Welcome to Hotel Ashburton
Here at Hotel Ashburton we pride ourselves
on friendly professional service.
I’m proud of my team who strive to deliver
consistent service and creative solutions to
our conference and event customers. Our unique point of difference is our
spectacular gardens which offer a fantastic
space for team building, catering breaks,
outdoor dining or simply taking a stroll
between conference sessions.
With multiple venues, flexible spaces and a
can–do approach I’m confident my team can
meet your expectations.
Conferences at Hotel Ashburton
Your business is important to us, so if I, or
my team, can be of any assistance please let
me know.
I look forward to welcoming you to Hotel
Ashburton soon! With Regards,
Paul Inwood
General Manager
Hotel Ashburton
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About Hotel Ashburton
Ashburton District’s most comprehensive conference venue specialises in corporate
meetings, exhibitions, product launches and seminars. As the largest conference and
function centre in the Ashburton District, we pride ourselves on our facilities, which
include options from 4 to 400+ guests.
Being the biggest doesn’t automatically make you the best; so we strive to offer bespoke solutions
to make you – the conference organiser – look good! Our team can assist in arranging everything
down to the last detail to ensure your event is a success and we have fantastic partners on board
to deliver support services, products and creative solutions.
Set on the outskirts of town,
Hotel Ashburton offers:
• 250 off street car parks
• Over 4 acres of gardens for outdoor
breakout areas, or catering breaks
• Super Liquor bottle store
• Free fibre Wi–Fi for conference &
hotel guests
• Hotel Ashburton provides a quiet
venue for focused work away from
noise and distraction
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Conferences at Hotel Ashburton
Hotel Ashburton Venues
Hotel Ashburton, set amongst manicured gardens and lawns provides a range of venues for
work away from the noise and distraction of the CBD.
Heron
large SPACE FOR MEDIUM SIZED EVENTS
This is a large room, with natural light
afforded by floor to ceiling windows on the
North West wall offering views into our
manicured gardens and comes complete with
full bar facilities. Suitable for medium sized
conferences, seminars & product launches.
The Heron has a built in PA system, recessed
dimmable lighting, black out drapes and
multiple power outlets.
Named after the beautiful Lake Heron, the
largest of the Ashburton lakes covering 6.3 sq
kms. The distance around the shoreline is 19
kms. The average depth of the Lake is 35m.
The Lake was named by early pioneer T.H.
Potts after the white herons that he found
on the lake. The Maori name for the Lake is
[Oturoto].
Arrowsmith
LARGE FLEXIBLE SPACE
The second of our large venues offering
recessed, dimmable lighting, natural
light, black out drapes and a built–in PA
system.
The Arrowsmith Lounge also
has floor to ceiling windows offering
garden views and combines with Heron
& Valetta Lounges to offer flexibility in
venue space.
Named after Mount Arrowsmith and the
Arrowsmith Ranges. The range runs from
southwest to northeast, parallel to the main
ranges of the Southern Alps. The highest
Conferences at Hotel Ashburton
point on the range is Mount Arrowsmith
at a towering 2,781 metres (9,124 ft).
It is believed that the range was named in
honour of John Arrowsmith, the 19th Century
British cartographer.
Valetta
large SPACE WITH BAR FACILITIES
Another large space suitable for medium
sized events with full bar facilities, built–in
PA system and recessed dimmable lighting.
Valetta Lounge combines with Heron,
Arrowsmith & Clearwater Lounges to offer
the largest conference venue in Ashburton.
This is an excellent space for large events
requiring a pillarless foot print such
as banquet dinners, conferences and
trade exhibitions.
Named after a lightly populated locality on
the southern side of the Ashburton River. Its
name is actually a misspelling of Valletta,
the capital of Malta. Valetta was formerly
served by the Mount Somers Branch, a branch
line railway that diverged from the Main
South Line at Tinwald, just south of Ashburton.
