Mobile Board Portal
Volume V
Functional Specifications
Volume V
EnGlobe vBoard™ Functional Specifications
This document and supporting material contain information proprietary to Corporatek Inc. and its subsidiaries
(Corporatek). This information is provided to the Recipient of this document in confidence. The Recipient of this
document is kindly requested to treat the contents of this document in a confidential manner and not to divulge
any such information to any third party without the express written permission of Corporatek.
The following are trademarks and/or copyrights of Corporatek Inc. : EnAct™ World Framework, EnAct™ Solo, EnAct™
Elite, EnAct™ Platinum, EnAct™ Platinum Enterprise, EnAct™ Global, EnAct™ Global Corporate, EnGlobe™, EnGlobe™Net,
VDD© [Virtual Data Dictionary], VMB© [Virtual Minutes Book], WRAS.NET [Web Reporting and Access System],
TSMB™ [The Soft Minutes Book], IntelliAct™, IntelliAct™ SMB, GlobalAct™, OmniAct™, ActFlow™, EnActGlobal.Net™,
EnGlobe™ Corporate, Intellix™, EnGlobe vBoard™.
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Table of Contents
Introduction5
Obtaining the vBoard iOS App
5
Screen Descriptions
7
Login Page
7
Board Member Dashboard
8
Upcoming Events
9
Upcoming Meetings
10
Meeting Details
11
Meeting Attendees
12
Meeting Agenda Items
13
Meeting Resolutions
14
News and announcements
15
Document Classifications
17
Documents List
18
Data Rooms
19
Surveys20
Document Preview
21
Document Thumbnail View 22
Freehand Drawing
23
Ink-Sign24
Board Activities
25
Entity Basic Information
26
Corporate Data Sheet
27
Securities and Holders
28
Board Members
30
4
EnGlobe vBoard
Introduction
Obtaining the vBoard iOS App
The EnGlobe vBoard™ iPad application is a fully integrated mobile solution for corporate governance allowing board members and other principal stakeholders to view information relating to their board duties in
a completely secured environment that communicates directly with
EnGlobe™, a Worldwide Corporate Entity Management and Corporate
Governance System.
Once the vBoard application has been downloaded from the Apple
App Store, the vBoard icon will be displayed on the iPad Home Screen.
Searching for vBoard from the App Store will return one result “EnGlobe
vBoard” developed by Corporatek.
https://itunes.apple.com/au/app/englobe-vboard/
id581524040?mt=8&ign-mpt=uo%3D2
This document provides functional specifications of Corporatek’s EnGlobe
vBoard iPad application. The following information will be covered in
this document:
−− Screen descriptions including the navigation structure
−− Major functionalities
Corporatek Proprietary and Confidential Information
5
6
EnGlobe vBoard
Screen Descriptions
Login Page
The login page contains 2 fields and
a login button:
■■ User ID
■■ Password
If the iPad data and/or Wi-Fi connections are not present, a “Go Offline”
button will be displayed in order to
login to the vBoard in offline mode.
Corporatek Proprietary and Confidential Information
7
Board Member
Dashboard
The user will have quick access
to open recent documents, view
recent events and view upcoming
meetings from the Latest Related
Activities section.
The left side navigation pane allows
the user to access specific topics
within Feeds, view documents and
respond to available surveys.
A list of related business entities
is displayed in the Boards section
allowing the user to preview its
recent activities.
8
EnGlobe vBoard
Upcoming Events
A list of all business entity calendar
events created in EnGlobe related
to the boards the user has access
to will be displayed in this section.
A pop up window will appear displaying the following details if the
user clicks on an event:
■■ Subject
■■ Category
■■ Start Date
■■ End Date
■■ All Day Event
Corporatek Proprietary and Confidential Information
9
Upcoming Meetings
A list of all upcoming board meetings related to all boards will be
displayed when the user accesses
this feed.
Each available upcoming meeting
displays the following details in the
list view:
■■ Meeting name
■■ Start Date and time of when
the meeting will be held
■■ Location of where the meeting will be held
■■ The business entity the meeting is concerning
■■ Meeting type
The user can accept or decline to
attend the meeting.
10
EnGlobe vBoard
Meeting Details
The meeting information section
displays information regarding the
meeting.
