Northeast Barbecue Society
679 Washington St. Unit #8-170
South Attleboro, Massachusetts 02703
Website address: www.nebs.org
Meeting Minutes
OFFICERS/DIRECTORS 2016
PRESIDENT
Jared Huizenga
[email protected]
NEBS Board of Directors Meeting
September 26, 2016 - 7:00PM - Online
VICE PRESIDENT
TREASURER
Chris Clegg
[email protected]
RECORDING /
CORRESPONDING
SECRETARY
Kim Stanfield
[email protected]
DIRECTORS
Jayna Coulon
[email protected]
Robert Best
[email protected]
Sharon Mayer
[email protected]
Patrick Paquette
[email protected]
Jim Simnet
[email protected]
Mic Stanfield
[email protected]
In attendance:
Jared Huizenga
Jayna Coulon
Mic Stanfield
Sharon Mayer
Bob Best
Patrick Paquette
Jim Simnet
Kim Stanfield (late)
plus members
1
Welcome - Jared - meeting was recorded
1.1 Adoption of Agenda – Sharon motioned, 2nd by Jim – thanks for adjustments to
agenda – Bob
1.2 Member Comment Period (opportunity for any of our members present to
comment)- no discussion
1.3
Recording Secretary's Report - Kim
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Not available
1.4
Treasurer's Report - Chris
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Not available
Tom Ryan
[email protected]
1.5
Committee Emails:
Member Services Committee
[email protected]
Charity Committee
[email protected]
Technology Committee
[email protected]
Nominating Committee
[email protected]
Sanctioning Committee
[email protected]
Events Committee
[email protected]
Marketing & PR Committee
[email protected]
TOY Committee
[email protected]
State Reps Committee
[email protected]
Budget Committee
[email protected]
Bylaws Committee
[email protected]
Membership Report - Kim
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Approval of August to September – Sharon motioned, 2nd by Jim –
membership report accepted
1.6
Online Call Motions
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None
2
Discussion Items
2.1
Resignations - BOD
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Sarah White resigned – via email – no discussion
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How many open seats currently? Need at least 9 to constitute a board, we are
still at 10. Will not fill any open seats until the end of the year. Focus on 2017 year for
nominations. Get people interested.
2.2
Wachusett BBQ Fest
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Email received from them, we have cooked for them in previous years, NEBS
exposure had been great in the past
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Challenge is always getting the PIG cooker and volunteers
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VERY short notice – Kathi Dakai’s cooker is available however people are not
available. Geordie – not available although he assisted last year. Andy – not available to
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assist either for the weekend. Unfortunately we have to pass on helping this year. Will have Kim contact
them.
3
Committee Reports / Chairs & members
3.1
Charity Committee (Kim - chair, Andy, Sharon, Brian, Tom, Jayna )
 No report
3.2
Technology Committee (Chris Clegg - chair, Kim, Jim)
 No report
3.3
Member Services (Jared- chair, Brian, Joan, Jayna)
 No report
3.4
Nominating Committee (Jared - chair, Kim)
 Jared: Concerned about the future of NEBS – looking into 2017 we have a lot of open spots, bylaws
require 9 people to be on the board, please communicate anyone who may be interested, please discuss
with anyone who may be interested.
 Chris Clegg interested in running again, Jim S. – considering?, Mic – considering?
 Patrick: may have two judges interested, are we going to have enough
 Jared: what will make people get involved, what do people want, how do we attract people – people
resigning is very discouraging – how do we get people interested with people leaving, and with a small
board
 How aware are the members of the turnover of the board members?
 RECRUITING!! Need to actively recruit
3.5
Sanctioning Committee (Patrick - chair, Chris C, Andy, Sandra, Michelle)
 Open discussions – with 3 possible events
3.6
Events Committee (Sharon - chair, Jayna, Andy, Jim, Mic)
 No report – but questions – combine them all?
 Holiday Party - December 3rd or 10th ? Dates to be confirmed. Venue discussion – no problem with the
venue, definitely need to work on the menu. Caterer?
 Annual Meeting – January 7th
 Potentially catering for both events – potlucks are tough
 Mic – NEBS buy the proteins, cook on site
 Patrick – too low end on the holiday party, Chinese – buffet or other
 Kim – all for somewhere else, catered, etc…
 Sharon – sell tickets?
 Jared – low cost tickets / member benefit – Events Committee get together and organize
3.7
Marketing, Revenue and Public Relations Committee (Kim - chair, Tom)
 No report
3.8
Team of the Year (TOY) Committee (Jim - chair, Chris S., Jared)
 Update coming out in a week
 Trophies – working with Nicole – budget needed from Chris Clegg
 Maybe put team names on awards since the opportunity is there – great idea
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3.9
Budget Committtee (Chris C. - chair)
 No report
3.10 Bylaws Committee ( )
 No report
3.11 Judges Committee (TBD)
 No report
4
Contests & Events
 Finger Lakes Fire and Smoke –
 Great Maine BBQ Championship at Smugglers Den Campground
 Riverside Blues, Brews & BBQ Festival, Greenfield MA
5
Old Business
5.1 Recap of items to continue working on :
 Road Trips
 NEBS Banners
 NEBS Judging Certification Class
 Build a database of judges – Tailgate – having enough judges is always a challenge
5.2 BBQ News – Deadline is the 18th of each month – please get information to Jared by the 17th each month
OBR article – thank you Patrick and Eoin
Nominations for BOD
6
6.1
New Business
Discussion on October date – leave as is for now
Adjourn – Motion made by Mic, 2nd by Sharon, motion passed - no discussion
October Meeting – online – Monday, 24th
NEBS Judging Class:
Some points of discussion:
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Extensive discussion - many points brought up: summary as follows:
Many years in discussion
Train judges in the varied categories
Logical next step for NEBS growth
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Sanction our own events - makes sense to have own judges
Our own contests often do not have enough judges
Will it create a higher level of creditability for NEBS? NEBS book, Certified Master, Table Captain, etc.
What categories would the training be?
What will people pay to get certified?
Why would they want to?
Poll membership on interest?
Last year at Summerfest mock class done
Training to judges on open garnish vs. standard garnish
Why would someone want to be certified?
What would get them involved? Merchandise? Certification? Give incentives?
Grandfather in KCBS judges somehow?
Why don't they judge now? - forget about NEBS site, conflicting dates, better advertising of NEBS events
Organizers ask why we don't have judges
Brookline has offered to hold two free classes at their facility
Some BOD members who were completely against are "mixed" feelings now
Need to get some certified judges involved in creating this program
This will not be a money maker like the KCBS class for a few years
It will not solve the problems currently but is a movement towards having judges for events
Can it be prepared and approved - ready to go by spring?