MINUTES ~ TILLAMOOK COUNTY BOARD OF COMMISSIONERS' STAFF MEETING
Monday, June 5, 1989
Page 1
COMMISSIONERS PRESENT:
Robert B. Miles, Vice-Chairperson
Kenneth M. Burdick, Commissioner
COMMISSIONER ABSENT:
Ida A. Lane, Chairperson
STAFF PRESENT:
Neal C. Lemery, County Counsel
Mary Wujcik, Recording Secretary
STAFF PRESENT FOR PORTIONS OF MEETING: Karen Richards, Treasurer; Sue Cameron, Health Administrator; Charles Anderson, Park
Superintendent; Paul Levesque, Researcher; Jon Oshel, Public
Works Director; Dorene Sheldon, Executive Secretary
CALL TO ORDER:
By Vice-Chairperson Miles at 9:00 a.m. in the
Commissioners' Conference Room.
ITEM NO.1: CALENDAR REVIEW OF APPOINTMENTS FOR THE WEEK:
Commissioners reviewed their calendars.
ITEM NO.2: REVIEW OF WEDNESDAY, JUNE 7, 1989 AGENDA:
was approved with additions.
The
The agenda
ITEM NO.3: SUGGESTIO& BOX: Ms. Sheldon read the one suggestion
that had been received.
"We were told that the parking lot was
going to be re-numbered and re-striped. When is this going to
take place. Time is wasting."
The Commissioners said the parking lot needed to have a seal coat
put on it before any painting could be done. They said the work
would'probably begin in August.
ITEM NO.4: LIAISON REPORTS: The Commissioners said they would
consider appointing a different Public Information Officer.
Commissioner Miles rode with a Sheriff Deputy the previous weekend. He said it was very informative and the other two Commissioners should consider doing the same thing.
ITEM NO.6: DISCUSSION CONCERNING REQUEST TO PHOTOGRAPH COMMERCIAL AT MUNSON CREEK FALLS COUNTY PARK: Commissioner Miles read
the letter requesting permission. He expressed concern about
tying up the park for such a long time. Mr. Lemery said th~y
would only be in the park on one of those days, and he did not
think that would prohibit tourists from visiting the park.
Commissioner Burdick felt many people would find it interesting
to watch the commercial being photographed.
There was a consensus to approve the request to do the photography in the park and to have Ms. Sheldon prepare a letter for the
Commissioners' signature to that effect.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' STAFF MEETING'
Monday, June 5, 1989
Page 2
ITEM NO.5: MISCELLANEOUS PERSONNEL MATTERS:
Discussion Concerning Salary Adjustment Panel: Ms. Cherry said in the past, the
Salary Adjustment Panel reviewed excluded management salaries,
excluding elected officials. It had been made up of elected
officials, excluding the Commissioners. They make recommendations to the Commissioners for final approval of what salaries
should be. She wanted to know if the first meeting was to be a
joint meeting between the panel and the Commissioners, and she
asked for direction from the Board.
Commissioners Miles and Burdick were not familiar with any information regarding this joint meeting. Ms. Cherry asked what they
wanted to do.
Commissioner Miles asked if this was how it was handled in the
past. Ms. Cherry said she was not involved in the past, but was
under the assumption that the panel met and looked at the salaries, and then made the recommendation to the Board. Mr. Lemery
said that was the way it had been done two years previously.
There was a consensus to have the Salary Adjustment Panel meet,
without the commissioners, and make their recommendations to the
Board.
Consideration of Regue~t to Extend 30 Day Limitation on Using
Compensatory Time: Ms. Cherry said Ms. Legoo had requested an
extension in order to use her compensatory time when she takes
her vacation. She has already scheduled her vacation.
There was a consensus to approve the request.
Discussion Concerning Severance Pay: Ms. Cherry said the Commissioners had received a request for severance pay from Ms. Hillis
after her position had been terminated. Ms. Cherry said the
County had never had severance pay as a benefit, and this employee had been a part-time employee with no benefits.
Commissioner Burdick said it would be setting a precedent, and he
thought all part-time employees could start asking for severance
pay if this one was approved.
Ms. Cherry did not recommend granting the request, as it had
never been done before, and the County cannot afford to start the
practice.
/
Commissioner Miles said he was not against the severance pay, but
he would like more discussion and recommended it be part of the
Wednesday Agenda.
ITEM NO.7: DISCUSSION CONCERNING HEALTH DEPARTMENT WORK SCHEDULES: Ms. Cameron requested the Commissioners allow her department to work a 4 day week. She said it would enable them to see
more patients during .their clinics and allow the employees time
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' STAFF MEETING
Monday, June 5, 1989
Page 3
to do their record keeping in a more efficient manner. She said
the office would still be open 5 days a week for the regular
hours.
Ms. Cherry asked if this would only include the clinical staff or
would the environmental health people also work this schedule.
Ms. Cameron said they were doing very well as they were, but she
would like the Board's permission to work with her whole staff in
this matter.
There was a consensus to have Ms. Cameron put together her plan,
working with Ms. Cherry, and to have Ms. Cherry bring the plan
back to the Board.
Ms. Cameron said the preschool exams went very well.