Some remnants of the railway still exist in and
around Valetta including the station’s goods
shed, minor bridge abutments, and some of
the line’s formation.
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Clearwater
Erewhon
PILLARLESS LARGE SPACE
SMALLER SPACE
The fourth of our main venues. Clearwater
offers another pillarless meeting space
ideal for training seminars, sales meetings
or a private dinner. Adjacent to Clearwater
Lounge and Restaurant this is the ideal venue
for dinner events or as a small exhibition
space in conjunction with your conference.
Named after Lake Clearwater which is
4km long and a kilometre wide, located
in the Hakatere Conservation Park and
one of the larger of the Ashburton Lakes
[Ō Tū Wharekai]. Lake Clearwater is one
of the largest of the Ashburton trout fishing
lakes and was discovered by TH Potts and
Henry Phillips in 1857.
This is a smaller space suitable for smaller
conferences, ideal for board meetings,
cocktail events and intimate dinners.
Named
after
the
Erewhon
Station which is situated at the
headwaters of the Rangitata River in
Mid–Canterbury, nestled amongst the
Southern Alps. This countryside provided
a magnificent backdrop in the Lord of
the Rings movie “The Two Towers” and
is the home of the Erewhon Clydesdale
Horse Stud.
Clearwater RESTAURANT AND LOUNGE
A mid-sized venue with natural light
afforded by sky light and picture
windows. This room is perfect for training
sessions or smaller conference groups of
up to 80.
Named after the extensive collection of art by
local Ashburton and Mid–Canterbury artists
showcased on its walls.
VERSATILE SPACES TO ADD TO YOUR EVENT
Clearwater Restaurant and Clearwater
Lounge are versatile spaces that can be
incorporated into your conference area for
larger gala dinners and weddings, or used
independently for pre dinner drinks, cocktail
parties, or trade and exhibition areas for
conference or event sponsors.
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The Gallery
MID SIZED SPACE FOR UP TO 80
Conferences at Hotel Ashburton
Venue
Ceiling Height
Area sq.m
Theatre
Banquet
Boardroom
Cocktail
U Shape
Classroom
Cabaret
Full day Hire
Half day hire
Venue hire
Heron
3.2
156
130
80
30
150
25
60
60
$300
$200
Arrowsmith
3.2
156
130
80
30
150
25
60
60
$300
$200
Valetta
3.2
156
130
80
30
150
25
60
60
$300
$200
CLEARWATER
3.2
156
130
80
30
150
25
60
60
$300
$200
Heron & Arrowsmith
3.2
312
250
160
350
130
120
$500
$300
Arrowsmith & Valetta
3.2
312
250
160
350
130
120
$500
$300
Heron, Arrowsmith &
Valetta
3.2
468
400
350
400
200
240
$750
$500
Heron, Arrowsmith,
Valetta & Clearwater
3.2
624
500
400
550
285
330
$1,000
$750
Clearwater LOUNGE
3.2
122
80
110
$300
$200
Clearwater Restaurant
3.2
188
$300
$200
Erewhon
2.6
50
20
24
16
20
12
16
18
$150
$100
The Gallery
2.8
90
60
50
20
80
15
30
40
$200
$150
The Suite
2.6
40
$150
$100
50
100
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Room layout Definitions
THEATRE
BOARDROOM
U SHAPE
BANQUET
COCKTAIL
CLASSROOM
Conferences at Hotel Ashburton
CABARET
5
One Stop Shop Conference Rates
Full Day Delegate Rate
Residential Delegate Package
$45 per person per day
$160 per person per day
Includes:
Includes:
• Complimentary fibre Wi–Fi for all delegates
• Complimentary fibre Wi–Fi for all delegates
• Function room set up as per your choice
• Function room set up as per your choice
• Full day venue hire
• Full day venue hire
• Dedicated conference coordinator service
• Dedicated conference coordinator service
• Tea and coffee on arrival
• Morning tea with one food choice
• One night’s accommodation in a
Superior room
• Light Lunch Menu I
• Tea and coffee on arrival
• Afternoon tea with one food choice
• Morning tea with one food choice
• Pads, pens, mints and iced water
• Light Lunch Menu I
Minimum 20 people
• Afternoon tea with one food choice
• Pads, pens, mints and iced water
Half Day Delegate Package Minimum 20 people
$37 per person per day
Includes:
• Complimentary fibre Wi–Fi for all delegates
• Function room set up as per your choice
• Half Day venue hire
• Dedicated conference coordinator service
• Tea and coffee on arrival
• Morning tea OR afternoon tea with
one food choice
• Light Lunch Menu I
• Pads, pens, mints and iced water
Minimum 20 people
Rates FOR AV SUPPORT
• Data projector $80
• Screen $20
• Flip chart with paper
& markers $15 each
• Whiteboard & markers (FOC)
Special AV request?
