BOARD OF ROAD COMMISSIONERS
FOR OAKLAND COUNTY, MICHIGAN
Thursday, September 22, 2016
1.
THE meeting was called to order by the Chairman of the Board, Ronald J. Fowkes at 9:00 A.M. in the Board Room of the County
Road Commission Offices, 31001 Lahser Road, Beverly Hills, Michigan. Notice of the meeting was posted on December 11,
2015 in compliance with provisions of Act 267 of 1976.
ROLL CALL:
FOWKES – PRESENT;
WILSON – PRESENT;
JAMIAN – EXCUSED
Dennis Kolar, Managing Director
Gary Piotrowicz, Deputy Managing Director
Dianne Hersey, General Counsel
Dennis Lockhart, Director of Finance
David Evancoe, Director of Planning and Environmental Concerns
Darryl Heid, Director of Highway Maintenance
David Czerniakowski, Director of Customer Services
Tom Blust, Thomas Blust, Director of Engineering
Mary Gillis, Director of Central Operations
Danielle Deneau, Director of Traffic Safety
Pam Cahill, Director of Human Resources
Craig Bryson, Public Information
Shannon Miller, Deputy-Secretary/Clerk of the Board
2.
Chairman Fowkes led the Pledge of Allegiance to the Flag.
3.
MOVED BY: WILSON
THAT the Board approve the agenda for September 22, 2016 as written.
MOTION CARRIED UNANIMOUSLY
4.
Chairman Fowkes recognized one citizen who wished to address the Board.
Gene Dixon
3532 Halla Lane
Bloomfield Hills, MI 48301
Mr. Dixon represented the Bloomfield Glens Estates Homeowners Association. He made the request to have stumps removed
and the ground leveled where some trees were removed by the Road Commission for Oakland County between Halla Lane and
Darcy off of Lahser Road.Darryl Heid, Director of Highway Maintenance, will review the area and get back in touch with Mr.
Dixon.
5.
MOVED BY: WILSON
THE Board approve the minutes of September 8, 2016.
MOTION CARRIED UNANIMOUSLY
6A.
MOVED BY: WILSON
RESOLVED, that checks numbered 250230 through 250311; and, ACH payments 39865 thru 39878 numbered 96 be
approved for payment for an aggregate amount of 2,745,689.29; and,
FURTHER RESOLVED, that the Oakland County Treasurer be directed to pay the checks from the funds in the County
Road Account .
MOTION CARRIED UNANIMOUSLY
6B.
MOVED BY: WILSON
RESOLVED, t hat checks numbered 250312 through 250393; and, ACH payments 39879 thru 39901 numbered 105 be
approved for payment for an aggregate amount of 1,291,648.40; and,
FURTHER RESOLVED, that the Oakland County Treasurer be directed to pay the checks from the funds in the County
Road Account .
MOTION CARRIED UNANIMOUSLY
Board of Road Commissioners for the County of Oakland
Page 1
September 22, 2016
7A/B. MOVED BY: WILSON
THAT permits and adopt-a-road applications issued by the Road Commission for Oakland County, Customer Service
Department, be approved and become effective on the date issued:
L
AAR
57280
0609
0470
Through
Through
Through
L
57301
0640
0474
Construction Permits
Driveway Permits
Adopt a Road
MOTION CARRIED UNANIMOUSLY
8A.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing Dequindre Road in the Cities of Rochester Hills, Troy, Sterling Heights
and Shelby Township, Counties of Oakland and Macomb, State of Michigan, being Road Commission Project Number 46901
(“Project”);
WHEREAS, Dequindre Road is a county line road, partly in Macomb County under the jurisdiction of Macomb, and partly in
Oakland County under the jurisdiction and control of the Board of Oakland County Road Commissioners;
WHEREAS, the Project requires the acquisition of a highway easement (“Highway Easement”) and temporary easement
(“Temporary Easement”) over a parcel of land (“Property”) that is known as Parcel Number 6, part of Tax Parcel No. 10-07-101022, and commonly known as 42950 Dequindre Road;
WHEREAS, Peggy Young, State Certified General Appraiser, has prepared a Market Study, dated April 16, 2016, estimating the
just compensation for the Highway Easement to be $1,872.00 and the just compensation for the Temporary Easement to be
$600.00, with the total just compensation being $2,472.00;
WHEREAS, the owner has executed a Highway Easement in the amount of $1,872.00 and a Temporary Easement in the
amount of $600.00, for a total amount of $2,472.00, which is equal to the total estimated just compensation;
WHEREAS, the Property has the following record ownership and parties in interest:
CENTRAL PROPERTY DEVELOPMENT, INC.
614 S. Ashley St.
Ann Arbor, MI 48103
WHEREAS, the Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject matter;
NOW, THEREFORE, BE IT RESOLVED this Board hereby approves and accepts the Highway Easement and Temporary
Easement, as proposed, over the Property, and the Board approves payment of $2,472.00 to the owners and parties in interest
in exchange for the conveyance. The Board further authorizes the Right of Way Division to complete the transaction and record
the necessary documents with the Macomb County Register of Deeds.
MOTION CARRIED UNANIMOUSLY
8B.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing Dequindre Road in the Cities of Rochester Hills, Troy, Sterling Heights
and Shelby Township, Counties of Oakland and Macomb, State of Michigan, being Road Commission Project Number 46901
(“Project”);
WHEREAS, Dequindre Road is a county line road, partly in Macomb County under the jurisdiction of Macomb, and partly in
Oakland County under the jurisdiction and control of the Board of Oakland County Road Commissioners;
WHEREAS, the Project requires the acquisition of a highway easement (“Highway Easement”) over a parcel of land (“Property”)
that is known as Parcel Number 15, part of Tax Parcel No. 20-01-476-014, and commonly known as 43425 Dequindre Road.
The Property is more particularly described in the records of this Board's Engineering Department, with said description being
incorporated by reference herein;
WHEREAS, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated April 2016, estimating the
just compensation for the Highway Easement to be $8,303;
WHEREAS, the owner has executed a Highway Easement in the amount of $8,303 which is equal to the amount of estimated
just compensation. The owner has also executed a Release of Damages in the amount of $3,260. Total estimated just
compensation of $11,563;
WHEREAS, the Property has the following record ownership and parties in interest:
William Peludat and Annette I. Peludat
43425 Dequindre Road
Troy, MI 48085
Board of Road Commissioners for the County of Oakland
Page 2
September 22, 2016
WHEREAS, the Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject
matter;
NOW, THEREFORE, BE IT RESOLVED this Board hereby approves and accepts the Highway Easement, as proposed, over the
Property, and the Board approves payment of $11,563 to the owners and parties in interest in exchange for the conveyance.
