CLIENT BOOKKEEPING SOLUTION ACCOUNTS RECEIVABLE
Invoice, Statement, and Deposit
Slip Layout Variables
version 2007.x.x
TL 20756
(05/29/09)
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Contents
Introduction............................................................................................................... 1 CBS Layout Editor ............................................................................................................... 1 Accounts receivable form and deposit slip layout types ...................................................... 1 Explanation of headings ...................................................................................................... 1 Additional information .......................................................................................................... 2 Layout Properties dialog ................................................................................................. 3 Field Properties dialog .................................................................................................... 3 Form Layout Variables............................................................................................. 5 Company ............................................................................................................................. 5 Customer............................................................................................................................. 6 Customer Shipping ......................................................................................................... 7 Finance Charge Detail ........................................................................................................ 7 Glossary Items .................................................................................................................... 8 Salesperson ........................................................................................................................ 8 Statement ............................................................................................................................ 9 Aging .............................................................................................................................. 9 Current Period Activity .................................................................................................... 9 Current Period Invoice Item Details .............................................................................. 12 Current Period Invoices ................................................................................................ 14 Current Period Payments ............................................................................................. 15 Current Period Payment with Credit Memos ................................................................ 16 Open Invoices .............................................................................................................. 17 Prior Period Open Activity ............................................................................................ 19 Totals............................................................................................................................ 20 Unapplied Payments .................................................................................................... 21 Year To Date ................................................................................................................ 22 Other Statement variables ............................................................................................ 23 CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
iii
Contents
Transaction Detail ............................................................................................................. 24 Items............................................................................................................................. 27 Payments ..................................................................................................................... 29 Sales Tax ..................................................................................................................... 29 Other variables .................................................................................................................. 30 Deposit Slip Layout Variables ............................................................................... 31 Company Information ........................................................................................................ 31 Deposit Detail List ............................................................................................................. 32 Deposit Information ........................................................................................................... 32 iv
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Introduction
CBS Layout Editor
The Layout Editor in the Client Bookkeeping Solution® (CBS) program is a fullfeatured, graphics editor that enables you to precisely place and resize text, data
variables, and graphic objects on your check or form layout. Use the Layout Editor
to create, copy, or modify a layout.
The tables that follow describe in detail the variables that are available for your CBS
Accounts Receivable invoice and statement layouts.
Accounts receivable form and deposit slip layout types
Your CBS software includes a number of predefined layouts that you can use as is
or modify to fit your needs. The layout styles and their filename extensions are:
File Extension
Layout Type
RLY
Invoice or statement
DLY
Deposit slip
Explanation of headings
Data source. This identifies the specific window or dialog from which the program
obtains the data for each variable and any specific criteria that apply to the
variables.
Form. This designates whether the variable is typically used on an Invoice (Inv),
Statement (Stmt), or Both. Please note that any variable may be inserted onto any
layout, regardless of the heading under which it is listed in the Insert / Variable
dialog. However, CBS will not print variables if they are inserted on an incorrect
form type. In other words, if you insert an invoice variable on a statement layout, the
program will not print data for that variable.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
1
Introduction
Area. There are three areas — header, detail, and footer.
ƒ
A Header region is displayed as the first blue shaded area in the Layout Editor
window on your screen. By default, any variable placed within the header region
will be printed in the same position on all subsequent pages of a multi-page
form. To print the header on the first page only of a multi-page form, double
click anywhere within the Header region to display the Header Properties dialog
and choose Print the Header on the first page only.
ƒ
A detail region (or repeating region) is displayed as a yellow shaded area in
the Layout Editor window on your screen. It is used in the detail area of an
Accounts Receivable form or deposit slip layout to place repeating variables.
For example, the repeating variables may provide transaction detail on items
your customer purchased or on account activity for a defined period of time.
When you print these forms or deposit slips, the program automatically prints
data represented by a repeating variable in the detail area for each relevant
item. Header lines are displayed as the green shaded areas within the yellow
repeating region. (Search on Repeating variables:in AR form or deposit slip
layouts from the Index tab of the Help / Layout Editor Help Topics for more
information on repeating variables.)
ƒ
A footer region is displayed as the second blue shaded area in the Layout
Editor window on your screen. By default, the program automatically prints any
variable placed within the footer region on the last page of your form in the
exact location you have placed it. To print the footer directly after the last detail
variable is printed, double click anywhere within the footer region to display
Footer Properties dialog and choose Print the footer immediately after the
last detail data.
Variable. This is the name of the variable. All variables listed in the following tables
are available for selection on AR forms layouts.
Notes. The Notes column in the following tables include any special information
about the variables, including how the program calculates the values, the specific
field or column in the window or dialog from which the program obtains the data for
each variable, etc.
Additional information
Throughout this document, you may see the following footnote symbols attached to
the variable names.
2
ƒ
1
ƒ
2
Indicates a repeating variable. If you enter a repeating variable once on your
form, CBS will automatically repeat the data that replaces that variable at print
time for each line item of the form. In the Insert Variable dialog, repeating
variables are denoted with an asterisk (*).
For variables that have been formatted in the Description Editor, CBS will
display these variables as follows:
ƒ
If you insert the variable in the main body of the form, CBS will display the
text as formatted in the Description Editor, regardless of the formatting
specified for the variable in the form layout.
ƒ
If you insert the variable in the detail region, CBS will wrap the variable until
the entire text of the field has been printed.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Introduction
ƒ
If you insert the variable in the header or footer region, you must size the
variable according to the text that needs to be printed. Variables in the
header or footer region are fixed position and, therefore, cannot wrap.
Layout Properties dialog
To select the negative-amount display format
You can display negative amounts on your check and deposit slip layouts with
either a leading minus (default) or with parentheses. You must select this option on
a per-layout basis.
1. In the Layout Editor, choose Layout / Open.
2. In the Open dialog, highlight the desired layout name and click the Open
button.
3. Double-click in the check or deposit slip background section to open the Edit
Layout Properties dialog.
4. In the Edit Layout Properties dialog, choose the display format for negative
numbers.
5. Click OK.
Field Properties dialog
To negate any amount field
You can “negate” the sign of any amount variable. In other words, if a variable
should normally be printed as a positive amount, you can negate it to have CBS
print it as a negative amount, and vice versa.
1. In the Layout Editor, double click the selected amount variable to open the Field
Properties dialog.
