CLIENT BOOKKEEPING SOLUTION PAYCHECK™
Getting Started
version 2007.x.x
TL 20744
(06/08/09)
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Contents
1 Welcome! .............................................................................................. 1 Where to begin .................................................................................................1 2 CBS PayCheck Program Features ..................................................... 3 CBS PayCheck reports.....................................................................................4 CBS direct deposit feature................................................................................5 3 Program Overview ............................................................................... 7 Menu options ....................................................................................................7 Predefined check and form layouts ..................................................................9 Filtering the list of paychecks .........................................................................10 4 CBS PayCheck Procedures .............................................................. 11 Viewing company properties for CBS PayCheck ............................................11 Setting up PayCheck items for calculating payroll checks ..............................13 Setting up accruable benefit items .................................................................16 Using employee templates in CBS PayCheck ................................................17 Using PayCheck departments ........................................................................18 Setting up employees .....................................................................................20 Entering PayCheck checks.............................................................................22 Creating PayCheck checks for hourly employees......................................22 Creating PayCheck checks for salaried employees ...................................23 Updating payroll tax tables .............................................................................25 Printing PayCheck checks ..............................................................................26 Client Bookkeeping Solution PayCheck Getting Started
iii
Contents
Printing PayCheck reports ..............................................................................27 5 Exporting Files to Your Accountant ................................................ 29 iv
Client Bookkeeping Solution PayCheck Getting Started
1
Welcome!
Client Bookkeeping Solution® (CBS) PayCheck™ is an optional CBS
module that adds full-featured calculating payroll to your CBS
CheckWriter® software. It can handle multiple departments, federal,
state, and local tax withholdings, as well as special deduction
calculations for both salaried and hourly employees, and it offers a
number of specialized payroll reports. CBS PayCheck automates both
paycheck entry and reporting and allows you to enter fully calculating
payroll checks as unprinted or handwritten items.
CBS also offers direct deposit features that can enhance your Client
Bookkeeping Solution software package. If your accountant enables the
direct deposit feature and you have established a relationship with
InterceptEFT, you can use CBS to process and manage electronic
payroll check deposits for your employees, as well as make electronic
payments to tax deposit agencies, 401(k) plan administrators, and
more.
Disclaimer: InterceptEFT is an unaffiliated third party that some of our
customers have engaged to provide direct deposit, tax payments, ACH
processing, or credit card merchant services.
At the end of each CBS processing period, you export your transactions
to your accountant. You can export your CBS PayCheck transactions
along with your CBS CheckWriter data, or you can export them
separately.
Client Bookkeeping Solution PayCheck Getting Started
1
Welcome!
Where to begin
This getting started guide provides an overview of the features available
in CBS PayCheck. Before learning about the features of CBS PayCheck,
it is recommended that you first review the Client Bookkeeping Solution
CheckWriter Getting Started guide. That guide includes important
information on installing the CBS software, using the comprehensive
help topics, using CBS CheckWriter, importing your company’s setup
files, and more.
Please read each section of this guide and follow each of the steps. As
you’re working, use the context-sensitive help to view information about
each field or option. For more complete information on using your CBS
software, refer to the Client Bookkeeping Solution help topics.
Once you have a basic understanding of the CBS CheckWriter and CBS
PayCheck modules, you may find it helpful to step through the detailed
exercises in the Client Bookkeeping Solution Tutorial. The tutorial is
available in portable document format (PDF) in CBS. To view this
tutorial, choose Help / PDF Guides / CBS CheckWriter / CBS Tutorial.
You must have Adobe® Reader® version 7.0 or higher installed on your
computer before you can view these or other PDF files that are available
in CBS.
2
Client Bookkeeping Solution PayCheck Getting Started
2
CBS PayCheck Program Features
If you and your accountant decide that the CBS PayCheck module is
appropriate for your company’s payroll data-entry and reporting needs,
and you add this optional module to your CBS program, you can do the
following:
ƒ
Customize your CBS PayCheck windows and dialogs.
ƒ
Edit federal, state, or local payroll tax tables (if enabled by your
accountant).
ƒ
Streamline paycheck entry and reporting and enter fully calculating
payroll checks as unprinted or handwritten items.
ƒ
Add new employee records on the fly.
ƒ
Automatically calculate the necessary tax and withholding amounts
required for processing payroll checks, using federal tax tables or
any number of state and local tax tables that can handle complex
withholding calculations. Using the PayCheck Tax Calculation
Diagnostics dialog, you can review exactly how CBS calculates an
unprinted paycheck.
