Oil and Natural Gas Corporation Ltd.
Book of Delegated Powers
2009
Index
Item No.
Subject
Guiding Principles of Book of Delegated Powers
PART – I
A
B
C
D
E
F
G
H
I
J
K
L
M
N
O
P
Q
R
S
T
U
V
W
Powers of Board level Executives
Strategic Issues
Budget
Capital expenditure
Revenue expenditure
Administrative Approval & Expenditure Sanction for Engagement of Consultant/Domain Expert
Procurement of materials, hiring of Facilities / Equipments / services and award of works contract
Financial Powers
Personnel related powers
Write – off of losses
Payment of Advance
Settlement of disputed Claims
Administrative approval and Expenditure Sanction for Acquisition of new technology and know-how
Donations, Grant-In-Aid, Contributions
Discarding and disposal of any Machinery, equipments, vehicles, tools, stores, spares etc.
Deleted
Marketing
NELP/PSC/Other Similar Bidding for Blocks
Powers relating to Materials Management
Powers relating to Sports activities
Training/ Seminar/ Conferences
Powers for Institutional Membership of Professional Bodies
Powers to Empanel Advocates & Solicitors
Powers relating to Corporate Communications
1
Page No.
4-6
7-38
8
9
10
11
12
13-16
17
18
19-20
21
22
23
24
25
26-28
29
30-34
35
36
36
37
37
X
Powers relating to Medical
PART – II
PART – III
PART – III(A)
38
Positions under CRC
List of Positions under CRC
Level I A, B,C,D & E
Powers of Executives below Board Level
Powers relating to Expenditure of Capital Nature
39-55
40-53
54-55
56-117
57-61
CA
Acquisition / Lease of Land for operational activities
CG
Administrative Approval & Expenditure Sanction for Capital items of general nature
60
CI
Administrative Approval & Expenditure Sanction for Computer Hardware and Software etc. for Exploration/
Operational use
60
CN
Administrative Approval & Expenditure Sanction for Items of capital nature /works
61
PART – III(B)
Powers relating to Expenditure of Revenue Nature
58-59
62-82
RA
Administrative approval & sanction for Imprest & Contingent Advances
63
RC
Administrative Approval & Expenditure sanction for Contract Services
64
RD
Administrative Approval & Expenditure sanction for Items related to Communication
65
RE
Write off of losses
66
RF
Lease of Building / Property etc. and Payment of Annual Rent, Crop compensation and restoration costs
67
RG
Administrative Approval & Expenditure Sanction for Materials – General nature
68
RH
Hospitality
RI
Administrative Approval & Expenditure Sanction for Items of Inventory Nature
RL
Administrative Approval & Expenditure Sanction for Logistics.
72-73
RM
Statutory and Miscellaneous payments
74-75
RO
Administrative Approval & Expenditure Sanction for Contingent/Miscellaneous expenditure which cannot be
appropriately classified under any other item of the BDP
76
RP
Administrative Approval & Expenditure Sanction for Stationery, Printing and Reprography
76
RR
Administrative Approval & Expenditure Sanction for Maintenance and Repair
RS
Administrative Approval and Expenditure Sanction for General and Other Consultancy Services
RW
Administrative Approval and Expenditure Sanction for Welfare and Grant- in-aid
69-70
2
71
77-79
80
81-82
PART – III(C)
Procurement of Materials / Works / Services
83-97
MD
ME
84-85
86
MM
MP
MS
Powers of Discarding and Disposal
Administrative Approval, Expenditure Sanction and Purchases of materials, Hiring of Equipments/ services
and award of works contract- against single tender to meet emergency requirement/ operational breakdown.
Powers of Materials Management
Purchase of materials/ hiring of services/turnkey project contract
Powers of Stock Verification Officers
PART – III(D)
Powers of Engineers relating to Works & Turnkey Contracts
98-105
EW
PART – III(E)
FP
FM
JV
MK
PART – IV
PM
AL
TA
CE
CA
OT
AD
CD
GA
MO
LA
CC
SP
TR
Appendix 1
Appendix 2
Powers of Engineers relating to Works and Turnkey Contract
Powers in respect of other Functions
Powers of Field Party Chief: FCNR during field seasons
Powers for Financial Management
Powers in respect of Joint Ventures (JVs)
Powers of Marketing
Delegation relating to HR Powers
Powers of Personnel Management
Leave- Grant thereof
Travel
Children Education
Conveyance Allowance
Overtime Allowance
Advances and Loans
Conduct
Powers of General Administration
Powers relating to Medical
Powers of Administration for Legal Affairs & Secretariat Affairs
Powers of Corporate Communications
Sports
Training
Explanations/Clarifications relating to BDP
Reporting requirement under various items of BDP
3
87
88-96
97
99-105
106-117
107-108
109-113
114
115-117
118-146
120-126
127-128
129-130
131
131
132
132
133
134
135-137
138-142
143-144
145
146
147-152
153-156
Guiding Principles of Book of Delegated Powers
1.
Powers are delegated commensurate with the requirement of the Executives at various levels. The powers have been
delegated to Assets/Basins/Units level so as to ensure timely decision.
2.
The delegated powers under this BDP are to be exercised as per the procedure / method as detailed in the respective Manuals /
Procedure (like MM Manual / Works Manual, etc.).
3.
The individual officers while exercising these powers shall be guided, among other things by the following standards of
financial propriety.
a. To exercise the same vigilance in respect of expenditure from the Corporation funds, as a person of ordinary prudence
would exercise in respect of expenditure of his own money.
b. The expenditure should prima-facie be not more than the demand of the occasion.
c. No authority should exercise his powers of sanctioning expenditure which will be directly or indirectly to his own
advantage.
d. The funds of the Corporation shall not be utilized for the benefit of a particular person or community or section of a
community unless (i) the expenditure is in pursuance of a recognized policy or custom or (ii) a claim for the amount
could be enforced in a court of law.
e. The concurring Finance officer should not be normally more than two levels of designation below the sanctioning
authority. However, till the time such arrangement is achieved, the designated Finance officer in the respective units
will continue to render the services in the matters of financial concurrence.
f. In case Finance officer does not agree with the proposal and decides not to concur, reasons for not concurring the
expenditure shall be recoded in writing by the Finance officer.
g. At times, it may happen that the sanctioning authority holds a different view from that of Finance (although the same
is not expected to be). In such cases, the sanctioning authority shall have powers to overrule Finance. The sanctioning
authority shall record reasons for sanctioning the expenditure by overruling Finance. Such cases, however, are to be
reported to next higher authority.
4.
While exercising these financial powers the authorities shall ensure the following:
4
i.
ii.
iii.
iv.
v.
vi.
5.
The sanctioning authority shall not incur any expenditure on an object which has not been recognized as an
object of expenditure by the Corporation
The funds are available in approved budget for the relevant period. However if funds are not available and
delay in execution of a work/expenditure is detrimental to the interest of the Corporation, then the same can be
re-appropriated as per the prescribed procedure and guidelines.
Concurrence of Finance required unless specified otherwise for exercising financial powers.
The exercise of powers should not infringe/violate the provisions of the Companies Act, Memorandum and
Articles of Association, relevant policy, guidelines and administrative instructions of the Corporation, other
Statutes, Govt. Guidelines and any other statutory/regulatory requirement.
The nature of expenditure at the time of incurrence of the expenditure is to be observed. For instance the
expenditure on hiring of rigs may be capitalized for development wells but at the time of hiring the rigs, the
nature of expenditure is revenue. Similarly, replacement of capital items/capital repairs/refurbishment of rigs
& equipments, etc may be charged off to profit & loss account but at the time of incurrence, the expenditure is
of capital nature and powers of capital expenditure need to be exercised for the same.
Prior approval of appropriate corporate authority is necessary while deciding any new policy.
Presently delegated powers are as per the existing work requirement at various levels. However, changes may be necessitated
from time to time due to work exigencies and operational requirements. Therefore, the Executive Committee (consisting of
Chairman and Managing Director and Directors in the whole time employment of the Corporation) is authorized to subdelegate the powers vested in them to the Executives below Board level in the interest of the work of the Corporation.
However, such sub- delegation be reported to the Board by the Company Secretary from time to time.
6.
Where “Full Powers” or “Powers as per actual” have been delegated, these shall not exceed the powers of the Board.
7.
The Board, subject to the provisions of Companies Act 1956, other Statutes, Memorandum and Articles of Association,
Government Instructions and Regulatory requirements, shall have full powers to conduct the affairs of the Corporation
8.
The proposals requiring approval of the Board shall be put up to the Board through concerned sub-committee wherever
required.
5
9.
Depending upon the situational exigencies, CMD may exercise full powers of the Board in between two Board Meetings
where the decision cannot be kept pending for next Board Meeting. However, such decisions will be reported to the Board
preferably at its next meeting.
10.
Senior Authority may exercise the powers delegated to a sub-ordinate authority.
11.
Higher authority whose powers are not defined may exercise the powers of the next lower authority whose powers are defined
in BDP.
12.
Expenditure sanction and purchase proposals exceeding the powers of Level I executives shall be taken to the concerned
Directors to whom respective Level I executive is reporting for approval or further action, as the case may be.
13.
Powers of Administrative Approval and Expenditure sanction are different from purchase powers. Expenditure sanction shall
be accorded as per sanctioning powers whereas powers for procurement of material and services/award of works shall be as
per purchase powers/powers for award of work like clause F/ ME/MP/EW/RL 1(c), etc.
14.
Powers given herein cannot be sub delegated . However, in case an officer is absent on leave or tour, he may authorize in
writing his next/subordinate senior most officer available to exercise his powers during such absence, signing as “for on
leave/tour”. However, disciplinary powers cannot be exercised by such subordinate officer during the absence of the officer
who has delegated such powers.
15.
Any clarification on the BDP shall be issued by Company Secretary with the approval of Director (HR) for HR powers and
with the approval of Director (Finance) for other cases.
6
PART - I
Powers of Board level Executives
7
A : STRATEGIC ISSUES :
A1 : Opening & closing of offices in India and abroad and creating new activity centers
Authority
Executive Committee (EC)
Extent of power
Full Powers
8
B: BUDGET
B1: Re-appropriation under Budget items from one head to another without re-appropriation from plan to
non-plan budget
Authority
Extent of power
CMD
Full powers.
Functional Director
Capital item: Full powers of re-appropriation from one capital item to another, subject to the item for
which re-appropriation is required falls within his functional area and sanctioning power.
Revenue Item: Full powers for re-appropriation from one revenue item to another revenue item and
from one revenue head to another revenue head in his functional area of budget.
