjustments when the need arises. Data will be gathered over time to reflect student performance. This data
will be evaluated to determine if the program is having any positive impact on student achievement in the targeted areas
of math and reading.
USD 388 Extended School Year Program
An extended school year program has been adopted to provide additional instructional time for students who did not
achieve the minimum level of academic performance or above for their current grade level in reading and math
(scoring in the academic warning category on state assessments). The program will be designed to provide as much
individualized, intensive instruction as needed to raise performance levels to proficient or above in reading and/or
math. It is recommended by USD 388 that students enroll in the Extended Learning Program, if the student is
performing below the minimum level of academic performance based on collective criteria and data.
Parent Notification:
Each spring, the school will notify parents of the results of the state reading and math test as soon as the test results
are available. This notification may include a statement indicating whether the student will be recommended for
placement in the Extended Learning Program by a SIT Committee meeting. The parents will be notified by a second
letter indicating the findings of the SIT Committee and the principal’s recommendation. It may indeed be that the
student be required to attend the Extended Learning Program or, just a recommendation that more parental supervised
practice in basic reading and math skills would be appropriate.
Transportation:
Transportation will be provided for those students who live more than 2.5 miles from Washington Elementary
School. The Transportation Supervisor will contact parents for the times and locations of pick-up and delivery home.
We will continue to pick-up and drop-off students at St. Mary’s.
Extended School Year Program Attendance Policy:
Students recommended for the ESY will be expected to attend. This policy is in compliance with BOE policy AEB
and will be enforceable by state truancy laws.
Students will be allowed to be absent one (1) day if necessary for any reason during the ESY. However, the second
(2) day of absence, the student will be required to make up the time missed in the afternoon during one of the days of
summer school and it must be before the last day. The third day of absence and any thereafter will need to be made
up before the last day of summer school. Any make-up days will be scheduled by the building principal.
A student will be allowed two (2) tardies. The third tardy or more will result in making-up the full three hours (1 day)
of summer school in the afternoon. Tardy for more than 30 minutes will be counted as one (1) full absence. Students
must be in attendance the first and last day for pre and post testing purposes. If your child is going to be absent or
tardy, please call 726-3136 that morning to let us know. If a child doesn’t come to school and we are not called, we
will be contacting you to check on their safety. You can expect a call at your home or work for you to explain the
situation.
Only extreme emergency situations will allow a student to miss more than the above stated requirements.
However, we reserve the right to have that child attend other sessions during summer school to make-up the
24
learning experience missed in the regular session. The building principal will have the final decision on whether
or not additional absences will be granted.
Staff:
The availability of staff could be a factor in the number of students required to attend mandatory summer school. The younger
age students will be given priority. Research has proven that the earlier you intervene, the more progress you will see. Staff will
be given adequate time to plan and prepare for students during the duration of the summer school program. The summer school
teachers selected will need to contact the regular classroom teacher to obtain reading and math levels along with reasons and
data supporting the need for attendance in summer school. This contact will be made before the end of the regular school term
in May. Compensation for the teachers of summer school will be determined by the Board of Education and Superintendent and
announced prior to the beginning of the program.
Cost:
There will be no cost to parents for mandatory summer school. The district feels that this is an important intervention (ESY) and
the district will reap the benefits by improved student performance for the students who are required to attend summer school.
Curriculum:
The curriculum will be designed by the summer school staff and will be aligned to the state standards in reading and math. The
instruction will be intensive and individualized for each student. The teacher-student ratio will be kept to a minimum and
instruction will be designed with a one-on-one ratio in mind. Small groups will be utilized at times as well as individualized
instruction.
EMERGENCY MEDICAL AUTHORIZATION - CONSENT FOR TREATMENT
USD 388, Ellis, Kansas
2016-2017
25
Dear Parent:
USD #388 is seeking your permission to have your son or daughter treated at a doctor’s office or an emergency room in
the event that he or she is found in need of emergency medical treatment. If an emergency occurs, every reasonable
effort will be made to contact you. However, if such contact cannot be made, this EMERGENCY MEDICAL
AUTHORIZATION-CONSENT FOR TREATMENT FORM may facilitate prompt treatment for your child:
STUDENT’S NAME
STUDENT CELL #
BIRTH DATE
HOME ADDRESS
CITY/STATE/ZIP
MEDICATION ALLERGIES
FAMILY DOCTOR
ANY HEALTH CONDITIONS, MEDICATIONS, ETC. WE NEED TO BE AWARE OF?
PARENT’S NAME
HOME TELEPHONE #
MOTHER’S CELL #
FATHER’S CELL #
MOTHER’S EMPLOYER
FATHER’S EMPLOYER
MOTHER’S WORK #
FATHER’S WORK #
MEDICAL INSURANCE
YES
NO
POLICY NUMBER
NAME OF MEDICAL INSURANCE CARRIER
If parents cannot be contacted, list two relatives (not living in the home) or neighbors who may be contacted.
NAME
TELEPHONE #
NAME
