ANNEX V (i)
PRE-ARRIVAL VISA APPLICATION (VISA APPROVAL LETTER)
ONLINE APPLICATION THROUGH EMGS
UNIVERSITI TEKNOLOGI MALAYSIA (UTM) welcomes you to further your study at the university. To
expedite the student pre-arrival visa application, please follow these instructions:
STEP 1: COMPLETE YOUR DOCUMENTS
You need to complete & scan your documents listed in the application pre-arrival checklist [Annex V (iii)].
Please ensure that you have compiled all the required documents.
STEP 2: APPLY YOUR STUDENT VISA ONLINE
Apply online your student visa through Education
http://educationmalaysia.gov.my/
 Complete the online application form
 Upload the related documents
 Make payment to EMGS
Malaysia
Global
Services
(EMGS)
at
Note: Please read the UTM & EMGS user guide before creating an application
STEP 3: PAY A PROCESSING FEE TO UTM
After submit your application to EMGS, student need to pay UTM processing fee as follows:
Amount: RM350 (Malaysia Ringgit: Three Hundred and Fifty Ringgit only)
Online payment via http://ecommerce.utm.my/ecommerce/
Please click: Payment > Read > Action> Visa Approval Letter (VAL) Payment (UTM0195) :RM350
Note: Please email the transaction slip to [email protected]
STEP 4: CHECK YOUR VISA APPLICATION STATUS
You may check the status of your visa application [after one (1) month of submission] via
http://educationmalaysia.gov.my . EMGS will send to UTM the Visa Approval Letter (VAL) and we will
email to student after receiving VAL.
STEP 5: APPLY SINGLE ENTRY VISA TO MALAYSIA
After receiving the Visa Approval Letter (VAL) from UTM, you will need to apply for the Single Entry Visa
(SEV) at the Malaysia Representative Office as stated in the VAL.
1. Students from non-visa required countries can proceed to enter Malaysia by producing the Visa
Approval Letter (VAL) upon arrival.
2. Students from visa required countries without a Malaysia Representative Office are permitted to
enter without a visa. However, students must present the VAL upon entry.
3. Students from visa required countries which have a Malaysia Representative Office must obtain
VAL prior to their entry into Malaysia.
Please ensure that you check with the Malaysian Embassy or High Commission in your country before
finalizing your travel plans.
Note: Students are advised NOT to enter Malaysia too early before your registration date.
ANNEX V (ii)
STEP 6: ARRIVAL IN MALAYSIA
Upon arrival in Malaysia, please ensure that the Special Pass endorsed by the Immigration is for 30 days.
Within the 30 day period, you will need to complete the following to obtain a Student Visa:
1. Report to UTM International Student Center (ISC) for Medical Check-up arrangement at UTM
Health Center within 7 days of arrival and your accommodation (if required).
2. Register as a student at the specific location stated in offer letter or at Student Recruitment &
Admission Office, UTM.
3. Apply for Student Pass at UTM International Student Centre (visit http://isc.utm.my for details on
applying student pass)
For any inquiries about pre-arrival visa, please e-mail to UTM-SRAD at [email protected]
******
STUDENT WELFARE & OTHERS
 Accommodation will only be provided from the date of reception (refer to ISC website
http://isc.utm.my). Students arriving after 5.00pm (Malaysia time) or during public holiday/ weekend
are advised to organize their own accommodation. .
 Married students are advised to enter Malaysia as a single traveler. Dependent passes can only be
applied after a student’s pass is issued.
 International Student Society (ISS) is a society for international students. Please visit
http://isc.utm.my/iss for updates on ISS.
 Further details on immigration related and student services , please refer to International Student
Centre (ISC) at http://isc.utm.my/
IMPORTANT NOTES:
i.
ii.
DO NOT PURCHASE YOUR FLIGHT TICKET until you have obtained the VAL & SEV approvals.
The VAL will take approximately 6 TO 12 WEEKS to be approved.
The Immigration Law of Malaysia does not allow foreigners entering Malaysia on a Social Visit Pass to
apply for Student Pass. UTM will not be responsible, and directly or indirectly liable, in any way for the
misuse of the Social Visit Pass.