The Board further authorizes the Right of Way Division to complete the transaction and record the necessary documents with the
Oakland County Register of Deeds.
MOTION CARRIED UNANIMOUSLY
8C.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing the intersection of South Boulevard and South Livernois Road in the
City of Rochester Hills, County of Oakland, State of Michigan, being Road Commission Project No. 53181 (“Project”);
WHEREAS, South Boulevard and South Livernois Road in the City of Rochester Hills, are county primary roads under the
jurisdiction and control of this Board;
WHEREAS, the Project requires the acquisition of a highway easement (“Highway Easement”) and a temporary easement
(“Temporary Easement”) over a vacant parcel of land (“Property”) being RCOC Parcel Number 2, being part of Tax Parcel No.
15-34-352-011. The Property is more particularly described in the records of this Board’s Engineering Department and which
description is incorporated by reference herein;
WHEREAS, Michael F. Kurschat, State Certified General Appraiser, has prepared an appraisal report, dated March 1, 2016,
estimating the just compensation for the Highway Easement to be $9,800.00 and estimating the just compensation for the
Temporary Easement to be $176.00; for a total estimated just compensation of $9,976.00;
WHEREAS, the Board has previously reviewed relevant materials regarding the Property and on April 21, 2016, authorized a
good faith written offer (“GFWO”) to Purchase in the amount of $9,976.00. Since receiving the GFWO, the owner has agreed to
accept the sum of $23,500.00, which is a reasonable administrative settlement;
WHEREAS, the Property has the following record ownership and parties in interest:
Loyal Order of Moose, Avon Rochester Lodge No. 409
3967 S. Livernois Road
Rochester Hills, MI 48307
WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject
matter;
NOW, THEREFORE, BE IT RESOLVED that this Board hereby approves the administrative settlement of $23,500.00 to be the
total estimated just compensation for the acquisition of the Highway Easement and Temporary Easement;
BE IT FURTHER RESOLVED this Board hereby approves and accepts the Highway and Temporary Easement, as proposed,
over the Property, and the Board approves payment of $23,500.00 to the owners and parties in interest in exchange for the
conveyance. The Board further authorizes the Right of Way Division to complete the transaction and record the necessary
documents with the Oakland County Register of Deeds.
MOTION CARRIED UNANIMOUSLY
9A.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of
Michigan, being Road Commission Project No. 52021 (“Project”);
WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board;
WHEREAS, the Project requires the acquisition of a parcel of land (“Property”) being RCOC Parcel Number 11, being part of Tax
Parcel No. 09-32-101-025, and commonly known as 4016 S. Baldwin Road. The Property is more particularly described in the
records of this Board’s Engineering Department and which description is incorporated by reference herein;
WHEREAS, Michael Kurschat, State Certified General Appraiser, has prepared an appraisal report dated June 6, 2016,
estimating just compensation for the property to be $895,000, plus the sum of $11,100 for the fixtures thereon;
WHEREAS, Brian Renaud, RCOC’s outside attorney, has assessed an Environmental Reserve of $212,015; for a total sum of
estimated just compensation of $694,085;
WHEREAS, the Property has record ownership and parties in interest as follows:
Bradley Antaya & Amy Antaya
7007 Clintonville Road
Clarkston, MI 48348
Charles Antaya & Mary Antaya
525 James Lake
Lake Orion, MI 48361
WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject
matter;
Board of Road Commissioners for the County of Oakland
Page 3
September 22, 2016
NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $694,085 to be the total
estimated just compensation for the acquisition of the Property;
BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written
offer to purchase the Property, and to compensate the owners and parties in interest, including but not limited to the owners and
parties in interest listed above, in the amount of $694,085;
BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL 213.55, hereby reserves its right to bring
federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous
substances on, at, and/or affecting the Property.
MOTION CARRIED UNANIMOUSLY
9B.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of
Michigan, being Road Commission Project No. 52021 (“Project”);
WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board;
WHEREAS, the Project requires the acquisition of a highway easement (“Highway Easement”) and a temporary easement
(“Temporary Easement”) over a parcel of land (“Property”) being RCOC Parcel Number 15, 16 & 17, being part of Tax Parcel No.
09-29-301-038, 09-29-301-034 & 09-29-301-029, and commonly known as 3900 S. Baldwin Road and 3910 S. Baldwin Road.
The Property is more particularly described in the records of this Board’s Engineering Department and which description is
incorporated by reference herein;
WHEREAS, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated April 25, 2016, estimating
the just compensation for the Highway Easement to be $500,000, the Temporary Easement to be $2,100, damages/cost to cure
have been estimated to be $140,956; for a total estimated just compensation of $643,056;
WHEREAS, the Property has record ownership and parties in interest as follows:
The Gingellville Community Church
3920 S. Baldwin Road
Orion, MI 48359
WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject
matter;
NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $643,056 to be the total
estimated just compensation for the acquisition of the Highway Easement and Temporary Easement;
BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written
offer to purchase the Highway Easement and Temporary Easement, and to compensate the owners and parties in interest,
including but not limited to the owners and parties in interest listed above, in the amount of $643,056;
BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL 213.55, hereby reserves its right to bring
federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous
substances on, at, and/or affecting the Property.
MOTION CARRIED UNANIMOUSLY
9C.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of
Michigan, being Road Commission Project No. 52021 (“Project”);
WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board;
WHEREAS, the Project requires the acquisition of a highway easement (“Highway Easement”) and a temporary easement
(“Temporary Easement”) over a parcel of land (“Property”) being RCOC Parcel Number 66, being part of Tax Parcel No. 09-32126-009, and commonly known as 4193 S. Baldwin Road. The Property is more particularly described in the records of this
Board’s Engineering Department and which description is incorporated by reference herein;
Whereas, Peggy Young, State Certified General Appraiser, has prepared an appraisal report, dated July 29, 2016, estimating the
just compensation for the Highway Easement to be $14,700 and estimating the just compensation for the Temporary Easement
to be $2,000. Total estimated just compensation is $16,700;
WHEREAS, the Property has record ownership and parties in interest as follows:
Gingellville Church of Christ
4193 South Baldwin Rd
Orion, MI 48359
Board of Road Commissioners for the County of Oakland
Page 4
September 22, 2016
WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject
matter;
NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $16,700 to be the total
estimated just compensation for the acquisition of the Highway Easement and Temporary Easement;
BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written
offer to purchase the Highway Easement and Temporary Easement, and to compensate the owners and parties in interest,
including but not limited to the owners and parties in interest listed above, in the amount of $16,700;
BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL 213.55, hereby reserves its right to bring
federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous
substances on, at, and/or affecting the Property.
MOTION CARRIED UNANIMOUSLY
9D.
