Settlebeck School
Pastoral Coordinator
Job Description
0.675, term time only plus 1 week
Temporary for 12 months in the first instance
Salary: Scale 6, points 26 to 28, £23,166 to £24,717 – pro rata (£15,637)
Hours: Term Time plus one week 5 hours a day 8.30 to 1.30
Note: attendance at appropriate Parent’s Evenings will be a requirement
with Time off in Lieu (TOIL)
The job description may include all such other duties as the Head and Governors may
reasonably expect from time to time.
Purposes of the Post
The post will carry four primary functions:
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2.
3.
4.
General pastoral support for students in Years 7 to 11
Monitoring and intervention for students with attendance issues
Monitoring and intervention for Pupil Premium Students
General intervention support for students underachieving in more than one
subject area or with behavioural issues. Note this will not require the post holder
to have specific subject knowledge rather to support students to develop the
generic skills required to be successful in school; i.e. personal organisation, time
management, prioritising, social and interpersonal skills etc.
Relationships
1. The post-holder reports to Assistant Headteacher
2. The post-holder interacts with other professional colleagues, should establish and
maintain productive relationships and promote mutual understanding of our aim
to improve the quality of the student experience at Settlebeck School.
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Main Responsibilities
Pastoral Care
 General pastoral support for students
monitoring, wellbeing and development
within school
 Manage the system of rewards within the
school and ensure the recognition of all
students who show determined effort and/or
academic or extra-curricular achievement
 Build strong relationships with students and
their families
 Contribute to the regular checking and
effective use of Student Planners
 To ensure the effective communication of
information to all identified parties
 To work with Year 11 students to prepare
for an end of year celebration/Prom
 Acting as first point of reference for issues
relating to student, welfare and behaviour
 Prompt response to parental concerns
 Prompt referral of more serious issues to
Education Social Worker or Assistant Head
as appropriate
 Liaison with outside agencies appropriate to
the role
 Intervening with students requiring support
to help develop generic strategies and skills
required for success in secondary
education
 Management of arrangements for Parents
Consultation Evening, including letter & text
to parents, student appointments, set up
arrangements & refreshments, supported
by the Pastoral Administrator
 Support in interviewing new students

Organisation of work for excluded or
isolated students
 To manage students on report at the
appropriate level
Attendance
 Monitoring students’ attendance and
punctuality
 Where necessary/appropriate to make
home visits with another colleague to
address attendance issues or where
parents find it difficult to get in to school
Expected Standards


All relevant parties (staff, students and
parents) are critically aware of areas of
concern, appropriate interventions are in place
Rewards are effective

Strong, trusting relationships established


Planners are an effective tool for student, staff
and parents
Strong lines of communication

Prom is valued and appropriate

Students and parents know who to refer to


Response is 24 hours or less
Serious issues or students causing concern in
several areas are quickly identified


Students with more complex needs are quickly
referred to outside agencies
Intervention is successful

Parents’ Consultation evening run smoothly

School secures good working knowledge of all
new students prior to arrival
Work is provided in a timely manner by
subject staff
Reports are well managed

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Issues are quickly identified and appropriate
strategies put in place
Strong links are made with hard to reach
families
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Liaison with Educational Welfare Officer


Undertake Lead Practitioner role for Early
Help Assessments related to attendance
and medical (non SEN) issues
Pupil Premium
 To maintain up to date records of
Disadvantaged students, monitoring Pupil
Premium spending and the impact on
outcomes
 To work with Pupil Premium students to
support and facilitate appropriate additional
interventions
 To report to SLT on Pupil Premium
outcomes on a ½ termly basis
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
Whole School
 To co-ordinate the work of the School
Council
Security
First Aid
 To maintain a regular first aid qualification
 To be available as required to provide first
aid for students or staff as part of a team of
first aiders
General
Dress & Appearance
 To maintain the highest standards of smart
business dress
 To sustain a pleasant and co-operative
demeanour at all times
Self-Development
 To continually seek development
opportunities in order to improve personal
performance
Attitude
 To act as a professional and positive
ambassador for the school in order to
support the school’s mission and profile
Policy Promotion
 To actively promote the school’s Equal
Opportunities, Health & Safety, Data
Protection policies to ensure that the school
operates effectively and fairly in line with
legislative requirements
Attendance meets school target
Persistent absentees are appropriately
managed and supported
EH Assessments completed


The school is critically aware of the impact of
Pupil Premium and other disadvantaged
spending

Pupil Premium and other disadvantaged
students are appropriately supported

SLT receive regular reports and are able to
develop appropriate strategies from this
information
School Council provides an effective voice for
students

First aid is prompt, sympathetic and effective

A positive image is portrayed at all times


CPD co-ordinator is advised of training needs
Development opportunities are sought and
acted upon

Positive / constructive feedback from parents /
students / visitors / colleagues / supporters.
High level of self-motivation and
encouragement of others
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Low level of complaints received
Positive working culture is demonstrated
Positive feedback from performance
management
Positive feedback from H & S audits
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Child Protection
 To adhere to the school’s Child Protection
procedures
Confidentiality
 To ensure confidentiality of the school’s
activities is maintained in order to protect
the integrity of the organisation and its
people
Flexibility
 To carry out such other duties as may
reasonably be required from time to time to
meet the evolving needs of the organisation
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
Procedures followed
Low level of complaints due to breach of
procedures

Low level of complaints due to breach of
confidentiality
Demonstration of actions to protect
confidentiality
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Willingness to experiment with new methods
and approaches / initiative taken
Enthusiasm towards changing circumstances
Settlebeck School is committed to developing the skills of its people. If you have
any query about you own personal development, please speak to your line
manager.
Whilst this job description provides a summary of the post, it is not a
comprehensive list or description and the job will evolve to meet changing
circumstances. Such changes would be commensurate with the grading and
conditions of service of the post and would be subject to discussion and
consultation. All staff are required to comply with the school’s policies,
procedures and ethos.
The school reserves the right to amend this document as necessary, after
consultation with the post holder, in order to reflect changes in organisational
requirements and ensure that the future goals of Settlebeck School are
successfully achieved.
In relation to Data Protection, information Security and confidentiality, all staff are
required to comply with the school’s policies and supporting documentation.
This job description may be amended at any time by agreement, but in any case
will be reviewed annually.
Signed ……………………………………………. Date………………………………….
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