Budget Development Committee
September 19, 2013
3:00pm
San Jacinto Campus, Boardroom
linked to
Menifee Campus, LRC—805
MINUTES
Membership:
Administration (4)
Becky Elam, Co-Chair
Irma Ramos
Wade Ellis for Dr. Vincent
William Vincent
Dr. Carlos Tovares for
Patrick Schwerdtfeger
Patrick Schwerdtfeger
Faculty (4)
Michael Welden, Co-Chair
Ted Blake
Elizabeth Anghel
Vacant
Classified (4)
Jennifer Pickens
Kaye Melsheimer
Debra Gleason
Jeanine Gardner
Guest
Joyce Johnson
Paul Hert
Rebecca Teague
Richard Rowley
Student Government (2)
Corrine Rutledge
Vacant
Julie Venable
Regina Howard
Jennifer Marrs
Tammy Cunningham
I.
Approval of May 16, 2013 Minutes – On motion by Ted Blake and seconded by Jennifer Pickens, the May 16,
2013 Minutes were approved. Ted Blake, Kaye Melsheimer, Debra Gleason, and Jeanine Gardner abstained.
II.
Review and Approval of Committee Charge and Membership – Becky Elam, Vice President of Business
Services, reviewed the Committee’s Membership and Charge. The Budget Committee is in need of an
additional Faculty Member and Student representative and will work with both Academic Senate and the
Student Government Association to fill these vacancies.
The Committee was asked to review the current Charge and share with their constituent groups to gain
feedback and recommendations. The Committee Charge will be brought to the October Budget Meeting for
final review and approval. Please forward any recommendations to Jennifer Marrs.
III.
Review of Committee 2013-2014 Goals – The Committee reviewed the prior years’ goals and were again
asked to share with their constituent groups to gain feedback and recommendations. Recommendations that
were made were as follows:
Goal 3 – Increase enrollment cap to 7.5%
The 2013-2014 Committee Goals will be brought to the October Budget Meeting for final review and
approval. Please forward any recommendations to Jennifer Marrs.
IV.
Review & Recommendation of 2013-2014 RAP Rankings – Paul Hert provided the Committee with a brief
recap of the RAP and PAR Scoring Process. Over 55 RAPs were submitted to the Business Office for funding.
As discussed at a previous Committee Meeting the Divisional Vice Presidents reviewed and ranked their area
RAPs. Instructional Services and Student Services were able to submit up to ten RAPs each and
Administrative Services (HR, President’s Office and Business Services) would be able to submit a total of five
RAPs. It was also recommended that both one time and ongoing RAPs be considered for funding. An Ad Hoc
committee, consisting of Classified Staff, Faculty and Administrators met to review the scoring process and
were assigned RAPs to score. Each RAP was scored by three individuals (one classified, one faculty, and one
Administrator) and those scores were average to obtain the final score.
The following represents the RAPs received from the area Vice Presidents and their PAR scores:
RAP ID
Department
Item
BUS-1314-A
M&O
Recycling Containers
Funding
Type
One Time
BUS-1314-B
IT
Wireless Access Build Out
On Going
HR-1314-A
HR-1314-B
HR
HR
Web Based Applicant Tracking System
Professional Development Program
On Going
On Going
$21,500.00
$90,000
$5,000
$22,000.00
$9,000.00
IO-1314-A
IO-1314-B
IO-1314-C
IO-1314-D
IO-1314-E
AUME
DMS
Honors
ITS
ITS
One Time
On Going
On Going
On Going
On Going
$47,000.00
$2,220.00
$2,750.00
$200,000.00
$27,900.00
28.33
83.00
81.00
90.33
87.33
IO-1314-F
CSIS
One Time
$30,000.00
70.33
IO-1314-G
IO-1314-H
IO-1314-I
IO-1314-J
IO1314-K
One Time
One Time
One Time
One Time
One Time
$8,300.00
$10,121.00
$85,000.00
$30,000.00
$10,638.00
83.67
61.67
80.00
68.00
56.67
Consultant for Strategic Marketing Plan
One Time
$10,000.00
52.67
SS-1314-A
DMS
Life Science
Music
Nurs RN
Nurs RN
Public
Information
Articulation
Mounted lift & Hunter
Mileage reimbursement - for Clinical
Conference Funding Technology Reserve
RDS
Outfit room 100 with computer
lab/workshop equipment
Accreditation expenses
Lab Glassware Washer
Music Technology Lab
Electronic Medical Charting System
Student Auscultation Mannequin SAMI
On Going
$2,500.00
60.67
SS-1314-B
Athletic
On Going
$2,000.00
89.00
SS-1314-C
SS-1314-D
Athletic
Athletic
Upward
Bound
Upward
Bound
DSPS
Creation of a Articulation Budget
Professional Development - Conference
Funding
Student Athlete Scholars Program
Football Equipment Cleaning
On Going
On Going
$25,000.00
$2,500.00
87.00
47.00
Space/Resource areas
On Going
$1,579.00
48.33
Portable Storage Unit
On Going
$852.00
57.00
Software Purchase
One Time
$31,960.00
91.33
PR-1314-K
SS-1314-E
SS-1314-F
SS-1314-G
Amount
Average
70.33
88.67
93.33
78.33
It was noted that this year the distance of the individual PAR scores have decreased. In previous years scores could
range from 30 to 90 points, whereas this year points ranged from 60 to 75 points. In some cases point ranges were
larger however they were mostly due to individuals using the old form.
The RAPs that were recommended for funding and will be forwarded to IPC and Executive Cabinet for approval are:
RAP ID
Department
Item
HR-1314-A
SS-1314-G
IO-1314-D
SS-1314-B
HR
DSPS
ITS
Athletic
Web Based Applicant Tracking System
Software Purchase
Technology Reserve
Professional Development - Conference Funding
BUS-1314-B
IO-1314-E
SS-1314-C
IO-1314-G
IO-1314-B
IO-1314-C
IO-1314-I
IT
ITS
Athletic
DMS
DMS
Honors
Music
Wireless Access Build Out
RDS
Student Athlete Scholars Program
Accreditation expenses
Mileage reimbursement - for Clinical
Conference Funding Music Technology Lab
HR-1314-B
HR
District Wide Professional Development Program
IO-1314-F
CSIS
BUS-1314-A
M&O
Outfit room 100 with computer lab/workshop
equipment
Recycling Containers
It was also suggested that the when the Vice Presidents are prioritizing the RAPs that individuals who are not
forwarded for funding consideration be contacted either by their Vice President or Dean so that they have an
understanding as to why the RAP was not forwarded.
All RAPs, whether funded or not, will be reviewed and requestors will be provided with feedback. All RAPs and
PARs will be posted on the Budget Committee Web site, under 2013-2014 RAPs.
V.
Review & Approval of 2014-2015 RAP and PAR Forms – Copies of the updated 2014-15 Resource Allocation
Proposal and Prioritization Allocation Rubric were provided to the Committee. Paul Hert explained that there
were not many changes to the new forms. Changes made to the RAP form were as follows:
i. Added a check box for personnel
ii. Added instructions for each section-this is to assist requestor in answering the question fully
in order to obtain full points
Changes made to the PAR were as follows:
i. Removed the Division Plan in Section 1 - in the previous PAR four points were given to the
Division plan. These points have been divided amongst Learning Outcomes (9 points),
Program Review/APA (6 points) and Unit Plan (5 points).
The 2014-2015 RAP and PAR forms will be forwarded to the Institutional Planning Committee (IPC) for
review.
VI.
Review of 2013-2014 Adopted Budgets –Gail Jensen and Julie Venable provide the Committee with a review
of the 2013-2014 Adopted Budgets. The Board of Trustees approved the Budget at the September 12, 2013
Board Meeting and the Adopted Budget has been posted on the Budget Watch Web Page. Highlights of the
adopted budget included an update on the state budget, the 2013-14 budget assumptions, 2013-2014
revenues and expenditures, the Budget Timeline and the District’s Strategic Priorities. Gail and Julie shared
that even though the State’s economy is on the road to recovery, funding levels are still below the 2007-2008
levels. They shared that the State is reinvesting in Education due to the passage of Prop 30 and the
improving economy, however it is important to remember that Prop 30 is temporary. Prop 30 is broken into
two tax types, sales tax and income tax. The Sales tax increase is set to expire December 31, 2016 and the
income tax is set to expire on December 31, 2018; there has yet to be discussion on an extension on these tax
increases. Gail and Julie explained that the apportionment for the District is getting more complicated. In
the past the apportionment has been made up of three component, General fund, Property tax and
Enrollment fee revenue. For the 2012-2013 year two additional components were added to the
apportionment pie, RDA Dissolution and the Education Protection Account.
It was explained how the MSJC Strategic Priorities are used when developing the budget to ensure that the
budget allocations are supporting the District’s most important initiatives. When developing the 2013-2014
Budget the following assumptions were used:
•
•
•
•
•
COLA at 1.57%
Enrollment Restorations/Access at 1.63%
Salary Step & Column Included
Decrease in State Unemployment & Workers Comp. insurance
6% required Board Reserve
The District received $7,999,407 in 2012-2013 and $6,899,916 in 2013-2014 for the Education Protection
Account. These are not net new dollars; these dollars are used to supplant the District apportionment
funding. The EPA allocation will be used entirely to supplant instructional salaries and benefits.
VII.
Additional Agenda Items – None
Next Meeting: November 21, 2013 – 3:00pm
Mt. San Jacinto College, a California Community College, offers accessible, innovative, comprehensive and quality educational programs and
services to diverse, dynamic and growing communities both within and beyond traditional geographic boundaries. We support life-long learning
and student success by utilizing proven educational methodologies as determined by collaborative institutional planning and assessment. To
meet economic and workforce development needs, MSJC provides students with basic skills, general and career education that lead to transfer,
associate degrees and certificates. Our commitment to student learning empowers students with the skills and knowledge needed to effect
positive change and enhance the world in which we live.