MOVED BY: WILSON
WHEREAS, this Board is in the process of reconstructing Baldwin Road in the Township of Orion, County of Oakland, State of
Michigan, being Road Commission Project No. 52021 (“Project”);
WHEREAS, Baldwin Road in the Township of Orion is a county primary road under the jurisdiction and control of this Board;
WHEREAS, the Project requires the acquisition of a parcel of land (“Property”) being RCOC Parcel Number 81, being part of Tax
Parcel No. 09-29-326-019, and commonly known as 3935 S. Baldwin Road. The Property is more particularly described in the
records of this Board’s Engineering Department and which description is incorporated by reference herein;
WHEREAS, Michael Kurschat, State Certified General Appraiser, has prepared an appraisal report dated March 2, 2016,
estimating just compensation for the property to be $180,000, plus the sum of $43,095 for the fixtures, less an environmental
reserve of $40,050; for a total of $183,045;
WHEREAS, the Property has record ownership and parties in interest as follows:
Linda DiPetta
c/o Gingellville Auto Body
3935 S. Baldwin Road
Orion Township, MI 48359
WHEREAS, this Board has reviewed the relevant materials regarding the Property and is otherwise informed about the subject
matter;
NOW, THEREFORE, BE IT RESOLVED that this Board hereby declares and determines the sum of $183,045 to be the total
estimated just compensation for the acquisition of the Property;
BE IT FURTHER RESOLVED that this Board hereby authorizes and directs its Managing Director to make a good faith written
offer to purchase the Property, and to compensate the owners and parties in interest, including but not limited to the owners and
parties in interest listed above, in the amount of $183,045;
BE IT FURTHER RESOLVED that this Board, in accordance with the provisions of MCL 213.55, hereby reserves its right to bring
federal or state cost recovery actions against past and/or present owners of the property arising out of a release of hazardous
substances on, at, and/or affecting the Property.
MOTION CARRIED UNANIMOUSLY
10A. MOVED BY: WILSON
WHEREAS, this Board has determined that it is necessary to acquire a certain temporary easement in the Township of West
Bloomfield, for public purposes in conjunction with the reconstruction, widening and improvement of Orchard Lake Road, Project
#48201, which is under the jurisdiction of this Board; and
WHEREAS, this Board has determined that it must take said lands, referred to as Parcel No. OL-26, whose known party in
interest is The Shopping Boardwalk in West Bloomfield, LLC; and U.S.Bank N. A., as Trustee for the Registered Holders of Wells
Fargo Commercial Mortgage Securities, Inc., Commercial Mortgage Pass-Through Certificates, Series 2012-LC5, without the
consent of said parties in interest; and
WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as
amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts;
and
WHEREAS, this Board, under date of April 21, 2016, did set the estimated just compensation damages to landscaping and for the
temporary easment over Parcel No. OL-26 at $33,644 ;
WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County
Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court.
Board of Road Commissioners for the County of Oakland
Page 5
September 22, 2016
NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of
$33,644 payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum to
be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court.
BE IT FURTHER RESOLVED that the sum of $33,644 held on deposit by the County Treasurer is the estimated just
compensation for the temporay easement over Parcel No. OL-26, for The Shopping Boardwalk in West Bloomfield, LLC; and
U.S.Bank N. A., as Trustee for the Registered Holders of Wells Fargo Commercial Mortgage Securities, Inc., Commercial
Mortgage Pass-Through Certificates, Series 2012-LC5, being the known parties in interest thereof, to be disbursed only in
accordance with the requirements of 1980 PA 87, as amended.
Be it further resolved that the Board approves the Managing Director’s retention of Secrest Wardle to represent the Board in
reference to the condemnation proceedings.
MOTION CARRIED UNANIMOUSLY
10B. MOVED BY: WILSON
WHEREAS, this Board has determined that it is necessary to acquire a certain highway easement and temporary easement in the
Township of Orion, for public purposes in conjunction with the reconstruction, widening and improvement of Baldwin Road,
Project No. 52021 which is under the jurisdiction of this Board; and
WHEREAS, this Board has determined that it must take said lands, referred to as Parcels No. 46/47 and 49/50 whose known
party in interest is St. Clare Properties, LLC, without the consent of said party in interest; and
WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as
amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts;
and
WHEREAS, this Board, under date of August 25, 2016, did set the estimated just compensation for the highway easement and
temporary easement over Parcels No. 46/47 and 49/50 at $31,208.00;
WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County
Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court.
NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of
$31,208.00 payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum
to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court.
BE IT FURTHER RESOLVED that the sum of $31,208.00 held on deposit by the County Treasurer is the estimated just
compensation for Parcels No. 46/47 and 49/50, for St. Clare Properties, LLC, being the known party in interest thereof, to be
disbursed only in accordance with the requirements of 1980 PA 87, as amended.
BE IT FURTHER RESOLVED that the Board approves the Managing Director’s retention of the lawfirm of Potter DeAgostino
O'Dea & Patterson to represent the Board in reference to the condemnation proceedings.
MOTION CARRIED UNANIMOUSLY
10C. MOVED BY: WILSON
WHEREAS, this Board has determined that it is necessary to acquire a certain highway easement and temporary easement in the
Township of Orion, for public purposes in conjunction with the reconstruction, widening and improvement of Baldwin Road,
Project No. 52021 which is under the jurisdiction of this Board; and
WHEREAS, this Board has determined that it must take said lands, referred to as Parcel No. 48, whose known party in interest is
The Revocable Living Trust of Marcella R. Bailey Dated April 25, 2003, without the consent of said party in interest; and
WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as
amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts;
and
WHEREAS, this Board, under date of August 25, 2016, did set the estimated just compensation for the highway easement and
temporary easement over Parcel No. 48 at $4,329.00;
WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County
Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court.
NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of
$4,329.00 payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum
to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court.
BE IT FURTHER RESOLVED that the sum of $4,329.00 held on deposit by the County Treasurer is the estimated just
compensation for Parcel No. 48, for The Revocable Living Trust of Marcella R. Bailey Dated April 25, 2003, being the known party
in interest thereof, to be disbursed only in accordance with the requirements of 1980 PA 87, as amended.
Board of Road Commissioners for the County of Oakland
Page 6
September 22, 2016
BE IT FURTHER RESOLVED that the Board approves the Managing Director’s retention of Potter DeAgostino O'Dea & Patterson
to represent the Board in reference to the condemnation proceedings.
