ADVISORY BOARD
The Chesapeake Student Center (CSC), through its services, programs, partnerships and
dynamic facilities, will provide a welcoming and inclusive sense of community for the campus.
The Student Center will contribute and enhance the educational mission of the College by being
a focal point that promotes life-long learning, cultural diversity, social interaction, recreation,
wellness and the free exchange of ideas.
The CSC administration values the opinions and advice of representatives of the campus
community that are solicited through the CSC Advisory Board. The purposes of the Board are as
follows:
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To advise the Chesapeake Student Center on matters of policy and procedures related
to the administration of the facility and programs housed within.
To provide for students opportunities to gain hands-on experience in social
responsibility, citizenship and leadership.
To strengthen bonds and build community for all members of the Chesapeake Campus.
To advise the Chesapeake Campus Provost, as needed, with areas related to student
development and success on campus.
To assist with the review of programs and services provided within the CSC.
Members of the CSC Advisory Board include:
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One SGA appointed representative
One CSC student employee representative
One Student Ambassador
One Phi Theta Kappa representative
One Faculty Senate appointed representative
One classified staff representative
One Chesapeake Student Center staff representative
Director of Auxiliary Services
Campus Provost
Chesapeake Student Center Director
Student Center Office Manager
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ADVISORY BOARD
PREAMBLE:
The Chesapeake Student Center is the community center for students, faculty, staff, and visitors
to the Chesapeake Campus of Tidewater Community College. The CSC is a place where students
and others can spend time learning, socializing and becoming a part of the campus community.
The CSC contributes to the educational mission of the college by providing opportunities and
encouragement for participation in educational, cultural, social and recreational programs, and
leisure activities. The CSC helps promote the success of students and provides services for the
campus community.
The opinions and guidance of interested and affected members of the campus community,
particularly students, must be taken into account. Compatible with this principle, this document
will provide for a Chesapeake Student Center Advisory Board, acting in an advisory capacity to
the Provost, Director and staff, and shall concern itself with the programs, services, facilities,
and long-range planning.
RULES OF OPERATION:
Article I – Name:
The name of this body shall be the Chesapeake Student Center Advisory Board (herein
referred to as the Board).
Article II – Purpose:
The purposes of this body shall be:
A.
To advise the Director of the Chesapeake Student Center on matters of policy
relating to the administration of the facility and the programs housed within.
B.
To provide for students opportunities to gain hands-on experience in social
responsibility, citizenship and leadership.
C.
To strengthen bonds and build community for all members of the Chesapeake
Campus.
D.
To advise the Chesapeake Campus Provost, as needed, with areas related to
student development and success on campus.
E.
To assist with the review of programs and services provided within the CSC.
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ADVISORY BOARD
Article III – Membership:
Section A – Enumeration:
The membership of this body shall consist of:
A.
One SGA appointed representative
B.
One CSC appointed student employee
C.
One Student Ambassador appointed representative
D.
One Phi Theta Kappa appointed representative
E.
One Faculty Senate appointed representative
F.
One classified staff appointed representative
G.
One Chesapeake Student Center staff appointed representative
H.
Director of Auxiliary Services
I.
Chesapeake Campus Provost (vote only in the instance of a tie)
J.
Chesapeake Student Center Director (ex officio without vote)
K.
Chesapeake Student Center Office Manager (ex officio without vote)
Unless explicitly stated otherwise, all are voting members.
Section B - Terms of Office:
A.
The student Board members shall each serve a one-year term; but shall not be
precluded from reappointment for future one-year terms.
B.
Faculty and staff appointees shall each serve a two-year term with terms ending
on alternating years; but shall not be precluded from reappointment for a future
two-year term.
C.
The Director of Auxiliary Services, Chesapeake Student Center Director,
Chesapeake Campus Provost and Chesapeake Student Center Office Manager
are permanent members of the Board.
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ADVISORY BOARD
D.
It is expected that each member will attend all regular meetings and participate
actively in committees of the Board. Two absences per semester without prior
notice will call for review of continued membership by the Board.
E.
All new Board members shall take office at the first meeting following their
selection and shall serve for the remainder of the academic year. Anticipated
vacancies for future semesters should be filled at the end of the previous
semester.
Article IV – Officers:
Section A – Enumeration:
The officers of the Board shall be Chairperson, Vice Chairperson, Executive Secretary
and Parliamentarian. The Chairperson and Vice Chairperson shall be elected from
among the student members of the Board. The Executive Secretary shall be the Director
of the Chesapeake Student Center and the Parliamentarian shall be the Student Center
Office Manager.
Section B - Methods of Selection:
A.
The Chairperson and Vice Chairperson shall be elected by ballot with a simple
majority vote of Board members present and voting.
B.
The Chairperson and Vice Chairperson shall be elected at the end of the Spring
Semester. Other officers shall be elected at the beginning of the Fall Semester.
Section C - Terms of Office:
The Chairperson and Vice Chairperson shall serve one-year term.
Section D – Duties
A.
The Chairperson shall develop goals and meeting agendas in consultation with
the Director; schedule and chair regular and special meetings of the Board and
represent the Board on matters of public interest.
B.
The Vice Chairperson shall serve in the place of the Chairperson when he/she is
unable to fulfill his/her duties due to absence from scheduled meetings or
conflicts of interest.
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ADVISORY BOARD
C.
The Executive Secretary shall give due notice of all meetings of the Board, assist
with logistics related to meetings and other Board activities, and maintain
suitable records of all meetings and other actions of the Board.
D.
The Parliamentarian shall advise the Board on parliamentary procedures and
rules of order for all meetings and ensure that Roberts Rule of Order is followed.
Article V – Meetings:
Section A – Regular Meetings:
The Board shall meet on a regular schedule. In general, meetings should be held at least
once per month during the fall and spring semesters.
Section B - Special Meetings:
Special meetings of the Board may be called by the Chairperson.
The only item or items permitted on the agenda of a special meeting shall be those for
which the special meeting was specifically called.
Section C – Quorum:
A. A simple majority of the voting members of the Board shall constitute a quorum
necessary to conduct constitutional business at a regular meeting or to hold a
special meeting, except as otherwise provided for herein.
B. A smaller number may receive reports and declare an adjournment. Unless modified
by the Board, the order of business shall be as follows:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Approval of Agenda
Approval of Minutes
Items of Information
Report from the Stamp Director
Reports from Standing Committees
Reports from Special Committees
Old Business
New Business
Comments
Announcements
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ADVISORY BOARD
Section D - Open Meetings:
A.
It shall be the general policy of the Board to keep all meetings open to the
public, except as below.
B.
The portion of meeting as described below may be closed to the public:
1.
A meeting where the rights of an individual(s) are discussed;
2.
A meeting where contractual negotiations are in process;
3.
A meeting where law suits and other legal negotiations are discussed;
4.
A meeting directly relating to campus security or to the safety of students
or staff;
5.
A meeting where matters which, if discussed in public would be likely to
affect adversely the reputation of any person, or to hear testimony on a
complaint lodged against an employee or officer to determine its validity,
but no final action may be taken at a closed session.
Article VI COMMITTEES
Section A – Special Committees:
With the advice and consent of the Board, the Chairperson of the Board
may establish special committees of the Board to perform such duties
as the Board may from time to time direct.
Article VII – Rules of Order
Section A - Reference
All business coming before the Board shall be conducted according to Robert’s Rules of
Parliamentary Procedure. Revised, except as modified by the Board.
Section B - Form
All motions, resolutions, or other propositions, except for short procedural motions,
shall be made in writing before being voted on.
Revised 09/08/2014
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