ITEM NO.8: DISCUSSION CONCERNING EVALUATION OF MOTOR POOL:
Commissioner Burdick thought this was to have someone do a safety
check on the new Sheriff cars. Ms. Richards thought it was to
have all the cars in the motor pool evaluated, as there seems to
be a difference between what condition the Car Connection said
they were in, and what the users said about the cars' condition.
She said this would include the old Sheriff's cars that were
coming down to the motor pool.
~~.JI
Commissioner Miles did not want to spend any money on the old
cars, as he thought the employees that drive them would be better
jUdges of the cars' conditions. Ms. Richards felt an independent
third party should look at the cars and evaluate them as to their
safety to drive.
Commissioner Burdick moved to have Bob Wirth Motors evaluate all
the cars in the motor pool, Commissioner Miles seconded, passed
with two aye votes.
Ms. Richards asked who would coordinate the work, and there was a
consensus to have Mr. Levesque do that.
ITEM NO.9: DISCUSSION CONCERNING PROPOSED CHANGES IN REGULATIONS
FOR PARKING ON COUNTY OWNED LAND: Mr. Anderson said the proposed
changes were derived from the RV Park Task Force recommendations.
Mr. Lemery distributed copies of the proposed amendments.
Mr. Anderson said the changes would close Munson Creek, Airbase
and Netarts County Parks after dark. He said the Task Force had
recommended closing certain parks between the hours of midnight
and 4:00 a.m. He said that would create a lot of controversy
among the citizens that use the County parking area at Happy
Camp, but he felt it should be closed at a definite time to give
the officer the right to move people away. The signing there is
currently "No Camping and No Overnight Parking". He thought the
hours suggested for closure were good. Mr. Anderson said the
County has the right to close the parking area, but not the
beach.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' STAFF MEETING ,
Monday, June 5, 1989
Page 4
Mr. Anderson would like the deputies to give people a list of the
other areas in the County that are closed to parking and overnight camping. Otherwise, he thought they might just keep moving
from one closed area to another.
Mr. Anderson said he was not proposing any restrictions in the
area of the boat docks. The big problems will be with the beach
access areas.
commissioner Miles asked where some of the parks mentioned were
located. Mr. Anderson told him.
Mr. Anderson said there had been a suggestion in the past to
charge a $2 fee for parking boats or vehicles in a boat ramp
area. There was such a public outcry against such a charge that
the matter was dropped. Commissioner Burdick said he would like
to see a way for deputies to cite someone for parking their car
in the boat launch areas, if they did not have a boat trailer.
He was objecting to the customers of various guides parking at
the launch area when they themselves were not launching a boat.
Mr. Anderson said this ordinance is more concerned with when a
person could park and not where they could park. He said the new
parking area at MemalQose would include areas for parking boat
trailers and areas for cars.
Mr. Anderson said there were two County parks not mentioned in
the ordinance: Roy Creek and the DeMolay parks. He said they had
three options. They could leave them as is, which is no facilities and no fee; they could close them down; or they could charge
a fee of $2 per night. He said these two parks are used mostly
by locals.
commissioner Burdick was concerned about people drinking on the
beach, and then being asked to move on by a deputy. Mr. Lemery
said the deputy, in such a case, would probably let the person
"sleep it off" in their car at the parking area.
Mr. Oshel said this was not really a road matter.
There was a consensus to go ahead with the changes in the ordinance.
Mr. Anderson recommended having a pUblic hearing on the matter,
in order to give the citizens a chance to register their views
with the Commissioners. He will arrange a time with Ms. Sheldon.
ITEM NO. 10: DISCUSSION CONCERNING VETERANS' SERVICES: Commissioner Miles said he would like to set up another time to meet
with the Veterans' Service Officer when all three Commissioners
would be present. Commissioner Burdick said that was agreeable
to him.
MINUTES - TILLAMOOK COUNTY BOARD OF COMMISSIONERS' STAFF MEETING
Monday, June 5, 1989
Page 5
There was a consensus to arrange a meeting at a later date.
UNSCHEDULED: Discussion Concerning Road Department BUdget: Mr.
Oshel wanted the Board to be aware that if they adopt his bUdget
as is, they will also be adopting some major pOlicy changes as
well. He referred to the portion of the bUdget on road striping.
Commissioner Miles asked Mr. Oshel to send a memo to the Commissioners on these policy decisions.
Discussion Concerning Brush Cutting: Mr. Oshel went over the
cost of the various methods of cutting the brush. He said it is
ugly, but for safety reasons it had to be done, and most people
would understand when confronted with the expenses involved.
commissioner Burdick would like to take the figures to the paper.
Mr. Oshel advised him to just take the bottom line figures, to
avoid confusion.
Discussion Concerning Landfill Construction Bids: Mr. Oshel
explained the difference between the bid bond and the performance
bond.· The latter is a financial assurance that the contract will
be completed.
It was Mr. Lemery's qpinion that the Commissioners could waive
the cashier's check requirement, but he did not think it was the
best practice to allow this.
Mr. Oshel suggested going back to Mr. Oldenkamp and having him
furnish a cashier's check for the bid bond. Mr. Oldenkamp would
be required, in any case, to furnish a performance bond for the
full amount of his bid.
There was a consensus to prepare a letter to Mr. Oldenkamp asking
for the cashier's check and discuss the matter further at the
June 7 Commissioners' meeting.
Vice-Chairperson Miles adjourned the meeting at 10:20 a.m.
,this
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of June, 1989.