University
of Victoria
Resource Centre
for Students
with a Disability
How to book accommodated
tests and exams each term
-For Students-
This tutorial will show you how to book
accommodated tests and exams with RCSD.
* You can book online after you have shared your letters of
accommodation with your instructors through the online student self
serve on the RCSD website.
Watch the "How to share you letter of accommodation with your
instructors each term" tutorial to learn how to do that first step.
To book tests or exams with RCSD, click on the "Students self-serve" tab on the RCSD web
page at www.rcsd.uvic.ca
or,
click on the "students" link on the right to access.
Home
Services
Online pre-intake
Student self serve
Instructor self serve
Learning assistance
Faculty & staff
Self Serve
home * self serve
Self serve using Clockwork
Students interested in registering with Disability Services can complete an online pre-intake
to fast-track their registration
Students and instructors can schedule accommodated exams and access other services
using the Clockwork online portal
Contact
Front desk hours
Monday to Friday
8:00am - 4:00pm
Location
Campus
Services
Building
Phone
250-472-4947
Email
[email protected]
Go paperless with
Clockwork!
For students and
instructors
online pre-intake
access accommodation
memos
book exams
verify arrangements
This is the student self serve launch page
To continue click the "Launch" link
Home
Services
Online pre-intake
Student self serve
Instructor self serve
Learning assistance
Faculty & staff
Self Serve
home » self serve » student self serve
Contact
Student self serve
Front desk hours
Step 1. Get your letters Request accommodations for specific classes and share your
letter of accommodation with your instructors each term.
Tutorials
Step 2. Request exam bookings Request accommodated test and exam bookings.
Step 3. Review your bookings View your bookings and check your exam schedule.
Monday to Friday
8:00am - 4:00pm
Location
Campus
Services
Building
Phone
250-472-4947
General Email
Launch to get started!
[email protected]
(if you have trouble logging in, please come to our front desk for assistance)
Exam email
[email protected]
Important Note: test & exam booking deadlines
■ Midterm exams, test and quizzes: Submit requests at least two
weeks before the scheduled exam date.
■ Final exams: Submit requests two weeks before the first day of
the final exam period. This applies to both December and April.
Help for self serve features
Help for screen readers
"How to" tutorials are available to learn how to use all the features of the
(Clockwork) self serve portal
Go paperless with
Clockwork!
For students and
instructors
access accommodation
letters
book tests and exams
check your exam
schedule
verify arrangements
This is the student self-serve welcome screen.
Select "schedule a test or exam" to continue.
Welcome to the Online Student Services
Please select an option from the menu below:
Schedule a test or exam
Mv Schedule
Self registration
This is the test booking and accommodations screen.
Click on the "Schedule a test, mid-term or quiz" tab or link
or, in the case of a final exam, click the "Schedule a final exam" tab
Schedule a test, mid-term or quiz
Schedule a final exam
My upcoming events
Help
Student Test Booking and Accommodations
Welcome to the Student Test-Booking and Accommodations website. You can use this website to:
• Schedule a test, quiz or mid-term
• Schedule a final exam
• Check your upcoming scheduled appointments at RCSD, tests and exams
• View your accommodations that have been assigned by your advisor
• Print out a pdf copy of your accommodations letter
Please click the Schedule a test, mid-term or quiz link in the menu above to schedule a test, or choose the menu option that you would like to
use. You will be asked to login using your UVic netlink ID and password.
You are now at the authentication page.
Use your netlink username and password to log in.
Schedule an appointment
Calendar
Submit a comment
Help
Please log in
To access this site you will need to tog in with your UVic Net link user name and password. Please remember to log out when you are done.
Your netlink user name:
Password:
Log In
This is the online test booking wizard screen.
Welcome
1. Select course
2. Class test date and time as
listed on your course outline
3. Confirm prof info
4. Choose accommodations
5. Select your test time
6. Confirm and complete
Thoroughly
read the
instructions
for booking a
test or exam
and select
"next" to
continue.
Online test, quiz and mid-term booking
This wizard will guide you through the process of booking your test with us. You may stop this process at
any time by clicking the 'Cancel' button at the bottom of each page.
Your instructor will receive an email with the details of your test booking.