ƒ
Handle several different gross pay types (including reported tips,
bonuses, and accrued benefits) and a variety of deductions such as
401(k) contributions and cafeteria-plan deductions.
ƒ
Calculate employee taxes for multiple state and local taxing entities.
ƒ
Track the accrual and use of benefits such as sick and vacation pay.
ƒ
Track costs by departments using multi-department employee setup.
ƒ
Track regular, overtime, and double-time amounts.
Client Bookkeeping Solution PayCheck Getting Started
3
CBS PayCheck Program Features
ƒ
Easily view an employee’s earnings and withholdings / deductions
detail for a month, quarter, or entire year.
ƒ
Set up employees to have their paychecks direct deposited to as
many as ten different accounts (if your accountant has enabled the
direct deposit features for your CBS software and you have
established an account with InterceptEFT).
Disclaimer: InterceptEFT is an unaffiliated third party that some of
our customers have engaged to provide direct deposit, tax
payments, ACH processing, or credit card merchant services.
ƒ
Maintain payroll data for both hourly and salaried employees. You
can enter either wage or net pay amounts for each employee or the
number of hours worked during each pay period.
ƒ
Attach an electronic note to any CBS PayCheck transaction to bring
it to your accountant’s attention.
ƒ
Print payroll checks either individually or in batches.
ƒ
Create mailing labels for employees using the Employee List report.
ƒ
Export your CBS PayCheck transactions to your accountant using a
monthly export frequency, either separately or together with
transactions from your other CBS modules.
CBS PayCheck reports
4
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Unprinted Checks and Printed Checks
ƒ
Payroll Journal
ƒ
PayCheck Items Report
ƒ
Earnings Report
ƒ
Earnings Summary
ƒ
Employee List
ƒ
SUTA Employee List
ƒ
Workers’ Compensation
Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Program Features
ƒ
Deductions List
ƒ
Employee Benefits
ƒ
PayCheck Items List
ƒ
Data Entry Worksheet
For more information about each report, search on PayCheck reports
from the Index tab of the Help Topics dialog, and then select a report
from the list.
CBS direct deposit feature
If your accountant has enabled the direct deposit feature for your CBS
program and you have established an account with InterceptEFT, you
can take advantage of the direct deposit capabilities for payroll checks
entered in CBS PayCheck and vendor checks entered in CBS
CheckWriter.
InterceptEFT (www.intercepteft.com) is a third-party processing agent
that processes funds electronically through the Automated Clearing
House (ACH) network. InterceptEFT provides a service that converts
electronic payment system (EPS) records generated in CBS into ACHformat files and then transmits the ACH files to the appropriate financial
institutions. You must first establish an account with InterceptEFT before
you can submit EPS records to InterceptEFT.
Disclaimer: InterceptEFT is an unaffiliated third party that some of our
customers have engaged to provide direct deposit, tax payments, ACH
processing, or credit card merchant services.
For detailed information on setting up and using the direct deposit
feature in CBS, please refer to the help topics in the program and to the
direct deposit guide. To view or print this guide in PDF, choose
Help / PDF Guides / Direct Deposit / CBS guide to direct deposit.
Client Bookkeeping Solution PayCheck Getting Started
5
CBS PayCheck Program Features
6
Client Bookkeeping Solution PayCheck Getting Started
3
Program Overview
This chapter of the getting started guide provides a brief overview of the
main features in the CBS PayCheck software.
Menu options
When a company database is open, the menu bar across the top of the
CBS application window includes options that allow you to perform
various tasks or access different program features. The following table
lists the CBS functions that are accessible from the menu commands.
File menu
Opening or closing a company database; opening the Company
Properties dialog to view company information; deleting a
company database; backing up and restoring company data,
layouts, and CBS updates; deleting old transactions and
compacting current data files (when no company database is
currently open); exporting data to your accountant; importing
company setup information from your accountant; setting up
security privileges for the CBS users in your office; exiting the
CBS program; previewing or printing reports; updating your
CBS software program files using CBS Connect; printing
batches of checks and forms along with one or more reports;
opening recently opened company databases.
Client Bookkeeping Solution PayCheck Getting Started
7
Program Overview
Edit menu
Searching through a drop-down list or listview pane; cutting,
copying, and pasting text; specifying fields to skip; restoring
information in the current field or record; deleting, adding,
copying, and pasting selected text; specifying filters; adding a
note to your accountant to attach to any transaction; finding a
specific record within a data-entry window; switching to Quick
Add mode.