2. In the Field Properties dialog, mark the Negate field value checkbox.
3. Click OK.
To specify an overflow section number (deposit slips only)
When you insert a specific variable multiple times in a layout, CBS prints the same
data for each occurrence of that variable. When inserting the Non-Cash Amount or
Non-Cash Description variables in a repeating region on a deposit slip layout, you
can specify an overflow section number to avoid having CBS use the same data for
each repeating column.
Example:
Non-Cash
Description
Overflow
section number
1
Non-Cash
Amount
1
Non-Cash
Description
2
Non-Cash
Amount
2
1. In the Layout Editor, double click the Non-Cash Description or Non-Cash
Amount variable to open the Field Properties dialog.
2. In the Field Properties dialog, enter the number of overflow sections in the
Overflow section number field.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
3
Introduction
3. Click OK.
To underline the entire length of a variable (deposit slips only)
When printing Non-Cash Amount and Non-Cash Description variables, you can
underline the entire variables to create columns on deposit slips printed on blank
(no preprinted lines) paper.
1. In the Layout Editor, double click the selected amount variable to open the Field
Properties dialog.
2. In the Field Properties dialog, mark the Underline entire variable length
checkbox.
3. Click OK.
4
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Company
Data source: File / Company Properties dialog
Form: Both
Area: Header, Detail, Footer
Variable
Company City
Company City, State, Zip
Company Complete Address
Company Contact Person
Company Name
Company State
Company Street 1, Street 2
Company Street Line 1
Company Street Line 2
Company Zip
Company EIN
Company E-mail Address
Company Fax Number
Company Phone Number
Company Web Address
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
ƒ
From the address information in
the Accounts Receivable tab.
ƒ
CBS automatically enters the
address information from the
license file during the Import from
Accountant, but you may override
as necessary.
ƒ
CBS replaces the Company
Complete Address variable with
the entire address, skipping blank
lines. Note that this variable
accommodates 3 lines of
information. Do not reduce the
size of the variable text box in the
Layout Editor. If you do, CBS will
not print the complete address.
From the General tab.
5
Form Layout Variables
Data source: AR Print Forms Options dialog accessed by clicking the Options
button in the File/Print Forms dialog.
Form: Both
Area: Header, Detail, Footer
Variable
Company Logo Placeholder
Customer
Notes
CBS will replace this variable with the
graphic contained in the file in this location.
Data source: Setup / Customers window.
Form: Both
Area: Header, Detail, Footer
Variable
Customer ID
Customer Name
Customer City
Customer City, State, Zip
Customer Complete Address
Customer Contact Person
Customer Contact Person E-mail
Customer Contact Person First Name
Customer Contact Person Last Name
Customer Contact Person MI
Customer Contact Person Phone Number
Customer Contact Title
Customer EIN / SS#
Customer E-mail
Customer Fax Number
Customer Phone Number
Customer State
Customer Street #1
Customer Street #1 and #2
Customer Street #2
Customer Tax Exempt Number
Customer Web Page
Customer Zip
Customer Account Status
Customer Account Status Explanation
Customer Credit Limit
Customer Data Entry Message2
Customer Form Memo2
Customer Available Credit
6
Notes
ƒ
From the information in the
General tab.
ƒ
For Customer Contact Person
variable, CBS will print the full
name with title from the
General tab.
ƒ
CBS replaces the Customer
Complete Address variables
with the entire address,
skipping blank lines. Note that
this variable accommodates 3
lines of information. Do not
reduce the size of the variable
text box in the Layout Editor. If
you do, CBS will not print the
complete address.
From the Account Status tab
Calculated by subtracting the open
balance from the credit limit.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Customer Shipping
Data source: Shipping Address dialog (accessed by clicking the Details
button
in the Setup / Customers / Shipping tab) or as overridden in the Tasks / Receivable
Transactions / Shipping tab.
Form: Invoice
Area: Header, Detail, Footer
Variable
Notes
Customer Shipping City
Customer Shipping City, State, Zip
Customer Shipping Complete Address
Customer Shipping Contact E-mail
Customer Shipping Contact Person
Customer Shipping Contact Person First Name
Customer Shipping Contact Person Last Name
Customer Shipping Contact Person MI
Customer Shipping Contact Phone Number
Customer Shipping Contact Title
Customer Shipping Phone Number
Customer Shipping State
Customer Shipping Street 1 and 2
Customer Shipping Street Line 1
Customer Shipping Street Line 2
Customer Shipping Zip
ƒ
From the shipping tab of an
invoice
ƒ
CBS replaces the Customer
Shipping Complete Address
variable with the entire
address, skipping blank lines.
Note that this variable
accommodates 3 lines of
information. Do not reduce
the size of the variable text
box in the Layout Editor. If
you do, CBS will not print the
complete address.
ƒ
CBS replaces the Customer
Shipping Contact Person
variable with the full name
and title. If you did not enter a
shipping contact person, the
program will print the
customer name.
Finance Charge Detail
Data source: Tasks / Receivable Transactions window for Finance charge types
Form: Invoice
Area: Detail
Variable
Finance Charge Invoice Date1
Finance Charge Invoice Open Balance1
Finance Charge Invoice Amount1
Finance Charge Invoice Description1
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
From the Date field.
From the Open Balance field.
ƒ
From the Amount and
Description columns in the
Items tab.
ƒ
To display the total finance
charge amount, select the
Invoice Item Total variable.
7
Form Layout Variables
Glossary Items
Data source: Setup / Glossary Items dialog
Form: Both
Area: Header, Detail, Footer
Variable
<Glossary ID>
Notes
If you set up glossary items in the company
database, CBS lists the Glossary IDs in the
Insert / Variable dialog. When you insert a
Glossary ID variable, CBS will print the actual
text of the glossary item, not the ID.
If you insert a glossary item on any invoice or
statement layout and then subsequently
delete the glossary item from the Setup /
Glossary Items window, CBS will delete the
variable from all layouts on which that
glossary item is used.
Salesperson
Data source: Setup / PayCheck Employees window (for the salesperson selected
in the Setup / Customers / Invoice Information tab or as overridden in the Tasks /
Receivable Transactions / General tab).
Form: Both
Area: Header, Detail, Footer
Variable
Salesperson First Name
Salesperson ID
Salesperson Last Name
Salesperson MI
Salesperson Name
Salesperson E-mail
Salesperson Phone Number
Notes
For the Salesperson Name variable, CBS
will print the employee’s full name.
From the General tab.