TELEPHONE #
I give my legal consent for my child to participate in field trips and other activities authorized by USD #388 for the 20162017 school year. As I am notified of each forthcoming field trip or excursion, I reserve the right to excuse my child from
participation.
I give my legal consent and authorize any representative of USD #388 to authorize emergency medical treatment,
including any necessary surgery or hospitalization, for my above named child, for any injury or illness of an emergency
nature he/she incurred while participating in a school sponsored activity (home or away) by any physician or dentist
licensed in accordance with the provisions of the Kansas Healing Arts Act, K.S.A. 65-2801 and any hospital.
I agree to pay and assume all responsibility for medical and hospital expenses and any other emergency services
incurred on behalf of my child.
I acknowledge and agree that USD #388 is not responsible for any medical, hospital expenses and/or charges that are
incurred in the medical treatment or hospitalization of my child. A photocopy of this document shall have the same force
and effect as the original. If my child requires emergency medical treatment, I understand that school personnel will make
a reasonable attempt to contact me to seek my permission to authorize treatment.
Date
Parent or Legal Guardian
FORM MUST BE ON FILE IN THE Ellis High or Washington Grade School, before a student may participate in any
school sponsored activity. Note: The school will not be responsible for payment of any emergency medical or dental
treatment it may obtain for the above student.
Consent to Participate in Field Trips or Other Activities
USD #388
Consent for Treatment
2016-2017
26
NOTE: This form must be signed and returned to the school office before the student(s) named below may participate
in field trips or other activities.
I, _________________________________, the parent and legal guardian of the child(ren) listed below give my consent
for my child(ren) to participate in field trips and other activities authorized by USD #388 for the 2016-2017 school year.
As I am notified of each forthcoming field trip or excursion, I reserve the right to excuse my child from participation. I
further give my legal consent and authorize any representative of USD #388 to authorize emergency medical treatment,
including any necessary surgery or hospitalization, for my child(ren) listed below, for any injury or illness of an
emergency nature he/she incurred while participating in the field trip or other activity by any physician or dentist
licensed in accordance with the provisions of the Kansas Healing Arts Act, K.S.A. 65-2801, and any hospital.
Please complete the following form in full. If any of the information is not applicable indicate with N/A.
Students Name
Grade
Date of
Birth
Allergic to
Following Drugs
Prescribed
Medications
Other Medical
Complications
Parent/Guardian Name & Address: ______________________________________________________________
________________________________________________________________________________________
Father work #_________________ Cell_______________ Mother work #_______________ Cell_______________
Emergency Contact Person: ___________________________________________________________________
(Someone other than parents)
Emergency Contact Person’s home/work # ____________________________
Cell____________________
Family Physician: ___________________________________________ Phone # _______________________
Medical Insurance Company: __________________________________ Policy #_________________________
I agree to pay and assume all responsibility for medical and hospital expenses and any other emergency services
incurred on behalf of my child(ren). I acknowledge and agree that USD #388 is not responsible for any medical, hospital
expenses and/or other charges that are incurred in the medical treatment or hospitalization of my child. A photocopy of
this document shall have the same force and effect as the original.
If my child(ren) require(s) emergency medical treatment, I understand that school personnel will make a
reasonable attempt to contact me to seek my permission to authorize that treatment. If they are unable to contact me,
I give my permission for them to call our family physician and permission to act on his advice. In the event he cannot be
reached, I give permission to consult with another physician if the physical condition of my child(ren) would be
considered appropriate to indicate a medical alert.
To facilitate contacting me, I agree to continue to provide all current phone numbers to the school.
___________________________________________________________
Parent or Legal Guardian
_____________________
Date
5/13
27
Mood-altering chemicals policy:
(Alcohol, tobacco, & drugs)
Philosophy and Purpose- Extracurricular activities and sports are a privilege for each participating individual. Therefore, it is
important that students and parents be aware of the necessary rules and regulations which assure continued eligibility and
participation as responsible representatives of the school. It is the primary responsibility of the coach/sponsor to
consistently enforce this code.
USD #388 recognizes the use of alcohol, tobacco, and drugs as a significant health problem for many adolescents,
resulting in negative effects on behavior, learning, and the total development of each individual. The misuse of alcohol,
tobacco, and/or drugs by adolescents affects extracurricular participation and development of related skills and future health.
It is also against the law.
Each coach has the prerogative to establish additional rules pertaining to the activity supervised. These rules may
include attendance at practice, detentions, curfew, dress and general conduct by participants during practices, contests and
trips, and will be handled by the coach/sponsor. These rules and consequences will be clearly communicated to the student
athlete/participant at the beginning of the activity season.