Just ask, and we’LL MAKE IT
WORK FOR YOU.
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Conferences at Hotel Ashburton
Thought Provoking Ideas & UpgradeS
Energy Booster – add Red Bull to
your afternoon tea and let your conference
delegates ideas grow wings.
Pick Me Up – add Berocca to your pre
conference session – especially handy for
that morning after the night before.
Stick With Us – have a conference
Race, what about a Sack Race, or an Egg &
Spoon Race or perhaps blind folded fishing.
These are quick easy ideas that will add fun
to your conference program.
Business Class Upgrade Please –
Upgrade your morning tea, afternoon tea or
lunch selection.
What’s in a Name? – send us your logo
brand, theme or organisational message to
and delegate names and we’ll print them
impart? We can source wall ‘stickers’ for
here for you. No need to bring them with you
your conference room to bring your theme
as luggage, or courier them in advance!
to life and create a truly unique one–off
conference environment. Have sponsors,
Paparazzi Snaps – Celebrating a special
recognize them throughout your event with
event, launching a product or company – you
signage
throughout
might want to capture it for
catering areas, on their
posterity. Whether it’s a
These
are
just
a
few
ideas
of
accommodation doors,
staged group shot, or action
ways we can help. We know
or even the windows of
shots during an event. We
you’ve got a myriad of things
your conference room.
have photographers who
to think of, we love coming up
can help!
Flexible Thinking –
with creative solutions to our
add a 10 minute stretch
customers’ needs.
Pour Another Wine –
and brain gym session
in
the words of Andre Simon
Tell us what your
to your program to get
“Wine makes every meal an
the most out of your
challenge is –
occasion, every table more
delegates. A 10 minute
we’d love to help!
elegant, every day more
stretch session either in
civilized”. Take your event to
our gardens or in your
the next level with your own branded wine
conference room to get the blood moving
bottles! We can source unlabelled wines
back around the mind and body.
for you and have it branded for your event –
just send us your logo and we’ll take care of
Take it Outside – turn your lunch into
the rest. Perfect for gala dinners, centenary
a picnic. We’ll roll out the picnic blankets
events, give aways or thank you gifts for
and you can breathe in some fresh mountain
guest speakers.
air, laze about under the trees, or stroll the
gardens and look for unicorns.
Transport Me – we have courtesy
vans
available to our conference and hotel
Indulge your Inner Child – have
guests. Going off site for dinner? Let us take
some fun with your lunch break. When was
you there.
