MCNEAL ELEMENTARY SCHOOL GOVERNING BOARD
REGULAR BOARD MEETING MINUTES
August 11, 2014
_______________________________
_______________________________
_______________________________
Board Member Approval Signatures
ATTENDANCE
BOARD PRESENT:
BOARD ABSENT:
STAFF:
STUDENTS:
VISITORS:
Mrs. Patsy Rineer, Mr. Mike Vasquez
None
Teresa Reyna, Chandra Cagle
None
None
1.
Call to Order - Time: 4:36 p.m.
2.
Pledge of Allegiance
3.
Adoption of the Agenda
Motion by:
Second by:
Mrs. Rineer
Mr. Vasquez
To: Adopt the Agenda
Motion Carried: with all members present voting in favor.
4.
Call to the Public
5.
Consent Agenda
a. Board Minutes not previously approved.


Approval of the Minutes of March 5, 2014, Regular Governing Board Meeting.
Approval of the minutes of May 13, June 30, and July 15, 2014 Special Governing Board
Meeting agenda items.
Minutes of the open meeting are available for review at the District Office or on our
Website at www.mcnealesd.org.
b. The Board reviewed Vouchers #1422 & #1423 for FY 2014.
c. The Board reviewed Vouchers #1501, #1502 and #1503 for FY 2015.
(Details may be obtained at the District Office – Monday through Friday 8:00-3:30 except holidays and
summer modified schedule.)
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MCNEAL ELEMENTARY SCHOOL GOVERNING BOARD
REGULAR BOARD MEETING MINUTES
August 11, 2014, CONTINUED
d.
e.
f.
g.
h.
The Board reviewed Payroll Vouchers #23, #24, #25, #26, #27.1 and #27.2 for FY 2014
The Board reviewed Payroll Vouchers #1 & #2 for FY 2015
The Board reviewed the Student Handbook for 2014-2015 school year
The Board reviewed the Substitute Teacher and Bus Driver List
The Board reviewed the School Bus Route
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the Consent Agenda Items A-H.
Motion Carried: with all members present voting in favor.
6.
New Business:
A.
Mrs. Reyna presented the Board with the Resolution to Delegate Authority to Superintendent
Certifying Ending Cash Balance FY2014.
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the Resolution to Delegate Authority
to Superintendent Certifying Ending Cash Balance
Motion Carried: with all members present voting in favor.
B.
No Action: On FY 2014 Projected Ending Cash Balance
C.
Mrs. Reyna presented the Board with the Intergovernmental Agreement for Music with
Valley Union HS- 2014-2015 SY.
 Mike Vasquez asked Mrs. Reyna a question on the days and times that McNeal would
receive these services. Mrs. Reyna answered twice a week in the afternoon.
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the agreement for Music with Valley Union
HS- 2014-2015 SY
Motion Carried: with all members present voting in favor.
D.
Mrs. Reyna presented the Board a list of Sole Source Providers for McNeal:
 Union Oil
 Aspin/Mohave
 Bob’s Hardware
 Toshiba Copier
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the list of Sole Source Providers
Motion Carried: with all members present voting in favor.
(Details may be obtained at the District Office – Monday through Friday 8:00-3:30 except holidays
and summer modified schedule.)
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MCNEAL ELEMENTARY SCHOOL GOVERNING BOARD
REGULAR BOARD MEETING MINUTES
August 11, 2014, CONTINUED
E.
The Board next discussed to continue the Contractual Agreement with Arizona Department of
Corrections for Inmate Work Labor
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the Labor Contract with ADOC
for Inmate Work
Motion Carried: with all members present voting in favor.
F.
Mrs. Reyna presented the Board with the List of the Out of District Students to be approved.
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the List of Out of District Students
Motion Carried: with all members present voting in favor.
G.
No Action- 6 Month follow up with the Auditor General’s Office
H.
No Action- Second reading of the ASBA Policy
I.
The Board next discussed the meal cost for staff members and visitors:
 Mrs. Reyna explained that per request from the Auditor General’s office, staff and
visitors need to be charged for meals. Mrs. Reyna also stated that staff does not have a
lunch break and they are always on duty. Mrs. Reyna recommends that staff and
visitors pay $1.00 for breakfast and $2.00 for lunch.
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve meal cost for staff members and
visitors
Motion Carried: with all members present voting in favor.
J.
The Board next reviewed the Parental Involvement Policy under Title 1 participation
requirements
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
To: Approve the Parental Involvement Policy
requirements
Motion Carried: with all members present voting in favor.
(Details may be obtained at the District Office – Monday through Friday 8:00-3:30 except holidays and
summer modified schedule.)
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MCNEAL ELEMENTARY SCHOOL GOVERNING BOARD
REGULAR BOARD MEETING MINUTES
August 11, 2014, CONTINUED
K.
Discussion/No Action: The Board next discussed the First reading of the Food Service
Policy and its collection procedures

Mrs. Reyna explained how unpaid food accounts are costly and the amounts wouldn’t
provide much for the Food Service Program. Mrs. Reyna also stated the need for these
accounts to be paid was serious. Mike Vasquez asked if there was any outstanding
debts and if the school had made an attempt to collection. Mrs. Reyna said yes there
were outstanding debts and attempts have been made. Mike Vasquez then asked Mrs.
Reyna to look into the cost of hiring a collection agency in the event that amounts
couldn’t be collected by the school. Mike Vasquez then asked what would be served if
a debt had reached its limits. Mrs. Reyna recommended serving a sack lunch until the
account was paid in full. The board next discussed what the account limit should be as
far as the cutoff point. The board agreed that $100.00 would be the limit for meals.
Mrs. Reyna made the recommendation to take out the ticket process in the policy as
the school does not use the tickets for meals.
7.
Mrs. Reyna gave the Administrative Report.
8.
Future Meeting/Agenda Items

9.
The next Regular Meeting of the Board will be Monday, September 15, 2014 at 4:30
PM at 3979 McNeal Street, McNeal, Arizona.
Adjournment
Motion by: Mrs. Rineer
Second by: Mr. Vasquez
Motion Carried: with all members present voting in favor.
The Meeting was adjourned at 5:22 p.m.
Minutes respectfully submitted by:
____________________________
Chandra Cagle
To: Adjourn