You will need to have the following information handy in order to successfully book your test:
1. The name of the course you want to book a test for, and the instructor's name and email address
2. The date, start time and duration of the test (not including any extra time accommodation you may
have)
You must book your test at least 14 days before the class is writing
Please book quizzes for which it is not possible to give 14 days notice directly v/ith Janis Stewart, the
RCSD Exam Coordinator at [email protected]
• We have a no scent and no nuts policy: no cologne, perfume, peanuts, or other nuts at the RCSD
please, in consideration of those with serious allergies.
Click the Next' button below to get started.
Next
Cancel
This is the select course screen.
Welcome
1. Select course
1. Select course
Please select the course you would like to schedule a test for from the list below.
2. Class test date and time a:
listed on your course outline
3. Confirm prof info
Course Info
Course:
4. Choose accommodations
5. Select your test time
If your course does not appear, please go to the Self Registration section on the main menu to request
the memo for the course first.
6. Confirm and complete
Previous
Next
Cancel
Welcome
1. Select course
1, Select course
Please select the course you would like to schedule a test for from the list below.
2, Class test dale and time as
listed on your course outline
3, Confirm prof info
4, Choose accommodations
5, Select your test time
Course Info
Course:
POLI 001 WRKW01
ADMN 0001 A01
6, Confirm and complete
Previous
Next
Select the course which you want to book a test or exam for.
The course list will only show courses you have already
requested a letter for through this system. You cannot book
tests or exams without doing that.
Select "next" to continue.
Cancel
This is the class date and time screen.
Welcome
2. Class test date and time as listed on your course outline
1. Select course
Please specify when the test is taking place. Enter class test duration in minutes.
2. Class test date and time as
listed on your course outline
Specify a date and time
3. Confirm prof info
Date of class test:
4. Choose accommodations
5. Select your test time
Time of class test
(eg. 9:30 am):
6. Confirm and complete
Class test duration in minutes:
Select a previously submitted date and time
Previous
Next
Cancel
Using the date picker, click on a date or type the date manually into the text
box.
Using the time picker, click on the start time for your test or exam or type it
in manually.
Welcome
2. Class test date and time as listed on your course outline
1. Select course
Please specify when the test is taking place. Enter class test duration in minutes.
2. Class test date and time as
listed on your course outline
Specify a date and time
3. Confirm prof info
Date of class test:
4. Choose accommodations
5. Select your test time
Time of class test
(eg. 9:30 am):
6. Confirm and complete
Class test duration in minutes:
2015-04-27
Select a previously submitted date and time
8:00 AM
8:15 AM
8:30 AM
8:45 AM
9:00 AM
9:15 AM
9:30 AM
9:45 AM
10:00 AM
10:15 AM
10:30 AM
10:45 AM
11:00 AM
11:15 AM
11:30 AM
11:45 AM
12:00 PM
12:15 PM
12:30 PM
12:45 PM
1:00 PM
1:15 PM
1:30 PM
1:45 PM
2:00 PM
2:15 PM
2:30 PM
2:45 PM
3:00 PM
3:15 PM
3:30 PM
3:45 PM
4:00 PM
4:15 PM
4:30 PM
4:45 PM
5:00 PM
5:15 PM
5:30 PM
5:45 PM
5:00 PM
6:15 PM
6:30 PM
6:45 PM
7:00 PM
7:15 PM
7:30 PM
7:45 PM
8:00 PM
8:15 PM
8:30 PM
8:45 PM
9:00 PM
9:15 PM
9:30 PM
9:45 PM
10:00 PM
10:15 PM
10:30 PM
10:45 PM
11:00 PM
11:15 PM
11:30 PM
11:45 PM
If the upcoming date you need is greyed out and not selectable, this means
you have missed the cut off date to book through the on-line system.
Please go to the RCSD front desk and complete an exam request paper form
as soon as possible.
May 2015
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M
T
W
T
F
7
8
S
9
10
11
12
13
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15 16
17
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29 30
Carrying on with online booking.
Enter the duration of the test or exam as listed on your course outline in the text box
below, or, use the time duration slider tool to select the duration.
Don't add your additional time to this, as it will be calculated internally at RCSD.
Select "Next" to continue.
Welcome
2. Class test date and time as listed on your course outline
1. Select course
Please specify when the test is taking place. Enter class test duration in minutes.