Reasons Note: Reason for re-appropriation to be recorded
B2: Re-appropriation for non budgeted revenue expenditure
Authority
Extent of power
CMD
Full Powers
Functional Director
Full powers for re-appropriation from one revenue item/head to another revenue item/head in his
functional area of budget, provided approved budget is not exceeded. Reason for re-appropriation to be
recorded
9
C: CAPITAL EXPENDITURE
C1: Administrative Approval & Expenditure sanction for Budgeted Capital Expenditure
Authority
Extent of power
Remarks
Board
Proposals above Rs. 250 Crore
with appraisal of Financial
Institutions through concerned
sub committee of the Board.
Full Powers.
Investment proposals shall be appraised by established Merchant
Bankers / Financial Institutions and taken to the Board after
consideration of the concerned sub committee of the Board. Wherever
deemed necessary, the proposals shall also be appraised by independent
technical experts.
CMD
Upto Rs 250 Crore.
Each Case
Functional Director
Upto Rs.50 Crore
Each Case
C2: Administrative Approval & Expenditure Sanction for Non-budgeted Capital expenditure (Provisions for
Non-budgeted capital items should be within the overall budget limit approved by the Board.)
Authority
Extent of power
CMD
Upto Rs.50 Crore in each case.
Functional Director
Upto Rs 10 Crore in each case
This is subject to the condition that the expenditure is within the overall plan budget and there is no change in approved plan schemes
on account of re-appropriation.
C3: Administrative Approval & Expenditure Sanction for Capital Expenditure (In excess of any approved
capital scheme)
Authority
CMD
Extent of Power
Upto 10% of any Capital Scheme sanctioned by CMD provided revised estimate is within his power of
sanctioning capital expenditure. Expenditure in excess of 10% will require approval of the Board.
Functional Director
Up to 10% of any capital scheme sanctioned by Functional Director provided revised estimate is within his
powers of sanctioning capital expenditure. Expenditure in excess of 10% will require approval of CMD
provided, revised estimate is within his power of sanctioning capital expenditure.
10
D: Revenue Expenditure
D1 : Administrative Approval & Expenditure Sanction for revenue expenditure other than hiring of oil field
services
Authority
Extent of power
CMD
Full powers.
Functional Director
Contractual Services : Full powers
Store & Spares : Full powers
Other Revenue Expenditure: Upto Rs. 50 Crore in each case.
D2 : Administrative Approval & Expenditure Sanction
for hiring of oil field services (Hiring of
drilling/workover rigs, hiring of all types of logistics services, hiring of seismic data acquisition, processing,
interpretation services etc., hiring of cementing/ mud-logging/ SDMM/ drill jars/ bits or any other type of
services related to Exploration, Drilling or Production activity)
Authority
Extent of power
Board
Full Powers through concerned sub committee of the Board
CMD
Upto Rs 1000 Crore in each case
Functional Director
Upto Rs 200 Crore in each case
D3 : Additional Expenditure Sanction for hiring of oil field services
Authority
Extent of power
CMD
Full Powers
Note: Details of additional sanctions for all cases which were approved by the Board as per item D2,
and other cases where total expenditure exceeds CMD’s powers under item D2 (i.e. Rs 1000 Crore in
each case) to be apprised to the Board
Functional Director
Total expenditure (including additional sanction) within sanction powers as per item D 2 (i.e. Rs 200
Crore in each case)
11
E: Administrative Approval & Expenditure Sanction for Engagement of Consultant/Domain Expert
Authority
Extent of power
CMD
Up to Rs.10 Crore in each case
Functional Director
Up to Rs.5 Crore in each case
12
F: PROCUREMENT OF MATERIALS/EQUIPMENTS, HIRING OF FACILITIES/EQUIPMENTS/
SERVICES AND AWARD OF WORKS CONTRACT
F1: Against open tender
Authority
Extent of power
Executive Purchase Committee Full powers
(EPC)
Functional Director
i) Open tender with more than one qualified bids - upto Rs 50 Crore
ii) Open tender with one qualified bid from PSU - upto Rs 37.5 Crore (75% of (i)above)
iii) Open tender with one qualified bid from Non-PSU - upto Rs 25 Crore (50% of (i) above)
F2: Against limited tender
Authority
Extent of power
Executive Purchase Committee Full powers.
(EPC)
Functional Director
i) Limited tender with more than one qualified bids- upto Rs 37.5 Crore (75% of open tender)
ii) Limited tender with one qualified bid from PSU - upto Rs 28.125 Crore (75% of (i) above)
iii) Limited tender with one qualified bid from non-PSU - upto Rs 18.75 Crore (50% of (i)
above)
13
F3: Against Single tender /on nomination basis
Powers of Procurement on Single tender/on nomination basis can be exercised with detailed justification
under following sub clauses
F-3(a): OEM/OES against single tender/ on nomination basis
Authority
Executive
(EPC)
Purchase
Functional Director
Extent of power
Committee Full Power
Upto Rs.10 Crore in each case
F-3(b): Consultancy / Domain Expert - Against Single tender/ on nomination basis
Authority
Executive
Purchase
Extent of power
Committee Full Power
(EPC)
Functional Director
Upto Rs.1 Crore in each case.
F-3(c): Technology induction - Against Single tender /on nomination basis
Authority
Executive
(EPC)
Purchase
Functional Director
Extent of power
Committee Full Power
Rs.5 Crore in each case.
F-3(d): Operational Urgency and/or Reliability of Material/ equipment/services Against Single tender / on
nomination basis
Authority
Executive
(EPC)
Purchase
Functional Director
Extent of power
Committee Full power
Rs.5 Crore in each case.
14
F4: Procurement of materials/equipments, hiring of facilities/equipments/ services and award of works
contract- Against single tender on Proprietary Article Certificate (PAC) basis
Authority
Executive
Purchase
Extent of power
Committee Full powers.
(EPC)
Functional Director
Upto Rs. 10 Crore in each case
.F5: Administrative approval, expenditure sanction and purchases of materials/equipments, hiring of
facilities/equipments/ services and award of works contract - Against single tender to meet emergency
requirement/operational breakdown.
Authority
Executive
Purchase
Extent of power
Committee Full powers
(EPC)
CMD
Full Powers
To be exercised, in case, it is not feasible to convene EPC due to emergency.
To be reported to EPC.
Functional Director
Upto Rs. 25 Lakh in each case.
Note:
1. The powers as above to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclones, blow out and
operational break down.
2. Detailed justification for resorting to emergency / operational break down should be recorded at the time of processing the
proposal for approval.
3. Financial Concurrence not required
Note (common for F3, F4 & F5):
1. Concerned Director will have full powers to give approval to process tender on nomination basis. However, Purchase will be
approved by Competent Purchase Authority (CPA).
2. Reporting for nomination cases as per instructions
15
F6 : Place development order on a domestic bidder
Authority
Executive
(EPC)
Extent of powers
Purchase
Functional Director
Committee Full powers.
Upto Rs. 1 Crore in each case
16
G : FINANCIAL POWERS
G1: Raising debt through domestic/ external sources.
Authority
Extent of powers
CMD and
Director (Finance) jointly
Borrowing upto Rs. 3000 Crore in any currency (outstanding at any time) as per prevailing Govt. and
RBI guidelines.
To approve borrowings upto US $ 700 million (outstanding at any time) for refinance purpose as per
prevailing Govt. and RBI guidelines.
G2 : Investment of surplus funds
Authority
CMD
and
Extent of powers
Director As delegated by Board from time to time and as per the investment procedure.
(Finance) jointly
G3 : Opening of Bank Account and operation thereof including nomination of principal officer / regulator for
aspects like e-banking
Authority
Director (Finance)
Extent of powers
Full Powers
17
H: PERSONNEL RELATED POWERS
H1: Creation and winding up of posts (below Board level) (as per Govt. guidelines)
Authority
Extent of power
HRM Committee of the E8 & E9
Board
CMD
Upto E7 with concurrence of Director (HR) and Director (F)
H2: Creation and abolition of categories and cadres (as per Govt. guidelines):
Authority
HRM Committee of
Board
CMD
Extent of power
the Full powers.
Full powers for merger and abolition of categories and cadres
.
18
I: WRITE-OFF OF LOSSES
I 1: Write-off of losses of materials/Fixed assets:
Authority
Executive
(EC)
Extent of power
Committee Book Value upto Rs. 50 Lakh in each case
CMD
Book Value upto Rs.15 Lakh in each case
Functional Directors
Book Value upto Rs.10 Lakh in each case
Note :
1. Includes write off sanction for demolition of existing structure/buildings
2. Subject to prior review by Internal Audit.
3. Book value means value net of accumulated depreciation in case of Fixed Assets.
4. Details of write off of loss approved by CMD and Functional Directors should be submitted to EC on quarterly basis.
I 2: Write-off of losses- shortage of cash :
Authority
Executive
(EC)
CMD
Extent of power
Committee Up to Rs.25000 in each case
Up to Rs.10000
in each case
Note :
1. Subject to prior review by Internal Audit.
2. Details of write off of losses approved by CMD should be submitted to EC on quarterly basis.
19
I 3: Write-off of losses- (under head book debts, claims, recoverable, loans & advances etc) :
Authority
Extent of power
Executive Committee (EC )
Up to Rs.50 Lakh in each case
CMD
Up to Rs. 20 Lakh in each case
Functional Directors
Up to Rs. 10 Lakh in each case
Note :
1. Subject to prior review by Internal Audit.
2. Details of write off of losses approved by CMD and Functional Directors should be submitted to EC on quarterly basis.
I 4: Interest / Penalty on various statutory levies
Authority
Extent of power
Executive Committee (EC)
Full Power
CMD
Up to Rs. 20 Lakh in each case
Functional Directors
Up to Rs. 10 Lakh in each case
Note: Report on Interest / Penalty on various statutory levies approved by EC, CMD and Functional Directors should be submitted to
Board on quarterly basis.
20
J: PAYMENT OF ADVANCE:
J1: Payment of Advance against supply order/work order to vendors/ contractors against works
J1 (a): To Include advance payment clause in contract/ supply order/work order
Authority
Functional Directors
Extent of power
Full powers
Note: The payment of advance would be released as per observance of existing rules &
regulations on the subject. As a practice, payment of advance clause (except LC, Railway
Receipt/ LR released through banks) in the contract/Supply order /work order must be
avoided. However, in a situation where there is no other option but to accept the advance
payment clause (other than in case of Govt. organization, proprietary articles, payments
against delivery i.e., collection of materials and AMC), approval of concerned Director is to
be obtained to include advance payment clause in Purchase Order / Work order.
J1 (b): When payment of advance is not provided in contract/ supply order/work order
Authority
Extent of power
CMD with concurrence of Director Full powers.