the last time you took part in a Three–legged
Conferences at Hotel Ashburton
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RACECOURSE
ROAD ENTRANCE
DRIVE
THROUGH
GUEST
PARKING
FU
N
EN CE CT
TR NT IO
AN RE N
CE
SUPER LIQUOR
BOTTLE STORE
VALETTA
BEER
GARDEN
TURF
BAR
GUEST PARKING
ARROWSMITH
LANDSCAPED
GARDENS
HERON
COURTYARD
DINING
KITCHEN
H
ON
CLEARWATER
THE GALLERY
ER
EW
BAR
CLEARWATER
LOUNGE
RECEPTION
DESK
201
102
202
103
203
104
204
105
205
106
206
107
208
108
209
109
210
110
211
111
212
112
213
GUEST
PARKING
ENTRY
MAIN
ENTRANCE
MANAGER
SUITE
CLEARWATER
RESTAURANT
BBQ AREA
200
201
POOL
202
203
207
204
205
LANDSCAPED
GARDENS
206
207
GUEST
PARKING
208
209
210
401
GUEST
PARKING
301
402
403
404
405
406
KITCHEN
LIVING
ROOMN
KITCHEN
LIVING
ROOMN
302
303
304
305
306
408
407
307
308
409
309
KITCHEN
LIVING
ROOMN
KITCHEN
LIVING
ROOMN
211
GUEST
PARKING
South Island
of New Zealand
Christchurch
Mt Hutt
ASHBURTON
Aoraki Mt Cook
HOTEL ASHBURTON
11–35 Racecourse Road
Ashburton
Timaru
Queenstown
Oamaru
Dunedin
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Conferences at Hotel Ashburton
Accommodation
Set on the outskirts of Ashburton in Mid Canterbury, Hotel Ashburton offers a range of
accommodation options. With a total of 54 rooms, all ground floor, the majority open
onto manicured gardens, providing an oasis of calm, perfect for rejuvenation between
conference and social commitments.
Our Standard Rooms (12) provide a comfortable lead in option while our Superior (23) and
Deluxe Rooms (18) offer those little extra touches of quality. All rooms are on the ground floor
and we are able to provide rooms with wheelchair access and accessible bathrooms. For the VIP
we also have a Suite (1) with a separate lounge and dining area for relaxing or hosting guests.
Room break–down
• 1 Suite
• 8 Deluxe Twin
• 8 Deluxe King
• 2 Deluxe Queen
• 21 Superior Twin
• 2 Superior King
• 4 Standard King
• 8 Standard Twin
Conferences at Hotel Ashburton
9
Superior King or Queen Double Room
Our Superior Room accommodation is fully furnished with quality, comfortable furniture.
The spacious rooms look out onto the extensive gardens with floor to ceiling windows and all
have direct garden access. The hotel has 23 Superior Rooms.
Room Facilities:
• Furnished with NZ Beech joinery
• Bedding configurations;
2 x King, 21 x Queen + Double
• Private ensuite bathrooms with shower over bath or shower only
• Hairdryers
• Writing desk
• Direct dial ISD/IDD telephone
• Free fibre Wi–Fi
• 24” flat screen TV with Freeview
• AM/FM radio
• Refrigerator
• Tea and coffee making facilities
• All rooms are ground floor and have a private balcony overlooking the gardens
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Conferences at Hotel Ashburton
Deluxe Rooms
Deluxe Rooms are fully furnished with quality, comfortable furniture. The hotel has 18
Deluxe Rooms. Room Facilities:
• King or Queen bed
• Fully air conditioned
• Private ensuite bathrooms with under floor heating
• Bath with overhead shower
• Hairdryers
• Writing desk
• Direct dial ISD/IDD telephone
• Free fibre Wi–Fi
• 24” flat screen TV with Freeview
• iPod docking station
• Refrigerator
• Tea and coffee making facilities
• All rooms are ground floor and have their own balcony
Standard ROOMS
Our Standard Rooms are fully furnished with quality, comfortable furniture. The spacious rooms
look out onto extensive gardens with floor to ceiling windows, they all have direct garden access.
Room Facilities:
• Furnished with NZ Beech joinery
• Private ensuite bathrooms
• Bath with overhead shower
• Hairdryers
• Writing desk
• Direct dial ISD/IDD telephone
• Free fibre Wi–Fi
• 24” flat screen TV with Freeview
• AM/FM radio
• Refrigerator
• Tea and coffee making facilities
Conferences at Hotel Ashburton
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A Breath of Fresh Air in
CONFERENCE and EVENTS