Learning to support co-production

Learning to support co-production
Approaches for practical collaboration and
learning between at risk groups, humanitarian
and development practitioners, policymakers,
scientists and academics
Learning paper #3
October 2016
Women’s Savings and Credit Association meeting in Seru, Ethiopia, October 2015 / Photo: Sophie Rigg
1.0Introduction
This policy brief (Learning Paper #3i) explores the
process of co-production and learning (see Box 2)
and looks at the challenges and opportunities that
have arisen in the first half (or year and a half) of
the project relating to learning within the consortia.
Findings draw from interviews undertaken with
partners in Burkina Faso, Ethiopia and the UK, as
well as members of BRACED’s Knowledge Manager
(KM), led by the Overseas Development Institute
(ODI). This brief brings together perspectives from
local, national and international humanitarian
and development partners, including those with
communications expertise, as well as national and
international climate information providers.
Learning has been a principal concern of the two
Christian Aid-led consortia from the outset. As the
partner leading research and learning across the
two Christian Aid-led consortia, King’s College
London (KCL) has developed a range of crossconsortium learning tools. These include an overall
project learning framework to guide and promote
learning designed during the Project Development
Box 1: Building Resilience and Adaptation to
Climate Extremes and Disasters (BRACED)
BRACED is a DFID-funded multi-country programme
launched in 2014. The programme supported a
six-month Project Development Phase (PDP), with
inception of approved projects in January 2015.
It aims to benefit 5 million people facing climate
extremes and disasters across the Sahel, East Africa
and Asia.
Christian Aid leads BRACED consortia in Burkina Faso
(granted £7m, aiming to benefit 1.3 million people in
four provinces) and Ethiopia (granted £4m, aiming to
benefit 700,000 people in 12 woredas - districts). Both
consortia seek to build the resilience of vulnerable
people to climate shocks and stresses through
strengthening climate information services, risk
communication, behavioural change and the sharing
of skills and technology. In both projects KCL leads on
learning, and also on resilience research. Additional
learning opportunities are provided by Christian Aid’s
Monitoring and Evaluation functions and the BRACED
programme Knowledge Manager (led by ODI).
King’s College London
2
Phase (PDP). This framework sought to combine
monitoring, evaluation, research and learning. It
specifically promotes learning through a range
of activities including exchange visits, multimedia peer-review, training and regular meetings
tailored for each consortium. Within the learning
framework, partners agreed to a set of research
and learning principles including: supporting
opportunities for ongoing learning within and across
partners and more widely; respecting each other’s
knowledge and value systems; and ensuring rigour
and quality of evidence.
Learning has been targeted at opportunities:
1. With partner organisations1
2. Between partners
3. With communities collaborating in BRACED
activities
4. Between communities, partners and local
and national government agencies
5. With the BRACED Knowledge Manager and
other BRACED projects
6. With external international organisations
Box 2: Key Terms
Co-production is the bringing together of different
knowledge sources and experiences from across
different disciplines, sectors and actors to jointly
develop new and combined knowledge ii
Organisational learning: how organisations create,
retain and transfer knowledge iii
Social learning: a change in understanding that goes
beyond the individual, to become situated within
wider social networks or communities of practice iv
Reflexivity is a process of critical self-reflection
enabling participants the time and space to examine
the assumptions underlying their actions, draw on
their own experiences and evidence and map out
barriers and successes. It allows a space for decisionmaking outside the pressures of the ‘group’ and
may surface underlying as well as visible tensions in
values, aspirations and preferred goals or processes
within a group v
The term ‘partner’ used here includes local, national and international
humanitarian and development partners involved in the Christian Aidled consortia, including those with communications expertise, as well
as national and international climate information providers.
1
1.1
What is learning?
Learning can be described as the uptake of
information based on prior experiences and/or
observations to regulate behavior (Bandura, 1971).
Individual learning has historically been the primary
focus of social science learning theories. When
dealing with science-policy and the humanitarian
and development sectors, the concepts of
organisational and wider social learning are also
important (see definitions in Box 2). Learning can
occur within and between individuals, organisations
and wider networks. How learning is communicated
between these levels is a major focus of research
and policy within work on knowledge coproduction.
Co-production of knowledge has been defined
as the “collaborative endeavor of academic and
non-academic actors.” (Pohl, 2010 Page 269).