Data source: Setup / Customers / Invoice Information tab.
Form: Both
Area: Header, Detail, Footer
Variable
Salesperson Department
8
Notes
From the Sales Dept field or as overridden
in the Sales Dept field in the Tasks /
Receivable Transactions / General tab
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Statement
Aging
Data source: Tasks / Receivable Transactions window, based on dates specified in
the File / Print Forms dialog. CBS uses the aging period, again basis, and discount
treatments specified in the Aging Schedule options dialog (accessed by clicking the
Options button associated with the Aging Schedule in the File / Queue Reports
dialog) to determine open amounts. Note that when CBS ages open amounts, it
uses the following dates.
ƒ
For statements: the second date in the Statement activity to include group box
ƒ
For invoices: the date in the Invoice date field in the Invoices group box
Form: Both
Area: Header, Detail, Footer
Variable
Total >3 Periods Old Open Amounts
Total 1 Period Old Open Amounts
Total 2 Period Old Open Amounts
Total 3 Periods Old Open Amounts
Total Amounts Not Overdue
Total Current Open Amounts
Notes
The total open balance by aging period for
all finalized transactions that are current or
past due based on the aging period, aging
basis, and discount treatments.
Total Current Open Amounts includes all
current items plus those overdue up to one
period (sum of the Total Amounts not
Overdue and Total 1 Period Old Open
Amounts).
Data source: Edit Form Messages dialog (accessed by clicking the Edit Messages
button in the File / Print Forms dialog)
Form: Both
Area: Header, Detail, Footer
Variable
Amounts Past Due Message2
Notes
CBS determines which message to print
based on the number of periods the oldest
open invoice is overdue.
Current Period Activity
For the variables in this section, New and Transaction date refer to the options in
the Statement Activity to Include group box in the File / Print Forms dialog.
ƒ
If you choose the Transaction Date option, activity includes any invoice and
payment within the date range defined, based on the transaction date.
ƒ
If you choose the New option, activity includes any invoice and payment
entered since you last printed statements.
Data source: Based on options selected in the File / Print Forms dialog
Form: Both
Area: Header, Detail, Footer
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
9
Form Layout Variables
Variable
Current Period Begin Date
Current Period End Date
Beginning of Period Open Balance
End of Period Open Balance
Total Current Period Open Balance
10
Notes
ƒ
The first or last day of the defined
period.
ƒ
New: CBS will use the last statement
date entered in the Print Cycles dialog
(accessed by clicking the Print Cycles
button) plus 1 day as the Begin date
and the statement date as entered as
the end date.
ƒ
If this is the first time you are printing
statements and a Last statement date
has not been set, CBS will display a
prompt.
ƒ
Transaction Date: CBS will use the
date range as entered on the Print
Forms dialog.
ƒ
The open balance for all unpaid,
finalized activity as of the beginning of
the period.
ƒ
New: CBS will use the last statement
date, as entered in the Print Cycles
dialog (accessed by clicking the Print
Cycles button).
ƒ
Transaction Date: CBS will use the
first date in the range.
ƒ
The open balance at the end of the
current period for all finalized activity.
This does not include discount
available.
ƒ
New: CBS will use the statement
date.
ƒ
Transaction Date: CBS will use the
last date in the range.
The total open balance for all unpaid, finalized
activity for the current period.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Data source: Tasks / Receivable Transactions window for finalized transactions
dated in the current period. If you select these variables on a form that includes
Transaction Detail, CBS will display the invoice being printed.
Form: Both
Area: Detail
Variable
Notes
1
From the Date field.
Current Period Activity Date
1
Current Period Activity Due Date
Current Period Activity Type1
Current Period Reference Number
ƒ
From the Due date field.
ƒ
CBS will leave this field blank when
printing a credit memo or payment.
From the Type field.
1
From the Ref # field.
Current Period Activity Amount1
Current Period Activity Balance1
ƒ
From the Gross field (total invoice
amount or payment amount,
excluding discounts).
ƒ
CBS will print finance charge and
invoice amounts as positive numbers.
ƒ
CBS will print payment and credit
memo amounts as negative numbers.
ƒ
The customer’s running balance for
the itemized list of invoices and/or
payments.
ƒ
CBS calculates this by taking the
Beginning of Period Open Balance
and adding the Gross Amount of all
activity.
Current Period Activity Cardholder
Name
For InterceptEFT * credit card payments, the
cardholder name associated with the selected
credit card vendor.
Current Period Activity Credit Card
Vendor1
For COD and credit card payments, from the
Credit card vendor field. Blank for all other
types.
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our
customers have engaged to provide direct deposit, tax payments, ACH processing,
or credit card merchant services.
Data source: Tasks / Receivable Transactions / General tab for each finalized
invoice, finance charge, or credit memo within the current period
Form: Both
Area: Detail
Variable
Notes
1
Current Period Activity Invoice Description
Current Period P. O. Number
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
ƒ
From the Description field.
ƒ
CBS will leave this field blank
when printing a payment.
From the P.O. Number field.
11
Form Layout Variables
Current Period Invoice Item Details
Current period invoices include invoices, finance charges, and credit memos.
ƒ
CBS replaces the invoice item variables with information about the items
selected in the invoices.
ƒ
CBS displays items in the order they are listed on the Items tab in the
Receivable Transactions window; Sales tax and Shipping amounts are always
listed last.
ƒ
CBS groups all items for a single invoice and displays invoices in date order.
ƒ
For the variables in this section, New and Transaction date refer to the options
in the Statement Activity to Include group box in the File / Print Forms dialog.
ƒ
If you choose the Transaction Date option, current invoices will be any
within the date range defined, based on the transaction date.
ƒ
If you choose the New option, current invoices will be those entered after
the last statement print date.
Data source: Tasks / Receivable Transactions window for finalized invoices dated
within the current period
Form: Statement
Area: Detail
Variable
Notes
1
Current Period Invoice Item Detail Charge
Current Period Invoice Item Detail
Description1
Current Period Invoice Item Detail ID1
Current Period Invoice Item Detail Price1
12
ƒ
From the Items tab for items
(Amount column) and shipping
(Shipping field).
ƒ
From the Computations tab for
sales tax (Tax Amount column).
ƒ
CBS displays the amount as
negative for credit memos.
ƒ
From the Items tab for items
(Description column) and the text
“Shipping” for shipping.
ƒ
From the Computations tab for
Sales tax (Description column).
ƒ
From the Items tab for items (Item
column).