(Finance)
Functional Director
Full powers for PSU with concurrence of Associated Finance
Note: Generally as per following conditions, unless specifically relaxed :
1. Value of contract more than Rs.5 Crore.
2. Maximum advance will be 20% contract value
3. Bank Guarantee from reputed scheduled commercial bank and nationalized bank equal to advance payment
4. Interest rate: ONGC’s Cash Credit Rate plus 2%
Note (Common for J1 (a) and (b)):
As per CVC Circular no 4CC-1-CTE-2 Dated 10.4.2007, approval of Board need to be obtained for provision of mobilisation advance
and the same should be clearly stipulated in the tender document.
21
K : SETTLEMENT OF DISPUTED CLAIMS
K1 : Acceptance and Settlement of disputed Claims (based on court judgment, arbitration award)
Authority
Extent of power
Executive Committee (EC )
i) Disputed amount upto Rs 25 Crore in each case for cases decided by Supreme Court
Functional Director
ii) Disputed amount u pto Rs. 5 Crore in each case for other cases.
i) Disputed amount upto Rs 5 Crore in each case for cases decided by Supreme Court.
ii) Disputed amount upto Rs. 1 Crore in each case for other cases.
Note :1. Based on acceptance of court judgement/ arbitration award, when it is decided not to go in for appeal.
2. Approval of CMD through Director (HR) and Director (Finance) is required as per IOM no DLH/LAW/DEL/Cir/23 Dated
11.8.03 in case it is proposed to file appeal against the Arbitration/Court verdicts.
K2: Settlement of disputed claims based on the recommendations of OEC:
Authority
Executive Committee (EC )
Extent of power
Disputed amount upto Rs. 10 Crore in each case
Note: Procedure for processing the recommendation of OEC:
1. OEC recommendations without any further examination shall be put up by Head Legal with a chronology of events and the facts and
circumstances of the case to the Competent Authority (as per BDP) i.e. EC or the Board for further consideration.
2. Where the Competent Authority is Board, the same shall be routed through COD by the Convener of COD. In case of EC, the same
be put up by the convener of EC.
K3 : Settlement of disputed claims/withdrawal under legal or solicitor advice, outside court of
law/arbitration :
Authority
Extent of power
Executive Committee (EC )
Disputed amount upto Rs. 5 Crore in each case
Note (Common for K1 to K3):
1. The value of disputed amount is to be calculated by aggregating the value of claims and counter claims made by both the parties.
2. Cases above the power of EC shall be submitted to the Board through appropriate sub-committee
22
L : ADMINISTRATIVE APPROVAL AND EXPENDITURE SANCTION FOR ACQUISITION OF NEW
TECHNOLOGY AND KNOW-HOW
Authority
Extent of power
Executive Committee ( EC )
Upto Rs. 15 Crore in each case
CMD
Upto Rs.10 Crore in each case.
Functional Director
Upto Rs. 1 Crore in each case.
Note: New Technology and Know-how refers to all cases where technology is being introduced in the company for the first time/on
pilot basis
23
M : DONATIONS, GRANT-IN-AID, CONTRIBUTIONS
M1: Donations, grant-in-aid, contributions toward Socio economic development for purposes covered under
Corporate Citizenship Policy (CCP) and Sponsorship of media/cultural/sports events, etc.
Authority
Extent of power
Executive Committee ( EC )
Upto Rs.100 Lakh in each case
CMD
Upto Rs. 25 Lakh in each case
Director(HR)
Upto Rs. 10 Lakh in each case
Other Functional Director
Upto Rs 7.5 Lakh in each case (Annual limit Rs 20 Lakh)
Note : Details of cases approved by CMD, Director (HR) and Other Functional Directors should be reported to EC on quarterly basis.
M2: Grant of Financial aid / assistance / sponsorship to University / Institutes/Professional Bodies
Authority
Extent of power
Executive Committee ( EC )
Upto Rs 100 Lakh in each case
CMD
Upto Rs 15 Lakh in each case
Functional Director
Upto Rs 5 Lakh in each case (Annual limit Rs 20 Lakh)
Note: Details of cases approved by CMD and Functional Directors should be reported to EC on quarterly basis.
M3: Grant-in-aid to ONGC’s Projects Schools.
Authority
Director(HR)
Extent of power
Full Powers
24
N: DISCARDING AND DISPOSAL OF ANY MACHINERY, EQUIPMENTS, VEHICLES, TOOLS,
STORES, SPARES ETC.
.
Authority
Extent of power
CMD
Full powers
Functional Director
Upto to book value of Rs. 2 Crore in each case
Note : Book value means value net of accumulated depreciation in case of Fixed Assets.
25
P : MARKETING
Item
No.
Item
P1
Approval of General Terms and Conditions
(GTC)
including
broad
guide
lines/commercial terms for contracts for sale
of Crude Oil, Natural Gas and Value Added
Products
Approval of policy guide lines on pricing,
payment, security, credit period, etc for sale
of Crude Oil, Natural Gas (wherever
applicable) and Value added Products
Hiring of storage tankages, pipeline loading
and unloading and SBM facilities at
marketing locations against single tender on
nomination basis
P2
P3
P4
P5
P6
Authority
CMD
Extent of
powers
Full Powers
CMD
Full Powers
EPC
Full Powers
Dir-I/c. Mktg.
Appointment of Dealers / Distributors for EC
retail outlets
Remarks
With concurrence of Director
(F) and recommendation of
Director I/c Marketing.
Upto Rs. 5
Crore
**
** The appointment of dealers will be by a Committee of at least three officers at appropriate levels. The constitution of the
committee will be approved by EC.
Approval of term sheet/ agreement with the Dir. I/C Marketing
Full Powers In line with prevailing policy
buyer for sale of crude oil, natural gas and
guide lines. In concurrence
VAPs.
with Chief, Commercial
a) Approval for sale of gas at market driven Committee of Directors (COD) Full Powers
price
consisting of Director I/c
Marketing
and
Director
(Finance)
Upto 50000 In concurrence with Chief,
b) Approval for sale of gas at market driven Dir. I/C Marketing
SCMD
in
price
Commercial
each case
c) Approval for sale of APM gas at Govt. Dir. I/C Marketing
Full Powers In respect of Govt controlled
prices as per Govt. Directives.
approved price
In concurrence with Chief,
Commercial
26
Item
No.
P7
P8
(a)
P8
(b)
P9
P10
P11
P12
Item
Authority
Extent of
Remarks
powers
Note: Powers under P-6 (a) & (b) shall be exercised in line with Corporate Policy on gas utilization and pricing under market
driven pricing mechanism.
Approval for sale of crude oil to consumer Committee of Directors (COD) Full Powers As per prevailing guidelines
refineries including pricing
consisting of Director I/c
Marketing
and
Director
(Finance)
Approval of sale, fixation of price and grant Director – I/c Mktg. on case- Full Powers In concurrence with Chief,
of discount for Value Added Products.
to-case basis.
Commercial. As per prevailing
guide lines
Tying-up of alternative customers on spot Director – I/c Mktg. on case- Full powers In concurrence with Chief,
basis and finalizing the Basic selling price in to-case basis.
Commercial. As per prevailing
emergency
operational
requirement
/
guide lines
constraints for supply / evacuation of Value
added products
Approval for export of value added products
Director – I/c Mktg
Full Powers As per approved guide lines
Entering into hospitality arrangements with Director – I/c Mktg
Full powers In concurrence with Chief,
OMCs for hiring facilities or for product
Commercial.
exchange/ product purchase on long term
basis
Approval for Market survey for identifying CMD
Full powers
new potential customers / markets / products
(including consultancy for marketing related Director – I/c Mktg
Upto Rs 1
issues).
Crore in
each case
Engagement of Professional/ Management Executive Committee
Full Powers
/Financial / Engineering / Technical /
Marketing services (including consultancy Director (I/C) Mktg
Upto Rs. 500 In concurrence with Chief
and purchase of database and related software
for analysis of such database from such
Lakh in each Commercial
service providers) but excluding excase
employees of the Corporation
27
Item
No.
Item
Authority
and
Executive Committee
Extent of
powers
Full powers
Remarks
P13
Policy regarding Retail Business
Allied Retail Business
P14
Purchase of land for opening Metering Executive Committee
Station/Retail outlet for ATF/Petrol/Diesel/
Other Products
Director-I/c Marketing
Full Powers
P15
Giving ONGC land on lease on annual basis Director-I/c Marketing
for setting up Metering Station by GAIL
/OMCs/JVs
Full Powers
on the recommendation of a
committee of HR, LAQ &
Mktg officers with Chief Mktg
as Head with Legal vetting and
Financial concurrence.
P16
Advertisement Policy guidelines
Full Powers
On recommendations of Head,
Corporate Communication
Dir (I/C)-Marketing
On the recommendation of a
committee of HR, LAQ &
Upto Rs. 500 Mktg officers with Chief Mktg
Lakh each as Head with Legal vetting and
case
Financial concurrence
(a)
P16
(b)
Empanelling
Ad-agency
and
other Committee headed by Director Full Powers
professional bodies for advertisements (other (I/C)-Mktg as Chairman and
than corporate advertisements which are comprising
of
Chief,
directly handled by Corporate Office).
Marketing, Head, Corporate
Communication and other
Business Heads such as Retail,
LPG etc. as members
28
Q : NELP/PSC/OTHER SIMILAR BIDDING FOR BLOCKS
Item
No.
Item
Authority
Concerned
Director (F)
Director
Extent of power
Q1
Approval for submission of Bank Guarantee
and Full Powers
Q2
Approval for entering into next exploration CMD with Director (E) and Full Powers
phase
Director (F)
Q3
Relinquishment of area/surrender of block CMD with Director(E)
without penalty implication
Q4
Penalty for non completion of Minimum CMD with the concurrence of Upto Rs 100 Crore in each case
Work Program (MWP), i.e., Liquidated concerned
Director
and Note:Damages (LD)
Director (F)
Report of such payment(s) to be submitted
to the Board in next Board Meeting along
Full Powers
with justification for payment of LD to the
Government.
Q5
Payment of cost of unfinished work program CMD with the concurrence of Upto Rs 100 Crore in each case
and surrendering the block with penalty concerned
Director
and Note:implications.
Director (F)
29
Report of such payment(s) to be submitted
to the Board in next Board Meeting along
with justification for surrender/payment of
LD/Penalty to the Government.
R : POWERS RELATING TO MATERIALS MANAGEMENT
Item
No.
R1
R2
Purchase of materials, hiring
of services
Authority
Extent of powers
Certify an item of stores, spares or Director
of capital nature as “Proprietary”.
Approve
empanelment
Full powers.
Note:
Spares for vehicles, machineries, tools and equipments, which
are manufactured only by a particular firm and for which no
substitutes are available are to be treated as proprietary
articles. Such powers shall be exercised in consultation with
concerned finance and MM Deptt.
/ Concerned Director
Full powers
registration of firms for supply of in consultation with Note:
1. Empanelment/registration of firms for Supply of
various oil specific items / services Director I/C MM
various oil specific items to be approved by concerned
Directors on standing basis after concurrence by Head
of Institution / Office. Validity of empanelment should
not be more than three years.