This collaboration has the purpose of creating a
public space in which science meets the public,
and in which the public speaks back to science
(Nowotny et al. 2001), see Figure 1. The coproduction of knowledge is not limited to bridging
the science-public gap. It describes efforts to
integrate between any knowledge sources or ways
of framing information, including local, indigenous
or traditional knowledge, religion, and cultural
practices (Roncoli et al, 2002; Mercer, 2007)
Learning is a process, rather than a series of
isolated acts (Szulanksi 2000). This is especially so
in co-production where learning involves interacting
with different people and agencies. Co-production
entails recognising and respecting other people’s
knowledge and value systems, being able to
appreciate the influence of contrasting contexts
on other’s knowledge formation and allowing for
the development of a shared understanding. This
can take time. Within collaborative work, learning
can be felt as self-assessment and reflection to
enable improvements in the implementation of joint
activities (this can include improvements in the
learning process itself).
Working collaboratively in learning processes
requires skills or mechanisms that can overcome
boundaries (Pohl et al. 2010). These boundaries can
be organisational, siloing organisations according
to expertise and project goals and discouraging
the sharing of knowledge. Boundaries can also
be inter-personal, such as established hierarchies
and competition that can hinder collaboration and
sharing of knowledge.
Learning to support co-production
policy makers, practitioners, researchers, students
and, most importantly, those people whose lives
and livelihoods are directly impacted.
PUBLIC
SPACE
Figure 1: Interactive knowledge creation through co-production.
1.2
Why is learning important in the BRACED context?
Building resilience to climate extremes and disasters
demands innovative partnerships and approaches,
making learning a vital component of the multicountry BRACED programme. In recognition of this,
BRACED has a dedicated Knowledge Manager (KM)
responsible for generating and sharing resilience
knowledge, amongst consortia partners and at
risk groups beyond those directly benefiting from
programme activities.
The Christian Aid-led BRACED consortia are
amongst the few BRACED projects to have
integrated a project-specific learning component
from the outset. This acknowledges the vital
importance of strengthening understanding
about the complex sets of relationships required
to enable the development of decision-relevant
risk information, as well as the capacities to
appropriately act on this. King’s College London
plays an internal knowledge and learning role,
Christian Aid’s programme management Monitoring
and Evaluation unit provides internal assessment
and the programme Knowledge Manager supports
multi-country, programme-wide knowledge
production and communication.
1.3
Why have an Academic Partner,
Monitoring and Evaluation and a
Knowledge Manager?
Here we outline the different functions of these
Learning Partners. This original configuration
of learning contributes to BRACED and wider
development work that is concerned with sharing
lessons from practice amongst a wider audience of
The academic partner is a critical friend to
the BRACED project partners. KCL plays this
role and sits with policy partners (e.g. national
meteorological offices) and implementation
partners (e.g. NGOs) to together create new, useful
knowledge. The aim of the relationship is for the
academic partner to facilitate learning within the
consortium, and for the consortium. This entails
developing close relationships with partners to
understand working practices and motivations,
challenges, scope for practical adjustments to the
project and constraints to improved outcomes.
If partners feel able to openly express their aims
and concerns and talk about their own objectives
and performance, this will greatly benefit our
understanding of how individuals, organisations
and networks can learn. This openness is key to the
functioning of the relationship and requires trust.
The academic partner also brings scientific rigour
to this process of shared learning while being
well-situated to respond to emerging questions
and lessons. In addition, through its position in the
academic sphere, the academic partner is able to
bring BRACED-learnt lessons to the international
research context and communicate them in
academic literature and networks.
Working alongside the academic partner, but
playing distinctly different roles, are Monitoring
and Evaluation and the Knowledge Manager.
Monitoring and Evaluation (M&E) works under
a formal structure and is evaluative; the primary
audience is internal but also has an important
role in compliance with donor regulations. M&E
generates new knowledge and informs partner
practice; academic research can complement
this knowledge by adding more depth to support
possible innovation. The Knowledge Manager is
external to the BRACED project partners. Its role
is to work across the BRACED projects to identify
and share innovations within and beyond the
programme. It can draw on M&E and academic
partner data and analysis to inform wider learning
and can also support learning by introducing ideas
and experiences from across and beyond the
BRACED projects.
Figure 2 shows the relationships between project
partners, the academic partner, M&E and the
Knowledge Manager. Any partner is able to benefit
from three relationships to support learning: the
academic partner facilitates questioning, problem
raising and resolution and access to international
3
formal framework to assess and review progress towards stated goals; the Knowledge Manager integrates
partner practice and lessons across the BRACED programme and more widely. There are relationships between
the three
Partners too. M&E provides benchmark data for project and programme-level analysis, the
King’sLearning
College London
4
academic partner translates M&E and Knowledge Manager data and information needs into project-relevant
questions and analysis; the Knowledge manager draws programme-wide relevance from academic partner
and M&E analysis.