For CBS PayCheck: Viewing tax calculation diagnostics for a
selected paycheck; recalculating a selected paycheck;
calculating paychecks using the net-to-gross method; deleting
overrides; changing data-entry and calculation options.
Checkbook
menu
Opening a checkbook to enter checks, deposits, other bank
items, and checkbook adjustments (if directed by your
accountant to do so); setting up a new checkbook, including
checkbook-specific security; consolidating regular checks when
multiple checks exist for a single payee or vendor; choosing a
default checkbook for each licensed module; viewing bank
transactions downloaded from your financial institution (if
enabled by your accountant).
For CBS PayCheck: Opening the PayChecks window.
Tasks
menu
Recording journal entries; voiding / deleting checks; creating
on-demand transactions; submitting transactions to your
financial institution and updating the transaction submit status (if
enabled by your accountant).
If your accountant has enabled the direct deposit feature:
setting up and transmitting electronic payment system (EPS)
records to InterceptEFT *.
For CBS PayCheck: Creating salaried paychecks; transferring
changes to employee records; updating employee qualified
plans.
Setup
menu
Adding or updating information for the Chart of Accounts,
employees, vendors, memorized transactions, and financial
institutions; defining filters, user-defined lists, and report groups.
For CBS PayCheck: Setting up accruable benefit items,
PayCheck items, departments, employee templates, and
PayCheck employees; viewing federal, state, and local tax
tables.
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our
customers have engaged to provide direct deposit, tax payments, ACH
processing, or credit card merchant services.
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Client Bookkeeping Solution PayCheck Getting Started
Program Overview
Utilities
menu
Opening the Layout Editor for check and form layouts;
displaying the CBS shortcut bar; setting administrator options;
choosing options for using CBS (including data entry options
and folder locations); customizing the display of toolbars;
resetting the view defaults; importing spreadsheet data.
Window
menu
Arranging the open windows in your CBS workspace; switching
between open data-entry windows.
Help menu
Opening the Client Bookkeeping Solution help topics; viewing
PDF guides; viewing custom help from your accountant (if
provided by your accountant); accessing the Adobe website to
install Adobe Reader; viewing frequently asked questions; using
the Internet to upload data to the software vendor; viewing CBS
diagnostic files; viewing information about your CBS software.
Predefined check and form layouts
When you set up a new PayCheck checkbook in CBS, you must select
the default layout to use for each transaction type for each CBS
checkbook. You can select layout(s) on the General tab of the
Checkbook / Setup window.
A number of predefined check layouts and form layouts are included with
your CBS software:
Transaction type
Filename extension
CheckWriter vendor checks
VLY
PayCheck checks
ELY
Noncalculating payroll checks
NLY
Deposit slips
DLY
To view a PDF with descriptions of each of the predefined layouts that
are included with the CBS PayCheck software, choose Help / PDF
Guides / CBS PayCheck / CBS PayCheck Predefined check layouts.
For information on CBS CheckWriter layouts, choose Help / PDF Guides
/ CBS CheckWriter / CBS CheckWriter Predefined Check and
Deposit Slip Layouts.
Client Bookkeeping Solution PayCheck Getting Started
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Program Overview
Filtering the list of paychecks
You can define filters to limit the list of paychecks that appear in the
listview pane of the PayChecks data-entry window. You can open the
Checkbook Filters dialog using either of the following methods.
ƒ
Choose Setup / Filters / Checkbook(s).
ƒ
Choose Checkbook / PayChecks / <checkbook> (where
<checkbook> represents the CBS checkbook you want to open) to
open the PayChecks data-entry window. Click the Filters button.
When you select a filter, CBS will display only those paychecks that meet
the criteria specified in the filter.
10
Client Bookkeeping Solution PayCheck Getting Started
4
CBS PayCheck Procedures
If your accountant has customized your Client Bookkeeping Solution
software to include the calculating payroll features of CBS PayCheck,
many more menu commands and window options will be available for
selection, and you may find that the noncalculating payroll features of
CBS CheckWriter are not present.
This chapter provides a brief overview of special setup and data-entry
procedures that are unique to CBS PayCheck. As you’re reading this
section of the getting started guide, it is recommended that you open and
work with the CBS Sample Company.cbs database, which is provided
with your CBS software and licensed for CBS PayCheck.
All of the windows, dialogs, and procedures available in CBS PayCheck
are fully documented in the Client Bookkeeping Solution help topics.
