PELICAN LANDING
MANAGEMENT PLAN for
STORM EMERGENCY
PELICAN LANDING
BONITA SPRINGS, FLORIDA
May 2015
Prepared by:
Pelican Landing Community Association, Inc.
TABLE OF CONTENTS
Section
Page
I
INTRODUCTION
4
II
HAZARD ANALYSIS
5
III
CONCEPT OF OPERATIONS
6
1.
Tropical Storm Watch Definition
6
2.
Tropical Storm Warning Definition
6
3.
Hurricane Watch Definition
6
4
Hurricane Warning Definition
6
5.
5-1.
5-2.
5-3.
5-4.
5-5.
5-6.
Tropical Storm Actions
Emergency Management Team Coordinator
Advisory Flags
Staff Release Criteria
Access Control to Pelican Landing
Protective Actions by Residents
Recall Action
7
7
7
8
8
9
9
6.
6-1.
6-2.
6-3.
6-4.
6-5.
6-6.
Hurricane Watch Actions
Emergency Management Team Coordinator
Advisory Flags
Staff Release Criteria
Access Control to Pelican Landing
Protective Actions by Residents
Recall Action
10
10
10
11
12
12
13
7.
Command Center
13
8.
Management Plan for Storm Emergency Updates
14
9.
9-1.
9-2.
9-3.
9-4.
Authorized Personnel
Pelican Landing Emergency Management Team
Governmental Agencies
Unrestricted Entry with Access Control Procedures
News Media
14
14
14
15
15
10
Emergency Supply Kit
35
11
Emergency Pet Supply Kit
37
12
Evacuation Pet Shelters
38
13
Special Needs Shelters
39
ATTACHMENTS
Section
A-1.
A-2.
A-3.
A-4.
A-5.
A-6.
A-7.
A-8.
A-9.
A-10.
A- 11
A-12
Page
Pelican Landing Emergency Management Team
Key Telephone Numbers
Radio Frequencies
Storm Emergency Action Log
Gatehouse Hurricane Emergency Check List
PLCA Community Association Hurricane Emergency
Check List
Pelican’s Nest Golf Club Hurricane Plan
Colony Golf Club Hurricane Emergency Check List
Tennis Center Hurricane Emergency Check List
Beach, Marina & Sailing Center Complex Hurricane
Emergency Check List
PLCA Community Map
Evacuation Zones, Routs & Emergency Public Shelters
REFERENCES
Section
R-1.
Pelican Landing Hurricane Emergency Storm Plan for
Residents
R-2.
All Hazards Handbook, Lee County Emergency
Management (most current edition available)
R-3.
Hurricane Survival Guide
(WINK-TV, most current volume available )
R-4
www.floridadister.org, www.fema.gov,
www.leeeoc.com, www.leecert.org
16
17
18
19
20
21
22
28
29
31
33
34
I
INTRODUCTION
Pelican Landing Community Association (PLCA - Master Association)
Address:
24501 Walden Center Drive
Bonita Springs, FL 34134
Phone:
(239) 947-5977
Contact:
Marie Martel, Community Association Manager
Pelican Landing is a nearly completed master planned community located in Southwest Florida,
approximately three (3) miles North of the Lee/Collier County line. The 2,400-plus-acre property is
bounded on the West by Estero Bay, on the East by U.S. 41, and on the South by Spring Creek.
Coconut Road provides the general Northern boundary for that part of the Pelican Landing
community currently under development. However, a part of the project anticipated for future
development is located North of Coconut Road.
The Pelican Landing community build out is projected at 3,400 residential units. The housing types
planned for Pelican Landing are single family detached and multi-family. Most of the multi-family
units are typical low-rise structures (under 6 stories), but some are anticipated to be mid-rise (6-10
stories) and high-rise (up to 20 stories). The overall residential density is very low, less than two units
per acre.
The PLCA Association Manager will act as the coordinator for hurricane preparedness activities
within Pelican Landing. The Association Manager will be assisted by PLCA staff, The Colony
Foundation, Property Managers, and by a representative from the Bay Creek Improvement District
and the Bayside Improvement District. Provisions are in place for updating the hurricane emergency
preparedness plans continuously. The plans are published annually.
Provisions are in place for updating the Pelican Landing Storm Emergency Residents and
Management Plans each calendar year.
The PLCA, provides an annual hurricane preparedness program brochure to all residents of the
community. Participation by all residents in the hurricane preparedness programs is encouraged
through this letter and the hosting Hurricane Seminars. Any resident is welcome to pickup or call the
PLCA to receive a copy of the preparedness programs. A copy of the preparedness plan is also
available on the PLCA website at www.pelicanlanding.org
The Lee County Emergency Management Office has conducted hurricane presentations for the
community since 1996.
II
HAZARD ANALYSIS
The Pelican Landing community is vulnerable to acts of nature, such as hurricanes and tornadoes.
Fixed facilities maintained by the Colony Golf Course Maintenance organization, the Bay Creek
Improvement District, and the Bayside Improvement District are vulnerable to hazardous material
incidents.
Colony Golf Course Maintenance facility hazardous materials:
1 - 2,000 gallon gasoline storage tank
1 - 2,000 gallon diesel fuel storage tank
12 - 5 gallon hand held fuel tanks
A variety of individually bagged or containerized fertilizer, herbicide, pesticide, and fungicide
products - numbers of individually bagged items changes constantly. Nothing is stored in bulk,
nothing is unwrapped or un-containerized.
Bay Creek Improvement District and Bayside Improvement District facility hazardous materials:
6 - 50 gallon tanks mounted on district vehicles for a variety of herbicide, pesticide, fungicide
products
6 - 5 gallon hand held fuel tanks
Containerized chemicals - herbicide, pesticide, fungicide
Nothing is stored in bulk, nothing is unwrapped or un-containerized
A Pelican Landing community area location map and street map are included in plan’s attachments.
The Pelican Landing community build out is projected at 3,400 residential units. The estimated yearround population is 2,000 residents. The maximum Pelican Landing community population is
estimated at 8,500 residents.
According to the analysis completed by the Lee County Emergency Management Office, Pelican
Landing is comprised of areas in a tropical storm, the Category 1 and Category 2 hurricane storm
surge zone.
The PLCA building is located at an estimated elevation of 15.7 feet above sea level and is in the
evacuation zone “A” as defined by the Lee County Emergency Management in 2011.
III
CONCEPT OF OPERATIONS
If a Tropical Storm Watch, Tropical Storm Warning, Hurricane Watch, or Hurricane Warning is issued
and potentially threatens the Southwest Florida area, the following Management Plan for Storm
Emergency will be implemented at Pelican Landing.
Upon the issuance of a Tropical Storm Watch, Tropical Storm Warning, Hurricane Watch, or
Hurricane Warning for the Pelican Landing area, by the National Weather Service, the PLCA Privacy
Manager will assume the position of Team Coordinator of the Pelican Landing Emergency
Management Team for implementation of the Hurricane Emergency Action Program.
The Pelican Landing property contains no critical emergency or health maintenance facilities (nursing
homes, fire stations, etc.).
All Pelican Landing utilities are public (reference property providers attachment). All Pelican Landing
condominium associations are private.
Pelican Landing has no designated employee shelter under consideration.
Section 1. - Tropical Storm Watch Definition
Tropical Storm Watch conditions, include winds of 39-73 miles per hour and a possible strike in a
specific coastal area within 36 hours.
Section 2. - Tropical Storm Warning Definition
Tropical Storm Warning conditions, include winds of 39-73 miles per hour, which are expected to
strike a specific coastal area within 24 hours.