ƒ
Blank for shipping.
ƒ
From the Computations tab for
sales tax (Tax ID column).
ƒ
From the Items tab for items (Price
column).
ƒ
Blank for shipping, sales tax, some
items, credit items, and flat-amount
billing.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Variable
Notes
ƒ
From the Items tab for items
(Quantity column).
ƒ
Blank for shipping, sales tax, some
items, credit items, and flat-amount
billing.
ƒ
CBS displays the amount as
negative for credit memos.
ƒ
CBS displays Y or N, based on
tax-exempt status of item.
ƒ
Blank for shipping and sales tax.
ƒ
From Invoice Item Details
dialog (Unit of Measure field).
ƒ
Blank for shipping and sales tax.
ƒ
From Invoice Item Details
dialog, CBS displays Y or N, based
on Additional Tax selected.
ƒ
Blank for shipping and sales tax.
ƒ
From the Ref # field for the current
invoice.
ƒ
If multiple items are selected on an
invoice, the Ref # will be repeated
for each item.
ƒ
From the General tab (PO
Number field) for the current
invoice.
ƒ
If multiple items are selected on an
invoice, the P.O. Number will be
repeated for each item.
Current Period Invoice Item Detail Invoice
Date1
ƒ
From the Date field.
ƒ
If multiple items are selected on an
invoice, the Invoice Date will be
repeated for each item.
Current Period Invoice Item Detail Invoice
1
Type
ƒ
From the Type field.
ƒ
f multiple items are selected on an
invoice, the Invoice Type will be
repeated for each item.
Current Period Invoice Item Detail Total
Equal to the Total Current Period Invoice
Total.
Current Period Invoice Item Detail
Quantity1
Current Period Invoice Item Detail Taxable1
Current Period Invoice Item Detail Unit of
1
Measure
Current Period Invoice Item Detail
1
Additional Tax
Current Period Invoice Item Detail Invoice
1
Reference Number
Current Period Invoice Item Detail Invoice
P.O. Number1
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
13
Form Layout Variables
Current Period Invoices
Current period invoices include invoices, finance charges, and credit memos. For
the variables in this section, New and Transaction date refer to the options in the
Statement Activity to Include group box in the File / Print Forms dialog.
ƒ
If you choose the Transaction Date option, current invoices will be any within
the date range defined, based on the transaction date.
ƒ
If you choose the New option, current invoices will be those entered after the
last statement print date.
Data source: Tasks / Receivable Transactions window for finalized invoices dated
within the current period
Form: Statement
Area: Detail
Variable
Notes
1
From the Date field.
Current Period Invoice Date
Current Period Invoice Description
1
From the Description field in the General
tab.
Current Period Invoice Discount Available1
Current Period Invoice Discount Date1
Current Period Invoice Due Date1
From the Amount field in the
Computations tab at the time of
printing.
ƒ
CBS will leave this field blank
when printing a finance charge or
credit memo.
ƒ
From the Expires field in the
Computations tab.
ƒ
CBS will leave this field blank
when printing a finance charge or
credit memo.
ƒ
From the Due date field.
ƒ
CBS will leave this field blank
when printing a credit memo.
Current Period Invoice Item Total1
Sum of the Amount column in the Items
tab. This amount excludes taxes, shipping,
and discounts.
Current Period Invoice P.O. Number1
From the P.O. Number field on the
General tab.
Current Period Invoice Reference Number1
Current Period Invoice Sales Tax Amount
14
ƒ
1
From the Ref #.
ƒ
Sum of the Tax Amount column in
the Computations tab or from the
Sales Tax field in the Transaction
Totals dialog (accessed by clicking
the Totals button).
ƒ
CBS will leave this field blank
when printing a finance charge.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Variable
Notes
Current Period Invoice Shipping Amount
1
Current Period Invoice Type1
ƒ
From the Shipping field in the
Items tab.
ƒ
CBS will leave this field blank
when printing a finance charge.
From the Type field.
Data source: Transaction Totals dialog (accessed by clicking the Totals button in
the Tasks / Receivable Transactions window) for each finalized customer invoice
with an invoice date in the current period
Form: Statement
Area: Detail
Variable
Current Period Invoice Total
Notes
1
From the Gross field. This includes all
items, shipping, and sales taxes, but
excludes any discounts offered or taken.
Current Period Invoice Open Balance1
From the Open Balance field. This amount
is also recorded in the Tasks / Receivable
Transactions window.
Current Period Payments
Current payments include checks, CODs, cash, coupons, and write-offs. For the
variables in this section, New and Transaction date refer to the options in the
Statement Activity to Include group box in the File / Print Forms dialog.
ƒ
If you choose the Transaction Date option, current payments will be any within
the date range defined, based on the transaction date.
ƒ
If you choose the New option, current payments will be those entered after the
last statement print date.
Data source: Tasks / Receivable Transactions window for transactions with a date
in the current period
Form: Statement
Area: Detail
Variable
Notes
1
Current Period Payment Amount
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
ƒ
From the Payment Total field in
the Payment Information tab. This
amount does not include any
discounts taken or honored and
does not take into account any
portion that has been applied.
ƒ
CBS will display this amount as a
positive number.
15
Form Layout Variables
Variable
Notes
Current Period Payment Cardholder Name
For InterceptEFT * credit card payments,
the cardholder name associated with the
selected credit card vendor.
Current Period Payment Credit Card
1
Vendor
For COD and credit card payments, from
the Credit card vendor field. Blank for all
other types.
Current Period Payment Date1
From the Date field.
Current Period Payment Discount
1
Honored
From the Discount Taken field in the
Payment Information tab.
Current Period Payment Reference
1
Number
From the Ref # field.
Current Period Payment Type1
From the Type field.
1
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our
customers have engaged to provide direct deposit, tax payments, ACH
processing, or credit card merchant services.
Current Period Payment with Credit Memos
Current payments include checks, CODs, cash, coupons, write-offs, and credit
memos. For the variables in this section, New and Transaction date refer to the
options in the Statement Activity to Include group box in the File / Print Forms
dialog.
ƒ
If you choose the Transaction Date option, current payments will be any within
the date range defined, based on the transaction date.
ƒ
If you choose the New option, current payments will be those entered after the
last statement print date.
Data source: Tasks / Receivable Transactions window for payments with a date
within the current period
Form: Statement
Area: Detail
Variable
Notes
Current Period Payment w/CM Amount
16
1
ƒ
From the Payment Total field in
the Payment Information tab. This
amount does not include any
discounts taken or honored and
does not take into account any
portion that has been applied.