Viewing company properties for CBS PayCheck
When your company is licensed for the optional CBS PayCheck module,
the File / Company Properties dialog will include a PayCheck tab, with
special fields that are relevant to only the calculating payroll features in
your CBS software.
Client Bookkeeping Solution PayCheck Getting Started
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CBS PayCheck Procedures
When setting up CBS PayCheck for your own company, use the
PayCheck tab of the Company Properties dialog to select all of the states
for which CBS will calculate state withholding and SUTA information.
Enter the states and the SUTA rates and limits in the State tax
information group box.
Note: The rates shown in the illustration above are for demonstration
purposes only. Please consult with your accountant for the specific rates
and limits applicable to your state(s).
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Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
For details about using the fields in this dialog, search on Company
Properties:PayCheck tab from the Index tab of the Help Topics dialog.
Setting up PayCheck items for calculating
payroll checks
Typically, your accountant will set up all of the pay, withholding, and
deduction items that you’ll use in CBS PayCheck and include them in the
accountant’s transfer files that you import during the initial company
setup process. If you need to set up a new PayCheck item, you can do
so by choosing Setup / PayCheck Items.
Pay items
To set up a pay item, select Pay Item from the drop-down list in the
Payroll Type field. Pay type items include such things as gross pay
amounts, wages, or salaries; bonus pay; vacation pay; sick pay; tip pay;
commissions; EIC (earned income credit) advance payments; and so
forth.
Client Bookkeeping Solution PayCheck Getting Started
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CBS PayCheck Procedures
Note: Your accountant selects the applicable earned income credit table
based on your EIC status. CBS does not allow you to edit the EIC Table
field.
Deduction items
To set up a deduction item, select Deduction Item from the drop-down
list in the Payroll Type field. Deduction type items include such things as
union dues, employee loan payments, direct deposits, employee
contributions toward 401(k) plans, health insurance premiums, and so
forth.
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Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
Withholding items
To set up a withholding item, select W/H Item from the drop-down list in
the Payroll Type field. Withholding type items include such things as
FICA–Social Security and FICA–Medicare, federal tax withholding, state
tax withholding, state disability insurance, state unemployment
insurance, and local withholding.
You cannot modify the following default tax withholding items in CBS
PayCheck.
ƒ
FICA – Social Security
ƒ
FICA – Medicare
ƒ
Federal withholding
Client Bookkeeping Solution PayCheck Getting Started
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CBS PayCheck Procedures
Setting up accruable benefit items
Your accountant may have already set up all of the benefit items that you
will need when processing calculating payroll checks for your company’s
employees. However, if you need to create additional benefit items,
choose Benefit Accruals from the Setup menu.
Note: For more information on using benefit accruals in CBS PayCheck,
search on Benefits (CBS PayCheck):accruable benefits setup from
the Index tab of the Help Topics dialog.
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Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
Using employee templates in CBS PayCheck
CBS PayCheck allows you to set up templates that provide default
information for the different types of employees in your company — for
example, Officers, Salaried Employees, Hourly Employees, and so forth.
When setting up new employees you can select an employee template,
and CBS automatically enters all applicable information from that
template. If necessary, you can edit the information for an individual
employee in the PayCheck Employees window.
To create or modify a template, choose Setup / Employee Templates.
Client Bookkeeping Solution PayCheck Getting Started
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CBS PayCheck Procedures
ƒ
Tips
For each template, enter only the data that you want CBS to
automatically fill in when you select that template for an employee.
ƒ
If you modify the information that is recalled from a template in the
employee’s record, it will not affect the data saved in the template.
ƒ
You can use the Tasks / Transfer Changes to Employees command
to add, modify, or delete department, SUTA, benefit accrual, or
PayCheck item information and then transfer these changes to all
departments for selected employees or to a single department for all
employees.
ƒ
If you modify a saved employee template, CBS will not update any
employee records that had already been created from that template.
For more information, search on Overview:employee templates in
CBS PayCheck from the Index tab of the Help Topics dialog.
Using PayCheck departments
CBS uses departments to categorize groups of employees for reporting
purposes. If enabled by your accountant, you can use the Setup /
PayCheck Departments window to add new or modify existing
PayCheck departments.
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Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
ƒ
Tips
For each department, enter only the data that you want CBS to
automatically fill in when you select that department for an employee.
ƒ
If you modify the department information that is recalled when you
select a department in the employee’s record, it will not affect the
data saved in the department record.