2. Empanelment/registration of firms for Supply of oil
specific items will be done in accordance with the
prescribed procedure.
3. De-empanelment/De-registration of Firms requires
approval of same competent authority
30
Item
No.
Purchase of materials, hiring
of services
Authority
Extent of powers
R3
Approve extension of delivery
date in respect of a supply order/
contracts other than Development
orders where:
(a)
Entire delay is solely on account Director concerned
of supplier / contractor
Full powers on recommendations by indenter & MM with
levy of full LD as per terms of contract.
Note:
(i)
Indenter shall confirm continued existence of the
requirement.
(ii) For cases falling under powers of EPC, such extension
can be granted with the approval of concerned Director.
(iii) FCNR
(iv) No TC required for extension with levy of LD as per
terms of contract.
(b)
Delay in part or full is on account
of ONGC
(i)Extension with ONGC reserving Director concerned
its right to levy LD as per
contract conditions
Full powers, as per prescribed procedure on recommendation
of Indenter and MM.
Note:
(i) Indenter shall confirm continued existence of the
requirement.
(ii) For cases falling under powers of EPC, such extension can
be granted with the approval of concerned Director.
(iii)FCNR
(iv) No TC required
31
Item
No.
Purchase of materials, hiring
of services
Authority
Extent of powers
(ii) Finalisation of quantum of LD Director concerned
on completion of contract, at
the rate specified in the contract
without condonation of the
delays
attributed to the
contractor, brought out in the
joint statement signed by
Full powers on recommendations of TC.
For EPC level cases, approval of Director concerned shall be
obtained.
ONGC and contractor as per
MM Manual
(c )
Extension without imposition of Director concerned
LD where delay is solely
attributable to ONGC in LSTK
cases
To the extent such delay is attributable to ONGC as brought
out in the joint statement signed by ONGC and Contractor as
per MM manual.
For EPC level cases, approval of Director concerned shall be
obtained.
R4
Approve extension in delivery Competent
date in respect of Development Purchase Authority
Orders
1. Instructions laid down below will be followed:
(i) Liquidated Damage clause will be incorporated in all
development orders.
(ii) Any extension in delivery date without imposing
liquidated damages will be granted with prior
concurrence of finance.
(iii) (iii) Time lost due to delay on the part of the Corporation
will be taken into consideration and stipulated delivery
period be extended correspondingly.
32
Item
No.
Purchase of materials, hiring
of services
Authority
Extent of powers
R5
Partial / Full waiver of LD rate Competent
and/or condonation of delay Purchase Authority
attributed to contractor, with (CPA)
complete justification.
Full powers. In accordance with prescribed procedures
Note: These powers shall be exercised only when there are
compelling circumstances under which supplies/services
could not be completed in time.
(EPC approved cases will be decided by EPC only).
TC to be held.
R6
Relaxation of condition relating to Director concerned
EMD / security deposits prior to
invitation of bid.
Full powers
R7
(a) Negotiation
during pre- Director concerned
award
stage as
per CVC/
Corporate guidelines
Full powers.
For EPC related cases, concerned Director shall have full
powers
(b) Post contract issues other than Competent
Full powers.
LD.
Purchase Authority For EPC related cases, concerned Director, Director(F) and
CMD
Note :
i) Competent Purchase Authority for clause R7 (b) means
same authority who approved the award of contract
irrespective of type of tender/mode of purchase or value
of individual Purchase Order/Contract
ii) Powers will be exercised as per
instructions on the
subject.
R8
Extension of tender opening date
Director concerned
Full powers
No tender document will be sold during extension period
R9
Invocation/ Forfeiture of EMD/SD
Director concerned
Full Power for EPC cases
33
Item
No.
R10
Purchase of materials, hiring
of services
Authority
Extent of powers
Approval of Change Order for EPC
LSTK/EPC Contracts
Director concerned
Full Powers
Rs 17.5 Crore each change order.
Subject to the condition that sum of all change orders
(including those issued by subordinate authorities) shall not
exceed 10%of the original contract value.
Note:
1. These powers are in respect of each contract.
2. The limit of 10% of contract value (mentioned above) is for the sum of the cumulative absolute value of all positive
change orders and the cumulative absolute value of all negative change orders and shall also include the change
orders approved at lower levels i.e. Level 1 in case of approval by Director.
3. In case of increase in total cost, additional expenditure sanction shall be obtained from Competent Authority. If
increase is more than 10% of the contract value, Expenditure Sanction of Competent Authority shall be obtained as
per Clause C 3 under Powers of Board Level Executives.
4. No change order exceeding 10% of the Contract value shall be issued without the approval of Competent Purchase
Authority (who has approved the original contract award), not below the authorities mentioned above.
5. Shifting of contractual completion date due to change order and change orders having impact on overall Project
completion schedule shall also need approval of Competent Purchase Authority (who has approved the original
contract award), not below the authorities mentioned above.
6. TC to be held
R11
Approve frequency and value Director – I/c MM
limits for conducting Stock
Full Powers
Decisions to be taken on the basis of ABC & XYZ analysis
verification
34
S : POWERS RELATING TO SPORTS ACTIVITIES
Item
No.
S1
S2
Item
Authority
Extent of powers
Training/Seminar/ Conferences related to Sports
a) Abroad
CMD
Full Powers
b) In India
Director (HR)
Full Powers
Participation of teams in Events/ Tournaments
a) Abroad
CMD
Full Powers
b) In India
Director (HR)
Full Powers
in Director (HR)
Full Powers
S3
Participation
of
individual
players
Events/Tournaments in India & Abroad
S4
Hiring of Trainers/Coaches/ Physiotherapist
Director (HR)
Full Powers
S5
Engagement of Technical officials for conducting/ Director (HR)
Full Powers
organizing tournaments/ events
S6
Sanction expenditure on souvenir and gifts items Director (HR)
for presentation to sports personnel / officials of
Full Powers
sports federations/ association / boards.
S7
Affiliations
with
various
sports
bodies
viz. Director (HR)
Full Powers
Organizing & conducting Sporting events of Director (HR)
National level and Local level
Full Powers
Federations / Associations/ Boards etc.
S8
35
T : TRAINING/ SEMINAR/ CONFERENCES
Item
No.
T1
Item
Authority
Extent of powers
Training/ Seminars/ Conferences
a) Abroad
CMD
Full powers with concurrence of Director (HR). All cases to
be processed through ONGC Academy
b) In India
Director (HR)
Full Powers. All cases to be processed through ONGC
academy.
U : POWERS FOR INSTITUTIONAL MEMBERSHIP OF PROFESSIONAL BODIES.
Item
No.
U1
Item
Institutional
Membership
Professional bodies
Authority
Extent of powers
of Director (HR)
Full powers
36
V : POWERS TO EMPANEL ADVOCATES & SOLICITORS.
Item
No.
V1
Item
Authority
Extent of powers
Powers to empanel advocates & Executive
solicitors and approve schedule of Committee
their fees.
Full powers. Schedule of fees of advocates & solicitors shall
be proposed by Chief Legal Services in consultation with
finance.
Note:
The panel shall be reviewed by Executive Committee every 3
year based on their performance during the past year.
.
V2
Engagement of advocates & CMD
with Full powers
solicitors outside India and concurrence
of
approve their fees.
Director (F) and
recommendation
Director (HR)
of
W : POWERS RELATING TO CORPORATE COMMUNICATIONS
Item
No.
W1
Item
Empanelment
of
Authority
Extent of powers
advertising Director(HR)
Full powers
/printing
/
communication
agencies for PR related works.
W2
Participation in exhibitions/ trade
fairs:
1. International
CMD
2. National
Full Powers
Director (HR)
Full powers.
37
X : POWERS RELATING TO MEDICAL
Item
No.
Item
Authority
Extent of powers
X1
Appointment of doctors Director(HR)
on contractual basis.
(Part time or Full time)
Full powers on the recommendation of Chief Medical Services.
X2
Sanction in individual Director (HR)
cases, under special
circumstances,
reimbursement
of
medical expenses in
As per actual
relaxation
Medical
Rules.
ii) If the treatment is to be taken abroad then the approval of CMD, Director
(HR) and Director (F) will be required and followed by concurrence of
Ministry of Health.
of
the
Attendance
Note:
i) These powers shall be exercised in consultation with Medical Authorities
and concurrence of Finance.
38
PART II
Positions under CRC
39
LIST OF POSITIONS UNDER CRC:
• The delegated authority is proposed to be assigned to a position irrespective of the level of the Executive holding that position
unless it is mentioned otherwise. For this purpose the positions have been defined in the following categories:
Sl. No.
Level-I
Level-II
Level-III
Level- IV
1.
ASSETS
Sub-Surface Manager Area Managers-SST
Asset Manager
Field Incharge
Surface Manager
Incharge Specialist Pool
Installation Incharge (Offshore Facility)
Support Manager
Incharge Monitoring Group
Installation Incharge (Onshore Facility)
Head Infocom
Incharge Database
Area Preventive Maintenance Incharge
Head Logistics
Area Managers-ST
Downhole Equipment Incharge
Head Maintenance
Incharge Assets Technical Support Surface Equipment Incharge
Head Services
Incharge Specialist Pool
Major Maintenance Planning Incharge
Head HSE
Incharge Artificial Lift
Facilities Engineering Incharge
Sub Asset Manager
Incharge HSE
3rd Level under Sub Asset Manager
Incharge Chemistry Lab
Sectional Incharge
Incharge Tatipaka Refinery
Incharge HR/ER
Incharge Finance
Incharge MM
Incharge Logistics
Incharge Infocom
Incharge Security
Incharge TA
Incharge QA
Incharge Fire Services
Location Manager (Maintenance)
Incharge Vigilance
2nd Level under Sub Asset Manager
Incharge Sub Surface
Incharge Surface
Incharge Assam Renewal Project
40
Sl. No.
2
Level-I
BASIN
Basin Manager
Level-II
Level-III
Level- IV
Basin Coordinator
Block Managers
Head Bid Monitoring
Area Managers
Forward Base Manager
Incharge Specialist Group
Incharge Database
Incharge Vigilance
Incharge HR/ER
Incharge Finance
Incharge MM
Incharge Security
Incharge HSE
Incharge Fire Services
Incharge Forward Base Cambay
2nd Level under
Head Forward Base at Jodhpur/
Silchar / Ahmedabad/
Ankleshwar/
Mehsana/Nazira/
Agartala/
Rajahmundry/ Karaikal
Incharge Infocom
Incharge Logistics
Acreage Manager
3rd Level under Head
Forward Base at Jodhpur / Silchar
Ahmedabad/ Ankleshwar/
Mehsana/Nazira/ Agartala/
Rajahmundry/ Karaikal
Support Manager
Head Maintenance
Head Services
Head Forward
Base, Jodhpur/
Silchar/ Ahmedabad/
Ankleshwar/
Mehsana/Nazira/
Agartala/
Rajahmundry/
Karaikal
Head Infocom
Head Regional Lab
Head Logistics
Head Deep Water,
Western Offshore
Basin
Head Geology
Operations Group,
Western Offshore
Head Deepwater Field
Development
41
Sectional Incharge
Sl. No.
