American Association of Grain Inspection & Weighing Agencies
2017 Annual Meeting
Exhibitor Information Sheet
AAGIWA’s 2017 Annual Meeting will be held May 7‐10 on the Big Island of Hawaii. The Big Island is the heart of Hawaii’s breadbasket. They grow and process the bulk of the state’s agricultural products. The Annual Meeting will focus on and address important industry issues in grain inspection and will feature key industry professionals on the speaker program. The meeting will also explore the agriculture industry in Hawaii with group trips to the Greenwell Coffee Farm, to learn about the inspection and weighing process of Kona Coffee beans, and NELHA, the Natural Energy Laboratory of Hawaii Authority, home to the Hawaii Ocean Science Technology Park. Meeting Schedule Sunday, May 7 Monday, May 8 Tuesday, May 9 Wednesday, May 10 Board Meeting Welcome Reception Breakfast & Presentations Big Island Ag Tour Sheraton Kona Haleo Luau Business Session Industry Presentations Reception & Banquet Board Meeting Table Display Located at the Sheraton Kona Resort & Spa at Keauhou Bay, the meeting space is called Kaleiopapa Convention Center. The room will be open on Monday, May 8 from 6 ‐ 8 a.m. for set up. Packages can be shipped up to three days prior to the meeting. For any questions related to shipments, please contact Barry Parris, Director of Catering and Event Management, at 808‐930‐4913 or by email at [email protected]. Please review the attachment entitled “SHIPPING AND RECEIVING” for more detailed information. Packages should include the following information: 
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Program Name: AAGIWA 2017 Annual Conference Group
Program Dates: May 7-10, 2017
On-Site Person First and Last Name
Hold for Arrival (arrival date)
Sheraton Kona
78-128 Ehukai Street
Kailua Kona, HI 96740
Number of packages in that shipment (i.e. 1 of 5, etc.)
Tables are 6 foot by 30 inches; the ceiling height is 21’. The room is not secure, so please do not leave any equipment or valuable items in the room overnight. A preliminary diagram of the room set up is included. Specific table preferences are first come, first serve. The on‐site business center is the Sheraton Link which provides self‐service PC and printing. There are no shipping services. Pick up is available by both UPS and FedEx. AAGIWA • P.O. Box 26426 • Kansas City, MO 64196 [email protected] Vendor Presentation Each Associate Member in attendance at the Annual Meeting will have an opportunity for a 5‐minute promotional “what’s new” presentation. Please register for this opportunity on the vendor registration form. If you plan to utilize a power point presentation, you will need to send it by e‐mail by Friday, April 28. It is also recommended you bring a back‐up copy on a thumb drive. Raffle One of the big hits from past meetings is the raffle at the Annual Banquet. To encourage attendees to spend time viewing each table top display, exhibitor cards will again be provided. As individuals visit each table top display they will get their cards initialed. Once their card is complete with each vendor’s initials, they can turn it in to participate in a raffle drawing at the Annual Banquet on Tuesday evening, May 9. If you haven’t already, please e‐mail Erica Venancio at [email protected] with what your company plans to donate for the raffle. Below is an example of the 2016 Exhibitor Card (front & back): To be eligible for raffle, you must have initials from each exhibitor AND be a paying attendee. AdamsNet AgTrax Charm DICKEY‐john EnviroLogix FOSS Neogen Perten QualySense Romer Seedburo Shore Meas. AdamsNet AgTrax Charm Sciences DICKEY‐john EnviroLogix iPad Mini $100 gaming chips $100 gift card $100 gift card 10 testing kits (500 strips) & use of QuickScan reader for trial period FOSS $100 Amazon gift card Perten Instruments tablet Romer Labs $100 gift card Seedburo Equipment $100 gift card DOOR PRIZES AAGIWA 2016 Annual Meeting Exhibitor Card
NAME: ___________________________ Sponsorships AAGIWA is actively soliciting sponsors to help defray the cost of the Annual Meeting. Your consideration is greatly appreciated. Take advantage of this excellent opportunity to gain visibility for your company while also supporting AAGIWA. Help make this meeting a success while enhancing your company’s corporate image! Sponsorships include promotional signage at the sponsored event, recognition at the meeting, in all pre‐
meeting materials, and in the meeting program. In addition the $750 table fee will be waived for all meeting sponsors. Meeting sponsors & table displays include one member registration complimentary! Sponsorship opportunities include:  Meeting Break ‐ $1,000  Luncheon ‐ $1,250  Reception ‐ $1,500  Banquet ‐ $2,000 American Association of Grain Inspection & Weighing Agencies
2017 Annual Meeting
Associate Member Sponsorship/Promotion Form
AAGIWA is pleased to announce sponsorship opportunities for its 2017 Annual Meeting in Hawaii. This is an excellent opportunity to gain visibility for your company while also supporting AAGIWA. Help us make this meeting a success while enhancing your company’s corporate image! Tables for vendor displays will again be available at the Annual Meeting. The cost for a table is $750 – however this fee will be waived for any Associate Member who commits to sponsor a meeting event. Associate Members will also have the opportunity to tell AAGIWA members about their products during the general meeting session. Sponsor Recognition 
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Signage at the sponsored event Recognition at the meeting and in all pre‐meeting materials Logo included in meeting program Please complete the following: Meeting Sponsor – waives $750 table cost and includes one meeting registration* Meeting Break ‐ $1,000 Luncheon ‐ $1,250 Reception ‐ $1,500 Banquet ‐ $2,000 Vendor Table Display ($750) – includes one meeting registration* Raffle (please indicate raffle item if known: _________________________) Vendor Presentation during General Session (no cost – please mark as appropriate) utilizing power point presentation (must send in by 4/28) Spouse Registration ($200) NAME: __________________________________ (includes Sunday Welcome Reception, Monday Luau, and Tuesday Reception & Banquet) *Complimentary Registration, if applicable: Name: _________________________________ E‐Mail: _______________________ Company: ______________________________ City/ST: _______________________ Representative for Vendor Presentation (if different from above): Name: ___________________________________ Title: _______________________________ Please return this form by Monday, April 3rd to: AAGIWA • P.O. Box 26426 • Kansas City, MO 64196 e‐mail: [email protected] SHIPPING AND RECEIVING
Packages may be delivered to the Sheraton Kona up to three days prior to the program
or direct to a designated function room. The Sheraton Kona should be contacted prior to
shipping items to confirm that the resort is able to accept the shipment as storage space
is limited. It is highly recommended that large shipments consisting of pallets of items
be contracted for an “inside delivery” where the freight company will deliver the
shipment direct to a designated function room. Please do not ship valuables as the
Sheraton Kona cannot be responsible for such items.
The following information should be included on all items that are shipped to insure
proper delivery and storage.
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Program Name
Program Dates
On-Site’s Person First and Last Name (not hotel contact)
Hold for Arrival (arrival date)
Attention: Event Manager Name
Sheraton Kona
78-128Ehukai Street
Kailua Kona, HI 96740
Number of packages in that shipment (i.e. 1 of 20, etc.)
It is also recommended that a packing slip is placed on both the inside and outside of
each item. The group contact is responsible for packing and return of all items upon the
program conclusion. Items left in a function room after the program concludes will be
considered trash and thrown out.
Receiving, handling and shipping charges may apply.
accepted.
No COD packages will be
Sheraton Kona Resort & Spa at Keauhou Bay | 78-128 Ehukai Street | Kailua Kona, HI 96740
direct: 808-930-4913 | main: 808-930-4900 | fax: 808-930-4920 | e-mail: [email protected]
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