MOTION CARRIED UNANIMOUSLY
10D. MOVED BY: WILSON
WHEREAS, this Board has determined that it is necessary to acquire a certain temporary easement in the Township of Orion, for
public purposes in conjunction with the reconstruction, widening and improvement of Baldwin Road, Project No. 52021 which is
under the jurisdiction of this Board; and
WHEREAS, this Board has determined that it must take said lands, referred to as Parcel No. 63, whose known parties in interest
are LRM Associates, LLC, and Alice M. Beckwith, Trustee of the Alice M. Beckwith Revocable Living Trust, Dated September 20,
2006 with without the consent of said parties in interest; and
WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as
amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts;
and
WHEREAS, this Board, under date of August 25, 2016, did set the estimated just compensation for the temporary easement over
Parcel No. 63 at $3,078.00;
WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County
Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court.
NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of
$3,078.00 payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum
to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court.
BE IT FURTHER RESOLVED that the sum of $3,078.00 held on deposit by the County Treasurer is the estimated just
compensation for Parcel No. 63, for LRM Associates, LLC, and Alice M. Beckwith, Trustee of the Alice M. Beckwith Revocable
Living Trust, Dated September 20, 2006, being the known parties in interest thereof, to be disbursed only in accordance with the
requirements of 1980 PA 87, as amended.
BE IT FURTHER RESOLVED that the Board approves the Managing Director’s retention of the law firm of Secrest Wardle to
represent the Board in reference to the condemnation proceedings.
MOTION CARRIED UNANIMOUSLY
10E. MOVED BY: WILSON
WHEREAS, this Board has determined that it is necessary to acquire a certain highway easement and temporary easement in the
Township of Orion, for public purposes in conjunction with the reconstruction, widening and improvement of Baldwin Road,
Project No. 52021 which is under the jurisdiction of this Board; and
WHEREAS, this Board has determined that it must take said lands, referred to as Parcel No. 64, whose known parties in interest
are Vacant Baldwin, LLC, and The Jack A. Patterson Revocable Living Trust, without the consent of said parties in interest; and
WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as
amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts;
and
WHEREAS, this Board, under date of August 25, 2016, did set the estimated just compensation for the highway easement and
temporary easement over Parcel No. 64 at $15,450.00;
WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County
Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court.
NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of
$15,450.00 payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum
to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court.
BE IT FURTHER RESOLVED that the sum of $15,450.00 held on deposit by the County Treasurer is the estimated just
compensation for Parcel No. 64, for Vacant Baldwin, LLC, The Jack A. Patterson Revocable Living Trust, being the known parties
in interest thereof, to be disbursed only in accordance with the requirements of 1980 PA 87, as amended.
BE IT FURTHER RESOLVED that the Board approves the Managing Director’s retention of Secrest Wardle to represent the
Board in reference to the condemnation proceedings.
MOTION CARRIED UNANIMOUSLY
10F. MOVED BY: WILSON
WHEREAS, this Board has determined that it is necessary to acquire a certain highway easement and temporary grading
easement in the Township of Orion, for public purposes in conjunction with the reconstruction, widening and improvement of
Baldwin Road, Project No. 52021 which is under the jurisdiction of this Board; and
Board of Road Commissioners for the County of Oakland
Page 7
September 22, 2016
WHEREAS, this Board has determined that it must take said lands, referred to as Parcel No. 71, whose known parties in interest
are Corky Land Holdings, L.L.C.; and JP Morgan Chase Bank, NA; without the consent of said parties in interest; and
WHEREAS, this Board is authorized to institute condemnation proceedings under 1966 PA 295, as amended, and 1980 PA 87, as
amended, and to set the estimated just compensation for any lands taken for public purposes under the provisions of said Acts;
and
WHEREAS, this Board, under date of August 11, 2016, did set the estimated just compensation for the highway easement and
temporary grading easement over Parcel No. 71 at $6,120.00;
WHEREAS, 1980 PA 87, as amended, directs the depositing of the estimated just compensation set by this Board with the County
Treasurer, who is to set said sum apart and securely hold it until further Order of the Oakland County Circuit Court.
NOW, THEREFORE, BE IT RESOLVED that this Board does authorize the preparation of the necessary warrants in the sum of
$6,120.00 payable to the County Treasurer, to be deposited in accordance with the terms of 1980 PA 87, as amended, said sum
to be set apart and securely held by the County Treasurer until further Order of the Oakland County Circuit Court.
BE IT FURTHER RESOLVED that the sum of $6,120.00 held on deposit by the County Treasurer is the estimated just
compensation for Parcel No. 71, for are Corky Land Holdings, L.L.C.; and JP Morgan Chase Bank, NA; being the known parties
in interest thereof, to be disbursed only in accordance with the requirements of 1980 PA 87, as amended.
BE IT FURTHER RESOLVED that the Board approves the Managing Director’s retention of Foster Swift Collins & Smith PC to
represent the Board in reference to the condemnation proceedings.
MOTION CARRIED UNANIMOUSLY
11A. MOVED BY: WILSON
WHEREAS, E.R. Thomas Development, as developer of ASHTON PARK, a condominium project within Section 14, Commerce
Township, wishes to dedicate the road within said condominium project as public; which road is more fully described in the
records of the Board's Engineering Department; and
WHEREAS, Commerce Township supports the request for public dedication of the road; and
WHEREAS, the developer has requested "Concept" approval from this Board for acceptance of the subject road as part of the
county road system; and
WHEREAS, the Board's County Highway Engineer has reviewed this matter and recommends that such "Concept" approval be
granted by the Board; and
WHEREAS, in the Judgment of the Board acceptance of said road into the county road system, subject to the conditions set
forth below, would be in the best interest of the public.
NOW, THEREFORE, BE IT RESOLVED that this Board grants "Concept" approval to accepting ASHTON PARK DRIVE in the
ASHTON PARK condominium project, within Section 14, Commerce Township, into the county road system, subject to the
following conditions:
1. That the plans and specifications for the construction of the required road and road drainage improvements shall
be reviewed and approved by the Road Commission, prior to construction.
2. Preliminary plan and construction plan approvals confer upon the developer the conditional right that the general
terms and conditions under which approval was granted will not be changed for a period of 2 years from date of
approval. The 2-year period may be extended by the Road Commission.
3. That all such construction shall be in accordance with this Board's current standards and specifications for
subdivision streets.
4. That the developer shall comply with all other requirements as outlined in the Board's published "Rules and
Regulations for Street Development".
5. That the developer shall comply with all requirements as outlined in the Board's published "Permit Rules,
Specifications and Guidelines" including obtaining driveway permits. Issuance of driveway permits does not
indicate acceptance of the streets by the Board.
6. That the Road Commission shall have the right to perform material and construction inspection; and that
inspection, administrative and signing costs incurred by the Road Commission, shall be paid by the developer,
consistent with the relevant provisions of the Board's "Rules and Regulations for Street Development".
