Fall Leadership
Conference
Fall Leadership Conference
The perfect motivational event for HOSA members, which includes workshops, exhibitors,
competitive events, a keynote speaker, and a general session.
Checklist to Prepare for the FLC
 Promote event- including competitive events
 Determine student cost to attend with your chapter, including registration fees, lodging, meals,
travel, etc.
 Provide students with necessary conference information including cost
 Discuss dress code requirements with students
 Collect student payment before registration deadline
 Obtain chapter’s charter information to log into registration system
 Log in to register for event by deadline
 Print copy of chapter’s registration and triple check for accuracy before deadline
 Submit registration and print invoice copy
 Submit registration information to bookkeeper for payment
 Sign up for preconference tours
 Book hotel rooms
 Mail payment
 Send in Competitive Event Early Turn in Entries: Pin and T-shirt Designs
 Collect forms from students
 Confirm bus parking
 Chapter officers to review agenda with attending members
 Ensure proper dress attire is packed with students before departure
 Ensure you have all required forms for arrival
2014-2015 Chapter Management Guide 1 Fall Leadership
Conference
General Information
Date: November 3-4, 2014
Location: Hilton Atlanta Downtown
255 Courtland Street NE, Atlanta, Georgia 30303
Registration Fee: $75
• T-shirt
• Opening and Awards Sessions
• Inspiring Keynote Speaker
• Leadership Workshops
• Advisor Session
• HOSA Night Activities
Late Registration Fee: $105
• Late registration is subject to availability
and will not be accepted after October 20,
2014
Suggested Student Cost
Item
Notes
Approximate Cost
Registration Fee
$75 on-time; $105 late
Travel
Be sure to include parking
Lodging
$112 + Tax (Per room)
Meals
Up to 6 meals over 2 days
Optional Activities
Pre Conference Tour and
Activities, etc.
Total
2014-2015 Chapter Management Guide 2 Fall Leadership
Conference
Deadlines
Date
Deadline
Notes
October 13
Registration
Last Day to Register – Must
be Completed Online via
HOSA Registration System
by 5pm. Students must be
registered members before
attempting registration. No
refunds after this date.
October 14
Hotel Reservations
Last day to get discounted
room rate
October 14
Tour Registration Opens
Register by using the form on
the FLC page of the
georgiahosa.org. Registration
is first come, first serve.
October 20
Late Registration Cut Off
To register students after the
registration deadline, email
[email protected].
Registrations will not be
added after 5:00pm.
October 20
Payment
Payment must be in-hand by
the 20th. Plan ahead to
ensure your bookkeeper can
meet this deadline!
October 20
T-Shirt and Pin Design
Submission Deadline
Submission must be received
in hand by 5:00pm.
On-Site
Conduct/Medical Forms
These forms must be turned
in on-site for every attendee.
Please place all forms in a
sealed manila envelope with
your school name written on
the outside.
2014-2015 Chapter Management Guide 3 Fall Leadership
Conference
Suggested Registration Timeline
•
•
•
Money Due from Students: October 8
Advisor Completes Registration: October 10
FLC Registration Deadline: October 13
Attendee Information Needed to Register
•
•
Name
T-shirt size
Required Forms
•
•
•
•
•
Student Code of Conduct/Guest Code of Conduct for every attendee (In Manila Envelope)
Medical Liability Release Forms (In Manila Envelope)
Hotel Forms
Dance Code of Conduct (to be turned by student as entry to dance)
Printed Tour Confirmation
Parking
Hotel Self-Parking: $12 Self-Parking per night (Normal Rate- $22)
Bus Parking: Georgia World Congress Center Marshalling Yard
This lot has 24-hour security and is $30 per bus per day. Parking arrangements and payment
information should be handled directly with the parking yard attendant at (404)223-4106.
Georgia HOSA will provide transportation for bus drivers from the Marshaling yard during the
designated times (on schedule of events). All bus passengers, as well as luggage, should be dropped
off at the hotel before parking the bus. We will not transport luggage.
2014-2015 Chapter Management Guide 4 Fall Leadership
Conference
Hotel Information
All attendees must stay on-site at the approved hotel. Failure to follow this rule could result in
disqualification or chapter suspension.
To ensure a smooth check in, please have the following information in hand upon arrival for hotel check
in: school check and tax exempt form.