ƒ
CBS will display this as a positive
number.
Current Period Payment w/CM Cardholder
Name1
For InterceptEFT * credit card payments,
the cardholder name associated with the
selected credit card vendor.
Current Period Payment w/CM Credit Card
1
Vendor
For COD and credit card payments, from
the Credit card vendor field. Blank for all
other types.
Current Period Payment w/CM Date1
From the Date field
Current Period Payment w/CM Discount
1
Honored
From the Discount Taken field in the
Payment Information tab.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Variable
Notes
Current Period Payment w/CM Reference
Number1
From the Ref # field.
Current Period Payment w/CM Type1
From the Type field.
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers
have engaged to provide direct deposit, tax payments, ACH processing, or credit
card merchant services.
Open Invoices
Open invoices include all invoices, credit memos, finance charges, and payments
with an open balance. For the variables in this section, New and Transaction date
refer to the options in the Statement Activity to Include group box in the File / Print
Forms dialog.
ƒ
If you choose the Transaction Date option, open invoices include any
transaction with an open balance as of the last date in the range. Note that CBS
ignores the first date because all open transactions will be included.
ƒ
If you choose the New option, open invoices include any transaction with an
open balance as of the statement date or print date.
Data source: Tasks / Receivable Transactions window for finalized invoices with an
open balance
Form: Statement
Area: Detail
Variable
Notes
1
Open Invoice Cardholder Name
For InterceptEFT * credit card payments,
the cardholder name associated with the
selected credit card vendor.
Open Invoice Credit Card Vendor1
For COD and credit card payments, from
the Credit card vendor field. Blank for all
other types.
Open Invoice Date1
From the Date field.
1
Open Invoice Description
Open Invoice Discount Available1
Open Invoice Discount Date1
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
ƒ
From the Description field in the
General tab. This also applies to
finalized finance charges and
credit memos with an open
balance.
ƒ
CBS will leave this field blank
when printing a payment.
ƒ
From the Amount field in the
Computations tab.
ƒ
CBS will leave this field blank
when printing a payment, finance
charge, or credit memo.
ƒ
From the Expires field in the
Computations tab.
ƒ
CBS will leave this field blank
when printing a payment, finance
charge, or credit memo.
17
Form Layout Variables
Variable
Notes
1
Open Invoice Due Date
Open Invoice Item Total1
Open Invoice P.O. Number1
ƒ
From the Due date field.
ƒ
CBS will leave this field blank
when printing a payment or credit
memo.
ƒ
Sum of the Amount column in the
Items tab. This amount does not
include taxes, shipping, or
discounts.
ƒ
This amount is also displayed as
the Item Total in the Transaction
Totals dialog (accessed by clicking
the Totals button).
ƒ
CBS will leave this field blank
when printing a payment.
From the P.O. Number field on the
General tab.
Open Invoice Reference Number1
Open Invoice Sales Tax Amount
1
Open Invoice Shipping Amount1
Open Invoice Type1
From the Ref # field.
ƒ
Sum of the Tax Amount column in
the Computations tab.
ƒ
CBS will leave this field blank
when printing a payment or finance
charge.
ƒ
From the Shipping field in the
Items tab.
ƒ
CBS will leave this field blank
when printing a payment or finance
charge.
From the Type field.
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers
have engaged to provide direct deposit, tax payments, ACH processing, or credit
card merchant services.
Data source: Transaction Totals dialog (accessed by clicking the Totals button in
the Tasks / Receivable Transactions window) for finalized invoices with an open
balance
Form: Statement
Area: Detail
Variable
Notes
Open Invoice Discount Honored
Open Invoice Open Balance
1
Open Invoice Total Payments1
18
1
From the Disc honored field.
From the Open Balance field. This amount
includes shipping, sales tax, applied
payments, and discounts honored.
From the Payments field.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Variable
Open Invoice Total
Notes
1
ƒ
From the Gross field for each
invoice, finance charge, or credit
memo that still has an open
balance. This amount includes
shipping and sales tax but does
not include any applied payments
or discounts.
ƒ
CBS will leave this field blank
when printing a payment.
Prior Period Open Activity
Prior period open activity includes all invoices, credit memos, finance charges, and
payments with an open balance from any prior periods. For the variables in this
section, the New and Transaction date refer to the option in the Statement Activity
to Include group box in the File / Print Forms dialog.
ƒ
If you choose the Transaction Date option, prior period open activity includes
any transaction with an open balance prior to the first date in the range.
ƒ
If you choose the New option, prior period open activity includes any
transaction previously printed on a statement with an open balance dated on or
before the statement date or print date.
Data source: Tasks / Receivable Transactions window for finalized invoices or
payments with a prior period open balance.
Form: Statement
Area: Detail
Variable
Notes
Prior Period Open Activity Amount¹
From the Open Balance field. This
amount includes shipping, sales tax,
applied payments, and discounts honored.
Prior Period Open Activity Cardholder
1
Name
For InterceptEFT * credit card payments,
the cardholder name associated with the
selected credit card vendor.
Prior Period Open Activity Credit Card
1
Vendor
For COD and credit card payments, from
the Credit card vendor field. Blank for all
other types.
Prior Period Open Activity Date¹
Date of the Transaction
Prior Period Open Activity Discount
Offered¹
From the Discount Amount field in the
Computations tab
Prior Period Open Activity Discount Taken¹
From the Discount Taken field in the
Applied Payments tab.
Prior Period Open Activity Due Date¹
Due date of the transaction. CBS will leave
this field blank when printing credit memos
and payments.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
19
Form Layout Variables
Variable
Notes
Prior Period Open Activity Invoice
Description¹
From the Description field. CBS will leave
this field blank when printing payments.
Prior Period Open Activity P.O. Number¹
From the PO number field. CBS will leave
this field blank when printing payments.
Prior Period Open Activity Reference
Number¹
From the Ref# field
Prior Period Open Activity Type¹
The Type of Transaction
Total Prior Period Open Balance
The open balance for all unpaid, finalized
activity for the prior period.
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers
have engaged to provide direct deposit, tax payments, ACH processing, or credit
card merchant services.
Totals
Data source: Tasks / Receivable Transactions window for invoices and payments
dated in the current period
Form: Both
Area: Header, Detail, Footer
Variable
Data source / Explanation
Total Current Period Open Balance
The customer’s total open balance. It
includes shipping, sales tax, applied
payments, and discounts honored.