3
4.
Level-I
PLANTS
Plant Manager
Level-II
Level-III
Level- IV
Head Operations
Support Manager
Head Maintenance
Head Marketing
Head HSE
Incharge Area (……..)
Incharge HR/ER
Incharge Finance
Incharge MM
Incharge Logistics
Incharge Infocom
Incharge Security
Incharge Fire Services
Sectional Incharge
Incharge CMT (sector)
Location Manager – Drilling
Location Manager –Cementing
Location Manager – Mud
Incharge HSE
Incharge Logistics
Incharge Specialized Drilling
Services - Mumbai
Operation Incharge
Rig Incharge
Technical Support Incharge
Specialized Services Incharge
Control Room Incharge
Planning and Contract Incharge
Specialist Services Incharge
Sectional Incharge
DRILLING SERVICES
Chief Drilling
Head -Cementing
Services
Head- Mud
Head CMT
Head Drilling
Services
Head Drilling
(Sectoral)
Services in
Assets/Basins
Head DS –
Mumbai
LM Drilling Mumbai
Head Deep Water
– MDT
Head Drilling Safety
- Mumbai
Chief Deepwater LM Cementing Mumbai
LM Mud - Mumbai
Head Hi Tech
Head Planning &
Contracting, DSMumbai
42
Sl. No.
5
Level-I
Level-II
WELL SERVICES
Chief Well
Head Workover
Services
Head Completion &
Testing
Head WSS
(Ahmedabad)
Head WS –
Mumbai
Level-III
Operation Incharge
Rig Incharge
Technical Support Incharge
Planning and Contract Incharge
Specialist Services Incharge
Sectional Incharge
Head WSS
Head Well Services in
Assets/Basins
LM Work overMumbai
Location Manager – Workover
Location Manager - WC&T
Location Manager – WSS
Incharge HSE
Incharge Logistics
LM Well Stimulation
Services(WSS),
Mumbai
LM Well Completion
& Testing (WC&T),
Mumbai
Planning ManagerWS-Mumbai
Level- IV
LM- Maintenance (Well Services)
Incharge MPPC
Incharge New Technology
Incharge PTYS, Nhava
43
Sl. No.
6
Level-I
Level-II
LOGGING SERVICES
Chief Logging
Head Logging
Services
Services (Sector)
Level-III
Technical Support Incharge
Interpretation Incharge
Planning and Contract Incharge
Sectional Incharge
Head MAP (Logging)
Head Logging –
Mumbai
Level- IV
Head R&M, Lab,
Logging Services,
Mumbai
Head Logging
Operations, Mumbai
Head Logging
Services in
Assets/Basins
7.
GEOPHYSICAL SERVICES
Chief GeoHead Geophysical
physical Services Service
Head
Geophysical
Services,
Mumbai
Head MAP
(Geophysical)
LM- Logging Services
Incharge Operations
Incharge HSE
Incharge Logistics
Incharge Operations
Party Chief
Incharge Logistics
Base Support Incharge
Incharge RCC (Regional Computer
Centre)
Technical Support Incharge
Planning and Contract Incharge
Incharge REL (Regional Electronic
lab)
Incharge HSE
44
Sectional Incharge
Sl. No.
8
Level-I
Level-II
ENGINEERING SERVICES
Chief Engineering Head Design
ServicesOffshore
Offshore
Head Maintenance
(Offshore)
Chief Engineering
Services- Onshore
Head Onshore
Works
Level-III
Level- IV
Incharge HSE
Incharge Marine Survey
Sectional Incharge
Workshop Incharge
Head ES (Works) in
Location Manager- Works
Assets/ Basins/ Plants Location Manager-Maintenance
Incharge CWS, Sivasagar
Head Offshore
Works- Mumbai
Head Design Onshore
Head Maintenance
(Onshore)
Head CWS, Baroda
Head Instrumentation
under CES
9
Head Onshore
Facilities Renewal
TECHNICAL SERVICES
Chief TS
Head EM
Head QA
Head TA
Head SMP
Head IMPETUS
Incharge QA (locations)
Incharge TA (locations)
45
Sectional Incharge
Sl. No.
10.
11.
12
Level-I
INFOCOM
Chief Infocom
Level-II
Head Communications
Head IT
Head- PROMISE
Head Networks
Head Infocom
(locations)
Head SCADA
MATERIAL MANAGEMENT
Chief MM
Head Inventory Corporate MM
Head Purchase Corporate MM
Head Policy Corporate MM
Head P&ECorporate MM
FINANCE
Chief IA (Internal
Head Internal Audit
Audit)
(Corporate)
Chief Commercial
Head Budgeting
Chief Corporate
Head Corporate Tax
Accounts
Head Project
Chief Offshore
Appraisal
Finance, Mumbai
Head Integrated
Chief Corporate
Trading Desk
Finance
Head Treasury
Chief Risk
Head Indirect Tax
Management
Chief PMBG
Level-III
Level- IV
Sectional Incharge
Sectional Incharge
Incharge MM (locations)
Incharge Internal Audit
Incharge Finance (location)
Incharge PMBG, D. Dun
46
Sectional Incharge
Sl. No.
13
14
Level-I
HRD
Chief HRD
Level-II
Level-III
Level- IV
Head HRG
Head HR Planner
Head Corporate R&P
Head Organizational
Development Group
Incharge HR Planner
(Group)
Incharge HR Initiatives
Incharge CRC Group
Incharge Recruitment
Incharge Promotions
Incharge Corporate PAR
Sectional Incharge
EMPLOYEE RELATIONS
Chief ER
Head Establishment
Head HR/ER
(Locations)
Head ER, Dehra Dun
Head LAQ (Sector)
15
16
Head Trust (………)
HEALTH, SAFETY & ENVIRONMENT
Chief HSE
Head Safety
Head Environment
Head Offshore
Head Occupational
Safety
Health
CORPORATE PLANNING
Chief Corp
Head Planning &
Planning
Projects
Head CMS
Incharge Corporate
Establishment
Incharge HR/ER,
(Location)
Incharge Corporate
Incentive Group
Incharge Corporate IR
Incharge Corporate D&A
Incharge HR Policies
Incharge Trust (…………)
Sectional Incharge
Incharge HSE (location)
Sectional Incharge
Incharge Corporate IE
Group
Incharge Planning &
Projects, Dehra Dun
Inchance CMS, D.Dun
Sectional Incharge
47
Sl. No.
17
Level-I
INSTITUTES
Head IDT/IRS/
IOGPT/ IEOT/
GEOPIC/ ONGC
Academy / IPSHEM/
KDMIPE
ED R&D
Head CEWELL
18.
Level-II
Level-III
Level- IV
Head INBIGS
Second Level Heads
in Institutes
Support Manager
Head New & Marginal
Field Development
(KDMIPE)
Head UCG (IRS)
Incharge’s of Group
Sectional / Lab Incharge
Incharge HR/ER
Incharge Finance
Incharge MM
Incharge Infocom
Incharge Logistics
Head ONGC Energy
Centre
OFFSHORE LOGISTICS
Chief Offshore
Head Air Logistics
Logistics
Head Marine Logistics
Head IMR
Head Pipeline
Head Nhava Base
Head T&S, Mumbai
Head Passenger
Transport- Mumbai
Head Supply Base,
Kakinada
Head Finance
Head MM
Incharge Operations, Air Logistics
Incharge AFS, Helibase
Incharge Marine Logistics
Incharge Projects, Contracts &
Procurement, IMR
Incharge Pipeline Maintenance
Incharge Pipeline Operations
Incharge Pipeline, Projects
Incharge Supply Base Operations
Incharge Projects- Marine
Construction- Nhava
Incharge Vessels (R&M)
Incharge Operation & Maintenance
Incharge …… (Nhava)
Incharge T&S
Incharge Custom Clearance, T&S
Incharge All India Transportation,
T&S
Incharge Supply Base Operations
Incharge Projects
48
Sectional Incharge
Sl. No.
19.
20
Level-I
Level-II
Level-III
OFFICE AT MUMBAI/ DEHRADUN / DELHI
Head RO, Mumbai
Support Manager
Incharge Legal
Head Infocom
Incharge HR/ER
Head Coordination, Head Maintenance
Incharge MM
Delhi
(Estate), (Mumbai)
Incharge Medical
Head Security
Incharge Finance
Head Corporate
(Mumbai/ Delhi)
Incharge RTI
Administration,
Head Vigilance
Incharge CC
Dehra Dun
Incharge Fire
Incharge Logistics
Incharge Security
Incharge IR
Incharge Hospitality
Incharge Vigilance
Incharge Infocom
Incharge Estate (Mumbai)
Incharge Maintenance (civil)
(Mumbai)
Incharge Maintenance (Electrical)
(Mumbai)
BD &JV
Chief BD&JV
Head Dahej Projects
Project Leader
Head Mangalore
Projects
Head New Projects, N.
Delhi
49
Level- IV
Sectional Incharge
Sectional Incharge
Sl. No.
21
Level-I
OTHERS
Chief Marketing
Chief
JV (OG)
Level-II
Head Marketing VAP Incharge Marketing (………)
Head Marketing Crude Incharge Commercial
Head Marketing - Gas Incharge ATF
Zonal Manager
Head- PMT
Head -Ravva+PY-3
Head RJ-on-90/1
Head-CB-OS-2
Chief-Legal Services
Chief Medical
Services
Chief CC
Chief Corporate
Affairs
Chief E&D
Directorate
Chief Security
Company Secretary
Chief Lab
Level-III
Incharge Legal
Head Medical
Services (Ddun/Sibs)
Head CC
Incharge Medical (Locations)
Domain ExpertsGeology
Domain ExpertsGeophysics
Domain ExpertsReservoir
Head Fire Services
3rd Level of Incharges
Incharge CC (locations)
Incharge Fire Services (Location)
Incharge Security (Location)
Dy. Company Secretary
Head Process
Chemistry
50
Level- IV
Sl. No.
Level-I
Head RTIs
OSD- Special
Projects/
Assignments (L-I)
Chief CEC-OG
Head EXCOM
National Head CBM
Project Manager CBM
Head Knowledge
Management
Head Corporate
Exploratory Drilling
Centre (CEDC),
DDN
Chief OTP (Offshore
Technology &
Projects)
Chief Carbon
Management
Level-II
Head Commercial
Audit
Head Corporate
Logistics
Head Sports
Level-III
Incharge Logistics
Incharge RTI
OSD - Special
Projects/ Assignments
(L-II)
Head of International
Desk
Head of National Desk
Block Manager- CBM
Head ONGC Museum
Head (…….) Project
(CEDC)
Head EPINET
Head Project, (OTP)
Head Technology
(OTP)
Head (…….) Project
(CMG)
Incharge Project
Incharge Technology
Incharge CMG (Functional Group)
51
Level- IV
Sl. No.