As well, the list of attendees including a picture of the individuals is displayed in the meeting information
screen. A green checkbox within the
photograph is displayed if they have
accepted to attend the meeting.
Corporatek Proprietary and Confidential Information
11
Meeting Attendees
Users have the ability to E-mail,
Instant Message or initiate a Facetime call with other board members
directly from the meeting attendee
list screen.
12
EnGlobe vBoard
Meeting Agenda Items
A list of the agenda items and their
descriptions is displayed. A paperclip icon is displayed against each
agenda item if any documents have
been uploaded in EnGlobe.
Corporatek Proprietary and Confidential Information
13
Meeting Resolutions
A list of resolutions are displayed
allowing attendees to vote for each
one during the meeting.
Once the meeting has ended, no
more votes are allowed, and users
can no longer alter their decisions.
The results of the votes are tabulated and managed in EnGlobe.
14
EnGlobe vBoard
News and
announcements
Any non-expired announcements
created in EnGlobe will be displayed
in this section.
Corporatek Proprietary and Confidential Information
15
All Documents
A list of folders named by business
entity is displayed allowing the user
to view and open documents for a
particular entity.
16
EnGlobe vBoard
Document
Classifications
A list of document classifications is
presented with the number of available documents. Documents must
be classified in EnGlobe in order to
group documents by classification.
Corporatek Proprietary and Confidential Information
17
Documents List
Documents are presented in a list
view displaying their title, the associated entity, the last modified date
and the document file size.
18
EnGlobe vBoard
Data Rooms
A list of available Data Rooms will
be displayed grouped by business
entity. The name of the Data Room
and its description are displayed
in the list. Any authorized user can
access a data room to view all documents that have been uploaded in
EnGlobe.
Corporatek Proprietary and Confidential Information
19
Surveys
Surveys created in EnGlobe can be
made available to specific vBoard
users to respond directly from the
vBoard app. Results are charted in
EnGlobe.
20
EnGlobe vBoard
Document Preview
When previewing documents in the
embedded vBoard document previewer, users can do the following:
■■ Jump to a specific page
■■ Switch to thumbnail view
■■ Ink sign the document
■■ Add public or private comments
■■ Chose to:
• Open the document in
Adobe Reader (if installed
on the iPad)
• E-mail
• Print
• Copy
■■ Bookmark pages
Corporatek Proprietary and Confidential Information
21
Document Thumbnail
View
Previewing a document in thumbnail view.
22
EnGlobe vBoard
Freehand Drawing
Users have the ability to use a freehand drawing feature allowing
them to outline documents using
multiple colors.
Corporatek Proprietary and Confidential Information
23
Ink-Sign
Users have the ability to ink-sign
documents. Once a document has
been ink-signed, the signature will
be permanently part of the document stored in the EnGlobe database.
24
EnGlobe vBoard
Board Activities
Similarly to the board member
dashboard screen, selecting a business entity from the Boards list, will
display basic information and its
related activities.
The user can quickly view recent
documents, calendar events and
upcoming meetings.
The user can also choose to open
the entity to view detailed information or can download content
regarding the particular entity for
offline viewing.
Corporatek Proprietary and Confidential Information
25
Entity Basic Information
Basic Information displays the following information about the business entity as well as its location
based on its head office address.
26
EnGlobe vBoard
Corporate Data Sheet
Selecting the Corporate Data Sheet
button allows users to view details
of the entity in a corporate data
sheet document.
Users can also select from different
corporate data sheets that have
been made available in EnGlobe.
Corporatek Proprietary and Confidential Information
27
Securities and Holders
Securities and Holders present the
user with six (6) types of charts
related to securities and holders
regarding the business entity:
■■ Capital Evolution
■■ Shares Beneficiary Holders
■■ Shares Holders
■■ Geographical Capital Holdings
■■ Voting Shares Holders
■■ Issued and Outstanding Voting Shares
A full screen button is also available
in the title bar, allowing users to
view charts in full screen.
28
EnGlobe vBoard
Double tapping on any chart zooms
in on the chart.
Corporatek Proprietary and Confidential Information
29
Board Members
Selecting a board member will
display an Individual Profile sheet.
Users can either E-mail, Instant Message an initiate a Facetime call.
30
EnGlobe vBoard
Montréal
Toronto
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Corporatek Inc.
Corporatek Inc.
Corporatek Inc.
Corporatek France SAS
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