Data source: Tasks / Receivable Transactions window for transactions dated in the
current period
Form: Statement
Area: Header, Detail, Footer
20
Variable
Notes
Total Current Period Discount Available
The total amount of discounts still available
to the customer.
Total Current Period Discount Honored
The total amount of discounts honored by
the customer.
Total Current Period Invoice Total
The customer’s invoice total for finalized
invoices, finance charges, and credit
memos. It does not include any applied
payments or discounts.
Total Current Period Payments
The total amount of payments (cash,
check, COD, credit card, or write-off) made
by the customer.
Total Current Period Payments and Credit
Memos
The total amount of payments (cash,
check, COD, credit card, write-off, or credit
memo) made by the customer.
Total Unapplied Payments
The customer’s total payments that are
unapplied or the unapplied portion of a
partially applied payment.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Data source: Tasks / Receivable Transactions window for all finalized open
transactions for the customer
Form: Statement
Area: Header, Detail, Footer
Variable
Notes
Total Open Invoice Discount Available
The total amount of discounts available.
Total Open Invoice Open Balance
The total open balance for the customer.
Total Open Invoice Totals
ƒ
The invoice totals for all
customers’ finalized, open
invoices, finance charges, and
credit memos.
ƒ
This amount does not include any
payments or discounts.
Unapplied Payments
Unapplied payments include any payments (cash, credit card, checks, CODs, or
write-offs) that have not been applied to an invoice.
ƒ
If you choose the Transaction Date option, unapplied payments include any
payments with open balances as of the last date in the range. Note that the first
date in the range is ignored because all unapplied payments are included.
ƒ
If you choose the New option, unapplied payments include any open payment
as of the statement date or print date.
Data source: Tasks / Receivable Transactions window for each customer payment
that has not yet been applied to an invoice
Form: Statement
Area: Detail
Variable
Notes
Unapplied Payment Amount
1
ƒ
From the Payment Total field in
the Payment Information tab.
ƒ
CBS will display this amount as a
positive number.
Unapplied Payment Cardholder Name1
Unapplied Payment Credit Card Vendor1
For COD and credit card payments, from
the Credit card vendor field. Blank for all
other types.
Unapplied Payment Date1
From the Date field.
Unapplied Payment Reference Number
1
1
Unapplied Payment Type
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
From the Ref # field.
From the Type field.
21
Form Layout Variables
Year To Date
Data source: Year to Date Balances dialog (accessed by highlighting a customer in
the Setup / Customers dialog and then choosing Edit / View YTD Balances) for all
open / closed and current / historical transactions that have been finalized for the
customer
You must enter the fiscal year dates in the Display Totals For fields and then click
the Refresh Totals button. CBS displays fiscal year-to-date amounts, not calendar
year-to-date amounts. CBS displays information for the following variables based on
fiscal years. CBS can display calendar-year amounts in this dialog, but it does not
use that information for these variables.
Form: Statement
Area: Header, Detail, Footer
22
Variable
Notes
Last Year Billed
Enter dates of the prior fiscal year and then
click the Refresh Totals button. The
difference between the Gross Invoiced
Amount and the Credit Memos.
Last Year Received
Enter dates of the prior fiscal year and then
click the Refresh Totals button. The sum of
Cash & Equivalents and Write-offs.
YTD Cash & Equivalents
From the Cash & Equivalents field for
depositable payments (checks, cash,
CODs, credit cards). The fiscal year to date
amount based on the payment date. This
excludes any payments entered as credit
memos, write-offs and coupons.
YTD Coupons
From the Coupons field for coupon
payments. The fiscal year-to-date amount
based on the payment date.
YTD Credit Memos
From the Credit Memos field for this fiscal
year, based on credit memo date.
YTD Discount Honored
From the Discounts Honored field for
invoices. The fiscal year-to-date discounts
honored amount based on the transaction
date.
YTD Discount Offered
From the Discounts Offered field for
invoices. The fiscal year-to-date discounts
offered amount based on the transaction
date, regardless of whether the discounts
were taken, are still available to be taken,
or were honored.
YTD Finance Charges
From the Finance charges field for
invoices. The fiscal year-to-date amount
based on the transaction date.
YTD Gross Invoice
From the Gross invoiced amount field for
invoices. The fiscal year-to-date amount
billed based on the transaction date. This
amount includes sales and non-sales
items, sales taxes, and shipping charges
and excludes credit memos and finance
charges.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Variable
Notes
YTD Refunds
From the Refunds field. The total amount
of refunds the company provided to the
customer in the current fiscal year.
YTD Sales
From the Sales field for invoices and credit
memos. The fiscal year to date total of
sales items (those items for which the
Sales Item checkbox is marked) based on
the transaction date.
Excludes any amounts entered as Flat
Amount Billing.
YTD Service Fees
From the Service Fees field for payments
based on the fiscal year using the invoice
date for comparison.
YTD Total Payments
From the Total Payments field for
payments. The year-to-date total. This
includes all payment types (depositable,
non-depositable, and credit memos).
YTD Write-offs
From the Write-offs field for this fiscal
year, based on write-off date.
Other Statement variables
Data source: File / Print Forms dialog
Form: Both
Area: Header, Detail, Footer
Variable
Aged as of Date
Notes
ƒ
For invoices, CBS uses the invoice date.
ƒ
For statements, CBS uses the statement
date (the second date in the range in the
Statement Activity to Include group box).
Data source: File / Print Forms dialog
Form: Statement
Area: Header, Detail, Footer
Variable
Statement Date
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
CBS uses the statement date (the second
date in the range in the Statement Activity
to Include group box). Note that when you
choose the New option, only the second
date in the range is available.
23
Form Layout Variables
Transaction Detail
If you selected a payment term for the invoice in the Tasks / Receivable
Transactions window or in the Setup / Customers / Invoice Information tab, CBS will
do the following:
ƒ
Use the payment term and invoice date to calculate the Invoice Due Date and
Discount Expiration Date
Note: If you print pending invoices with no dates from the File / Print Forms
dialog, CBS calculates the Invoice Due Date and Discount Expiration Date
based on the date in the Invoice Date field in the Print Forms dialog.
ƒ
Use the payment term to calculate the discount offered and print the total
discount amount offered, regardless of discount expiration date
Data source: Tasks / Receivable Transactions window.