Hilton Atlanta Downtown
255 Courtland St NE, Atlanta, GA 30303
Room Rate: $112 + applicable taxes (Normal rate is $379-$600)
o Several On-Site Dining Options
o Walking Distance to Food Court
o Nearby Attractions: .5 miles
CNN Center
World of Coke and Georgia Aquarium
State Capital
As a convenience to our chapters we have negotiated the same hotel rate of $112 for the night before
the conference for the chapters wanting to come in Sunday night.
To book your rooms please visit this website, https://resweb.passkey.com/go/GAHOSA. For questions,
please call the hotel directly at (404)659-2000 and ask for the Georgia HOSA Fall Leadership
Conference group rate. To obtain this rate, you must book by October 14, 2014.
Meal Options
•
Onsite Restaurants
o Trader Vic’s
o Market Place
o Southern Elements
•
Peachtree Center
o Walking distance from the Hilton Atlanta Downtown, the Peachtree Center has a food
court, as well as restaurants.
•
Grab and Go Breakfast Options (7:30-9:00 am)
o Onsite at hotel conference center they will have a range of breakfast items prices
ranging from $2-$8 per item.
2014-2015 Chapter Management Guide 5 Fall Leadership
Conference
Competitive Events
We are happy to offer 4 competitive events at the Fall Leadership Conference.
Junior HOSA Recruitment Poster
The purpose of the Junior HOSA Recruitment Poster competitive event is to create a recruitment poster
to attract middle school members to join a Jr. HOSA Chapter. Details are located in the event
guidelines on the FLC page.
Membership Recruitment Display
The purpose of the HOSA Membership Recruitment Display competitive event is to create a display
along the same lines of Career Health Display to use at the local high school to attract secondary
HOSA members into your own chapter. Details are located in the event guidelines on the FLC page.
Chapter T-Shirt Design Contest
Georgia HOSA chapters have been designing excellent chapter shirts that show Georgia HOSA’s pride
for years! We want to recognize those chapters for their hard work and select a chapter who best
designs a Georgia HOSA shirt based on this year’s conference theme for use at the SLC. The winning
design will be sold at the State Leadership Conference t-shirt in Athens, GA as the official conference tshirt. Details are located in the event guidelines on the FLC page.
State Pin Design Contest
Each year Georgia HOSA members display their peach state pride by trading the official state trading
pin with other state HOSA affiliates at the National Leadership Conference. Each state has different
ways to come about creating the pin, but at the end the goal is to attend the NLC and get as many
other state HOSA pins as possible! Georgia HOSA opens our design process to the members. Details
are located in the event guidelines on the FLC page.
Dress Code
HOSA Dress Code will be strictly enforced at the Fall Leadership Conference. Please see the Dress
Code section of the Chapter Management Guide for further information regarding proper attire for
General Sessions, Competitive Events, and casual functions.
2014-2015 Chapter Management Guide 6 Fall Leadership
Conference
Conference Highlights
Advisor Training Session
As it is required that all advisors work in some form with the Competitive Events (CE) process at the
State Leadership Conference, the Georgia HOSA CE Management Team will be presenting a training
session at the FLC to help all advisors understand the process of running CE. The CE training will be
hands on, with a focus on each task and function, advisors will learn about their event specifically.
There will also be tips from advisors on how their students have been successful in specific events in
the past and DOOR PRIZES!
Awards Session
The Awards Session of the Fall Leadership Conference wraps up the event and recognizes the award
winners.
Becoming a State Officer
Join your State President and President-Elect for a question and answer session about running for
state office. Learn about what it means to be an officer and the process for becoming an officer.
(Advisors welcome)
Chapter President’s Meeting
Your State President, Kyle Southerland, has requested that your chapter president meet with him and
his President-Elect, Priya Rathakrishnan, at the conclusion of the Opening Session. This will be an
informal discussion and will allow your chapter presidents to have a time to meet with Kyle and Priya to
discuss chapter challenges, successes and get more information on upcoming events.
Competitive Events Demos
Students who have competed and been successful will be showcasing their skills and competitive
events experiences. Students will be able to visit the different events throughout the showcase to see
what each event is and get tips on how to prepare. Students may attend this event in HOSA casual
attire.
Georgia HOSA Store and Help Desk
This is your one stop shop for conference information and merchandise! We will have our revamped
HOSA Store with plenty of HOSA merchandise for you and your students. All items are in limited
quantity.
Healthy Start to the Day
Join your State Officers and the Executive Director, Mr. Seigler, in a morning activity session to get
your day started off healthy and happy!