ƒ
You can use the Tasks / Transfer Changes to Employees command
to add, modify, or delete department, SUTA, benefit accrual, or
PayCheck item information and then transfer these changes to all
departments for selected employees or to a single department for all
employees.
ƒ
If you modify a saved department record, CBS will not update any
employee records that had already been created using that
department.
For more information, search on Departments:CBS PayCheck from the
Index tab of the Help Topics dialog.
Client Bookkeeping Solution PayCheck Getting Started
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CBS PayCheck Procedures
Setting up employees
Use the Setup / PayCheck Employees window to enter and maintain
general information about each of your company’s employees and to
enter information necessary for creating employee payroll checks and
keeping track of benefit accruals.
When you print the payroll checks, CBS automatically updates the
earnings information in this window for each employee. When you export
data to your accountant at the end of each month, CBS the includes
information for each employee.
ƒ
20
Tips
CBS PayCheck allows you to set up user-defined lists for sort codes,
cities, and ZIP codes. If your Chart of Accounts mask includes
location and/or department digits, you can also set up user-defined
lists for general ledger (GL) departments and/or GL locations. For
more information on user-defined lists, search on User-defined lists
from the Index tab of the CBS Help Topics dialog.
Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
ƒ
You can add an employee on the fly during PayCheck data entry in
the PayChecks data-entry window. Simply enter a unique name or ID
number for the new employee in the appropriate field. CBS will
display a message prompt asking if you want to add the employee to
the system. If you click Yes, the program automatically opens a new
record in the PayCheck Employees window. Enter the appropriate
information for that employee and save the record.
ƒ
If you enter a date in the Inactive date field on the Personal tab, the
program considers that employee inactive and automatically
excludes that employee from data-entry lists when the next export
date is after the employee’s inactive date. (Note that CBS does not
allow you to delete the record for any employee for whom there are
any current-year earnings or unprinted check records.) During the
year-end export, you will have the option to delete all inactive
employees.
ƒ
CBS allows an unlimited number of pay item ID and account number
combinations for each employee. (A pay item ID can be repeated,
with each repetition using a different description. The same GL
account number may be required.)
Example: Wages 600
Wages 602
ƒ
You can select a combination of both hourly and salaried pay items
for an employee, depending on the individual pay item settings in the
employee record.
ƒ
To view an employee’s year-to-date earnings information, select the
employee record and then click the Details button in the Setup /
PayCheck Employees window.
For more information, search on Overview:employee setup in CBS
PayCheck from the Index tab of the Help Topics dialog.
Client Bookkeeping Solution PayCheck Getting Started
21
CBS PayCheck Procedures
Entering PayCheck checks
Use the PayChecks data-entry window to create, edit, view, or delete
calculating PayCheck checks. Choose Checkbook / PayChecks and
then choose the PayCheck checkbook you want to work with. In order to
use a checkbook for CBS PayCheck transactions, the PayCheck Checks
checkbox must be marked and an appropriate check layout must be
selected for that checkbook on the General tab of the Checkbook / Setup
window.
Creating PayCheck checks for hourly employees
When you begin to record a new PayCheck check for an existing
employee, CBS automatically retrieves all required personal and
PayCheck item information saved in that employee’s record. You can
then enter the number of hours that hourly employee worked or make
any necessary edits to a PayCheck check.
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Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
Note: During PayCheck data entry, the following employees and pay
items are available for selection based on the payroll frequency selected
in the Checkbook Data Entry Options dialog (accessed by clicking the
Options button).
ƒ
Employees with at least one pay item matching the selected payroll
frequency and those with a valid employee template selected in their
employee record.
ƒ
Pay items for which the payroll frequency for the item matches the
selected frequency.
Creating PayCheck checks for salaried employees
For employees with salaried pay items, you can enter PayCheck checks
in one easy step. Choose Tasks / Create Salaried Checks to open the
Create Salaried Checks dialog, in which you can enter default
information for the program to use when creating salaried checks.
Client Bookkeeping Solution PayCheck Getting Started
23
CBS PayCheck Procedures
Note: By default, the program uses the default PayCheck checkbook
selected in the Checkbook / Default Checkbook dialog. However, you
can select a different checkbook from the Checkbook drop-down list in
the Create Salaried Checks dialog. The drop-down list includes only
those checkbooks for which a PayCheck layout has been selected and
for which you have security rights to access.
ƒ
24
Tips
During the automatic salaried check creation process, CBS creates
checks for only those salaried employees with at least one pay item
that matches the frequency selected in the Payroll frequency field.