Form: Invoice
Area: Header, Detail, Footer
Variable
Discount Available
Notes
From the Applied Payments tab. The
amount of discount still available. CBS
compares the discount expiration date to
the invoice print date for a single invoice
and calculates it as the difference between
the Discount offered and the Discount
Honored.
Discount Expiration Date
From the Expires field in the Computations
tab.
Sum of the Discount Taken column in the
Applied Payments tab for all payments on a
single invoice.
Discount Honored
Discount Offered
From the Amount field in the
Computations tab.
Invoice Date
From the Date and Ref # fields. CBS prints
the reference number and invoice date
automatically assigned to the pending
invoice when printed based on the
selection in the Print Receivable Forms
dialog. If the invoice already has a
reference number and invoice date, CBS
will print those.
Reference Number
24
Invoice Description
From the Description field for an invoice,
finance charge, or credit memo.
Invoice Due Date
From the Due date field.
Invoice Type
P.O. Number
Shipping Method
Shipping Date
Shipping Amount
From the Type field.
From the General tab.
From the Shipping tab.
From the Items tab
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Data source: Transaction Totals dialog (accessed by clicking the Totals button in
the Tasks / Receivable Transactions window).
Form: Invoice
Area: Header, Detail, Footer
Variable
Invoice Open Balance Adjusted
Invoice Open Balance Fixed
Invoice Total Adjusted Net
Invoice Total Adjusted Net Sales Tax
Invoice Total Adjusted Net Shipping
Invoice Total Fixed Net
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
Remaining amount due on an invoice. This
is calculated as:
Gross – Discount Available – Discount
Honored – Total Payments
Remaining amount due on the invoice. This
is calculated as:
Gross – Discount Offered – Payments
If the discount honored was more than the
discount offered, CBS will add the
difference.
ƒ
Includes all items, shipping, sales
taxes, and discount available.
(CBS compares the discount
expiration date to the invoice print
date and calculates it as Discount
offered – Discount Honored.)
ƒ
For Flat Amount Billing, it excludes
items, shipping, and sales taxes
and CBS will print the gross
amount minus any discounts.
ƒ
Includes all items, sales tax, and
any discount available; excludes
any shipping charges.
ƒ
For Flat Amount Billing, it excludes
items, shipping, and sales taxes,
and CBS will print the gross
amount minus any discounts.
ƒ
Includes all items, shipping
charges, and any discount
available; excludes any sales tax.
ƒ
For Flat Amount Billing, it excludes
items, shipping, and sales taxes,
and CBS will print the gross
amount minus any discounts
ƒ
Includes all items, shipping, sales
taxes, and discounts offered. The
calculation always includes the
total discount offered, regardless
of discount expiration date.
ƒ
For Flat Amount Billing, it excludes
items, shipping, and sales taxes
and CBS will print the gross
amount minus any discounts.
25
Form Layout Variables
Variable
Invoice Total Fixed Net Sales Tax
Invoice Total Fixed Net Shipping
Invoice Total Gross
Invoice Total Gross Sales Tax
Invoice Total Gross Shipping
26
Notes
ƒ
Includes all items, sales tax, and
total discounts offered (regardless
of discount expiration date);
excludes any shipping charges.
ƒ
For Flat Amount Billing, it excludes
items, shipping, and sales taxes
and CBS will print the gross
amount minus any discounts.
ƒ
Includes all items, shipping
charges, and total discounts
offered (regardless of discount
expiration date); excludes any
sales tax.
ƒ
For Flat Amount Billing, it excludes
items, shipping, and sales taxes,
and CBS will print the gross
amount minus any discounts.
ƒ
From the Gross field. Includes all
items, shipping charges, and sales
taxes; excludes any discounts.
ƒ
For Flat Amount Billing, excludes
items, shipping, and sales taxes,
and CBS will print the amount from
the Gross field in the Receivable
Transactions window.
ƒ
From the Sales Tax field. Includes
all items and sales taxes; excludes
any shipping and discounts.
ƒ
For Flat Amount Billing, CBS
calculates this as the Gross
amount minus the shipping
amount.
ƒ
From the Shipping field. Includes
all items and shipping; excludes
any Sales tax and discounts.
ƒ
For Flat Amount Billing, CBS
calculates this as the Gross
amount minus the sales tax
amount.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Items
Data source: Tasks / Receivable Transactions / Items tab
Form: Invoice
Area: Detail
Variable
Invoice Item Total Quantity
Item Charge1
Item Description1
Item ID1
Item Price1
Item Quantity1
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
Total quantity for all invoice items.
ƒ
From the Amount column
(calculated by multiplying the item
price by the item quantity).
ƒ
CBS prints the amounts for service
type invoice items, credit type
invoice items, and finance
charges.
ƒ
If you mark the Suppress item
pricing checkbox, CBS will not
print this variable, even if the
variable is selected on the form
layout.
ƒ
CBS will not print this variable for
Format items.
ƒ
From the Description column.
ƒ
For Flat Amount Billing, if you
selected items, CBS will print the
selected information.
ƒ
If this is a program-generated
finance charge, the program prints
Finance Charge as the
description.
ƒ
From the Item column.
ƒ
For Flat Amount Billing, if you have
selected items, CBS will print the
selected information.
ƒ
From the Price column.
ƒ
If you mark the Suppress item
pricing checkbox, CBS will not
print this variable, even if it is
selected on the form layout.
ƒ
CBS will not print this variable for
Service, Format, or Credit items.
ƒ
From the Quantity column.
ƒ
For Flat Amount Billing, if you have
selected items, CBS will print the
selected information.
ƒ
CBS will not print this variable for
Service, Format, or Credit items.
27
Form Layout Variables
Data source: Item Details dialog (accessed by clicking the
the Tasks / Receivable Transactions / Items tab)
button for the item in
Form: Invoice
Area: Detail
Variable
Item Additional Tax1
Item Taxable1
Item Unit of Measure1
Notes
ƒ
From the Tax exempt checkbox
and the Additional tax field. For
Flat Amount Billing, if you have
selected items CBS will print the
selected information.
ƒ
Will be displayed as Y or N on the
invoice.
ƒ
From the Unit of measure field. If
you override the unit of measure in
the Invoice Item Details dialog
button for the item),
(click the
CBS will use the override. For Flat
Amount Billing, if you have
selected items, CBS will print the
selected information.
ƒ
CBS will not print this variable for
Service, Format, or Credit type
items.