7. That, upon satisfactory completion of construction, the developer shall cause an acceptable Engineer's certificate
to be submitted to the Road Commission.
8. That the developer shall submit a dedication or conveyance instrument acceptable to the Road Commission;
together with satisfactory evidence (including a title policy commitment, if requested by the Road Commission) of
the legal authority of the dedicator or grantor to dedicate or convey the subject road.
Board of Road Commissioners for the County of Oakland
Page 8
September 22, 2016
9. That the master deed and bylaws of said condominium project shall contain provisions establishing powers of the
condominium association to sign petitions for, and to act on behalf of, all condominium co-owners in all statutory
proceedings regarding special assessment improvements of the subject roads.
10. That the master deed and bylaws of said condominium shall provide easements for road storm drainage outside
of the road right-of-way and specify provisions for maintenance of the drainage facilities therein in a form
acceptable to both the Road Commission and Township.
BE IT FURTHER RESOLVED that upon satisfactory compliance by the developer, with all of the above conditions, the Board will
formally accept the subject road into the county road system and will thereafter provide routine maintenance.
MOTION CARRIED UNANIMOUSLY
11B. MOVED BY: WILSON
WHEREAS, Clay Development, LLC, as developer of HASENCLEVER FARMS, a condominium project within Section 32, Lyon
Township, wishes to dedicate the roads within said condominium project as public; which roads are more fully described in the
records of the Board's Engineering Department; and
WHEREAS, Lyon Township supports the request for public dedication of the roads; and
WHEREAS, the developer has requested "Concept" approval from this Board for acceptance of the subject roads as part of the
county road system; and
WHEREAS, the Board's County Highway Engineer has reviewed this matter and recommends that such "Concept" approval be
granted by the Board; and
WHEREAS, in the Judgment of the Board acceptance of said roads into the county road system, subject to the conditions set
forth below, would be in the best interest of the public.
NOW, THEREFORE, BE IT RESOLVED that this Board grants "Concept" approval to accepting HASENCLEVER DRIVE,
STEDMANN DRIVE, and GARY COURT in the HASENCELVER FARMS condominium project, within Section 32, Lyon
Township, into the county road system, subject to the following conditions:
1. That the plans and specifications for the construction of the required road and road drainage improvements shall
be reviewed and approved by the Road Commission, prior to construction.
2. Preliminary plan and construction plan approvals confer upon the developer the conditional right that the general
terms and conditions under which approval was granted will not be changed for a period of 2 years from date of
approval. The 2-year period may be extended by the Road Commission.
3. That all such construction shall be in accordance with this Board's current standards and specifications for
subdivision streets.
4. That the developer shall comply with all other requirements as outlined in the Board's published "Rules and
Regulations for Street Development".
5. That the developer shall comply with all requirements as outlined in the Board's published "Permit Rules,
Specifications and Guidelines" including obtaining driveway permits. Issuance of driveway permits does not
indicate acceptance of the streets by the Board.
6. That the Road Commission shall have the right to perform material and construction inspection; and that
inspection, administrative and signing costs incurred by the Road Commission, shall be paid by the developer,
consistent with the relevant provisions of the Board's "Rules and Regulations for Street Development".
7. That, upon satisfactory completion of construction, the developer shall cause an acceptable Engineer's certificate
to be submitted to the Road Commission.
8. That the developer shall submit a dedication or conveyance instrument acceptable to the Road Commission;
together with satisfactory evidence (including a title policy commitment, if requested by the Road Commission) of
the legal authority of the dedicator or grantor to dedicate or convey the subject roads.
9. That the master deed and bylaws of said condominium project shall contain provisions establishing powers of the
condominium association to sign petitions for, and to act on behalf of, all condominium co-owners in all statutory
proceedings regarding special assessment improvements of the subject roads.
10. That the master deed and bylaws of said condominium shall provide easements for road storm drainage outside
of the road right-of-way and specify provisions for maintenance of the drainage facilities therein in a form
acceptable to both the Road Commission and Township.
BE IT FURTHER RESOLVED that upon satisfactory compliance by the developer, with all of the above conditions, the Board will
formally accept the subject roads into the county road system and will thereafter provide routine maintenance.
MOTION CARRIED UNANIMOUSLY
Board of Road Commissioners for the County of Oakland
Page 9
September 22, 2016
12A. MOVED BY: WILSON
WHEREAS, Dutton Road East of Lapeer Road (M-24) in the Township of Orion, is under the jurisdiction of this Board; and
WHEREAS, the Board was requested to temporarily close Dutton Road East of Lapeer Road (M-24) in order to facilitate
road/intersection paving, as part of an MDOT project on Lapeer Road (M-24); and
WHEREAS, due to scheduling restrictions, the County Highway Engineer has authorized the closure of Dutton Road East of
Lapeer Road (M-24) on September 10, 2016; and
WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this
Board, which roads and portions of roads are under repair; and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until
suitable barriers have been erected at the ends of the County road under repair, or the closed portion thereof, suitable barriers
being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300;
and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165,
as amended, until a suitable detour around said County road is provided and placed in a reasonably safe condition for the
passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the
same; and
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Dutton Road East
of Lapeer Road (M-24) in the Township of Orion will hereby be closed on September 10, 2016.
BE IT FURTHER RESOLVED, that this Board ratifies the action of the County Highway Engineer in authorizing the physical
closing of Dutton Road East of Lapeer Road (M-24) in the Township of Orion.
BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route for eastbound traffic is Lapeer Road (M-24)
to Silver Bell Road to Squirrel Road to Dutton Road. The detour route for westbound Traffic is Squirrel Road to Silver Bell Road
to Giddings Road to Dutton Road of which Silver Bell Road, Squirrel Road, Giddings Road and Dutton Road of which are under
the jurisdiction of this Board. The Michigan Department of Transportation has approved the use of Lapeer Road (M-24) for the
proposed detour.
BE IT FURTHER RESOLVED, that Dan’s Excavating, Inc. is hereby directed to supply, install, maintain and remove suitable
barriers, signs and lighting in accordance with the detour plans supplied by Dan’s Excavating, Inc. and with the provisions of the
aforesaid statute. The contractor is also directed to provide additional signs as may be required by the Board.
MOTION CARRIED UNANIMOUSLY
12B. MOVED BY: WILSON
WHEREAS, Walton Boulevard between Waltonshire Court and Adams Road, Avon Road between Old Perch Road and Wexford
Way, Tienken Road between Brewster Road and Grandview Drive, and Adams Road between Avon Road and Dutton Road,
Hereafter referred to as “County Roads within the Brooksie Way Half-Marathon Route” in the City of Rochester Hills, are under
the jurisdiction of this Board; and
WHEREAS, the Board has been requested to temporarily close County Roads within the Brooksie Way Half - Marathon Route
in order to facilitate The Brooksie Way Half-Marathon; and
WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this
Board, which roads and portions of roads are under repair; and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until
suitable barriers have been erected at the ends of the County road under repair, or the closed portion thereof, suitable barriers
being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300;
and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165,
as amended, until a suitable detour around said County road is provided and placed in a reasonably safe condition for the
passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the
same; and
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, County Roads
within the Brooksie Way Half-Marathon Route in the City of Rochester Hills will hereby be closed on September 25, 2016.