ƒ
If you specify an inactive date for an employee, CBS will remove that
employee from the Create Salaried Checks process only if the next
export date is after the inactive date in the employee record.
ƒ
To specify the withholding, deduction, or benefit accrual items to
exclude from the paycheck calculation in the current data-entry
session, click the Options button in the Checkbook / PayCheck /
<checkbook> data-entry window, click the PayCheck Calculation
Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
tab, and then mark the checkbox associated with the items to
exclude.
ƒ
You can use the Tax Calculation Diagnostics dialog (accessed by
choosing Edit / Tax Calculation Diagnostics in the PayChecks
data-entry window) to verify the withholding calculations for an
unprinted check before you print the check.
ƒ
If you know the final check amount but do not know the gross wage
amounts, you can use the Edit / Net-to-Gross calculation feature to
have the program back-calculate the correct tax amount for the
check.
ƒ
To print a check dated for a future year, you must enter the check
date in the PayChecks data-entry window.
ƒ
You must specify a period end date if you will calculate deductions
for which a special timing (on the Deduction Item tab of the Setup /
PayCheck Items window) is specified.
Updating payroll tax tables
Depending on how your accountant has configured your CBS software,
you may be able to update your tax tables in CBS using any of the
following methods.
ƒ
Import updated tax tables from your accountant. Your accountant
will update the tax tables and then provide you with an updated
accountant’s transfer file. To update the tax tables in your CBS
program, choose File / Import / Payroll tax data from your
accountant. If you are licensed to use CBS for more than one
company, you must complete this import for each company licensed
for the CBS PayCheck module.
ƒ
Import payroll tax updates. If your accountant has given you
security rights to do so, you may import the updated tax tables via
CBS Connect. To do this, choose File / Update CBS to download
the updated file via CBS Connect, and then choose File / Import /
CBS Payroll tax data updates.
ƒ
Edit the tax tables. If your accountant has given you security rights
to do so, you can edit the payroll tax data by choosing Setup / Tax
Tables / <table>, where <table> represents the tax table to edit
(Federal, State, or Local).
Client Bookkeeping Solution PayCheck Getting Started
25
CBS PayCheck Procedures
Printing PayCheck checks
The procedures for printing checks in CBS PayCheck are similar to the
procedures in CBS CheckWriter. If your company’s CBS software has
been licensed to include the CBS PayCheck module, you will see a
PayCheck tab in the File / Print Checks dialog.
For more information, search on Checklist:for printing checks and
deposit slips from the Index tab of the Help Topics dialog.
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Client Bookkeeping Solution PayCheck Getting Started
CBS PayCheck Procedures
Printing PayCheck reports
The procedures for printing reports in CBS PayCheck are similar to the
procedures in CBS CheckWriter. If your company’s CBS software has
been licensed to include the CBS PayCheck module, you will see a
PayCheck tab in the File / Queue Reports dialog.
ƒ
The checkbook selected in the Checkbook field applies to the reports
listed on the left side of the dialog. The reports listed on the right side
of the dialog are not checkbook-specific.
ƒ
Click the Options button associated with a report to choose print
options for that report.
ƒ
You can define PayCheck item groups for reporting purposes by
choosing Setup / Groups / PayCheck Items.
Client Bookkeeping Solution PayCheck Getting Started
27
CBS PayCheck Procedures
ƒ
You can preview the selected reports (but not checks) by clicking the
Print Preview button. From the Preview window, you can save these
reports in a variety of file formats or save them as attachments to
email messages by clicking the Export
button on the toolbar.
For details on viewing and printing reports, search on Checklist:for
previewing or printing reports from the Index tab of the Help Topics
dialog.
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Client Bookkeeping Solution PayCheck Getting Started
5
Exporting Files to Your
Accountant
CBS PayCheck uses a monthly export frequency. The program allows
you to export transactions from all CBS modules at one time, or you can
export CBS PayCheck data separately.
Each time you export CBS PayCheck transactions, the program zeroes
all current-period earning amounts for each employee. The program also
adds and designates as current any checks dated within the new period.
The export process also triggers the program to update automatic benefit
accruals (for example, at month end for benefits that use a monthly
accrual method or at year end for benefits that use a yearly type of
accrual calculation).
The export feature is not available if you are using any of the sample
databases provided with your Client Bookkeeping Solution software, as
they are for demonstration purposes only.
Client Bookkeeping Solution PayCheck Getting Started
29
Exporting Files to Your Accountant
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Client Bookkeeping Solution PayCheck Getting Started