Section 3. - Hurricane Watch Definition
Hurricane Watch indicates that a hurricane is near enough that everybody in the area covered by the
“WATCH” should listen for subsequent advisories and be ready to take precautionary measures.
Watches are usually issued 24-36 hours in advance of a hurricane landfall. Hurricane Watch
conditions mean a violent storm has originated over tropical water with sustained (constant) winds
over 74 miles per hour.
Section 4. - Hurricane Warning Definition
A Hurricane Warning issued by the National Hurricane Center means that sustained winds of 74
miles per hour or higher associated with a hurricane are expected in a specific coastal area in 24
hours or less. All precautions should be taken immediately.
Section 5. - Tropical Storm Actions
At the issuance of a Tropical Storm Watch, the following information and actions will be taken with
the Pelican Landing property owners by the Pelican Landing Emergency Management Team.
Section 5. - Tropical Storm Actions
5-1. Emergency Management Team Coordinator - Tropical Storm Actions
5-1-1. Immediately upon receiving notification of a Tropical Storm Watch for the Pelican Landing
area, the Emergency Management Team Coordinator will contact and notify each member of the
designated Emergency Management Team to assemble at the Community Association Office for a
review and possible direction to execute the Pelican Landing Management Plan for Storm
Emergency. Each Emergency Management Team Area Manager may have already notified their
staff to make preliminary preparations to implement the Management Plan for Storm Emergency.
The Team Coordinator will go over any changes or questions that the Area Managers might have.
After this briefing all Area Managers will execute their Emergency Check List, as required, within 36
hours.
5-1-2. The Emergency Management Team Area Managers shall submit their Supplemental
Procedures, tailored to specific circumstances, to the Emergency Management Team Coordinator for
incorporation into this plan.
5-1-3. The Emergency Management Team Coordinator and Emergency Management Team Area
Managers, as appropriate, will collect, secure, and maintain the necessary emergency supplies and
equipment on-site.
5-2. Advisory Flags
PLCA Privacy Team will display at each gatehouse an advisory flag:
Step
1
PELICAN LANDING STORM ADVISORY FLAGS
Gatehouse Operation Performed
Hang storm ADVISORY FLAG
YELLOW FLAG WATCH
Tropical Storm Watch or
Hurricane Watch
RED FLAG
WARNING
Tropical Storm Warning or
Hurricane Warning
WHITE FLAG
ALL CLEAR
No Storm Threat
5-3. Staff Release Criteria
5-3-1. With Lee County Emergency Management notification to the Pelican Landing Emergency
Management Team Coordinator that a Tropical Storm or Hurricane is predicted to strike the
Southwest Florida coastal area within 48 hours and this strike area encompasses the Pelican
Landing property, all PLCA non-essential staff may be released from all job assignments and duties.
All PLCA staff will be directed to seek safe shelter.
5-3-2. The PLCA Emergency Management Team and essential emergency staff will continue to
operate, as required, until one of the following criteria are met:
5-3-2-1. The storm WATCH condition is upgraded to a storm WARNING condition. At this point all
PLCA staff will be released from job assignments until further notice.
5-3-2-2. The storm sustained winds reach 30 miles per hour. At this point all PLCA staff will be
released from job assignments until further notice.
5-3-2-3. Upon notification by Lee County Emergency Management or the National Weather Service
to the Emergency Management Team Coordinator that the storm is accelerating in speed, a decision
to release the staff earlier than the storm condition upgrade notification or the 30 mile per hour
sustained winds constraint will be made.
5-3-2-4. When sustained storm winds reach 40-45 miles per hour the Lee County Emergency
Governmental Agencies, by procedure, will not respond to any emergency call because of personal
and equipment safety reasons.
Bridges in Lee County will close in 40 mile per hour winds by procedure. Driving a vehicle becomes
unsafe with sustained winds of 40 miles per hour.
Sustained winds are defined by official announcements from the National Weather Service or Lee
County Emergency Management.
5-4. Access Control to Pelican Landing
5-4-1. The PLCA Privacy Team will continue to staff each gatehouse entry point to the property and
operate a 24-hour vehicle patrol during minimal storm conditions until the Staff Release Criteria are
implemented. At this point all entry and exit gates barrier arms will be removed, the gatehouses
secured, and the PLCA Privacy Team staff released from duty tours until further notice. The PLCA
patrol vehicle will be parked and locked at the PLCA Association Office.
5-4-2. Communication within the Pelican Landing Emergency Management Team will be maintained
through the use of (1) cellular phones and (2) the Privacy Team’s UHF FM radio system.
Communications with the Lee County Emergency Operations Center will be maintained through the
use of cellular phones and amateur radio RACES (Radio Amateur Civil Emergency System)
frequencies.
5-5. Protective Actions by Residents
5-5-1. The PLCA Community Association shall ensure the availability to all Pelican Landing residents
a hurricane awareness information package, which includes a brochure introducing the Pelican
Landing Storm Emergency Plan for Residents, the plan, and a copy of the Lee County Emergency
Management All Hazards Handbook. Extra copies of this information package will be kept on-site at
the PLCA Association Office.
5-5-2. Pelican Landing residents will be informed by the Emergency Management Team to take the
listed minimal precautions as protective actions before a Tropical Storm landfall.
5-5-2-1. Stayed tuned to a local radio or television station or listen to NOAA Weather Radio at
162.475 MHz or 162.55 MHz.
5-5-2-2. Secure any loose objects outdoors, or move them inside to avoid windstorm damage. Tie
down what can not be moved inside.
5-5-2-3. Maintain an awareness to take necessary precautions for possible flooding.
5-5-2-4. Ensure personal supply of medication, pills, and prescriptions.
5-5-2-5. Check battery operated radio and flashlight.
5-6. Recall Action
On notification from Lee County Emergency Management or through the media that the immediate
storm threat is passed, the Pelican Landing Emergency Management Team Coordinator will convene
a meeting of the Pelican Landing Emergency Management Team. The Pelican Landing Emergency
Management Team will determine that it is safe to return to the Pelican Landing property and initiate
the post storm recovery phase.
The Pelican Landing Emergency Management Team will coordinate and prioritize clean-up and
repairs with the PLCA/District Managers and staff.
Once all Emergency Area Managers are able to return to their areas, clean-up emphasis should be
placed on allowing safe re-entry to units.
The Emergency Management Team will assess each area of the Pelican Landing property and
determine when it is feasible for Pelican Landing residents and other non-essential PLCA staff to
return to the property. The areas of the Pelican Landing property found to be accessible for
residents and PLCA/District staff will be posted at all gatehouses. The Emergency Management
Team will return to their areas of responsibility and will assist returning Pelican Landing residents with
information and other assistance as needed. The Emergency Management Team and staff will work
with the Lee County Emergency Management Office, the Red Cross, and other public safety
personnel to assist with any clean-up activities that may be necessary.
All Area Managers should photograph all damage for insurance purposes.
Section 6. - Hurricane Watch Actions
If a Hurricane Watch is issued and time allows, the following information and actions will be taken
with the Pelican Landing property owners by the Emergency Management Team.
6-1. Emergency Management Team Coordinator
6-1-1. Immediately upon receiving notification of a Hurricane Watch for the Pelican Landing area, the
Emergency Management Team Coordinator will contact and notify each member of the designated
Emergency Management Team to assemble at the PLCA Community Association Office for a final
review and direction to execute the Pelican Landing Management Plan for Storm Emergency. Each
Emergency Management Team Area Manager may have already notified their staff to make
preliminary preparations to implement the Management Plan for Storm Emergency.
The Team Coordinator will go over any changes or questions that the Area Managers might have.
After this briefing all Area Managers will execute their Emergency Check List and be prepared to
leave the community after completion.