Rule- during the school year, regardless of the quantity, a student shall not
1)
handle an open container or use a beverage containing alcoholic liquor, wine, or beer, etc.
2)
handle or use any form of tobacco;
3)
handle or use any controlled substance defined by law as a drug.
Interpretations:
1)
The rule applies to the entire school year and any portion of an activity season which occurs prior to the start
of the school year or after the close of the school year.
2)
It is not a violation for a student to be in possession of a controlled substance specifically prescribed for the
student's own use by her/his doctor.
Penalties and Recommendations- If any student chooses to violate the above rule and the violation is substantiated (sight is
sufficient evidence) by a law enforcement official, faculty member, school administrator, or voluntary student admission the
following will occur:
First Violation: 7 day suspension from all extracurricular school sponsored activities and sports, excluding practices.
Students will be provided access to professional counseling services if desired.
Second Violation: 4 weeks suspension from all extracurricular school sponsored activities and sports, excluding practices. It
will also be recommended that the student receive an evaluation and any necessary counseling from a professional chemical
dependency counselor.
Third Violation: The student will be ineligible to participate in any school sponsored extracurricular activity or sport for the
remainder of the school year, including practices. The student will be recommended to enroll in and maintain good-standing
participation in a chemical dependency treatment program.
Clarifications:
1)
Suspension does not apply to class activities where a grade is given for required attendance. Ex. Music concerts, pep
band, marching band, mandatory field trips, etc.
2)
Suspension does apply to all school dances, elected or honored positions, KSHSAA sports & activities, FFA, FHA,
pep club, plays, Streamliners, etc.
3)
Penalties for violations of this USD #388 jr. high school policy shall be accumulative throughout the entire school
year.
4)
It is very important to realize that anyone seen handling open containers involving this type of activity is just as guilty
as those actually consuming its contents.
28
Internet & Email Parental Permission Form
We are pleased to offer students of USD 388 access to the district computer network for electronic mail and the Internet. To
gain access to e-mail and the Internet, all students must obtain parental permission and must sign and return this form to the
school principal or secretary.
District Internet and E-Mail Rules
Students are responsible for good behavior on school computer networks just as they are in a classroom or a school hallway.
Communications on the network are often public in nature. General school rules for behavior and communications apply.
The network is provided for students to conduct research and communicate with others. Access to network services is given
to students who agree to act in a considerate and responsible manner. Parent permission is required. Access is a privilege not a right. Access entails responsibility.
Individual users of the district computer networks are responsible for their behavior and communications over those
networks. It is presumed that users will comply with district standards and will honor the agreements they have signed.
USD #388 has implemented the use of an Internet content filtering system in the attempt to limit access to inappropriate web
sites. However, it is important to note that this filtering technology is not 100% effective. In addition, USD #388 staff will
continue to monitor student use and do everything possible to prevent inappropriate access.
Employees or students have no right to privacy concerning emails or data accessed/stored on the district computer system.
All users are hereby notified that USD #388 may and will search, for any reason, data or emails accessed/stored on any
school owned computer without notice.
Within reason, access to information will be honored. During school, teachers of younger students will guide them toward
appropriate materials. Outside of school, families bear the same responsibility for such guidance as they exercise with
information sources such as television, telephones, movies, radio and other potentially offensive media.
The following are examples of inappropriate access:
 Sending, downloading or displaying offensive messages or pictures
 Downloading or installing software
 Using obscene language
 Harassing, insulting or attacking others
 Damaging computers, computer systems or computer networks
 Using another's password
 Trespassing in another's folders, work or files
 Intentionally wasting limited resources (i.e. games, chat lines are off limits)
 Employing the network for commercial purposes
 Accessing personal email during school hours (this is only allowed before school, during noon hour & after school)
Violations will result in 1st offense-loss of access for 1 month: 2nd offense-loss of access for the remainder of the school year.
Both offenses may also result in other disciplinary or legal action. Accessing pornographic content will result in an automatic
loss of access for the remainder of the school year.
(Continued on next page)
29
User Agreement and Parent Permission Form:
As a user of the USD 388 computer network, I hereby agree to comply with the above stated rules. I will
communicate over the network in a responsible fashion while honoring all relevant laws and restrictions.
Student Signature____________________________________
Grade________
As the parent or legal guardian of the minor student signing above, I grant permission for my son or daughter to
access networked computer services such as electronic mail and the Internet. I understand that individuals and
families may be held liable for violations. I understand that some materials on the Internet may be objectionable,
but I accept responsibility for guidance of Internet use – setting and conveying standards for my son or daughter to