BE IT FURTHER RESOLVED, Traffic will be detoured by Law Enforcement on site during race.
BE IT FURTHER RESOLVED, that City of Rochester Hills is hereby directed to supply, install, maintain and remove suitable
barriers, signs and lighting in accordance with the detour plans supplied by City of Rochester Hills and with the provisions of the
aforesaid statute. The contractor is also directed to provide additional signs as may be required by the Board.
MOTION CARRIED UNANIMOUSLY
Board of Road Commissioners for the County of Oakland
2016
Page 10
September 22,
12C. MOVED BY: WILSON
WHEREAS, Pontiac Trail, in the Charter Township of Lyon is under the jurisdiction of this Board; and
WHEREAS, Pontiac Trail Over Davis Creek is to be improved, which improvement will necessitate the temporary closure of
Pontiac Trail just North of 11 Mile Road, located in the Charter Township of Lyon, Oakland County, Michigan; and
WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this
Board, which roads and portions of roads are under repair; and
WHEREAS, no county road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until
suitable barriers have been erected at the ends of the county road under repair, or the closed portion thereof, suitable barriers
being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300;
and
WHEREAS, no county road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165,
as amended, until a suitable detour around said county road is provided and placed in a reasonably safe condition for the
passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the
same; and
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Pontiac Trail Over
Davis Creek, located in the Charter Township of Lyon, Oakland County, Michigan, will hereby be closed from approximately
September 29, 2016 until approximately November 4, 2016.
BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route being 11 Mile Road to Milford Road to
Pontiac Trail. These roads are under the jurisdiction of the Road Commission for Oakland County
BE IT FURTHER RESOLVED, that the Traffic Safety Department, is hereby directed to have erected suitable barriers and
signing in reference to the above described road closure and detour, such barriers and signing to be erected in accordance with
the provisions of the aforesaid statute.
MOTION CARRIED UNANIMOUSLY
12D. MOVED BY: WILSON
WHEREAS, Cass Lake Road between Cass Lake Front Street and Stapleton Drive in the City of Keego Harbor, is under the
jurisdiction of this Board; and
WHEREAS, the Board has been requested to temporarily close Cass Lake Road between Cass Lake Front Street and Stapleton
Drive in order to facilitate installation of a Pedestrian Bridge; and
WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this
Board, which roads and portions of roads are under repair; and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until
suitable barriers have been erected at the ends of the County road under repair, or the closed portion thereof, suitable barriers
being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300;
and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165,
as amended, until a suitable detour around said County road is provided and placed in a reasonably safe condition for the
passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the
same; and
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Cass Lake Road
between Cass Lake Front Street and Stapleton Drive in the City of Keego Harbor will hereby be closed from October 3, 2016
through October 21, 2016.
BE IT FURTHER RESOLVED, that a detour is hereby established; such detour route being Orchard Lake Road to Telegraph
Road (US-24) to Highland Road (M-59) to Elizabeth Lake Road, of which Orchard Lake Road and Elizabeth Lake Road are
under the jurisdiction of this Board. The Michigan Department of Transportation has approved the use of Telegraph Road (US24) and Highland Road (M-59) for the proposed detour.
BE IT FURTHER RESOLVED, that Braun Construction Group is hereby directed to supply, install, maintain, and remove suitable
barriers, signs and lighting in accordance with the detour plans supplied by Braun Construction Group and with the provisions of
the aforesaid statute. The contractor is also directed to provide additional signs as may be required by the Board.
MOTION CARRIED UNANIMOUSLY
12E. MOVED BY: WILSON
WHEREAS, Big Beaver Road between Livernois Road and Rochester Road and Livernois Road between Big Beaver and
Wattles Road in the City of Troy, are under the jurisdiction of this Board; and
Board of Road Commissioners for the County of Oakland
2016
Page 11
September 22,
WHEREAS, the Board has been requested to temporarily close Big Beaver Road between Livernois Road and Rochester Road
and Livernois Road between Big Beaver and Wattles Road in order to facilitate Frightful 5K Fun Run; and
WHEREAS, 1917 PA 165, as amended, authorizes this Board to close roads or portions of roads under the jurisdiction of this
Board, which roads and portions of roads are under repair; and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of said Act until
suitable barriers have been erected at the ends of the County road under repair, or the closed portion thereof, suitable barriers
being those which conform to the Manual of Uniform Traffic Control Devices, adopted pursuant to Section 608 of 1949 PA 300;
and
WHEREAS, no County road under the jurisdiction and control of this Board shall be closed under the provisions of 1917 PA 165,
as amended, until a suitable detour around said County road is provided and placed in a reasonably safe condition for the
passage of traffic, and proper warning signs are installed along said detour as is determined to be necessary to plainly mark the
same; and
NOW, THEREFORE, BE IT RESOLVED, that in accordance with the provisions of 1917 PA 165, as amended, Big Beaver Road
between Livernois Road and Rochester Road and Livernois Road between Big Beaver Road and Wattles Road in the City of
Troy will hereby be closed on October 23, 2016.
BE IT FURTHER RESOLVED, Traffic will be detoured by Law Enforcement on site during race.
BE IT FURTHER RESOLVED, that City of Troy is hereby directed to supply, install, maintain and remove suitable barriers, signs
and lighting in accordance with the detour plans supplied by City of Troy and with the provisions of the aforesaid statute. The
contractor is also directed to provide additional signs as may be required by the Board.
MOTION CARRIED UNANIMOUSLY
13.