Level-I
Level-II
Head Project ICE
Level-III
Incharge ICE Support
Incharge Business Process
Incharge Datacenter
Incharge DR Centre
Incharge Technical
Level- IV
Chief Reservoir Field
Services
Head ONGC Schools
EO to CMD
Chief- CSR
(Corporate Social
Responsibility)
Project ManagerECDP (East Coast
Development Project
EO to Directors
Head East Coast
Offshore Development
Head East Coast
Infrastructure
Development
Head EPCG (Export
Promotion of Capital
Goods)
Head (Projects/
Operational Area/
Special Functions)
(under Assets/ Basins/
Services/ Plants)
Sectional Incharge
52
Note:1. Any new post/level created shall be added to the list after examination by Chief HRD with the concurrence of Director (HR)
and Director (Finance) and with the approval of CMD.
2. Positioning of executives to L-I, shall be done with the approval of concerned Director, Director (HR) and CMD and formal
orders thereof.
3. Orders for positioning of executives to L-II and L- III positions (except as at Sl. No. 4 below) shall be processed by the
respective Key Executive and forwarded to Chief- HRD for seeking approval of concerned Director and Director (HR).
Vigilance clearance for these positions will be taken at head quarters. Formal orders shall be issued by the Corporate
Establishment, Dehradun.
4. Orders for positioning of L-III positions reporting to Sub- Surface Manager/ Surface Manager/ Block Managers/ Operation
Managers in Assets/ Basins/ Plants may be issued by respective I/c HR/ER after obtaining vigilance clearance and approval
of the concerned Level I executives.
5. For Level IV positions orders may be issued at the respective location by I/c HR / ER after obtaining vigilance clearance and
approval of the concerned Level I executives.
6. Second level executives in the Institutes directly reporting to the Head of Institutes shall have L-II powers for which the
Organogram has to be vetted by Chief – HRD before approval of concerned Director and Director (HR), in order to
streamline and maintain uniform nomenclature under CRC.
7. For 2nd level MM and Finance positions, the proposal needs to be forwarded through Key Executive at Work Centre for
approval of Chief-MM and Chief- Corporate Finance respectively and Chief- HRD (Orders to be issued by Corporate
Establishment).
53
LEVEL I A, B,C,D & E
Level I-A :
Asset Managers
Basin Managers
1. Mumbai High
2. Bassein & Satellite
3. Neelam & Heera
4. Assam
1. Western Offshore
Service Chiefs
1. Drilling
2. Well
3. Geophysical
4. Offshore Logistics
5. Marketing
6. Engineering Services Offshore
7. Engineering Services Onshore
Level I-B:
Asset Managers
1. Ahmedabad
2. Ankleshwar
3. Mehsana
4. Rajahmundry
Basin Managers
1. Western Onshore
2. Assam & AAFB
3. Krishna - Godavari
4. Cauvery
Service Chiefs
------
Others
1). Plant Manager- Uran
2). Plant Manger - Hazira
3). Chief Info-Com
4). Chief MM
5). National Head CBM
6).Project
ManagerEast
Development Project
Coast
Level I-C:
Asset Managers
Basin Managers
Services Chiefs
Others
1. Karaikal
2. Tripura
1.Frontier Basins (GVK)
2.MBA
1. Logging Services
2. Chief-TS
1.
2.
3.
4.
5.
6.
54
Chief – HSE
Head RO: Mumbai
ED R&D
Project Manager - CBM Dev. Project
Chief- Deepwater
Chief Offshore Technology Project
Level I -D :
Asset
Managers
Basin
Managers
Head of Services in Mumbai Head
Offshore
Institutes
Others
-----
----
1.
2.
3.
4.
5.
Chief Reservoir Field Services
Level I-E:
Asset Managers
Head Drilling Services
Head Well Services
Head Logging Services
Head Offshore Safety
Head Geophysical Services
Basin Managers
KDMIPE
Services Head
Head Institutes
1. Head Deepwater MDT
2. Head
(Ahmedabad)
WSS
Others: Level I-E (Contd…)
(1) Chief –Corporate Planning,
(2) Chief – Corporate Affairs
(3) Company Secretary
(4) Chief JV (OG)
Others
IDT/ IRS/ IOGPT/ IEOT/ ONGC Chief CEC- OG
Academy/ IPSHEM/ GEOPIC #
Head CEWELL
(11) Chief – Commercial
(12) Chief - Internal Audit
(13) Chief Corporate Accounts
(14) Chief – Performance Management
and Benchmarking
(5) Chief – E & D Dte.
(15) Chief Corporate Finance
(6) Head Corporate Exploratory Drilling (16) Chief Risk Management
Centre, Dehra Dun
(7) Head EXCOM
(17) Chief Offshore Finance
(8) Chief Lab
(18) Chief BD &JV
(9) Head Drilling Services (Sectoral)
(19) Chief – HRD
(10) Head Onshore Works
(20) Chief – Employee Relations
(21) Chief Security
(22) Chief – Legal Services
(23) Chief Medical Services
(24) Chief – Corporate Communications
(25) Head RTI’s
(26) Head Coordination, New Delhi
(27) Head Knowledge Management
(28) Head Corporate Administration, Dehra Dun
(29) Chief- CSR
(30) Chief Carbon Management
(31) OSD- Special Project
Note:
1. # The above Head of Institutes shall exercise I-B powers in respect of capital expenditure for EOR/ Technology Pilots
2. Chief Vigilance Officer will have the powers equivalent to Directors in his area of work.
55
PART - III
Powers of Executives below Board level
56
PART III (A)
Powers relating to Expenditure
of Capital Nature
57
CA. Acquisition / Lease of Land for operational activities.
Item
No.
CA1
Item
Level–I
Permanent or temporary acquisition of land
including right of use when land is acquired for
operational activities (including its crop
compensation claims)
(a) When land is acquired through local Revenue
Authorities
I. Cases as per norms #
-II. Cases above norms upto 25% #
Full
powers
Support
I/cHR/ER
in
Assets/ Remarks
Manager in Basins/
Forward
Base
Assets/Basins Manger in Forward Base
(not below E6) (Not below E5)
--
Full powers
--
--
(b) When land is acquired on the basis of
recommendations of in-house negotiating
committee with representatives not below E-4
level for User Dept./Finance/ HR./Civil (If
negotiated price is more than 20% above the
prevailing market rates of land in area, details
of such transaction will be reported to next
higher authority on a monthly basis)
I. Cases as per norms #
Upto Rs. Upto Rs. 10 Upto Rs. 2.00 Lakh
Lakh
50 Lakh
II. Cases above norms upto 25% #
Upto Rs. Upto Rs.
Lakh
10 Lakh
4 Upto Rs. 1 Lakh
Per site.
Per site
-----(c) Without
negotiating
Committee
in Upto Rs. -----Per site
emergency## when payment needs to be settled 0.50 Lakh
quickly.
# Norms refer to norms/requirement with reference to land dimension.
## Powers under item CA1 (c) to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclone, blow out and
operational break down.
Note:1. Cases beyond the powers of Level I Executive shall require approval from competent authority under item C1.
58
CA. Acquisition / Lease of Land for operational activities- Cont.
Item
No.
Item
Level–I
Support
I/cHR/ER in Assets/ Remarks
Manager in Basins/ Forward Base
Assets/Basins Manger in Forward
(not
below Base (Not below E5)
E6))
CA2
--
CA3
CA 4
CA 5
59
---
Shifted to
RF 4
Shifted to
RF 5
Shifted to
CN4
Merged and
shifted
to
RF5
CG. Administrative Approval & Expenditure Sanction for budgeted Capital items of general nature
Item
No.
CG 1
Items
Level–I
Level-II
(not below E6)
Remarks
(a) Furniture, Air conditioners, Air Coolers, Upto Rs. 50 Upto
Refrigerators, Water Coolers, Water Purifiers, Lakh
Lakh
fans and appliances
Rs.
15 Per annum.
(b)Other Capital Goods, including office equipment, Upto Rs. 50 Upto
computer hardware and software.
Lakh
Lakh
Rs.
As
per
norms/
Instructions on the
subject.
10 Per annum
Note: 1. In case of unbudgeted capital items expenditure sanction to be obtained under item FM1
2. Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. C1/C2.
CI: Administrative Approval & Expenditure Sanction for budgeted Computer Hardware and Software for
Exploration/ Operational use
All figures in Rs. Crore except wherever specifically mentioned
Level-II/
In-Charge Remarks
Assets/
D E Info-com in
Basins/ ROs/ Plants
(not below E5)
CI 1
Computer hardware and software of 25 15 10 5 1 Rs.5 Lakh
Each case.
capital nature including interpretation
As
Per
norms/
work station and communication AM,
Instructions on the
system / equipment for exploration/ MHsubject.
operational use.
35
Note: 1. In case of unbudgeted capital items, expenditure sanction to be obtained under item FM1
2. Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. C1/C2
Item
No.
Items
Level -I
A
B
C
60
CN: Administrative Approval & Expenditure Sanction for budgeted items of capital nature /works
All figures in Rs. Crore except wherever specifically mentioned
Item
No.
CN1
CN2
CN3
Items
A
Level -I
B
C
D E
Plant, Installations, Pipelines, Equipment, Machinery, 25
15 10 5 1
Tools, Vessels, boats, Capital Civil/Construction/
Fabrication and manufacturing works for operational AM,
requirements and Projectised schemes including MHpurchase of plants & machinery & drilling of wells
35
Fabrication & manufacture of bodies for vehicles
Rs. 25 Lakh
including tankers/ Fire tenders,etc.
Drill site foundation and ancillary civil works including
approach road
IA,B&C- Rs.3 Crore
CN4
Level-II
(not below
E6)
20% of
concerned
Level I
powers
20% of
concerned
Level I
powers
20% of
concerned
Level I
powers
Level-III Remarks
(not
below E5)
5% of
Each case
concerned
Level I
powers
_
Each case
5% of
concerned
Level I
powers
Each case
Capital Works not directly connected with operational
requirements.
Note:
1. These powers to be exercised only if itemized in
_
Per annum
Rs.100 Lakh
approved budget.
2. Case to be processed through I/c Estate.
Any new purchase of residential/ office
premises irrespective of value and all
constructions of residential/ office premises
beyond the powers of Level I shall be referred
to Executive Committee for administrative
approval. Expenditure sanction in such cases
shall be obtained under Item No. C1.