follow when selecting, sharing or exploring information and media.
Parent Signature______________________________________
Date__________
STUDENT PHOTO/NAME USE PERMISSION FORM
I, ________________________________, agree to have my child’s (_____________________)
Parent Name
Print
child’s name
name, picture, and graduation year appear on the World Wide Web as part of Ellis High School’s
Web site. I understand that anyone with Internet access can view this information.
________________________________________
Parent Signature
Note:
_______________________
Date
Signing this new waiver simply allows us to continue our current educational policies and practices
concerning the Ellis High Web Page. It also allows our students the opportunity of creativity and positive public
relations. We have always included team pictures, candid shots, special recognitions like honor band, student of the
month, State qualifiers, etc. with first and last names. We will never publish telephone numbers, social security
numbers, or addresses of students on the web page. (Only students who sign waivers will have the names and/or
pictures published on the web page.)
30
31
“DON’T LOSE YOUR BUS RIDING PRIVILEGE!”
FOLLOW THESE RULES
1.
Students shall follow the directions of the driver the first time given.
2.
Students shall arrive at the bus stop 3 to 5 minutes before the bus arrives.
3.
Students shall be courteous, use no profane language or obscene gestures.
4.
Students shall cross the roadway in front of the bus only after the bus has come to a complete stop and upon the
direction of the driver.
5.
Students shall go directly to their assigned seat upon entering the bus.
6.
Students shall remain seated and facing forward to keep the aisles and exits clear.
7.
Students shall observe school policies for dress code and behavior and will respect the rights and safety of others.
8.
Students shall not throw or pass objects on, from, or into the bus.
9.
Students shall carry only objects that can be held on their lap—up to the discretion of the bus driver.
10.
Students shall not carry or use any tobacco products, alcohol, drugs, or any other
controlled substance on the bus.
11.
Students may lose the privilege to eat, drink, or chew gum on the bus.
12.
Students shall not carry hazardous materials, nuisance items, or animals on the bus.
13.
Students shall not leave or board the bus at locations other than the assigned stops at home or school.
14.
Students shall not extend head, arms, or objects out of the bus windows.
CONSEQUENCES
First Referral – Parents contacted
Second Referral – Three (3) day bus suspension
Third Referral – Bus suspension of two weeks to the remainder of the semester
A short or long term suspension may be issued immediately depending upon the severity of the infraction.
Sequence for write-ups does not “start over” at the start of the second semester.
32
Washington Elementary School
Wellness Plan:
All Kansas Schools are required to have a school wellness policy. Our policy is described herein below. This is a working
document that may be modified as the year proceeds. It is our hope that the parents, teachers and administration strive to provide
more Nutritional Value Food for meals and snacks at home and school. We need to avoid those foods that are of no nutritional
value and are loaded with sugar. We are asking everyone to help Washington Elementary School, attain this goal. Children must
be healthy to be educated, and they must be educated to be healthy. Our children are our most treasured resource and we must
prepare them for the future. In order to do so, we must help them make the most of their education.
Everyone pays when children have health problems, and everyone benefits when those problems are remedied or prevented. That
is why individuals, families, schools and communities must become partners in promoting children’s health. Source:
www.kshealthykids.org
Please, we request that for Birthday Treats, parents should try to send Nutritional Value Snacks and avoid bringing
or sending non nutritional food value birthday treats, especially those high in sugar. Your cooperation would be
appreciated. Cupcakes, cookies and candies will not be allowed to be brought as classroom treats.
Ellis USD #388 Wellness Policies
Part 1: Preamble
Whereas, children need access to healthful foods and opportunities to be physically active in order to grow, learn, and
thrive;
Whereas, good health fosters student attendance and education;
Whereas, obesity rates have doubled in children and tripled in adolescents over the last two decades, and physical
inactivity and excessive calorie intake are the predominant causes of obesity;
Whereas, heart disease, cancer, stroke, and diabetes are responsible for two-thirds of deaths in the United States, and
major risk factors for those diseases, including unhealthy eating habits, physical inactivity, and obesity, all of which are
often established in childhood;
Whereas, 33% of high school students do not participate in sufficient vigorous physical activity, and 72% of high
school students do not attend daily physical education classes;
Whereas, only 2% of children (2 to 19 years) eat a healthy diet consistent with the five main recommendations from the
Food Guide Pyramid;
Whereas, nationally, the items most commonly sold from school vending machines, school stores, and snack bars
include low-nutrition foods and beverages, such as soda, sports drinks, imitation fruit juices, chips, candy, cookies, and
snack cakes;
Whereas, school districts around the country are facing significant fiscal and scheduling constraints; and
Whereas, community participation is essential to the development and implementation of successful school wellness
policies;
Part 2: Board Policy
33
Ellis USD #388 is committed to providing school environments that promote and protect children’s health, well-being
and ability to learn by supporting healthy eating and physical activity. The policy of Ellis USD #388 that:

