Summary of Temporary Disposal Classes in GDS 15 (8th Edition) Converted to Permanent in GDS 30 (Version
1.1)
th
th
GDS 15
th
(8 Ed)
Item No.
2.1.5,
11.1.5
GDS 15 (8 Ed) Disposal Class
Registers of accidents and incidents.
GDS 15 (8
Ed) Disposal
Action
TEMPORARY
3.25.6,
5.25.6
Registers of contractors and suppliers used by the agency.
TEMPORARY
4.90.3
Records relating to arrangements for transfer of
operational functions and staff to other agencies as a
result of the restructuring process. Includes transfer of
equipment, personal files, etc. Excludes arrangements
resulting from outsourcing of functions or sale of
government enterprises.
Records relating to agency conservation plans for the
preservation of records and other information resources.
Also includes disaster plans and the identification of vital
records.
TEMPORARY
9.23.1
TEMPORARY
11.20.3
Records relating to advice to management from OH&S
committees on health and safety matters. Includes
consultation between management and relevant OH&S
committee representatives.
TEMPORARY
12.63.1
Master copies of records relating to leave required to
calculate superannuation or long service leave
entitlements. Includes forms A& B. Also includes records
relating to unauthorised leave.
Register of OH&S training arranged by or for the agency.
TEMPORARY
15.102.3
TEMPORARY
th
GDS 15 (8 Ed)
Disposal Trigger
Destroy 60
years after last
entry
Retain until
2040, retention
subject to a
review at that
date
Destroy 7 years
after action
completed
Destroy 2 years
after plan
superseded
Retain until
2040, retention
subject to a
review at that
date
Destroy 7 years
after separation
from public
sector
Destroy 45
years after last
entry
GDS 30
(V1.1)
Item No.
14.2.1
GDS 30 (V1.1) Disposal Class
GDS 30 (V1.1)
Disposal Action
Master summary records of accidents,
incidents and hazardous substances.
PERMANENT
6.5.1
Master, summary records relating to control
of core financial management records and
systems.
PERMANENT
13.24.2
(partial)
Records relating to a substantial
reassessment and restructure of an existing
agency structure.
PERMANENT
9.9.1
Master copy of an agency’s conservation plan
for the preservation of records and other
information resources.
PERMANENT
13.16.1
Master copy of approved, agency-wide
business, corporate and/or strategic plans.
Master copy of proceedings of corporate or
central office WH&S committees.
PERMANENT
5.5.1
(partial)
Management systems that allow the
identification and management of employees
in summary form.
PERMANENT
13.6.1
Summary records that provide evidence of
compliance.
PERMANENT
13.5.4
PERMANENT
16.77.5
Records relating to administrative operations concerned
with Year 2000 compliance testing and implementation.
Includes approval for funding, commitment to schedules
and allocation of responsibilities.
TEMPORARY
16.77.6,
17.77.5
Records created during the development stages of the
Year 2000 compliance planning process. Includes
definitions of processes that may fail, impact of failure
and proposed mitigation actions.
TEMPORARY
17.21.5
Records relating to communications between agencies
and vendors concerning the Year 2000 compliance status
of the vendor’s products.
TEMPORARY
Destroy 31
December 2007
or 7 years after
last action,
whichever is
later
Destroy 31
December 2007
or 7 years after
last action,
whichever is
later
Destroy 31
December 2007
or 7 years after
last action,
whichever is
later
13.16.1
(partial)
Master copy of approved, agency-wide
business, corporate and/or strategic plans.
PERMANENT