MOVED BY: WILSON
WHEREAS, the Michigan Department of Transportation administers the Transportation Economic Development Fund Category "A" program to promote increased economic potential and improve the quality of life through support of job creation
and retention in Michigan; and
WHEREAS, eligible recipients include all county road commissions in the State of Michigan; and
WHEREAS, Magna International Incorporated intends to produce underbody structural components to the automobile industry
worldwide in a new 156,000 square foot manufacturing facility in the Charter Township of Lyon and will create 250 new jobs in
the next 2 years; and
WHEREAS, the reconstruction and widening of the South Hill Road at Grand River Avenue intersection for a future traffic signal
and the construction of acceleration and deceleration lanes on Grand River Avenue at Magna International in the Charter
Township of Lyon in Oakland County Michigan will provide for improved and safer traffic operations; and
WHEREAS, the Board of County Road Commissioners for Oakland County, Michigan has reviewed the application for funding
for the above described project; and
WHEREAS, the Board of County Road Commissioners for Oakland County, Michigan will serve as lead agency, issue
construction permits for work in the road right-of-way, coordinate the design of the project and provide staff to inspect and
administer the construction activities; and
NOW, THEREFORE, BE IT RESOLVED, that the Board of Road Commissioners for Oakland County, Michigan actively seeks
Transportation Economic Development Fund - Category "A" funds for the reconstruction and widening of South Hill Road at
Grand River Avenue and the construction of acceleration and deceleration lanes on Grand River Avenue at MAGNA
International in the Charter Township of Lyon and hereby directs that the application for funding be submitted to the Michigan
Department of Transportation, Office of Economic Development.
MOTION CARRIED UNANIMOUSLY
14.
MOVED BY: WILSON
THAT the Board accept the Fiscal Year 2017 Budget Hearing Report as submitted by the Planning and Environmental Concerns
Department.
MOTION CARRIED UNANIMOUSLY
15A. MOVED BY: WILSON
RESOLVED, that the revenue of the Road Commission for Oakland County Road Fund for Fiscal Year ending September 30,
2017 is estimated to be $126,135,700 plus $3,000,000 appropriation of fund balance. This amount is hereby budgeted and
appropriated for Fiscal Year 2016/17 in the amount of $129,135,700 to service the Operating, Road Improvement Program, and
Traffic Signal Projects expenditures of the Road Commission for Oakland County.
Board of Road Commissioners for the County of Oakland
2016
Page 12
September 22,
Revenue
Fuel and Vehicle Taxes
Other Federal & State Revenue
Revenue from Local Government
Fees and Other Revenue
Total Revenue
Appropriation from Fund Balance
Total Revenue & Appropriation from Fund Balance
2016/17 Fiscal Year
Expenditure Appropriation
$78,171,200
35,350,000
10,482,500
2,132,000
$126,135,700
3,000,000
$129,135,700
FURTHER RESOLVED, that $126,135,700 of anticipated revenue and $3,000,000 of Fund Balance are hereby appropriated for
the following purposes:
2016/17 Fiscal Year
Expenditure Appropriation
$143,428
805,238
1,023,921
979,869
580,719
1,324,959
10,611,823
4,522,888
Operating Expenditures
Board of Road Commissioners
Managing Director
Customer Services
Finance
Legal
Human Resources
Central Operations
Engineering
Planning & Environmental
Concerns
Traffic-Safety
Highway Maintenance
Non-Departmental
Total Operating Expenditures
Road Improvement Program
Traffic Signal Projects
Total Expenditures
1,371,855
11,191,708
29,559,738
25,794,554
$87,910,700
38,300,000
2,925,000
$129,135,700
The budget appropriation for the Road Improvement Program for Fiscal Year ending September 30, 2017 is as follows:
2016/17 Road Improvement Program
Widenings
Safety Road Widenings
Safety Intersections
Preservation Overlay
Major Resurfacing-RRR
Bridge Maintenance and/or Replacement
Culverts
Paved Gravel Roads
Tri-Party
Other
Subtotal
2016/17 Completion of 2015/16
Projects in Progress
Road Widenings
Prior Years Contractor Payments
Subtotal
Total 2016/17 Road Improvement Program
Budget
Appropriation
14,000,000
450,000
300,000
500,000
$6,245,000
1,430,000
2,660,000
2,200,000
5,200,000
385,000
$33,550,000
2016/17
Road Improvement
Program
15,525,000
450,000
300,000
600,000
$7,150,000
1,550,000
3,010,000
2,500,000
6,000,000
415,000
$37,500,000
$3,000,000
1,750,000
$4,750,000
$3,000,000
1,750,000
$4,750,000
$38,300,000
$42,250,000
FURTHER RESOLVED, that no department, division, district, employee or official shall expend any funds or obligate the
expenditure of any funds except pursuant to appropriations made by the Board of County Road Commissioners. Changes in the
amounts appropriated by the Board shall require approval by the Board of County Road Commissioners.
FURTHER RESOLVED, that Budget Exhibits A-1 through A-7 of the 2016/17 Budget document are hereby adopted. Transfer of
appropriations from one object of expenditure to another, within a department, may be made upon the written authorization of the
Managing Director; however, no transfers shall be made between departments without approval by the Board of County Road
Commissioners.
Board of Road Commissioners for the County of Oakland
2016
Page 13
September 22,
FURTHER RESOLVED, that the number of authorized positions (Budget Exhibit A-7) shall not be changed without approval by
the Board of County Road Commissioners. New employees may be hired to fill vacant budgeted positions in lesser paid
classifications upon written authorization by the Managing Director.
BE IT FURTHER RESOLVED, that the amount appropriated for overtime and seasonal salaries (Budget Exhibit A-5) may not be
changed without approval by the Board of County Road Commissioners.
BE IT FURTHER RESOLVED, that the amount and quantities appropriated for capital outlay (See Detail of Capital Outlay) may
not be changed without approval by the Board of County Road Commissioners.
BE IT FURTHER RESOLVED, that the Managing Director is hereby charged with general supervision of the execution of the
Budget adopted by the Board and shall hold the department directors responsible for performance of their responsibilities within
the amounts appropriated by the Board of County Road Commissioners.
MOTION CARRIED UNANIMOUSLY
15B. MOVED BY: WILSON
RESOLVED, that the total revenue for the Road Commission for Oakland County Special Assessment Fund for Fiscal Year
ending September 30, 2017 is estimated to be $8,475,000. This amount is hereby budgeted and appropriated for the fiscal year
2016/17 to service the Special Assessment Fund expenditures of the Road Commission for Oakland County.
2016/17 Fiscal Year
Revenue Appropriation
Revenue
Revenue from Special Assessment Rolls
Road Fund Contributions Net Underassessment
Interest on Assessment Rolls
Interest on Investments
Proceeds from Note Issue
Total Revenue
$3,200,000
25,000
200,000
50,000
5,000,000
$8,475,000
FURTHER RESOLVED, that the $8,475,000 of anticipated revenue is hereby appropriated for the following purposes:
Operating Expenditures
2016/17 Fiscal Year
Expenditure Appropriation
Contractor Payments
Engineering and Administration
Principal Payment on Debt
Interest on Debt
Refund of Overassessments to Participants (net)
Note Payment Fees and Issue Costs
Total Expenditures
Appropriation to Fund Balance
Total Expenditures & Appropriation to Fund
Balance
$4,200,000
600,000
1,000,000
103,333
50,000
1,000
$5,954,333
2,520,667
$8,475,000
MOTION CARRIED UNANIMOUSLY
16A. MOVED BY: WILSON
THAT the Board approve the request for Appropriation Transfer No. 16-31 in the amount of $28,116,916 to adjust and decrease
the Road Improvement Program (RIP) project group expenditures and revenues for work on those projects that will not be
completed in FY 15/16 and will be re-budgeted into FY16/17 from FY2016 Road Improvement Program to FY2017 Road
Improvement Program.