2. Class test date and time as
listed on your course outline
Specify a date and time
3. Confirm prof info
Date of class test:
4. Choose accommodations
Time of class test
(eg. 9:30 am):
5. Select your test time
6. Confirm and complete
2015-04-27
9:00 AM
Class test duration in minutes:
50|
50 minutes
Select a previously submitted date and time
Previous
Next
Cancel
This is the instructor information screen
The instructor
information will fill
in automatically.
Welcome
3. Confirm prof info
1. Select course
Please verify the following information and correct anything that is missing or incorrect.
2. Class test date and time as
listed on your course outline
3. Confirm prof info
4. Choose accommodations
5. Select your test time
If you need to edit
this information,
enter the instructor
name and e-mail in
the text box.
Course Info
ADMN 0001 A01
Instructor Info
You must enter the instructor email address in order to continue.
6. Confirm and complete
Instructor name
Darryl Gorrie
Instructor email:
[email protected]
(last name, first initial)
Previous
Next
Cancel
Select "Next" to
continue.
This is the choose accommodation screen.
Welcome
4. Choose accommodations
1. Select course
Listed below are the accommodation(s) that have already been approved for you by your advisor. Please
check off the accommodation(s) that you wish to have in this exam.
2. Class test date and time as
listed on your course outline
3. Confirm prof info
Available accommodations
* note: Only accommodations with a check will be used for your test booking.
4. Choose accommodations
5. Select your test time
6. Confirm and complete
Extended time (1.75x (forty-five mins extra/hr))
129% enlargement on 11x17 inch paper
May use screen magnification software
Incandescent lighting
Check all
Check none
Previous
Next
Cancel
This screen displays the testing accommodations which you received on your letter of
accommodation from your advisor at RCSD. The shown screen is an example only.
Select the available accommodations you would like to use for this test or exam. You can
choose individual accommodations or use the "check all" option. Only select the
accommodations you actually intend to use in this exam.
Select "Next" to continue.
This is the select your test or exam time screen
Select your test time then click on "Next."
Welcome
5. Select your test time
1. Select course
2. Class test date and time as
listed on your course outline
3. Confirm prof info
Please select a date and time from the list of available dates and limes shown.
If none of the date/times shown will work for you then please contact us to see if alternate arrangements
can be made.
4. Choose accommodations
5. Select your test time
6. Confirm and complete
We can be reached at [email protected] (ask for assistance with test booking).
Available dates & times
Note: if none of the dates/times shown are possible for you then you have the option of calling or
visiting us in person to see if alternate arrangements can be made.
(.) Tuesday April 28 .1:00 PM to 2:30 PM
Almost done! Please click the 'Next' button below to continue scheduling your test.
Previous
Next
Cancel
This is the confirm and complete screen
Welcome
1. Select course
2 Class test date and time as
listed on your course outline
3 Confirm prof info
6. Confirm and complete
This test is not scheduled yet! Click 'Finish' to submit your test request.
Please verify that the class date and time are correct - the information below will be sent to
your professor.
4. Choose accommodations
Your tentative test information
5 Select your test time
Tentative test date and time
Tue Apr 28, 2015 .1:00 PM to 2:30 PM (1 h and 30 m
Course information
POLI 001 WRKW01
6. Confirm and complete
Review all of the
exam detail
select the
checkbox to
acknowledge all
info is correct
Instructor
Darryl Gorrie . [email protected]
Class test date I time
Tue Apr 28, 2015 1:00 PM (50 minutes)
* Note: this is not your accommodated writing time
Accommodations required
Extended time (1.75x (forty-five mins extra/hr))
129% enlargement on 11x17 inch paper
May use screen magnification software
Incandescent lighting
I acknowledge that the information I am submitting is correct to the best of my knowledge
Previous
Finish
Cancel
and select
"Finish" to
submit the
booking
This is the completed submission screen.
Select one of the links to:
Schedule a test, mid-term or quiz
Schedule a final exam
My upcoming events
Thank you for submitting your request.
Schedule another test
Heip
• return to book another test
or exam
• go to the main menu
• review your upcoming
calendar of tests and exams
• obtain help
• or logout
University
of Victoria
Resource Centre
for Students
with a Disability
Thank you for taking the time to find out
how to book accommodated tests and
exams with RCSD