6-1-2. The Emergency Management Team Area Managers shall submit their Emergency Check List
tailored to specific circumstances, to the Emergency Management Team Coordinator for
incorporation into this plan.
6-1-3. The Emergency Management Team Coordinator and Emergency Management Team Area
Managers, as appropriate, will collect, secure, and maintain the necessary emergency supplies and
equipment on-site.
6-2. Advisory Flags
PLCA Privacy Team will display at each gatehouse an advisory flag:
Step
1
PELICAN LANDING STORM ADVISORY FLAGS
Gatehouse Operation Performed
Hang storm ADVISORY FLAG
YELLOW FLAG WATCH
Tropical Storm Watch or
Hurricane Watch
RED FLAG
WARNING
Tropical Storm Warning or
Hurricane Warning
WHITE FLAG
ALL CLEAR
No Storm Threat
6-3. Staff Release Criteria Hurricane
6-3-1. With Lee County Emergency Management notification to the Pelican Landing Emergency
Management Team Coordinator that a Hurricane is predicted to strike the Southwest Florida coastal
area within 48 hours and this strike area encompasses the Pelican Landing property, all PLCA nonessential staff will be released from all job assignments and duties. All PLCA staff will be directed to
seek safe shelter.
Evacuation decisions are made by the local government based on the size, intensity, speed, and
direction of a storm. A community’s evacuation recommendation/order will depend on the
characteristics of a storm: Pelican Landing is comprised of areas in a tropical storm, Category 1 and
Category 2 hurricane storm surge zone.
6-3-2. The PLCA Emergency Management Team and essential emergency staff will continue to
operate, as required, until one of the following criteria are met:
6-3-2-1. The storm WATCH condition is upgraded to a storm WARNING condition. At this point all
PLCA staff will be released from job assignments until further notice.
6-3-2-2. The storm sustained winds reach 30 miles per hour. At this point all PLCA staff will be
released from job assignments until further notice.
6-3-2-3. Using the above evacuation storm criteria, the Emergency Management Team Coordinator
may release the staff earlier than the storm condition upgrade notification or the 30 miles per hour
sustained winds constraint.
6-3-2-4. When sustained storm winds reach 40-45 miles per hour the Lee County Emergency
Governmental Agencies, by procedure, will not respond to an emergency call because of personal
and equipment safety reasons.
Bridges in Lee County will close in 40 mile per hour winds by procedure. Driving a vehicle becomes
unsafe with sustained winds of 40 miles per hour.
Sustained winds are defined by official announcements from the National Weather Service or Lee
County Emergency Management.
6-4. Access Control to Pelican Landing
6-4-1. The PLCA Privacy Team will continue to staff each gatehouse entry point to the property and
operate a 24-hour vehicle patrol during minimal storm conditions until the Staff Release Criteria are
implemented. At this point all entry and exit gates barrier arms will be removed, the gatehouses
secured, and the PLCA Privacy Team staff released from duty tours until further notice. The PLCA
patrol vehicle will be parked and locked at the PLCA Association Office.
6-4-2. Communication within the Pelican Landing Emergency Management Team will be maintained
through the use of (1) cellular phones and (2) the Privacy Team’s UHF FM radio system.
Communications with the Lee County Emergency Operations Center will be maintained through the
use of cellular phones and amateur radio RACES (Radio Amateur Civil Emergency System)
frequencies.
6-5. Protective Actions by Residents
6-5-1. The PLCA Community Association shall ensure the availability to all Pelican Landing residents
a hurricane awareness information package, which includes a brochure introducing the Pelican
Landing Storm Emergency Plan for Resident’s, the plan, and a copy of the Lee County Emergency
Management All Hazards Handbook. Extra copies of this information package will be kept on-site at
the PLCA Association Office.
6-5-2. Pelican Landing residents will be informed by the Emergency Management Team to take the
listed minimal precautions as protective actions before a hurricane landfall.
6-5-2-1. Stayed tuned to a local radio or television station or listen to NOAA Weather Radio at
162.475 MHz or 162.55 MHz.
6-5-2-2. Maintain an awareness to take necessary precautions for possible flooding.
6-5-2-3. Ensure personal supply of medication, pills, and prescriptions.
6-5-2-4. Check battery operated radio and flashlight.
6-5-2-5. Prepare an emergency water supply.
6-5-2-6. Put important papers and valuables in waterproof containers. Store them in a high place or
be prepared to take them with you.
6-5-2-7. Secure any loose objects outdoors, or move them inside to avoid windstorm damage. Tie
down what can not be moved inside.
6-5-2-8. Close and cover all windows with shutters, storm panels, plywood or other materials.
6-5-2-9. Plan ahead for the safety of the family pet. Public hurricane emergency shelters will not
accept pet’s. Gather the pet’s proper identification, proof of current vaccinations, and a carrying
case.
6-5-2-10. Plan an evacuation route out of the Pelican Landing and coastal area or select a
designated public hurricane emergency shelter. Resident’s with special needs, e.g., a wheel chair
requirement, need to be selective of a public hurricane emergency shelter.
6-6. Recall Action
On notification from Lee County Emergency Management or through the media that the immediate
storm threat is passed, the Pelican Landing Emergency Management Team Coordinator will convene
a meeting of the Pelican Landing Emergency Management Team. The Pelican Landing Emergency
Management Team will determine that it is safe to return to the Pelican Landing property and initiate
the post storm recovery phase.
The Pelican Landing Emergency Management Team will coordinate and prioritize clean-up and
repairs with the PLCA/District Managers and staff.
Once all Emergency Area Managers are able to return to their areas, clean-up emphasis should be
placed on allowing safe re-entry to units.
The Emergency Management Team will assess each area of the Pelican Landing property and
determine when it is feasible for Pelican Landing residents and other non-essential PLCA staff to
return to the property. The areas of the Pelican Landing property found to be accessible for
residents and PLCA/District staff will be posted at all gatehouses. The Emergency Management
Team will return to their areas of responsibility and will assist returning Pelican Landing residents with
information and other assistance as needed. The Emergency Management Team and staff will work
with the Lee County Emergency Management Office, the Red Cross, and other public safety
personnel to assist with any clean-up activities that may be necessary.
All Area Managers should photograph all damage for insurance purposes.
Section 7. - Command Center
The PLCA Privacy Manager as the Pelican Landing Emergency Management Team Coordinator will
ensure implementation of the Pelican Landing Management Plan for Storm Emergency from a
Command Center, located at the PLCA Association Office.
A Storm Emergency Action Log will be maintained by the PLCA Privacy Team duty supervisor in the
Command Center.
In the event of a storm condition upgrade notification or sustained winds reach 30 miles per hour, all
members of the command post staff will be dismissed to locate a safe shelter. All staff should report
to safe shelter prior to the storm reaching sustained winds of 40 miles per hour, otherwise driving
conditions are unsafe.
Recall actions for the Pelican Landing Emergency Management Team and its staff will be
coordinated from the Command Post, located at the PLCA Association Office.
Section 8. - Management Plan for Storm Emergency Updates
This Pelican Landing Management Plan for Storm Emergency is provided to all designated
Emergency Management Team Area Managers and appropriate staff within Pelican Landing, WCI,
and the District. Should any questions arise, please seek clarification immediately. DO NOT WAIT
until a Tropical Storm Watch or Hurricane Watch is issued to ask questions or seek solutions. The
success of this Management Plan, and subsequently, the prevention of personal and property
damage, depends upon the complete cooperation of every PLCA/District staff member. Each
designated Emergency Management Team Area Manager is expected to review their area of
responsibility, select and notify the number of individuals required to implement the Pelican Landing
Management Plan for Storm Emergency, and be ready to execute it in a timely manner.