Wellness guidelines will be implemented as specified in the Kansas State Department of Education’s Wellness
Policy Report for each school level.

Students, parents, teachers, food service professionals, health professionals and other interested community
members will be engaged in developing, implementing, monitoring and reviewing district-wide nutrition and
physical activity policies.

All students in grades K-12 will have opportunities, support and encouragement to be physically active on a
regular basis.

Foods and beverages sold or served at school will meet the nutrition recommendations of the U.S. Dietary
Guidelines for Americans.

Qualified child nutrition professionals will provide students with access to a variety of affordable, nutritious,
and appealing foods that meet the health and nutrition needs of students.

Students will be provided with adequate time to eat in settings that are clean, safe and pleasant.

To the maximum extent practicable, all schools in our district will participate in available federal school
nutrition programs.

Schools will provide nutrition, education and physical education to foster lifelong habits of healthy eating and
physical activity, and will establish linkages between health education, school nutrition programs and related
community services.
Washington Grade School
Bully Prevention
34
Bullying is defined as repeatedly hurting another individual with…
o Physical Abuse (Undesired touching, pinching, showing, pushing, hitting, fighting)
o Verbal Abuse (taunting, jeers, name calling, intimidation, threats, disrespect)
o Social Abuse (excluding, blaming others, gestures (mean or demeaning), scapegoating)
o Sexual Abuse (written or verbal communication of a sexual nature, unwanted touching, of
a sexual nature, disrespect)
o Cyber Abuse(using the internet, text messaging, social media such as Facebook)
Bullying is deliberate and sustained.
Bullying is the intention to isolate, hurt, or humiliate another individual.
Bullying is unprovoked.
The staff at WGS tries to prevent bullying in the following ways:
 No Putdowns Program

Character Education Program

Watch D.O.G.S. Program

Monitoring hallways, restrooms, recess, lunch to the best of their ability

Building relationships with students so they are comfortable reporting bullying

Addressing disrespectful behavior when observed

Classroom lessons and role plays on appropriate behavior and respect
Ways students and parents can report bullying:
 Talk with homeroom teacher