MOTION CARRIED UNANIMOUSLY
16B. MOVED BY: WILSON
THAT the Board approve the request for Appropriation Transfer No. 16-32 in the amount of $4,325,471 to adjust the Signal
Project budgets for expected activity in fiscal year 2015/16 and to reduce portion of budget not to occur until fiscal year 2016/17
from Traffic-Safety Department FY2016 signal revenue accounts to Traffic-Safety Department FY2017 signal expenditure
accounts.
MOTION CARRIED UNANIMOUSLY
Board of Road Commissioners for the County of Oakland
2016
Page 14
September 22,
16C. MOVED BY: WILSON
THAT the Board approve the request for Appropriation Transfer No. 16-40 in the amount of $1,000,000 to increase revenue and
expenditures for the SAD fund and SAD project group to reflect expected activity by year-end from SAD-Fund Balance, SAD
Projects-Revenue to SAD Fund-Contractor Payments, SAD Projects-Expenditures.
MOTION CARRIED UNANIMOUSLY
16D. MOVED BY: WILSON
THAT the Board approve the request for Appropriation Transfer No. 16-41 in the amount of $75,000 to fund the part-time
seasonal workforces through FY2016 from Human Resources-Other Account to Human Resources-Seasonal Account.
MOTION CARRIED UNANIMOUSLY
16E. MOVED BY: WILSON
THAT the Board approve the request for Appropriation Transfer No. 16-42 in the amount of $496,823 to fund Highway
Maintenance Department year-end balancing from Highway Maintenance Work Order Revenue to Contracted Services Account
– contract gravel.
MOTION CARRIED UNANIMOUSLY
17.
MOVED BY: WILSON
THAT bids were advertised for, opened and read on Tuesday, September 6, 2016 for Hydraulic Excavator, IFB No. 8880-OQ. A
complete tabulation of bids exported from Bid Express shall remain on file in the Clerk’s Office of the Road Commission. Bids
were solicited from several suppliers with one response(s) received.
THE Board accept and award the bid to the sole bidder meeting specifications from AIS Construction Equipment Corporation,
New Hudson, MI with a total net bid price of $402,706.26, with terms of Net 30 days, FOB delivered; and the Board authorize the
Managing Director to act on behalf of the Board.
MOTION CARRIED UNANIMOUSLY
18.
MOVED BY: WILSON
THAT the Board approve the purchase of two hydraulic mini excavators with transport trailers utilizing the State of Michigan
MiDeal Contract No. 071B130016 and 071B130081 from AIS Construction Equipment Corporation/JDE Equipment Company,
New Hudson, MI in the amount of $351,818.
MOTION CARRIED UNANIMOUSLY
19A. MOVED BY: WILSON
WHEREAS, under the provisions of Chapter VI of Act No. 300, Public Acts of Michigan of 1949, as amended (Michigan Vehicle
Code), this Board is authorized to place and maintain traffic control devices and traffic control signals on any highway under its
jurisdiction for the purpose of regulating, warning or guiding traffic; and
WHEREAS, Dequindre Road in the City of Rochester Hills is a county road under the jurisdiction of this Board and, in the interest
of public safety it is deemed necessary to place and maintain certain traffic control devices and/or signals on said highway to
regulate, warn or guide traffic.
NOW, THEREFORE BE IT RESOLVED, that at the intersection of Dequindre Road and West Utica Road/Melville Drive, a traffic
signal shall be installed and operated in accordance with the Board’s Policy as directed by the Director of Traffic-Safety.
BE IT FURTHER RESOLVED, that a certified copy hereof be filed with the County Clerk of the County of Oakland, Michigan.
MOTION CARRIED UNANIMOUSLY
19B. MOVED BY: WILSON
WHEREAS, under the provisions of Chapter VI of Act No. 300, Public Acts of Michigan of 1949, as amended (Michigan Vehicle
Code), this Board is authorized to place and maintain traffic control devices and traffic control signals on any highway under its
jurisdiction for the purpose of regulating, warning or guiding traffic; and
WHEREAS, Pontiac Trail and Marjorie Ann Street, in the City of South Lyon and in the Charter Township of Lyon are county
roads under the jurisdiction of this Board and, in the interest of public safety it is deemed necessary to place and maintain certain
traffic control devices and/or signals on said highways to regulate, warn or guide traffic.
NOW, THEREFORE BE IT RESOLVED, that at the intersection of Pontiac Trail and Marjorie Ann Street in the City of South
Lyon and the Charter Township of Lyon, a traffic signal shall be installed and operated in accordance with the Board’s Policy as
directed by the Director of Traffic-Safety.
Board of Road Commissioners for the County of Oakland
2016
Page 15
September 22,
BE IT FURTHER RESOLVED, that a certified copy hereof be filed with the County Clerk of the County of Oakland, Michigan.
MOTION CARRIED UNANIMOUSLY
20A. MOVED BY: WILSON
THAT the Board receive litigation from Brent David Sylva & St. John Macomb Hospital v Eugene E. Jones, Jr., Progressive
Insurance, Road Commission for Oakland County and Michigan Department of Transportation; Date of Accident: May 27, 2015,
Case No. 2016-151531-NI, and refer it to the Legal Department for defense.
MOTION CARRIED UNANIMOUSLY
20B. MOVED BY: WILSON
THAT the Board receive litigation from David Chiaravalli v City of Auburn Hills, Road Commission for Oakland County, Moceri
Development Corporation and Parkways of Auburn Hills, LLC; Date of Accident: October 21, 2015, Case No. 2016-154164-NO,
and refer it to the Legal Department for defense.
MOTION CARRIED UNANIMOUSLY
21.
There was no new business.
22.
MOVED BY: WILSON
To recess into closed-session for the purpose of an update from our legal department.
ROLL CALL:
Ayes: Fowkes, Wilson
Nayes: None
The Board went into closed session at 9:29 A.M.
The Board returned to its regular meeting at 9:54 A.M.
23.
THERE being no further business to come before the Board of Road Commissioners, Oakland County, Chairman Fowkes
adjourned the meeting at 9:55 A.M.
Shannon Miller, Deputy-Secretary/Clerk of the Board
Board of Road Commissioners for the County of Oakland
2016
Page 16
September 22,