Section 9. - Authorized Personnel
Prior to notification from Lee County Emergency Management to the Pelican Landing Emergency
Management Team Coordinator that it is safe to return to the Pelican Landing property only
Authorized Personnel will be allowed to enter the property. Authorized Personnel include all
members of the Pelican Landing Emergency Management Team listed in Table 1 of this document.
Anyone else attempting to enter the property must first be authorized by the Central Coordinator, the
Association Manager, or the on-duty Privacy Supervisor.
9-1. Pelican Landing Emergency Management Team
Pelican Landing Emergency Management Team members and designated staff are authorized
personnel with unrestricted access to the property.
9-2. Governmental Agencies
Governmental Agencies authorized to enter the property with unrestricted access are:
9-2-1. Lee County Sheriff Department
9-2-2. Bonita Springs Fire Department
9-2-3. Estero Fire Department
9-2-4. Lee County Emergency Medical Services (EMS)
9-2-5. Bonita Springs Utilities
9-2-6. Florida Light and Power
9-2-7. Lee County Emergency Management
9-2-8. Florida Division of Emergency Management
9-2-9. Federal Emergency Management Agency
9-3. Unrestricted Entry with Access Control Procedures
Following notification from Lee County Emergency Management to the Pelican Landing Emergency
Management Team Coordinator that it is safe to return to the Pelican Landing property the following
individuals will be allowed unrestricted entry per access control operating procedures.
9-3-1. Pelican Landing property owners, residents, and guests
9-3-2. PLCA Employees
9-3-3. Commercial service and maintenance contractors
9-3-4. Single Family Builders
9-3-5. Parcel Developers
9-3-6. Management Companies
9-3-7. Insurance Company Personnel
9-4. News Media
News media will NOT be allowed access to the property without prior authorization.
9-4-1. PRIVACY TEAM - DO NOT ALLOW ANY NEWS MEDIA ON THE PROPERTY WITHOUT
PRIOR AUTHORIZATION
Should any event occur in Pelican Landing or The Colony that attracts media attention; the following
procedures will be followed with regards to ALL media inquiries:
*
YOU HAVE NO COMMENT!
*
Immediately contact any of the following the event:
Marie Martel, CAM, Community Association Manager,
947-5977 (office)
Larry McPherson, President, PLCA Board of Directors,
Do not allow any news media to enter Pelican Landing unless they have been approved by:
1.
A Pelican Landing resident.
2.
The Management of Pelican’s Nest Golf Club.
If any member(s) of any news organization gain unauthorized access to Pelican Landing or The
Colony request that the Sheriffs Department or Fire Department Scene Commander have the person
or persons removed from the property. Pelican Landing and The Colony are Private Property. The
news media has no right to be here unless we give that right to them. The news media has no right to
know what happens on property unless we want them to know.
Attachment: A-1.
Emergency Management Team staff, phone contact numbers, and areas of primary responsibility.
POSITION
PELICAN LANDING EMERGENCY MANAGEMENT TEAM
STAFF MEMBER
PHONE
RESPONSIBILITY
NUMBERS
PLCA Association
Manager, Team
Coordination
PLCA Privacy
Manager
PLCA Privacy Team
Marie Martel
947-5977 (o)
Resident liaison, WCI liaison,
PLCA staff
Ryan Morris
947-8563 (o)
Hurricane program execution,
Emergency Agencies POC
Securitas liaison
The Colony Golf &
Bay Club
Pelican’s Nest Golf
Club General
Manager
Pelican’s Nest Golf
Club Membership
Director
WCI Representative
Bob Radunz
390-4703 (o)
Golf Club/pro shop Facilities
Dave Gillespie
947-2282 (o)
Club GM
David Caldwell
947-2600 (o)
Colony Representative
PLCA Director of
Tennis
PLCA Marina
Manager
PLCA Beach
Manager
PLCA Maintenance
Supervisor
Unit Owners
Committee Chairs
Dave Richardson
495-8100 (o)
Tennis and Fitness Club
Tyler Gilmer
498-2933 (o)
Marine & Boat Operations
Tom Schemenaur
498-2933 (o)
Mike Janowiak
947-5977 (o)
Big Hickory Island and Coconut
Point Facilities
Maintenance of PLCA Facilities
Resident Privacy
Committee Chairman
PLCA Board
President
Bay Creek and
Bayside Improvement
Districts
Bay Creek and
Bayside Improvement
Districts
Colony Property
Management
Justin Myers
AJ Szymanski
Pelican Nest Gold Club
Margot Hill
Judy Neyhart
Barry Stiger
Susan Naj
UOC Liaisons
Larry McPherson
Resident Board liaison
Resident Privacy liaison
Paul Kemp
947-2055 (o)
District - Irrigation, lakes &
lighting
Doug Kuchera
947-2055 (o)
District - Landscape, roads,
wetlands
Cheryl McFarland
498-5445 (o)
The Colony Foundation Property
Mgr
Attachment: A-2.
KEY TELEPHONE NUMBERS
American Red Cross
American Red Cross Lee County Chapter
Bonita Community Health Care
Bonita Springs Fire Department
Bonita Springs Utilities
Charlotte County Emergency Management
Collier County Emergency Management
Embarq Customer Service
Embarq Service and Repair
Emergency - Sheriff, Fire, EMS (Medical Assistance)
Estero Fire Department
Estero Medical Center
Florida Highway Patrol
Florida Marine Patrol
Florida Power and Light
Fort Myers Police Department
Gulf Coast Hospital (Off Metro at Daniels)
Lee County Emergency Management
Lee County Emergency Medical
Lee County Health Department
Lee County Humane Society
Lee County Sheriff - Bonita Springs Substation
Lee County Sheriff - Marine Patrol
Lee County Sheriff - Six Mile Cypress Parkway Office
Lee County Sheriff - South District
Lee Memorial Hospital Health Park Medical Center
North Collier Hospital
Storm Information Hotline (only when activated)
The Salvation Army in Fort Myers
US Coast Guard
278-3401
278-3401
949-1050
949-6200
992-0711
941-505-4620
252-8000
800-829-8009
611
911
947-3473
992-9908
278-7100
239-332-6966
334-7754
321-7700
768-5000
477-3600
335-1600
332-9501
332-0364
477-1840
332-6966
477-1200
477-1840
433-7799
597-1417
477-1900, or 211
278-1551
463-5754
Attachment: A-3.
RADIO FREQUENCIES
AM FREQUENCY
RADIO STATION
FM FREQUENCY
RADIO STATION
770
1240
1270
1350
1440
1660
WWCN
WINK
WNOG
WCRM
WWCL
WCNZ
162.475
NOAA Weather Radio
Television Stations
Network
WZVN
WINK
WFTV
WBBH
WGCU
ABC
CBS
FOX
NBC
PBS
87.5
88.7
90.1
91.7
92.5
95.3
96.1
98.5
103.9
106.3
107.1
WGCU
WAYJ
WGCU
WMKO
WRQC
WOLZ
WRXK
WUSV
WXKB
WJPT
WZJZ
Attachment: A-4.
DATE
STORM EMERGENCY ACTION LOG
TIME
ACTION or REMARKS
Attachment: A-5.
Step
1
2
3
4
5
6
7
9
10
11
12
13
1
2
3
4
PRIVACY/GATEHOUSE HURRICANE EMERGENCY CHECK LIST
Operation Performed
Hang storm ADVISORY FLAG as storm condition requires
Storm WATCH condition. Facility securing priority: Tennis center, North gate,
South gate, and Main gate.
Patrol staff becomes member of the storm prep team.
The Colony Gates- WCI/Castle is responsible for securing the Colony gates.
North gate - Operations will continue until storm WARNING condition.