ANNEX V (iii)
CHECKLIST FOR APPLICATION OF PRE-ARRIVAL VISA
Name
:____________________________________________________________
Program Code
:_______________________ Level of study : Degree/ Master/ PhD/ Others
Passport No.
:_______________________ Nationality : __________________________
Email
:_____________________________________________________________
No.
Item
1.
Copy/Scan Offer Letter
2.
Copy/Scan Passport – on A4 size paper
(Biodata page& pages with visa information)
3.
Tick () if complete
Passport must be valid at least 18 months from date of visa
application
Pre-Arrival Medical Report from country of origin
4.
Softcopy of passport photograph (3.5 cm x 4.5 cm) with
WHITE background
5.
Copy/Scan Academic Certificates
6.
Copy/Scan Academic Transcript
7.
Copy/Scan transaction slip visa processing fee
MYR350 – Payable to UTM
(please email the transaction slip to [email protected] )
Please refer to www.utm.my/admission for details on the documents requirement
Alternatively, the visa application can also be done through UTM. Please email to us at [email protected] if
student opt to apply Pre-arrival Visa through UTM.
Update: Oct 2016
User guide for self-application for Visa Approval Letter
A.
Complete the online application at http://educationmalaysia.gov.my/
1.
2.
Institution Type: Select Public Higher Education Institution
Institution Name : Refer to your offer letter and select either:
a. Universiti Teknologi Malaysia (Johor Bahru) or
b. Universiti Teknologi Malaysia (Kuala Lumpur)
Year of Intake : as per offer letter
Month of Intake: as per offer letter
Course Name : Select your Course Name (please contact us [email protected] if you have any
queries)
Course Duration of Study (months): Default
Course Level: Default
Applicant Photo (3.5cm x 4.5cm) : upload your photo (JPG format & follow the photo specification)
Applicant Name as in Passport (MRZ Format) : refer to EMGS guide
Applicant Gender: Select
Applicant Place / Country of Birth : Select
Applicant Date of Birth (dd/mm/yyyy): DD/MM/YYYY
Obtain Single Entry Visa (SEV) from : ( refer to note)
Note: 1. If Malaysia Embassy/ Consulate has in your country; please select the nearest Malaysia
embassy where you can obtain the Single Entry Visa (SEV).
2. If your country doesn’t have Malaysia Embassy, please select the nearest country and student
will apply Visa On Arrival Student (VOAS) at the Kuala Lumpur International Airport
Applicant Nationality: Select your nationality
Travel Document Type : Select your passport/ travel document
Travel Document Number : Write Your Passport/Document Number
Travel Document Place / Country of Issue : Please select
Travel Document Issued On (dd/mm/yyyy) : Date of passport issue
Travel Document Valid Until (dd/mm/yyyy) : Date passport expiry
Insurance: Please Select – AXA450 RM20K 12- Month Age12-65 +RM450 or AIA Silver RM20K 12
month age 16-60 +RM400
Sticker Pass Fees : Please Select :
a. if you studying at UTM Johor Bahru: Select- Jabatan Imigresen Negeri Johor (payable direct to
immigration)
b. if you studying at UTM Kuala Lumpur: Select- EMGS, xx year pass, +RMxx.00
Visa Fees: Default
iKad : Select- xx year, courier to institute
Medical Screening At: Select - Public University Clinics
Extended Student Pass : Default
VAL Delivery Method : Select- Courier to Institution +RM10.00
Upload: Offer letter, Passport Details page & Visa information ( >18 month validity), Academic &
transcript certificates and Pre-arrival medical report
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B. PAYMENT
Student are required to pay to both EMGS and UTM:
1.
Select : Credit Card- RM only (powered by ipay88) - Payment to EMGS for the Visa charges
AND
2.
Student have to pay to UTM for processing & admin fee (Malaysia Ringgit: MYR350)
Please go online payment at http://ecommerce.utm.my/ecommerce/
Please click: Payment > Read > Action> UTM0195 - PROCESSING FEE FOR VAL FOR NEW
INTERNATIONAL STUDENT ) amount RM350
*****
Should have queries, please email to [email protected] or visit www.utm.my/admission