Visit with Mrs. Hansen – school counselor

Visit with Mr. Befort- school principal

Write a note to a staff member asking for their help

Discuss the problem with parents
Consequences for bullying will follow the Bullying/Peer Abuse Policy
Bullying / Peer Abuse Reporting and Consequences
35
Our administrators, teachers, and staff are committed to assuring that all students feel safe, and are not the target of
bullying, abusive, and teasing behaviors during their school day. As a result, it is the policy of Washington Grade
School that all bullying, abusive, and teasing behaviors will not be tolerated. If a student demonstrates any of the
above behaviors, consequences will be imposed. Below is a list of consequences. All students should understand,
however, that the imposed consequence may not follow the order listed below. All consequences will be assigned
according to the seriousness of the behavior.
_______ INSTANCE #1 – DOCUMENTED WARNING
(Date)
Bullying / Peer Abuse are reported to administrators, counselor, or psychologist. Offending
student will visit with office staff about incident and future consequences.
DOCUMENT:
________________________________________________________________________________________________
________________________________________________________________________________________________
____________________________________________________________________________________
_______INSTANCE #2 – Bullying / Peer Abuse is continuing. A detention is given
(Date)
by administration. Under supervision, student calls parent.
DOCUMENT:
________________________________________________________________________________________________
________________________________________________________________________________________________
____________________________________________________________________________________
_______INSTANCE #3 – One hour detention, team meeting, and administration makes
(Date)
parent contact.
DOCUMENT:
________________________________________________________________________________________________
________________________________________________________________________________________________
____________________________________________________________________________________
_______INSTANCE #4 – ISS (In School Suspension), administration contacts parents,
(Date)
law enforcement may be contacted and, upon their discretion, a police report filed.
DOCUMENT:
________________________________________________________________________________________________
________________________________________________________________________________________________
________________________________________________________________________________________________
ANY OF THESE STEPS CAN BE BY-PASSED IN THE EVENT OF EXTREME SITUATIONS.
Washington Elementary
Classroom Discipline Plan
2016-2017
36
Behavior Expectations:









Students will respect self, other, school, and its property
Students will use appropriate behavior in all classrooms, hallways, bathrooms, and playground
Students will use self-control
Students will make good choices by displaying the Six Pillars of Character: Respect,
responsibility, trustworthiness, fairness, caring & citizenship
Classroom Visual:
Each classroom will have a designated area for displaying envelopes with individual student colored
strips of 1 green, 1 yellow and 3 red. Students start each day with green color showing.
The Plan:
If students fail to make good choices the following consequences will be carried out:
1st infraction: green strip moved to back, displaying yellow: this is a warning.
2nd infraction: yellow strip moved to back, displaying 1st red: half of recess is missed. Parent notified
through the action/reflection sheet for signature & return
3rd infraction: red strip #1 moved to back, displaying 2nd red: full recess is missed. Parent notified
through the action/reflection sheet for signature & return.
4th infraction: red strip #2 is moved to back, displaying 3rd red: 30 minutes after school. Parent notified
by their child’s telephone call followed up by a teacher call at the end of the day.
5th infraction: student sent to the office, parent notified by principal by phone call.
Most minor infractions can be handled with the colored strips and classroom teachers. Any major
infraction will result in office referral immediately. Office referral will result in principal notifying
parents by phone and/or removal from the classroom for a period of time, ISS (in school suspension) or
OSS ( out of school suspension) determined by principal and teacher.







Minor Infractions: Teacher Directed
Disrespect to teacher or fellow student (arguing, disruptive behavior, throwing objects, horseplay,
hallway behavior, profanity, etc.)
Not following directions; (failure to line up, hand in work, listening, etc.)
Major Infractions: Office Referral (Third referral will result in a parent conference)
Physically fighting and/or threatening to cause body harm
Noncompliance with directives from principal, teacher, and other personnel
Bullying ( No put-downs under the pretense of “we were just teasing”) Follow WGS Bullying/Peer
Abuse Reporting and Consequences
Damage to school property
Stealing
Rewarding Good Behavior-Incentives
Students will brainstorm and teacher will establish incentives students can earn if a student remains on a
green slip for a total of 10 days.
Student Think Sheet
Understand the PROBLEM:
What I did was_____________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________
Do You Understand the Problem?
Who did my problem disturb or hurt?_________________________________________
____________________________________________________________________________________
____________________________________________________________________________________
I’ve had trouble with this behavior before: ____yes ______no
Choose a Plan:
How will I avoid having this problem in the future?__________________________
____________________________________________________________________________________
37
Implement the Plan:
Good things will happen to me if I control by behavior. Some of them are:
________________________________________________________________________________________
________________________________________________________________________________________
Evaluate and Conclude:
Did I disrespect anyone? Yes_____No_______If you did, who?_____________
Should I apologize? Yes______No_________
Completion of this sheet means I am ready to return to my class and to follow class rules.
Your signature:___________________________________Date_________________________
Principal/Teacher signature__________________________________________________
Teacher Reflection
Student’s Name___________________Date_______
Today the student had to miss:
Half recess_________Whole recess_________Office referral_________
Describe what happened that caused the student to lose time.
_____________________________________________________________________
__________________________________________________________________
__________________________________________________________________
Log Phone Call:________________________________________________
Teacher signature___________________________Date_____________
Parent signature____________________________Date______________
38
Intervention Definitions
Washington Elementary School
39
Level 1
General Classroom Intervention

Differentiated Instruction

Peer Buddy /Small group: a peer provides one-on-one support to a struggling student during classroom.