South gate - Operations will continue until storm WARNING condition.
Main gate - Operations will continue until storm WARNING condition.
Take any operational materials and equipment: radar gun, tool box, and files
in storage boxes and place OFF the floor if necessary.
All keys are to be collected and turned over to a supervisor at the PLCA
office. Keys placed in privacy office
Patrol will make sure that the canoes are secure.
Contact clubs for closure status.
If necessary acquire rental satellite phones
Storm WATCH-to-storm WARNING condition - perform the following:
South gate: Operation will continue until the privacy manager releases the
staff. (1) Remove gate arms and store in gatehouse. (2) Disconnect all
electrical equipment and turn OFF power at circuit breaker panel in
gatehouse. (3) Turn OFF water. (4) Lock doors.
North gate: Operation will continue until the privacy manager releases the
staff. (1) Remove gate arms and store in gatehouse. (2) Disconnect all
electrical equipment and turn OFF power at circuit breaker panel in
gatehouse. (3) Turn OFF water. (4) Lock doors.
Main gate: Operation will continue until the privacy manager releases the
staff. (1) Remove gate arms and store in gatehouse. (2) Disconnect all
electrical equipment and turn OFF power at circuit breaker panel in
gatehouse. (3) Turn OFF water. (4) Lock doors.
Park and lock patrol vehicle at PLCA Association Office. Place vehicle keys
in privacy office. Leave property for safe shelter.
Attachment: A-6.
Step
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
PLCA COMMUNITY CENTER
HURRICANE EMERGENCY CHECK LIST
Operation Performed
Bring any movable, outside items like benches, trash containers and
newspaper bins inside the building.
Close dumpster lids; lock and close gate.
Bring patio umbrellas, tables & chairs inside and stack them.
Bocce court: secure all equipment & bleachers, bringing moveable
equipment and score boards inside. Turn off water to courts.
Pickleball court: roll up windscreens & secure to fencing with tie straps.
Tie down bleachers. Remove nets and bring inside with storage bin and
any other moveable equipment and supplies. Take down logo flags
Take down, fold and secure American Flag.
Unplug all electrical fitness equipment.
Cover and secure or encase and seal vulnerable office equipment with
plastic.
Unplug computers, printers and other electrical office equipment
(exception refrigerators and freezers).
Move equipment and other valuables away from windows, off the floor,
and to interior areas of the room or building. (Tag moved equipment
for easy identification and retrieval).
Clear desktops, tables and exposed horizontal surfaces of materials
that could become projectiles or become damaged.
Manager or Assistant Manager will remove copy of insurance policies
and contract book from property until safe to return.
Close interior doors and blinds.
Remove personal possessions and leave property for safe shelter.
Secure all exterior doors.
Staff to call Association Manager after storm passage for return to work
orders.
Attachment: A-7.
Pelican’s Nest Gold Club Hurricane &
Emergency Preparedness Plan 2012
Emergency Plan for a Hurricane
OBJECTIVES
1. To assure that the club is secured in such a manner as to minimize losses and allow adequate time to safely
evacuate the area.
2. To be back in operation as quickly as possible after the storm.
RESPONSIBILITY
1. General Manager
2. Director of Greens and Grounds
3. Building Engineer
4. Controller
5. Director of Golf
6. Food & Beverage Manager
Emergency Coordination:
Membership: Arthur (AJ) Szymanski
Buildings: Garfield Hines,
Food & Beverage Manager: Lynne Lucas,
General Manager: David Gillespie,
Executive Chef: Cameron Hord
Grounds: Jason Zimmerman,
Emergency Plan
for a Hurricane
CLUBHOUSE
Upon notification that the weather service has issued a hurricane warning for this area, the following procedures will
be followed to secure and evacuate the buildings of Pelican’s Nest Golf Club.
GENERAL
1. Not less than 24 hours notice after a hurricane warning has been issued, the General
Manager and/or President of the Board will issue the order to secure the buildings and
grounds at Pelican’s Nest Golf Club.
2. All furniture and loose fixtures on the golf terrace will be moved into the cart barn by the golf staff.
3. All dining patio furniture will be moved into the dining room and placed as close as possible to the inside wall by
the dining room staff.
4. Dining Room Staff:
A. Remove all dishes, etc., from tables and store in kitchen.
B. Move all tables and chairs to inside walls of dining room.
C. Move all plants and planters to inside walls of dining room.
D. Move sliding wall into stored position.
E. Move all gallery and foyer furniture to the inner most area of foyer.
F. Put all window blinds in the up position and secure sash cords.
G. Move all bar stock to storage room and secure.
H. Shut down all Point of Sales equipment and move to servers’ stations.
I. Lock all doors and secure.
5. Kitchen Staff:
A. Move all refrigerated foods to main cooler in the lower level.
B. Move all frozen foods to the freezer on the lower level.
C. Lock all coolers and freezers and give keys to Chef.
D. Store all dishware and cooking utensils.
E. Remove all trash from kitchen and put in trash storage room. Double bag and tie or tape all bags shut. DO NOT
PUT TRASH IN DUMPSTERS. 4
F. Shut off all gas appliances and disconnect all electrical units.
G. Shut down computer after backing up files to disks (give to Accounting staff member), disconnect computer and
Point of Sales and store in servers’ stations.
6. Cart Barn:
A. All loose items are to be stored in the Dirt Room, i.e., tees, pencils, etc.
B. Cart charges are to be unplugged from electrical box and hung securely.
C. Golf bags are to be stored on the top shelf.
D. Leave room on the east side of the Cart Barn to store tables and other items from the club.
E. All items in the office need to be stored in another part of the Cart Barn.
F. Radios and chargers will be relocated in the Golf Shop.
G. All items in the cabinets are to be stored on the top shelf.
H. Ice machines, drinking water, ball washer, and air compressor need to be unplugged and stored properly.
I. All range supplies are to be stored in the Dirt Room.
J. In electrical box, all breakers are to be turned to off position.
7. Golf Shop:
A. Computers are to be backed up and stored properly.
B. Give disk copies to Tim or staff member in Accounting.
C. Place all merchandise on the top shelves.
D. All fixtures are to be located on the east side of the shop.
E. Pictures are to be taken off the walls.
F. Blinds are to be put in the up position.
G. Phones are to be unplugged and stored properly.
H. All doors that have locks are to be locked and secured.
I. Plants and other loose items are to be stored in the dressing room.
8. Accounting Department:
A. The Accounting Department will have the following supplies on hand:
1) Waterproof storage boxes, heavy tape, plastic bags or large roll of heavy plastic wrap.
B. Accounting Department will:
1) Monitor storm status to keep staff updated on conditions and possible closing.
2) Check with department heads for possible purchasing requirements.
3) Print most current employee phone list and have ready for department heads, if needed. 5
C. Actions the Accounting Department is to take if a storm approaches:
1) Have all departments forward any invoices to Accounts Payable.
2) Have all departments close all Point of Sale shifts and forward work to Accounts Receivable.
3) If possible, enter all invoices into Accounts Payable system.
4) Update all Point of Sale shifts (if possible).
5) Store any unrecorded and all unpaid invoices in a waterproof storage box.
6) Print preview reports and/or store all chits that have not been updated in a waterproof storage box.
7) Print reports for Accounts Receivable, Accounts Payable (including vendor list), General Ledger, and
Payroll.
8) Count all cash on hand. If needed, add to petty cash to take care of startup needs after the storm has
passed. Deposit all other cash and checks in the bank.
9) Clear all desks and floors of paper, reports, and any other loose objects.
10) Lock all desks and storage cabinets.
11) Distribute current employee phone list to department heads.