HOSA Dance, Game Night, and Karaoke
We are excited to not only offer to always greatly anticipated Georgia HOSA dance, karaoke and a
game night. Bring your A-game and your singing voice, because there is sure to be some fierce
2014-2015 Chapter Management Guide 7 Fall Leadership
Conference
competition! Please make sure that students attending the dance have the proper Dance Code of
Conduct form signed and in-hand for entry into the dance. Dress code for these events will be the same
as the dance dress code, which can be found on the Georgia HOSA website. Advisors must be present
during these activities to chaperone students.
HOSA Exhibit
The Exhibit Hall will be located on the second floor in the pre- function space. Be sure to visit with our
exhibitors for information about fundraising, colleges, and more!
HOSA Showcase
Attendees will have the opportunity to walk through the HOSA Showcase. The HOSA Showcase will
have all of the submissions from the FLC Competitive Events.
Leadership Sessions
Georgia HOSA is proud to offer a variety of Leadership Sessions. Students are sure to find workshops
covering many different elements of healthcare.
Luggage Storage
Luggage storage will be provided through the Hilton’s bell stand. Please keep in mind, if you plan to
check any luggage a $1 per bag tip is customary for bell service.
Pre-Conference Activities and Energizers
Join your state officers for pre-conference sessions to learn activities to get your chapter motivated!
Pre-Conference Tours
We are excited to offer many tour opportunities the morning of Check-In. Tours will take place at a
variety of healthcare and educational facilities. We will update the website, closer to the registration
deadline with a list of available tours. Sign up for the tours will begin October 14, the day after
registration closes for the event and will be first come first serve. Tour registration will be via the Tour
Request form on the FLC page of the Georgia HOSA website. Please note: any groups traveling
together and wishing to attend the same tour must submit one combined form.
Pre-Conference Activities
In addition to tours we will be offering discounted tickets to local Atlanta attractions for chapters to visit
before or after the conference!
Region Meetings
Chapters will attend their Region’s meeting for updates from your State Officers and Region
Representatives
Voting
Judges will judge the Junior HOSA Recruitment Poster and HOSA Membership Recruitment Display
contests. However, the State T-Shirt Contest and State Pin Design Contest will be judged by your
chapter! Each chapter will be given 1 vote for each event and will be allowed to vote on the top designs
selected by the State Officers.
2014-2015 Chapter Management Guide 8 Fall Leadership
Conference
Tentative Agenda
Monday, November 4
10:00 - 2:00pm
Preconference Tours
2:00 – 4:00pm
Registration Check-In – Advisors Only
Exhibit Open
Georgia HOSA Store and Help Desk
Students to Check-In their Displays and Posters at Showcase
2:00 – 4:15pm
Georgia HOSA Shuttle to Bus Parking
2:00 – 4:00pm
Pre-Conference Energizers and Activities
2:00 – 4:15pm
HOSA Showcase Setup
2:30-3:00pm
Becoming a State Officer Session
3:30-4:00pm
Becoming a State Officer Session
4:00 – 5:00pm
Competitive Events Demos
5:00
Dinner on Your Own
7:30 – 8:45pm
Opening Session
Doors opening at 7pm
Students must be in HOSA General Session Attire
8:45 – 9:15pm
Chapter President’s Meeting
9:00 – 10:30pm
HOSA Dance and Game Night/ Karaoke
HOSA Dance Dress is required to attend all activities
9:00 – 10:30pm
HOSA Showcase Open
11:00pm
Curfew
2014-2015 Chapter Management Guide 9 Fall Leadership
Conference
Tuesday, November 5
All Day
Conference Headquarters
All Day
Luggage Storage
7:00 – 7:45am
HOSA Healthy Start to the Day
7:30 – 9:00am
Breakfast on Your Own
Grab and Go Meal Options Available at Hotel
9:00 – 1:00pm
HOSA Showcase and Voting
9:15 – 9:45am
Region Meetings
10:00 – 10:45am
Student Leadership Session #1
10:15-11:40am
Advisor Training Session
All Advisors Must to Attend
11:00 – 11:45pm
Student Leadership Session #2
11:45 – 1:15pm
Lunch on Your Own
Lunch and Check-Out of Hotel
1:35pm
LIVE TWEETING and Facebook Posting of Finalists!!
@GeorgiaHOSA | Search Facebook – Georgia HOSA
1:30 – 2:15pm
Student Leadership Session #3
2:30 – 3:00pm
Awards Session
Students must be in HOSA General Session Attire
2:30 - 3:45 pm
Georgia HOSA Shuttle to Bus Parking
2014-2015 Chapter Management Guide 10