Data source: Tasks / Receivable Transactions / Items tab
Form: Invoice
Area: Header, Detail, Footer
Variable
Invoice Item Total
Notes
Invoice Non-Tax Total
28
ƒ
Sum of the Amount column. Total
for all items selected (excluding
taxes, shipping charges, and
discounts) or as displayed in the
Transaction Totals dialog
(accessed by clicking the Totals
button).
ƒ
If you mark the Suppress item
pricing checkbox, CBS does not
print this variable, even if it is
selected on the form layout.
Total for all tax-exempt items (items for
which the Tax exempt checkbox is marked)
in the Item Invoice Details dialog or as
displayed in the Transaction Totals dialog
(accessed by clicking the Totals button).
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Form Layout Variables
Variable
Invoice Taxable Total
Notes
Total for all taxable items (items for which
the Tax exempt checkbox is clear or an
additional tax entity was selected in the
Task / Invoice Items window) or as
displayed in the Transaction Totals dialog
(accessed by clicking the Totals button).
Payments
Data source: Tasks / Receivable Transactions / Applied Payments tab
Form: Invoice
Area: Detail
Variable
Payment Cardholder Name
Notes
For InterceptEFT * credit card payments,
the cardholder name associated with the
selected credit card vendor.
Payment Credit Card Vendor
For COD and credit card payments, from
the Credit card vendor field. Blank for all
other types.
Payment Date1
Payment Reference Number1
Payment Type1
Payment Discount Honored1
Payment Amount1
Total Payments
From the Date column.
From the Reference # column.
From the Type column.
From the Discount Taken column.
Does not include any discounts honored.
These amounts are displayed as positive
numbers.
* Disclaimer: InterceptEFT is an unaffiliated third party that some of our customers
have engaged to provide direct deposit, tax payments, ACH processing, or credit
card merchant services.
Sales Tax
Data source: Setup / Sales Tax, Setup / Customers / Invoice Information tab, or as
overridden in the Tasks / Receivable Transactions / Computations tab
Form: Invoice
Area: Header, Detail, Footer
Variable
Sales Tax Code1
Sales Tax Description1
Sales Tax Rate1
Sales Tax Amount1
Sales Tax Total
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
From the computations tab
CBS automatically calculates this from the
taxable amounts in the Tasks / Receivable
Transactions / Computations tab.
Total of all Sales tax amount fields in the
Tasks / Receivable Transactions /
Computations tab, including any Additional
tax entity selected in the Setup / Invoice
Items window.
29
Form Layout Variables
Other variables
Data source: As specified in the Notes column
Form: Invoice
Area: Header, Detail, Footer
Variable
Invoice Payment Terms Description
Page Number
Standard Message2
30
Notes
From the Description field in the Setup /
Payment Terms window (for the payment
term selected in the Setup / Customers /
Invoice Information tab or as overridden in
the Tasks / Receivable Transactions window)
Page number of the invoice or statement
assigned during the print routine.
From the Standard Message field in the Edit
Form Messages dialog (accessed by clicking
the Edit Messages button in the File / Print
Forms dialog)
Unlike the past due messages, CBS will print
this message on the form, whether or not the
customer has an overdue balance.
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Deposit Slip Layout Variables
Company Information
Data source: File / Company Properties / General tab
Variable
Company EIN
Company E-mail Address
Company Fax Number
Company Phone Number
Company Web Address
Notes
Data source: File / Company Properties / Accounts Receivable tab
Variable
Company City
Company City, State, Zip
Company Complete Address
Company Name
Company State
Company Street 1, Street 2
Company Street Line 1
Company Street Line 2
Company Zip
Notes
CBS retrieves this information from the
CBS license file during the import from
accountant process. You can override this
information if necessary.
Data source: Logo & Signature Paths dialog (accessed by clicking the Logo &
Signature Paths button in the Checkbook / Setup / <checkbook> window.
Variable
Company Logo Placeholder
Signature 1
Signature 2
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Notes
31
Deposit Slip Layout Variables
Deposit Detail List
Note: All Deposit Detail List variables are repeating variables.
Data source: Tasks / Deposits window
Variable
Customer ID1
Customer Name1
1
Payment Type
1
Payment Date
Payment Description1
1
Payment Amount
Notes
For each payment that is part of the
deposit.
From the Reference # column.
From the Amount column.
Deposit Information
Data source: General tab of the Checkbook Setup window
Variable
Bank Account Number
Bank Name
Routing Number
Notes
Data source: MICR Information tab of the Checkbook Setup window
Variable
Bank Address Line 1
Bank Address Line 2
Bank Address Line 3
MICR Line
Notes
To display the MICR line in vertical
orientation, choose Format / Make Vertical.
Data source: Tasks / Deposits window
Variable
Deposit Date
Deposit Description
Deposit Sub-Total
1
Less Cash Received Amount
Less Cash Received Description1
Less Cash Received GL Account Number1
32
Notes
Total cash + sum of all check amounts
From the Amount column in the Deposit
Reduction Amount, Distributions dialog
(accessed by clicking the Distributions
button in the Deposit reduction group box).
From the Description column in the
Deposit Reduction Amount, Distributions
dialog (accessed by clicking the
Distributions button in the Deposit
reduction group box).
From the Account column in the Deposit
Reduction Amount, Distributions dialog
(accessed by clicking the Distributions
button in the Deposit reduction group box).
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
Deposit Slip Layout Variables
Variable
Total Less Cash Received
Non-Cash Amount1
Non-Cash Description1
Total Non-Cash Amount
Notes
From the Amount field in the Deposit
reduction group box
From the Amount and Reference #
columns.
ƒ
Total of all payments, excluding
cash amounts.
ƒ
CODs are considered cash if you
mark the Include COD payments
in cash total checkbox in the Print
Deposit Slips dialog.
Receipt Reference
From the Receipt reference field.
Total Cash
Total amount of payments with C in the
Type column.
Deposit Sub-Total minus Total Less Cash
Received
Total number of payments included in the
deposit.
Total Deposit
Total Deposited Items
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables
ƒ
If you marked the Include cash in
total number of deposited items
checkbox in the Print Deposit Slips
dialog, Total Cash counts as one
payment item.
ƒ
If you include COD amounts as
cash, this affects the total number
of items.
33
Deposit Slip Layout Variables
34
CBS Accounts Receivable Invoice, Statement, and Deposit Slip Layout Variables