D. Actions the Accounting Department will take if storm is imminent:
1) Secure all office equipment (including phones), unplug copiers and fax machines from electrical outlets,
as well as phone and data lines.
2) Log out and shut down all workstations. Secure by unplugging from electrical outlets as well as phone and
data lines.
3) Remove all credit card terminals and secure in a locked cabinet in the Controller’s office.
4) Remove exposed terminals (both locker room terminals, both Point of Sale workstations in the Golf Shop,
Food and Beverage terminals behind the bar, in the service area behind the bar, both terminals in the
service area leading into the kitchen, and the reception area) and place in the Accounting office.
5) Cover all computers, phones, fax machines, printers, and any other electrical equipment with plastic and
secure with heavy tape.
6) Place all critical files including, but not limited to, Personnel, Payroll, Accounts Receivable, Accounts
Payable, insurance coverage, detailed listing of fixed assets, and any other critical files in waterproof
storage boxes.
7) Run three (3) complete back-up tapes. One is to be stored in the fireproof filing cabinet at the Club, one is
to be taken to the Club’s bank for safekeeping, and the Controller will take one.
8) Shut down all file servers, unplug from electrical outlets as well as phone and data lines.
9) Confirm that all employees have contact phone number(s) to call in order to find out when to return to
work. Controller is to take master phone list for all club employees. 6
10) The Club’s main telephone voice mail message will be changed to indicate that the Club will be closed
until there is no further threat from the storm. When the Club is reopened, the voice mail message
will be returned to the general informational voice mail message.
E. Returning to the Club the Controller will:
1) Be in contact with the General Manager and/or President of the Board to determine when it is safe to
return to the Club.
2) Keep staff updated on status and when they will need to return to work.
3) Note any damage to the Club and document as needed with both a written
description and photos.
4) When determined by the Building Engineer that the Club’s electrical
system is operational, begin to bring computer network online. Begin with the file servers, and then
back office, Golf and Food and Beverage Points of Sale, and then any others.
5) Begin to call back staff as needed.
6) Deposit excess petty cash in the bank if not needed.
7) Send roster of authorized employees to Pelican Landing Security.
9. Building Maintenance:
A. Oversee that all areas are secured as outlined. Recruit extra personnel from other departments to assist in areas
that need help.
B. Turn off all A/C units at breaker panels.
C. Shut off water at service yard.
D. Shut off electricity in mechanical room.
E. Shut down water heaters.
F. Shut down phone system in mechanical room.
G. Secure dumpsters.
H. Move CO2 bottles into liquor storage room.
I. Shut down elevator and lock doors open on ground floor.
J. Remove outside signs (removable) to inside storeroom.
K. Lock down building - all doors, windows, including inside doors. The Building Engineer and General Manager
will be the last people to leave the building.
L. Notify Sheriff of evacuation. Get stickers (if available) for all employees to return after storm.
M. Notify Fire Department of evacuation.
N. Notify Pelican Landing Security of evacuation. 7
CALL LIST
< Lee County Sheriff 239-477-1200
< Bonita Springs Fire Dept. 239-949-6200
< Bonita Springs Sheriff’s Office 239-477-1840
< Pelican Landing Security 239-947-8563
< FPL 800-468-8243
< Bonita Springs Utilities (water) 239-992-0711
< Amerigas (Naples) 239-597-2102
< T 3 Communications 239-333-0000
< A.D.T. 800-238-2727
< Lee County Emergency Management 239-477-3600
< Fireservice Inc. - Emergency Response 239-936-1033
Program (see attached information)
10. Grounds Maintenance:
Hurricane checklist for Pelican’s Nest:
Upon notification, the Superintendent and Assistant Superintendents listed below will meet at the shop. Additional
volunteers will be needed to help with hurricane preparation.
Jason Zimmerman
Matthew Franco
Nathan Bitter
Dan Hughes
AREAS OF CONCERN
A. Golf Course and Common Grounds
B. Irrigation and Pump Station Systems
C. Chemical Building Storage
D. Fueling Station
E. Maintenance Compound
F. Maintenance Building
A. GOLF COURSE AND COMMON GROUNDS
1) Remove all tee markers, ropes, signs, trashcans, stakes, flags, water coolers, planter boxes, and hanging baskets
from golf course and restrooms. (Store in maintenance building in small tools storage)
2) Valve off all sinks and toilets of potable water supply and, if possible, outgoing sewer drainage. 8
3) Secure all trees that are most susceptible to high wind damage by standard 3 or 4 post staking with rope and hose
around bark of trees.
4) Inspect and lock all irrigation satellites, both on golf course and common ground irrigation.
B. IRRIGATION PUMP STATION AND SYSTEMS
1) Valve off the butterfly hand valve at the pump station venturi, as well as individual hand valves at each pump.
2) Valve off all in-line main line valves on course. Include all green valves and emergency valves to villa and
veranda tracts.
3) Discharge all pressure in irrigation and hydraulic supply lines.
4) Disconnect hydraulic pump and place on shelf as high as possible. Cap all exposed pipe ends.
5) Disconnect fertigation injector pump and place on shelf as high as possible.
6) Disconnect all power at V.F.D. (Variable Frequency Drive) control panel, i.e., pump switches and service
disconnect.
7) Disconnect all breaker switches powering system from breaker boxes outside of building. Lock and secure boxes
thereafter.
8) Turn off all switches to the central control timer.
9) Remove pressure cleaner and 2” Honda pump from floor and place on
shelves as high as possible.
10) Place all hand tools in maintenance building bound and wrapped with rope in tight bundles.
11) Move all repair parts to highest possible positions.
12) Fill ferti-gation tank with water prior to discharging pump station.
13) Move all pipes to interior of maintenance building.
14) Do not leave any loose materials outside of building.
15) Secure and lock building.
C. CHEMICAL BUILDING STORAGE
1) Raise all products to highest level possible.
2) Inventory all products. The inventory is to be given to Management and kept in a secure, dry area.
3) Close and lock building using both dead bolt and doorknob lock.
D. FUELING STATION
1) Perform typical monthly inspection. (See Visual Inspection form).
2) Take inventory of diesel and gasoline fuels.
3) Disconnect electricity to pumps at breaker box located on pump station
building.
4) Lock and secure pumps at pump nozzles and pump drains.
5) Close and lock gate. 9
E. MAINTENANCE COMPOUND
1) Move and secure all loose and non-stationary items to interior of maintenance building, i.e., ropes, pipes, drain
grates, pots, plants, wood, hoses, etc.
2) Upon leaving facility close and lock all gates to compound.
3) Valve off all incoming and outgoing potable and sewer lines to building.
F. MAINTENANCE BUILDING
1) After all items from Golf Course, Common Grounds, and Maintenance Compound are secured, begin securing the
Maintenance Building.
2) Cover all furniture and fixtures with plastic. Make sure the file cabinets with records are double secured with
plastic.
3) Tape all windows thoroughly.
4) Valve off all sinks, toilets, and the hot water heater.
5) Raise all parts, small tools, and hand-operated machinery in the parts rooms to highest level possible.
6) Cap and secure oil waste tank.
7) Bundle and tightly bind with rope all hand tools in the Hand Tool Storage
Room.
8) Move largest equipment to the bay doors. Have tires pressed lightly against the doors to help ease door wind
vibrations from heavy external winds.
9) Disconnect all cords from electrical outlets and secure with tape, or suitable fasteners, as high as possible.
10) Move computer and printer to Clubhouse. Store in the second floor men’s restroom.
11) Move all cleaning chemicals and toiletries to highest elevation possible.
12) Park all equipment as close together as possible in the middle of the building. The larger equipment will be
parked by the bay doors (see above).
13) Turn off all lights.
14) Disconnect all breaker switches to the building.