Note (Common for CN 1 to CN 4):
1. Level – I executives shall also have the powers of sanction of excess Capital Expenditure up to 10% of any capital scheme
sanctioned subject to that revised estimate is also within their powers of sanctioning Capital Expenditure. Financial Concurrence is
required.
2. In case of unbudgeted capital items/works, expenditure sanction to be obtained under item FM1
3 Cases beyond the powers of Level I Executive shall require approval from competent authority under Items. C1 to C3.
61
PART III (B)
Powers relating to Expenditure of Revenue
Nature
62
RA: Administrative approval & sanction for Imprest & Contingent Advances
Item
Items
Level-I
Level-II
Level-III
Remarks
No.
(not below
(not below
E6)
E5)
RA1
Sanction of recoupable Full
Upto
Upto
1. Imprest sanction to an officer under his jurisdiction
Imprest
powers
Rs.25,000
Rs.10,000
shall not exceed Rs.10,000 in each case
2. Total imprest sanctioned in respect of all officers
under his office and including the imprests already
sanctioned shall not exceed his sanctioning powers under
RA 1.
3. Imprest can be sanctioned in the name of any E- 1 or
above level officer. However the expenditure should be
sanctioned for recoupment by officers not below L-III/E6 level.
4. As per instructions on the subject.
5. Recoupment is FCNR
6. Sanctioning authority to also sanction the annual limit
upto which the imprest holder can spend the amount
through Imprest. (Financial concurrence required)
RA2
Sanction of recoupable Upto Rs.5 Up to Rs.4 ---Generally applicable to Field Party Chief. Also can be
contingent advance
Lakh
in Lakh in each
used by I/c MM /I/c Warehouse for payment of Freight
each case case
and Demurrage only. The amount of advance shall be
determined on the basis of one month’s average
expenditure of last year/field season.
RA3
Sanction
of
non Upto Rs 5 Up to Rs. Up
to 1. Advance to be drawn in the name of E1 & above
recoupable advance
Lakh
in 20000 in each Rs.5000 in
officers.
each case case
each case
2. Expenditure sanction to be taken under relevant BDP
items based on actual expenditure for adjustment of
advance.
3. Advance to be settled immediately after completion of
the event subject to maximum of 3 months from the
date of drawl of advance.
4. Cash advance to be generally restricted to Rs 20000 to
one officer.
63
RC. Administrative Approval & Expenditure sanction for Contract Services
Item
No.
RC1
RC2
RC3
RC4
Items
Hiring of contract services including rigs,
tankers, vessels, barges, helicopters
(offshore) ,O&M contract of captive
vessels, including docking &
effect
repairing, seismic services and other
operational services, other than those listed
below
Hiring
of
services
for
scientific
/professional jobs rendered by expert
agencies.
A
25
5
All figures in Rs. Crore except wherever specifically mentioned
Level-III
Remarks
Level -I
Level-II
(not below (not below
E6)
E5)
B C D E
15 10 5 1 20% of
5% of
Each case
concerned
concerned
Level I
Level I
Powers
powers
3
2
1
0.5 20% of
concerned
Level I
powers
Rs. 50,000 per month
Hiring of special operational services
rendered by licensed and skilled technicians
as per relevant instructions on this matter.
Hiring of catering/ Housekeeping/Security
Services for installations/rigs/OSVs/MSVs
etc.
A
B
C
D/E
5
3
1
0.50
Level-I
RC5
---
5% of
concerned
Level I
powers
Per annum
Each case
---
Per annum in each case
Hiring of other general services (excluding Upto Rs. 25 Lakh
Upto Rs. 5 Upto Rs. 1.25 Per annum in each case
manpower hiring services) not specifically
Lakh
Lakh
covered under any other Item of BDP
1. Cases beyond the powers of Level I shall require approval from competent authority under Items No. D1 to D3
2. Existing instructions regarding approval of Functional Director and Director (HR) through MDT for hiring of job contracts need
to be followed.
64
RD: Administrative Approval & Expenditure sanction for Items related to Communication
Item
No.
RD1
Items
Level-I
I/c Info-Com
Remarks
(not below E5)
Hiring
& operation of Upto
Rs. Up to
Communication facilities in remote 1,00,000
in Rs. 10,000 in each
areas where
Company has no each case
case.
infrastructure
RD2
Installation charges, Deposit & E-4 level officer in Infocom/HR in respect of telephones installed in accordance with the
Rental Charges – Telephones prescribed instructions/policy on communication facilities. (FCNR) surcharge for
(including Mobile Phones), internet delayed payment will require approval of L-I (FCNR).
connectivity ,wireless equipments
and other tele communication
equipments (including call charges)
RD3
Reimbursement of call charges in Once the reimbursement is sanctioned by competent authority as per guidelines, monthly
respect of telephones installed at or bimonthly call/rental charges can be reimbursed on self certification as per limit or
Residence of employees & others
actual whichever is lower. Excess calls however will require the approval of L-I /ED/ E8/ Director Concerned (FCNR). However, fresh approval should be obtained every year
in all the cases where reimbursement is allowed to non eligible employees & others.
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1.
65
RE: Write off of losses
Item
No.
RE1
Items
Level-I
Write off of losses under head
materials & Fixed assets, book
debts, claims, recoverable, loans &
advances (including to employee).
Book Value
Upto Rs.5
Lakh in each
case
Level-II
Level-III
(not below E6) (not below E5)
-----
Remarks
1. Includes write off sanction for
demolition
of
existing
structure/buildings.
2. Book value means Net Book
Value wherever applicable.
3. Write off of losses as per disposal
procedure/applicable guidelines/
instructions wherever applicable.
4. Subject to prior review by Internal
Audit.
5. Write off of loss to be reported to
EC through concerned Director on
quarterly basis
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. I1/I3 as
applicable.
66
RF: Lease of Building / Property etc. and Payment of Annual Rent, Crop compensation and restoration costs
Item
Items
Level –I
Support
I/cHR/ER/
No.
Manager in Forward Base
Assets/Basins Manger
in
(not below E6) Forward Base
(Not below E5)
RF 1 Lease of building for residential accommodation (in
----Full powers
---accordance with instructions on the subject from time to
time)
RF 2 Lease of land & building for office, storage, workshop and Rs.5 Lakh per ----------parking of vehicles
month
Note:
1. These powers shall be exercised subject to assessment
and certification of the reasonableness of rent based on
prevailing market conditions by the in-house committee
consisting of Finance, HR and Indenting Deptt.
RF 3 Payment of Annual Rentals for the land occupied for
As per Actuals
ONGC operations as per approved rates
RF4 Surrendering of abandoned sites by payment of restoration Full powers
---costs.
Note: Restoration costs to be fixed up by Revenue
Authorities/in-house board of officers not below E-4 level
based on SOR rates.
RF5 Compensation for damage to standing crops, land and
buildings around operational areas as a result of
operational activities.
(i)
As per award made by Revenue authorities
--Full powers
(ii)
As per recommendation of in-house negotiating Upto Rs.4
committee as above, when payment can not be kept Lakh
in abeyance for completion of formalities by
Revenue authorities
(iii)
Upto Rs.1
Lakh
Remarks
Each
case.
Requirement of
the space shall
be worked out
on the basis of
norms wherever
prescribed.
---
Upto Rs. 0.25 Per site
Lakh
Without negotiating committee in emergency when Upto Rs. 0.25
Per site
payment needs to be settled quickly.
Lakh
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1.
67
RG: Administrative Approval & Expenditure Sanction for Materials – General nature
Item
Items
Level –I
Level-II
No.
(not below E6)
RG1
Stores and spares other than operational Upto Rs. 25
requirement
Lakh
20 % of Level I
powers
RG2
Petty articles not available in stock
including power to purchase
---
Upto Rs.25,000
RG3
Purchase / subscription
to books
/periodicals, in print or electronic format
including on line subscription , of
---
Full powers
a) Professional / technical nature
b) Others
Kits & Liveries
Upto Rs. 50,000 Upto Rs. 10,000
As per actual
----for special
occasion
Level-III
(not below E5)/
E6 in HQ
5% of Level I
powers
Upto Rs.10,000
Upto Rs. 50,000
Remarks
Each case
1.Each
case.
2.FCNR
3. As per prescribed
procedure.
4.No need of GRV
for purchase up to
Rs.10,000
Each case
RG5
Upto Rs. 5,000
Each case
Full powers with
in-charge HR/ER as
per norms
Shifted to RF1
RG6
Shifted to RF2
RG4
RG7
Kits for participants in approved training Upto Rs 500 per
program organized in ONGC
participant
---
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1.
68
RH: Hospitality
Item
No.
RH1
RH2
Items
Level-I
E7/Level-II
below E6)
(not E6/Level-III
below E5)
Serving participants in official meetings,
seminars & conferences:
(a) light refreshment
• As
per Upto Rs.30 per
head.
actual
Annual limit • Annual
limit
Rs.2 Lakh
Rs.1 Lakh for
for level-I.
level-II
• E7: Annual limit
Rs.25,000
(b) working lunch
As per -actual
Upto Rs. 300 per
head
• Level-II: Annual
limit Rs. 4.50
Lakh .
• E7: Annual limit
Rs.75,000
Expenditure
on
distinguished
guests,
delegation ,members , parties of the press etc,
with whom it is in the interest of the
Corporation to maintain or cultivate good
relations :
a) Entertainment
As per actual
Upto Rs.20 per
head.
• Annual
limit
Rs.50,000
for
level-III.
• E6:
Annual
limit Rs.10,000
Upto Rs. 200 per
head.
• Level–III:
Annual limit Rs.
2.00 Lakh.
• E6: Annual limit
Rs. 30,000
Upto Rs.200 per --head.
• Annual limit • Level-II:
Rs.5 Lakh.
Annual
limit
Rs.1,00,000
• E7:
Annual
limit
Rs.
50,000.
69
(not Remarks
These powers
are for offices at
A class cities.
For offices at
other
cities,
powers per head
shall be Rs.100
less.
Item
No.
RH3
RH4
Items
Level-I
E7/Level-II (not E6/Level-III
below E6)
below E5)
Level- II /E7 : Upto --Rs.300 per head
b) Serving lunch /dinner
As per actual
c) Presentations of souvenirs and gifts
Full powers
Upto Rs.50,000
----
d) Expenditure on travel & boarding
As per actual
----
-----
Expenditure on flower and other items for As per actual
decoration in connection with visits of
distinguished guests, Indian and Foreign
delegations and parties from the press and
other media or other special occasions
Expenditure on Tea-Coffee, soft drinks/ As per actual
snacks served during meetings and official
discussions.
Upto Rs.200 per ---head
These powers
are for offices at
A class cities.
For offices at
other
cities,
powers per head
shall be Rs. 100
less.