Science partner
Academic
(KCL)
Provide data for
projects analysis
Monitoring and Evaluation
(Christian Aid)
Establish benchmarks
benchmarks for
forperformance,
performance,
provide formal
formalstrucrture
structure for
forreflection
reflection
and assessment
Create questions, understand challenges
and responses by joining scientific
methods with partner experience
PARTNER
Establish benchmarks for performance,
Direct knowledge exchange,
provide formal strucrture for reflection
programme steering and learning
and assessment
Translate between programme and
project lessons, data and analysis
BRACED programme knowledge Manager
(ODI)
Figure 2: Roles and relationships for learning in Christian Aid’s
Figure
BRACED
projects2: Roles and relationships for learning
science; M&E provides a formal framework to
assess and review progress towards stated goals;
the Knowledge Manager integrates partner practice
and lessons across the BRACED programme and
more widely. There are relationships between
the three Learning Partners too. M&E provides
benchmark data for project and programme-level
analysis, the academic partner translates M&E
and Knowledge Manager data and information
needs into project-relevant questions and analysis;
the Knowledge manager draws programme-wide
relevance from academic partner and M&E analysis.
2.0
Mid-project lessons: Challenges
and opportunities for learning and
co-production. Identifying spaces
for ongoing learning
Having described the reasons why learning is
considered vital to the consortia, we now look at
the challenges and opportunities for learning and
co-production that have arisen during the first half
of the project.
Provide data for programme wide
analysis
in Christian Aid’s BRACED projects
risk reduction and development expertise. The
implementation of BRACED demands collaboration
to build a common approach and shared
understanding across sectors, disciplines and
levels of decision-making. The formal creation and
administration of such a consortia is in itself a
time-consuming process. For some partners, this
was the first experience of working in a consortium.
Some humanitarian and development agencies had
not worked with national meteorological agencies
before. Some scientific partners were inexperienced
in engaging in this type of collaborative
development-focused work, while national
meteorological agencies in both Burkina Faso and
Ethiopia were, at the same time, facing high-levels
of demand to engage with a wide range of climaterelated initiatives.
Allowing adequate time for relationship building
and an understanding of each partner’s core
competencies, structures and ways of working has
been essential. For example, during the PDP a series
of inception reports were developed, concerning
household economic analyses, communications
networks, the status of climate science and
assessment of national meteorological services.
These provided important foundation knowledge,
and began the continuous process of building
relationships and establishing trust.
Multiple new partners
The two Christian Aid-led BRACED consortia
have brought together local and global actors,
scientific, communications, humanitarian, disaster
Time and resources for co-producing relevant
risk information
A number of partners in each consortium felt that
Learning to support co-production
they had underestimated the amount of time and
resources required to develop and communicate
decision-relevant climate information. Moreover,
prior to project inception there was limited common
understanding across consortia partners of the coproduction process through which relevant climate
information would be developed.
Consortia partners now recognise that their role
encompasses creating formal and informal spaces
for sharing experience at many levels, including:
• Enabling experiences to be shared between
•
•
•
•
•
households, across communities and via local
radio programmes;
Using pre-established listening groups to enable
at risk people to discuss climate and adaptation
information transmitted on local radios;
Instigating direct discussions with the at risk
groups with whom activities are proposed, as
well as sharing information about ongoing and
proposed activities more widely through local
radio programmes;
Sharing at risk groups’ experiences with local
and national government and project partners;
Creating opportunities for regular programmatic
and technical review; and
Consolidating project learning to share with the
BRACED Knowledge Manager and more widely.
accessible climate information should be developed
gains importance when the implementation of such
systems are central to project design. However,
this challenge is not unique to BRACED: BRACED
will benefit from protocols being established by the
work by the World Meteorological Organisation
(WMO) Global Framework for Climate Services
(GFCS) which is developing national frameworks for
climate services.
Across the entire BRACED programme, the KM
plays a key role in facilitating learning. Lack of
clarity within the PDP on learning as a formal
component of BRACED, together with delays
in finalising the role and function of the KM,
led to complications with financing the scale of
monitoring, evaluation and learning subsequently
required during project implementation. Partners
suggested that an alternative approach could have
been to initiate the KM in-country with operational
partners after the inception phase. Some partners
felt that the KM and other UK-based partners were
too distant. Some were unclear about the differing
learning and research roles of the KM and KCL.
Inter-country, cross-sectoral partnerships
The resources and the global reach of the KM
combined with KCL’s integrated partnership with
the Burkina Faso and Ethiopia projects provide a
good model for co-production and wider knowledge
sharing. For example the KM and KCL are working
together on an in-depth study into the role of
NGOs in resilience-building programming linked
with climate information. The topic has been
recognised as extremely important for the project
by the partners. Lessons learned will benefit from
project insights coordinated by KCL and the broader
perspective from across BRACED projects that the
KM has access to. To this affect, cross-referenced
outputs are being produced by both institutions (see
ODI BRACED Resilience Intel Paper 4: The changing
role of NGOs in supporting climate servicesvi).
Establishing partnerships and enabling learning
between partners in different countries can also
be difficult. Some partners had no prior experience
of the country where the project was being
undertaken. There have been considerable language
constraints at many levels. Within the consortia,
there has been a need to support communication
between anglo- and franco-phone partners as well
as with a number of local languages, and translate
the sector-specific, technical terminologies of
meteorology, climate science, humanitarian aid,
development and resilience building programming
and academic research.
Roles and responsibilities
There has been a high turn-over of staff amongst
partners. This has placed strain on investment to
sustain institutional knowledge and relationships
between partners. Efforts to overcome these
challenges have included the retention of former
staff as external consultants to allow continued
learning. This has required flexible administrative
and staffing systems, and committed individuals.
The need for clarity on roles and responsibilities
continues into project implementation with, for
example, uncertainty over which agency should
be responsible for long-term translation of climate
information into contextualised advice on livelihood
approaches (See further Box 3).
The challenge of defining how relevant and
Staff turn-over
5
6
King’s College London
Presentation of the research to village representatives in Passoré, Burkina Faso, March 2016 / Photo: Camilla Audia
Differing priorities and approaches for learning
As separate entities with very different roles and
missions, consortia partners have prioritised
different elements of the learning process within
BRACED. Some have focused on the procedure
of developing consortia and bringing together
organisations’ very different approaches to project
development. Some highlighted the need to ensure
that innovative approaches to resilience building
do not adversely affect the most vulnerable,
while others emphasised the need to strengthen
organisational capacity for measuring resilience.
International and national meteorological services
have been able to share, examine and understand
differing data sets. Operational partners have
highlighted their preferences for practical
approaches that can support experiential learning,
including through trainings and exchanges both
between at risk groups and BRACED consortia
partners.
These different priorities have been welcomed,
since they show how a consortium can learn
together whilst meeting individualised needs.
However, all partners have agreed that there is a
need to consolidate project learning to share with
the BRACED Knowledge Manager and more widely.
In terms of tools for sharing and communicating,
partners have expressed making only limited use
of the resources available on the BRACED website.
Instead one of the consortia has established a
Cloud-based platform (DropBox) to share project
documents, since this allows them to build
something that more readily responds to their
individual needs.
To be useful, learning activities and approaches
need to be relevant to the full range of consortia
partners. There are clearly tensions in establishing
learning approaches which support effective
collaboration between international and in-country
partners, are accountable to those people at risk on
whose behalf the activities are being undertaken,
and are also able to meet donor and academic
requirements. A number of consortia partners
requested for those leading the learning elements
– both the KM and research partners – to place
less focus on the number of learning products,
and greater emphasis on developing operationallyrelevant learning and putting this into practice.
These findings emphasise the need for very early
agreement between partners on the strategic role
and purpose of learning activities to maximise
accessibility, relevance and utility.
To address this challenge, KCL has worked to
develop a strong relationship with the country
partners in order to better understand their learning
requirements. This has been done through regular
communication including prolonged field visits
and knowledge of both consortia contexts and
languages. By understanding the successes and
challenges of project implementation and being
receptive to partners’ interests in specific areas,
KCL is able to undertake research to support
and provide evidence for real-time adaptations,
beneficial to project design and delivery.
Learning events have offered a way to support
direct communication amongst partners, the
development of a shared understanding of project
approaches and have led to concrete follow-on
activities (see Box 3). Within these activities, KCL
has also sought to identify synergies with the
learning activities of complementary ongoing
projects, such as the DFID-funded Future Climate
for Africa Monsoon Multi-disciplinary Analysis
Learning to support co-production
(AMMA)-2050 project and the DFID-Disasters and
Emergencies Preparedness Programme (DEPP)
Linking Preparedness, Response and Resilience
project.
KCL is also undertaking part of its BRACED research
in partnership with researchers at the Universities of
Addis Ababa and Ouagadougou. This collaborative
research recognises the tremendous value of
engaging and developing in-country expertise,
as well as building in-country relations between
humanitarian and development and academic
partners.
3.0
Moving forward
Many partners of the Christian Aid-led BRACED
consortia recognised that building resilience to
climate extremes, disasters and change requires
new forms of collaboration which bring together
the capacities of a wide range of cross-sectoral
partners. Effective collaboration is, in turn,
dependent on the creation of effective methods for
learning through which partners can co-produce
relevant resilience building approaches. This
highlights the importance of being aware of the
respective strengths and weaknesses of consortium
partners, and being willing to share problems and
so develop joint solutions.
Co-production is an ongoing-collaborative process,
in which the knowledge resources of all partners
are valued. Experience across the BRACED
consortia and a range of related complementary
initiatives makes clear that all partners need to
share responsibilities for learning. Co-production
requires each organisation to develop its capacities
for collaborative learning across sectors and
levels of decision making. While one organisation
may take the lead in enabling learning, learning
is a communal activity with each partner
needing to have a clear understanding of its role,
responsibilities and expectations.
Within a collaborative project, each partner benefits
from identifying an organisational learning lead
to take up responsibility for championing learning
within their own organisation and more widely.
Integration is best when it can extend to the
identification of budgeted learning milestones and
specific learning activities with relevant, tangible
outputs.
Learning should be recognised as an inherent
part of every stage of the project from design and
implementation to review. Partners recognised
the benefits of investing time and resources in
Box 3: Co-production in theory and practice:
The process of developing decision-relevant
climate information
The workshop on communicating climate information
held in Burkina Faso in 2016 provided a first
opportunity for the national meteorological agency,
the Direction Générale de la Météorologie (DGM), to
directly discuss with humanitarian and development
partners the climate information which they currently
produce as a foundation from which to develop a
common understanding about the process required
to produce and deliver decision-relevant climate
information. The learning event resulted in the
development and communication of a range of
products tailored to support agro-pastoralists in the
2016 rains in the four zones where BRACED partners
are operating.
KCL undertook participant surveys before and after
this learning event. These made clear that:
•
•
•
Most participants understood communication as
the one-way transmission of information before
the workshop but identified it as a two-directional
exchange process after the workshop.
Many said that they had a clearer understanding
of DGM climate information products and the
need to transform climate information.
There were notable difference in partners’
assessment of their abilities to communicate the
probabilistic nature of climate information.
Respondents found the workshop useful in terms
of understanding how climate information needs
to be processed to become relevant to the target
communities and appreciating the respective roles of
BRACED partners in this process. Partners recognised
that this process entails:
1. Translation of technical forecasts into easily
comprehensible language;
2. Bringing together scientific products with local
and indigenous knowledge sources;
3. Ensuring that climate information is accompanied
by specific livelihood advisories; and
4. Developing a common approach and the regular
channels for dialogue required to develop and
communicate relevant information which reaches
those most directly affected.
Partners were reticent to take on responsibility for
translating technical forecasts into relevant livelihood
advisories, highlighting the need for ensuring
engagement with, amongst others, livestock and
agricultural extension services. Further learning
events initiated by the partners will start addressing
this challenge. For example a workshop in Ethiopia
is planned to facilitate an overview of current climate
services, including the different channels through
which information is communicated
7
8
King’s College London
Learning to support co-production
developing frameworks for learning which moved
beyond contractual and formal relations to support
informal relations, particularly between partners
with limited experience of collaboration and where
activities required engagement across sectors,
disciplines and countries.
There remains an opportunity to better understand
which types and approaches of learning best
support the at risk people for whom an initiative
is being undertaken. There is an important task to
consider whether the embedded learning enabled
through integrating researchers as key partners
within operational consortia is an approach which
can support wider resilience building initiatives.
There also remains a tremendous need to identify
which are the most effective ways to share
emerging learning across and amongst the wide
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This material has been funded byGovernment.
UK aid from the UKHowever, the views expressed do not
Government. However, the viewsnecessarily
expressed do not
reflect the UK Government’s official policies.
necessarily reflect the UK Government’s official policies.
Authors:
Visman,
Pelling,
Camilla Audia,
Rigg,6998
Frances Crowley and Tyler Ferdinand
NI charity no.Emma
XR94639
CompanyMark
no. NI059154
ROI registered
charity no.Sophie
20014162/CHY
This material has been funded by UK aid from the UK
Company no. 426928. The Christian Aid name and logo are trademarks of Christian Aid.
Government. However, the views expressed do not
Christian Aid is a key member of ACT Alliance. © Christian Aid June 2015.
necessarily reflect the UK Government’s official policies.
Front page photo: Sophie Rigg Printed on 100% recycled paper. J4222