15) Valve off all incoming and outgoing water and sewer valves.
16) Close and lock all doors and windows.
17) Get out of town fast! 10
AFTER THE STORM
1. General Manager and/or President of the Board, Building Engineer, Director of Greens and Grounds, Controller,
and Director of Golf will assess damage, take pictures, and notify insurance company of damages.
2. They will then formulate a plan for clean-up, repair, and notification of employees to return to work.
3. Building Engineer will notify utilities, Sheriff, Fire Dept., etc., of needed services and re-opening of the Club.
4. General Manager and/or President of the Board will notify remaining Board of
Governors of damages and re-opening plan. 11
Attachment: A-8.
COLONY GOLF CLUB COMPLEX
Step
1
2
3
4
5
6
7
8
9
10
HURRICANE EMERGENCY CHECK LIST
Operation Performed
Close all clubhouse interior doors and blinds
Turn OFF and unplug all equipment
Turn OFF power at circuit breaker panel, water, and gas
Board up windows and secure all exterior doors
Store outdoor furniture, trash cans, or other items in clubhouse or golf
cart barn
Secure golf cart barn
Secure starter house
Provide assistance to Food & Beverage Director in shut down and
securing of the clubhouse, Redfish Point, and Halfway House
Leave property for safe shelter
Staff - Call Director of Golf after storm passage for return to work
orders
Attachment: A-9.
Step
1
2
3
4
5
6
7
8
TENNIS CLUB COMPLEX
HURRICANE EMERGENCY CHECK LIST
Prior to Storm Operation to be Performed
Roll up windscreens from bottom to top and secure to fencing with tie
straps
Building furniture on 2nd floor to be stored in upstairs casual room
Downstairs furniture and court furniture to be stored in downstairs pro
shop
Misc court equipment (foot washers, cup holders, trash cans, score
keepers, etc.) to be stored in rest rooms
Wind flags and American flag to be removed and folded and stored in
downstairs pro shop. Proper color flag to be hoisted on flagpole (yellow
– hurricane/tropical watch, red – hurricane/tropical warning, white – all
clear)
Nets to be rolled up and tied to net posts
All outside stored equipment to be stored in downstairs garage and/or
storage shed
All gates and cupboard doors to be tied shut
TENNIS CLUB COMPLEX
HURRICANE EMERGENCY CHECK LIST
Step
Interior Building Prior to Storm Operation to be Performed
1
Computers to be backed up, unplugged and stored in plastic on counters
2
Unplug all electrical appliances and place as high off floor as possible
3
Close and lock all interior doors, including closet doors
4
Turn off main power supply
5
Turn off all breakers
6
Turn off water to building and courts
At this point, unless already directed to do so by WCI/PLCA Management, employees will be
released to prepare their homes and families for the impending storm.
Upon exiting, signs will be posted in windows stating “facility closed”
There will be no play on courts until facility is deemed safe by Tennis Director
EMERGENCY CONTACT NUMBERS:
Dave Richardson –
AFTER THE STORM HAS PASSED
Conditions of no play:
1
2
3
4
No telephone service
No electrical power
No city water/sewer
Unsafe courts due to debris or court surface washout
Staff members are required to contact Dave Richardson, Director of Tennis for return to work
instructions.
Establish Utility Services
1
2
3
Electrical Power
Telephone
City Water/Sewer
If these utilities are not functioning, the facility will be deemed unsafe and there will be no play until
restored.
Step
Completed
1
2
3
4
5
6
7
8
9
10
11
12
13
14
Operation to be Performed
Assess the damage – record appropriately and take photos as necessary
for insurance
Respond to Association Manager with initial damage report
Turn on water to building and courts
Turn on breakers
Turn on main power supply
Remove all court furniture and downstairs furniture from Pro Shop
Replace all court equipment (foot washers, cup holders, trash cans, score
keepers, etc.)
Remove debris from courts and sidewalks
Sweep and clean courts
Unroll nets and re-attach to posts
Plug in all electrical appliances
Plug in and set up computer equipment
Hoist American Flag on flagpole to signal courts are open and ready for
play
Send completed checklist report to Association Manager
Date
Attachment: A-10.
Step
1
2
3
4
5
6
7
1
1
2
3
1
1
BEACH COMPLEX and COCONUT POINT MARINA
HURRICANE EMERGENCY CHECK LIST
Operation Performed
Beach Complex
All beach ranger staff is regarded as essential personnel and should be
available upon request to work in the event a storm (Hurricane) is
forecast. Beach staff shall be exonerated from work if so declared by
PLCA Management team.
Remove all equipment from inside the Phase 2 storage area and bring
up to Phase 2 pavilion. Put inside Pavilion and secure. Equipment to be
brought upstairs is to include all lounge chairs and carts. All sit up
chairs, all umbrellas and umbrella carts. All tools and trash barrels are
to be brought upstairs and secured accordingly, inside the kitchen area.
Stack all plastic tables and chairs that are inside the pavilion to the east
side and secure. Also all outside green market umbrellas should be
stored in Pavilion 2.
Unlock and cover generators and remove all wiring and bring upstairs
and put inside electrical room.
Lock all doors and windows of both pavilions and shut off water under
Phase 1 pavilion.
Take all exterior benches and small picnic pavilion tables and move up
onto handicap ramp cover with tarps and secure with ropes to the
railing.
Take necessary ramp boards and put Polaris 4x4 up onto handicap
ramp cover with tarp and secure.
South ramp to be removed and stored under pavilion1.Any other
removable ramp parts on the north walk over to be also stored under
pavilion
COCONUT POINT MARINA
When a Watch is issued by the Weather Service the Beach and Boat
Operations will begin to start preparations for a possible Tropical Storm
or Hurricane. This will include reducing some services. The beach will
remain open but without chairs or umbrellas to allow staff to begin
moving equipment to safe locations. The boat operations will continue
with one boat an hour while the second boat is being stored in safe
harbor. The Coconut Point Marina will begin to prepare by securing
loose items and ready storm shutters for the marina office. The bus will
prepare by filling with fuel.
BOAT OPERATIONS:
All boats will be filled with fuel.
One shuttle boat will be moved to safe harbor with all loose items
secured or removed.
Extra lines and anchors will be prepared for the second shuttle boat.
SHUTTLE BUS:
Bus will be filled with fuel.
MARINA OFFICE:
Hurricane shutters will be removed from storage.
2
3
1
2
1
2
3
1
2
3
4
5
Step
1
2
3
4
5
Office equipment and files will be readied for moving.
When a Warning is issued by the Weather Service the beach and boat
operations will close to all residents and guest. The beach will complete
their preparations of their equipment and buildings. The boat
operations will store all boats in safe harbor. The marina office will
install hurricane shutters and secure the building. All necessary office
equipment moved to the PLCA Community Building. The shuttle bus
will be moved to the Community Building parking lot and keys made
available to security.
BOAT OPERATIONS:
All remaining boats will be moved to safe harbor.
Marina dock hoses and lines secured. Portable ramp moved to storage
and secured
SHUTTLE BUS:
Bus will be moved to the PLCA Community Building parking lot and
keys made available to security.
Coconut Road parking lot will be locked.
All trash will be removed and trash can secured.
MARINA OFFICE:
Hurricane shutters will be installed on office building.
Office equipment and files will be moved to the PLCA Community
Building.
Power and water will be turned off at office and docks.
The boat ramp will be unlocked and chain removed to allow resident
boat/slip owners open access.
Leave property for safe shelter.
Staff call Association Manager after storm passage for return to work
orders.
Sailing Center
HURRICANE EMERGENCY CHECK LIST
Operation Performed
The Sailing Center shed is secured with eight hurricane tie downs. It is
reasonably protected on three sides by mangroves. The only window is
in the rear of the building and is against a row of mangroves. The
sunfish hull rack has been equipped with eyebolt tie downs on both
levels. Four lines have been designated hurricane lines for the rack.
The Sunfish will be individually lashed down to the rack using the lines
and eyebolts both front and back.
The canopy on the rack is to be removed in the case of hurricanes.
The day sailors will be removed from the water and stored on their
trailers either beside the shed or at the community center. All
equipment will be removed from the boats, including the motors, and
stored in the shed.
The boat dolly will be placed inside the shed.
The Jon boat will be chained to the shed tie-downs front and back.
Attachment: A-11
Attachment: A-12
Section 10 - Emergency Supply Kit
These are some of the items that LEEOC recommend you have in your emergency supply kit. You
should modify this list to meet your needs and the needs of your family. Plan to have enough
supplies on hand to get you through a minimum of three (3) days without power.
PERSONAL ITEMS
Sleeping Bags and/or Pillows and Blankets
Lawn Chairs / Folding Chairs
Hot and Cold Weather Clothing
Sturdy Closed-toe Work Shoes (not sandals or flip-flops)
Raingear
Personal Hygiene (toothbrush, toothpaste, soap, deodorant, etc.)
Medications (Prescription and Over-the-Counter)
Spare Eyeglasses or Contacts and Cleaning Solution
Hearing Aids (spare batteries)
Entertainment (cards, books, quiet games, MP3 player, batteries)
Baby / Infant Needs (Diapers, Formula, Baby Food, Cereal, Wipes, etc.)
FOOD SERVICE NEEDS
Drinking Water (one gallon per day per person for a minimum of 3 days)
Non-perishable Food
Manual Can Opener
Juice / Soft Drinks / Instant Coffee or Tea / Dry Milk
Camp Stove, Grill (with fuel) - Outdoor Use Only
Lighter / Waterproof Matches
Pots / Pans / Cooking Utensils
Aluminum Foil
Disposable Plates, Cups and Cutlery
Plastic Wrap / Zip Lock Bags / Garbage Bags
Cooler for Food Storage (wheels make moving easier)
Cooler to transport ice (wheels make moving easier)
Freeze Water in Jugs or Zip Lock Bags to Keep Food Cool
MISCELLANEOUS
Spare Keys (complete set for home, vehicles, and boats)
Pens / Pencils and Paper
Important Papers
Keepsakes / Significant Photos
Coins, Cash, Credit Cards and/or Travelers Checks
Prepaid Telephone Card(s)
Maps and Evacuation Information
Books, Games and Other Quiet Entertainment
BASIC SAFETY EQUIPMENT
NOAA Weather Radio
First Aid Kit and Instruction Book
Landline Telephone (does not require electricity or batteries)
Battery Powered Television, Radio and Clock (extra batteries)
Flashlights (extra batteries)
Chemical Light Sticks (to replace candles)
Whistle (to signal for help if needed)
Section 10 cont. - Emergency Supply Kit
BASIC TOOLS
Basic Tool Kit (hammer, wrenches, screwdrivers, pliers, etc.)
Specialized Tools (for water and gas valves, etc.)
Plastic Tarps (with grommets) or Roll Plastic Sheeting
Assorted Screws, Nails and Other Fasteners
Duct Tape
Canvas or Leather Work Gloves
SANITATION / CLEAN UP SUPPLIES
Unscented Bleach (for clean up and to disinfect water)
Water for Cleaning
Assorted Cleaners, Sanitizers and Disinfectants
Rubber Gloves
Brushes, Brooms and Mops
Towels and Rags
Plastic Garbage Bags
Bucket (with tight fitting lid) for Emergency Toilet
Toilet Paper / Paper Towels / Sanitary Supplies
Wet Wipes and Waterless Hand Sanitizer
PET / SERVICE ANIMAL
Water (one gallon per day for seven days for each animal)
Cage or Carrier for Each Animal
Food / Treats
Toys / Comfort Items
Clean Up Supplies
Identification / Immunization Records / Photographs
Section 11 - Pet Emergency Supply Kit
Pet First Aid:
• Antidiarrheal Stomach Relief tablets (1/2 tablet for dogs over 40 lbs., ¼ tablet
under 40 lbs., every 12 hours)
• Antibiotic ointment (topical wound treatment)
• Betadine (for cleaning deep or puncture wounds, sterilizing agent)
• Hydrogen peroxide
• Isopropyl alcohol
• Saline Solution (eye wash)
• Cotton-tipped swabs
• Gauze pads
• Gauze roll
• Non-adherent bandage pads
• Bandage tape
• Styptic pencil (blood clotting agent)
• Syringe or eye dropper (may be used to dispense peroxide, Betadine, saline
solution or any topical wound liquid)
• Digital thermometer (rectal)
• Tweezers
• Bandage scissors
• Tongue depressors (small animal splints)
• Latex gloves
Additional Item Included in Kit:
• Disposable bowls
• Leash
• Emergency information list
• Pet hurricane preparedness information
1. Hurricane Guidelines for Pets
2. Pet Microchip Identification
Your Pet’s Personal Items to be Added to the Kit:
• Medical record from veterinarian including vaccination dates
• Regular medication
• Collar with county license and other ID attached
• Food & water
• Familiar toys and bedding
• Litter and pan for cats
• Impact-resistant carrier
Section 12 - Evacuation Pet Shelters
(Provided by Lee County Animal Services)
The shelter(s) may be located at South Fort Myers High School, 14020 Plantation Road,
Fort Myers; East Lee County High School, 715 Thomas Sherwin Avenue, Lehigh Acres; or
potentially another location(s) depending on the nature and direction of the storm.
Only cats and dogs will be admitted. The shelter(s) are to be used only by people
affected by mandatory evacuation orders that are unable to seek alternative shelter.
Residents must make their own emergency plan that includes arrangements for
evacuation and sheltering of family and pets. Options for hotels or motels that accept
pets are available at www.PetsWelcome.com (Under "Instant Pet Friendly Search" select
a state and city) or www.hotdealsonhotels.com/pets (select a state and then a city).
Pet owners should also check with friends and relatives outside the affected areas
where the hurricane is predicted to hit for a possible safe location during the storm.
The Mandatory Evacuation Pet Shelter should be a last resort!
Pet owners should be aware that there are risks whenever multiple pets are housed in
close quarters. The most serious is the spread of disease. Vaccinations have to be
administered in advance of disease exposure to provide protection. Check with your
veterinarian about which vaccines are recommended for your pet and when they should
be given. Unfortunately even with the best precautions and care, pets in shelters may
be exposed to parasites, bacteria, viruses and other communicable conditions. Your pet
will be stressed in a mass housing situation and due to the hurricane. This will also
affect your pet’s health and its ability to fight off illness.
The Mandatory Evacuation Shelter will be operated similar to people shelters and like
people shelters you will not be able to register or reserve a space. Pet owners are
required to stay at the shelter but will be housed in separate areas. When you are
admitted to the shelter, one family member will be assigned the task of taking care of
your pet at pre-assigned times. Pets must be removed when the shelter is officially
closed.
Regardless of where you go you will need to bring the following items with you:









Your pet’s food
Bowls for food and water
Sturdy, impact resistant carriers (no soft carriers or make-shift containers)
Bedding for the carrier is recommended
Litter, litter boxes, and a scoop for cats
Your pet’s regular medications
Toys, chewing objects or other stress relief for your pet
Lee County license and other identification (Microchip IDs are encouraged)
Check with your veterinarian to see if your pet is up to date on the
recommended vaccinations.
Section 13 - Special Needs