Cross-Age Mentoring: 6th grade student matched to an elementary student.

Individualize instruction-with teacher, foster grandparent
Screenings

Headstart

PAT, birth to 3 years

Preschool, Pre-kindergarten, Community Developmental Screening

KDG Screening- Healthy Child Assessment
Counselor Watch

Elementary Counselor watches the failing grades of students listed on the weekly ineligibility list helping to identify students who are at-risk;
academically, behaviorally, and emotionally

Meets individually with the student and consults with the teacher in monitoring progress

May also communicate with the parent
Progress Monitoring

Check progress: counselor, school psychologist, grade monitoring through Powerschool
Seminar Advisory and Teacher Advisory

Teacher Advisory-students grades 4-6
Cross-Grade Consulting

Teacher consults with previous teachers of the student needing support. Ideas, suggestions are offered that worked previously.

Transitional meetings- placement of students in divided classes, movement from elementary to Jr. High;
Jr. High to high school
Level 2
Parental Notification

When a student does not respond the teacher notifies the parents via phone or e-mail. The purpose of this communication is to: notify parent for
support, to talk about what to do.
Student Intervention Team Meeting

The teacher meets with the Student Intervention Team to form interventions to try with the student for an assigned amount of time.

Cooperative study groups are formed in reading & math. Groups are para led.
Targeted Interventions

Tutoring (teacher referral)- Title I, At-Risk Math, Impact, after school w/teacher, counselor, or high school student
Dr./Nurse Verification
Social Service Verification
Level 3
Student Placement on Progress Reporting

Teachers and students communicate through daily monitoring:
Lower Elementary- planner books checked daily/ parent initials are required daily

Daily assignment verification in planner book
Student Intervention Team with Parents & Implementation

Interventions from the Student Intervention Team may be revised with the support of the parents. Parents help with more interventions or replace
the existing with new.
Level 4
Summer School Attendance

Students attend mandatory summer school if achievement low on state assessments or student had been on Student Intervention Team
interventions.
Follow-up Student Intervention Team Meeting
Level 5
Referral Testing Starts

Students are tested: if student qualifies they are placed on an IEP in the resource room. Tests used are Deibels, John Jerry Jones Diagnostic test and
Woodcock Johnson

If the student does not qualify, Interventions may continue or a new Student Intervention Team meeting is attended and interventions reviewed.
Level 6
Resource Room Assistance or Alternative placement

Individualized Educational Plans are developed and student receives resource room assistance
 Or students may be placed in an alternative educational school
WGS School Wide Positive Behavior Plan
40
WGS is implementing a School Wide Positive Behavior Plan:




To increase academic performance
Increase safety
Establish positive school cultures
Decrease problem behaviors
Areas of Concern:




Transitions in the Hallways
Recess
Lunch Room
Restrooms
Components of Positive Behavior Support



Teaching appropriate behavior in all settings
Interventions when behavior expectations are not being met
Recognizing when behaviors are met
Areas of Focus for Positive Behavior Plan



Self-Control
Responsibility
Respect
Students will be shown expectations at the beginning of the year, and as needed throughout the year to remind them of
the behaviors we are wanting at Washington Grade School.
Students will be held responsible for their actions. The implementation of this program is allowing us to recognize
those students following expectations, and consequences for those who do not. There will be a monthly reward for
those students following the expected rules, while those students who need redirection will spend time focusing and
getting redirection from a faculty member.
After School detention will be utilized for those students who show disrespect to others. They will be held after for 15
minutes for the first offense, and an additional 15 minutes for each offense thereafter. The students will be required to
call their parents to explain their actions.
As a parent of a Washington Grade School student I understand that my child will be held responsible for their actions
and may be placed in after school detention.
__________________________________________________________
Parent Signature: