Roxby Downs Community Board Inc.
Report of Meeting held at 6.00pm on
Monday, 27 February 2017
Roxby Council Boardroom,
Richardson Place, Roxby Downs
Present
Non Board members in
attendance
Apologies
Minute taker
Sandy Sumsion (Arts and Culture Forum/Business Forum), Dr. Simon Lockwood (Health
Forum), Theresa Bunyon (Multicultural Forum), Terry Boylan (Sport and Recreation Forum),
Michelle Hales (Executive Officer), Hayley Scrivens (Women’s Network), Tricia Williams
(Education & Child Dev Forum)
Anni Giles and Sasha Yantewo (Roxby Downs Council)
Vicki Mason (Environment Forum/Community Garden), Chad Menzies (BHP Billiton), Geoff
Whitbread (Roxby Downs Council), Angela Thompson (Family Forum)
Michelle Hales (Executive Officer)
1a
Welcome
Terry Boylan opened the meeting at 6.00pm.
Welcome to Tricia Williams as the representative of the Education and CD Forum
1b
Non Board members in attendance (e.g. members of the public) – Anni Giles and Sasha Yantewo
1c
Appointment of Action Recorder and Time keeper
Time Keeper: Terry Boylan Action Recorder: Sandy Sumsion
2.
Confirmation of Minutes: Meeting held on 30 January 2017
MOVED:
3.
OUT:
3.1
3.2
3.3
Response Letter from Minister for Health re: rural hospital radiology issues
Resignation Letter from Terry Boylan
Nil
Business arising from previous meetings
Action 6 (30/01/17)
5.a
Sandy Sumsion
Correspondence In/Out:
IN:
4.
Hayley Scrivens SECONDED:
Subgroup to meet and provide recommendations regarding the Board’s
Future operations. Meeting has been held (refer 5.b.)
Presentation by Anni Giles and Sasha Yantewo on research regarding the Forums (refer
attached presentation)
Anni and Sasha completed this research as part of their involvement in the Mining Minds
Community Leadership program. The purpose of their research was to gauge community
understanding of the Board and Forums and look at ways to increase awareness and engagement.
Additional Info:
Anni and Sasha supported the Community Board stall at the last Market Day (18th February). The
stall was used to raise awareness of the forums and seek new members. All Forums were invited
to participate. Although only a couple of forums participated it was a success in terms of
community engagement with personal conversations with over 30 people. 6 people committed
to joining a forum. Anni and Sasha suggest that people are more likely to join a forum if they have
already met one of the members. Continuing this form of connecting with the community is vital.
5b.
Community Board operation
The sub group (Terry, Geoff, Chad, Sandy) met. They recommended that a facilitated community
session or two be held (involving forum members and the general community) to identify the top
20 or so projects that the Board and Forums can focus on over the next 3 years. BHPB might then
provide funding on these agreed projects which would be documented in business plans and time
frames.
Feedback provided by other Board members:
• A community survey needs to be incorporated in this process – a community session is
not enough as it needs to reach the broader community
• That the relevant forum needs to make the final decision on what they want to work on
and what is achievable based on the resources at their disposal (i.e. they may not have
the capacity to deliver) what the community wants
• If community issues are raised during these consultation sessions that are already being
worked on it is an opportunity for the forums to tell the community and promote
themselves
6.
Forum Reporting
6.1
6.2
6.3
6.4
6.5
6.6
Arts and Culture (Sandy) – refer attached report
Business Forum (Sandy) – refer attached report
Environment Forum (from the minutes)
• Clean Up Australia 5 March
• Monthly column in the Monitor
• Off road driving consultation – working with Kokatha Pastoral
• Water conservation and awareness – want to educate the community on where
our water comes from
• Wildlife hotline – volunteer numbers dwindling. Applying for funding to train
more volunteers in snake catching/handling
Community Garden (from the minutes)
• Stall at Happy Healthy Expo – seed bombs, seed jars and a sensory garden
• Creating a coloured pamphlet to put in Welcome Bags for new residents to raise
awareness of the garden
Health Forum (Simon)
• Radiology issues - response from Minister for Health indicated that it was a
matter for the Environmental Protection Agency (EPA). Letter to be now sent to
the EPA signed by Simon and Terry
• Problems being experienced with PATS (patient assisted transport scheme) over
the last 3 months with many applications being knocked back. Health Forum to
write to PATS. If this is not successful will approach MPs
• Time for Wellbeing project is going well with grants distributed to community
groups for health projects. Some of the forums have received some of this
funding.
• Community Hub – new project manager appointed – hopefully the build will be
quick (internal only – no structural)
Alcohol and Substance Abuse Forum
• Stall at Happy Healthy Expo to promote safe drinking, beer goggles. Will be in
conjunction with the mock crash demonstration
Minutes for 27 February 2017
Page 2 of 4
Roxby Downs Community Board
6.7
6.8
6.9
6.10
6.11
6.12
6.13
6.14
7
Sport and Recreation Forum (Terry) – refer attached report
• Meeting tomorrow night will nominate a new board representative to replace
Terry
Family Forum – no report
Education and Child Development Forum (Tricia)
• Forum is still infancy but contains education leaders from across the leaders
including schools, kindergarten and OSHC
• Works in conjunction with the Mining Minds project
Youth (YAC) – no report
Women’s Network (Hayley)
• International Women’s Day event on 8 March – Guest Speakers - Aimee Allen
(BHPB General Manager Surface ) and Sherron McKenzie (former Mayor of
Streaky Bay). Please spread the word
Multicultural Forum (Theresa) – refer attached report
Roxby Roadsafe (Michelle) - refer attached report
Volunteering Forum (Michelle) – no Volunteer of the Month Award winners to report
BHP Billiton Update – no update
Action: Materials Risk presentation to be added to the agenda for the March meeting
8.
Treasurer’s Report
8.1
Finance report tabled
There may be a problem with BHP Billiton Funding not being received in time for the Health Expo.
This may necessitate that the Board covers this amount ($2,860) if bills need to be paid. Will
confirm at the March meeting if this is required.
9.
Other business
9.1
Chairperson/Deputy Chairperson roles
With Terry’s resignation as Chairperson the roles need to be revisited. Nominations to be
considered and a decision made at the next Board meeting.
10
Confirmation of Actions and Responsibilities
11
Meeting closed @ 7.15pm
Next meeting – Monday 27 March 2017 @ 6pm in the Council Boardroom
Confirmation of Minutes
Signed by Chairperson
/ /
Minutes for 27 February 2017
Page 3 of 4
Roxby Downs Community Board
Roxby Downs Community Board Inc.
Actions arising from the meeting held on
Monday, 27 February 2017
Agenda Item
Date of meeting
Item 6 28/11/16
Item 7 27/02/17
Item
Responsible
Due by
Investigate the costs of delivering a website training session in Roxby Downs for forum
members
BHP Billiton Materials Risk Presentation
Chad
27/03/17
Chad
27/03/17