Per annum
Maximum up to
Rs.10,000 per
occasion
for
level-II.
E6/ Level III (not FCNR
below E5)-Rs.9000
p.a.
Other Executives:
E5: Rs.7200 p.a
E4: Rs.3600 p.a.
E3: Rs.2400 p.a.
E2 : Rs. 1200 p.a
Note : 1. Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1.
2. Normally working lunch to be arranged through office Canteen/Guest House/Rate Contracts.
70
Upto Rs.12000 p.a
(not Remarks
RI. Administrative Approval & Expenditure Sanction for Items of Inventory Nature
Item No.
Items
Level –I
Full powers
Level-II
( not below E6)
Upto Rs 3 Crore
Level-III
(not below E5)
Upto Rs 0.25 Crore
Level-IV
(not below E4)
Rs. 1 Lakh
RI1
Stores ( operational )
RI2
Spares ( operational )
Each case
Full powers
Upto Rs 1 Crore
Upto Rs 0.25 Crore
Rs. 1 Lakh
Each case
RI3
Remarks
Shifted to MO1
71
RL: Administrative Approval & Expenditure Sanction for Logistics.
Item
No.
Items
RL1
Hiring of goods & passenger transport, both light
and heavy handling equipment
(a) as per approved norms/HQ instructions on
the subject
All figures in Rs. Crore except wherever specifically mentioned
Level-I
Level-II
Level-III
Remarks
( not below
(not below
E6)
E5)
A
B
C
5
3
1
D/E
0.50
(b) Urgent/occasional/ short term need like Rs. 2 Lakh
inauguration
ceremonies,
seminars,
conferences & visits of official delegations
etc.
Upto Rs. 5
Lakh
Upto
10,000
Per annum
In each Case
Rs. Upto
10,000
Rs. On each
occasion
(c) Emergency # need for conduct of operations Upto Rs. 10 Lakh
including power to place work order
Each case
Note - Work can be awarded under RL (1 ) (c ) without routing through MM. No TC shall be required.
# Emergency as defined under ME 1. Reporting of nomination cases as per clause 17.11 of Appendix 1.
RL2
Freight for materials carried:
- Ocean, River, Railway, Road and Air
(where Air is cheaper or more suitable than
alternative modes)
----------
-
RL3
Air (including airlifting of imported As per actual
material) in urgent cases
Hiring of service & facilities at ports and allied Rs. 5 Crore
agencies such as shipping agents, stevedores,
clearing agents, etc.
72
----------
As per actual
---------
---------
Rs. 1 Crore
Rs. 25 Lakh
MM section
can also
exercise this
power on
need basis.
Each case
RL: Logistics- continued.
Item
No.
RL 4
RL 5
RL6
Items
Level-I
Level-II
( not below
E6)
--
Stevedoring, handling, trucking, clearing & -handling charges and other charges at ports,
railway station/trucking, store yard and
handling and transporting charges to warehouse
before dispatch of materials to destination and
Certification agency dues and Mercantile
Marine Deptt. Charges.
Wharfage & Demurrage ( Supply Material --transported by ship/road/rail/Air )
Wharfage & Demurrage (End
transported by Ship/Road/Rail)
products Full powers
#: Quarterly
Level-III
(not below E5)
Remarks
As per actual
FCNR
Full powers #
Upto Rs. 5,000
Upto
Rs. 10,000 #
Upto Rs. 5,000
Each case
MM section can
also exercise this
power on need
basis.
Each Case
Report of Wharfage & Demurrage cases above Rs.5000 to be submitted to Level I Officer (s).
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item No. D1 to D3.
73
RM: Statutory and Miscellaneous payments
Item
Items
No.
Level-I
RM1
-----
Taxes on movable & Immovable
properties
RM2(a) License fees,(including PEL/ML
fees), royalty, cess, excise duty, sales
tax, service tax, VAT and other taxes
including surcharges, education cess
and duties/inspection charges payable
to Statutory Authorities
RM2(b) Payment of Port Trust dues
certification, statutory survey
RM2(c) Payment of Patent filing fees and fees
for ISO and similar Certification/
Audits
-----
-----
Level-II Level-III Other
Remarks
( not
(not
executives
below below E5)
E6)
------E3: As per FCNR
actual.
---------E4 : As per FCNR
actual
-----
------
Rs. 2 ----Lakh
------
RM3
Income tax/ FBT and other Direct ---Taxes, including surcharges
----
RM4
Post & telegram charges, electricity -----& water charges, other municipal
taxes
Payment of insurance charges for ---cash, goods in transit, vehicles,
accident, group insurance or other
type of insurance and reimbursement
of insurance premium of fidelity
guarantee policies.
-----
RM5
As
actual.
FCNR
-----
E-5 As per FCNR
actual
-----Each Case
Cases beyond the powers of Level I
Executive shall require approval
from competent authority under Item
No. D1
per ----FCNR
E3: As per FCNR.
actual.
As per HQ instructions on the
subject.
As
per
FCNR
actual
As per HQ instructions on the
subject.
------
RM6
Shifted to items J1 (a) and J1(b)
under powers of Board Level
Executives
74
RM: Miscellaneous payments--- Cont
Item
No.
RM6
(a)
RM7
RM8
RM9
RM10
RM11
Items
Level-I /
Advance to Government / Rs.
Statutory bodies
Lakh
Level-II
( not
below E6)
10 ---
Sanction
for
payment/ Full
investigation of contingent Powers
bill/claim of suppliers,
which are not preferred
within one year from the
date claims are due.
---
Level-III Other
Remarks
(not
executives
below E5)
----Each case
Cases beyond the power of L-I shall require
approval of concerned Director with
concurrence of Associate Finance under item
J1 (b)
Shifted to FM8
-----Note:Proper justification must be submitted by the
claimant for the claim not having preferred
within time.
Penalty / Interest / Late fees Rs.
1 --on Statutory payments
Lakh in
each
case
----
Certification
jobs
by Rs
Auditors/Statutory Auditors Lakh
/Engineers/Specified
Nominated Agencies for
compliance with Statutory/
Govt. directives/guidelines
I/c
Finance
upto
Rs
25000
1
75
---
(Covered under PM15/PM29)
1.Report to be submitted to EC through
concerned Directors on quarterly basis
2.Cases beyond the powers of Level I
Executive shall require approval from
competent authority under Item I 4.
Each case
RO: Administrative Approval & Expenditure Sanction for Contingent/Miscellaneous expenditure which
cannot be appropriately classified under any other item of the BDP
Item
No.
Items
Level-I
Level-II
E7 /
E5 in HQ / Remarks
(not below Level-III
Level-IV
E6)
(not below (not below
E5)
E4)
RO1
Any expenditure of contingent / Upto Rs.
Upto Rs. 2
Upto Rs.
Upto Rs.
FCNR:
Miscellaneous
/
miscellaneous nature which cannot 10 Lakh in Lakh in
10000/- in
2500/- in
Contingent expenditure upto
be appropriately classified under any each case each case
each case
each case
Rs.10,000.each case
other item of the BDP
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item D1.
RP: Administrative Approval & Expenditure Sanction for Stationery, Printing and Reprography
Item
No.
RP1
RP2
RP3
Items
Stationery including Computers
Stationery, peripherals, storage
media, Cartridges and consumables,
forms, registers etc.
Printing, binding & reproduction
jobs for reports, official documents,
forms publications, etc.
Expenditure on
Photocopying,
duplicating and typing, drawing,
design, etc. from outside agencies
Level-I
Full
powers
Level-II
E7 /
(not below Level-III
E6)
(not below
E5)
Upto Rs.10 Upto Rs.5
Lakh
Lakh
E5 in HQ /
Remarks
Level-IV
(not below
E4)
Upto Rs.1 Per annum.
Lakh
Full
powers
Upto Rs.10 Upto
Lakh
Lakh
Full
powers
Full powers
Rs.1 Per annum. Generally from
empanelled
firms
/rate
contracts if available.
Rs.10,000
Urgency or when in house
per month
facilities are not available
76
Rs.5 Upto
Lakh
Rs.15,000
per month
RR: Administrative Approval & Expenditure Sanction for Maintenance and Repair
Item
No.
RR1
RR2
RR3(a)
RR3(b)
Items
Repairs of machineries, pipelines and
equipment including fabrication and
manufacture of parts and accessories
when in-house facilities and services
are not available
Level-I
Level-II
Level-III
(not below E6) (not below E5)
20% of
5% of
concerned L-I concerned L-I
Executive
Executive
Level-IV
(not below E4)
1% of
concerned L-I
Executive
Level-IA
(Offshore) :
Rs. 5 Crore
Other
Level-I
(Including Uran
& Hazira) :
Rs. 2 Crore
20% of
5% of
1%
Level-I
concerned L-I concerned L-I
concerned
(Offshore) :
Rs. 10 Crore
Executive
Executive
Executive
Onshore
(Including Uran
& Hazira):
Rs. 5 Crore
Note: For powers for award of work, refer to item MP4 c(ii)
Rs. 3 Crore
Upto Rs. 5
Upto Rs. 3
Upto Rs. 1
Lakh
Lakh
Lakh
Repairs of Machineries and equipment
where in-house facilities do not exist
and such repairs/AMC are required to
be done through OEM/OES/their
authorized
agencies/center
only
including upgrade, maintenance &
support with OEM for Hardware/
software
Undertaking maintenance and repair
works including minor alteration,
Annual maintenance contracts of
Building in installations/plants, Drill
sites.
Repairs and Maintenance of approach Rs. 3 Crore
roads to Installations and Drill sites
Upto Rs. 5
Lakh
77
Upto Rs. 3
Lakh
Upto Rs. 1
Lakh
Remarks
Each case
of Each case
L-I
Per annum
Per annum
RR: Administrative Approval & Expenditure Sanction for Maintenance and Repair
Item
No.
RR4
RR5
Items
Repairs & Maintenance of hired/leased
residential /office buildings
Note: Repair & maintenance of
hired/leased/requisitioned
building
should be normally done by the owner.
A condition to that effect needs to be
incorporated in the agreement.
Minor additions and alterations to a
hired/leased office building, guest house
RR6
Interior partitioning and creation of
office facilities in a building, which has
been hired/leased.
RR7
(a)
Repairs and maintenance of ONGCowned residential colony & office
buildings including minor additions and
alterations
RR7
(b)
Level-I
Level-II
(not below E6)
Non-recurring: ----Upto 2% of the
assessed market
value of the
bldg. Once in
three years
Level-III
Remarks
(not below
E5)
Through I/c Estate
Annual
recurring:
Upto
two
months rent of
bldg./
guesthouse etc
Rs. 50 Lakh Per Level-II / E7: ---annum
Non-recurring:
Rs. 25 Lakh
Per annum
Upto Rs. 50 Level-II: Upto -----Lakh as one- Rs. 5 Lakh as
time
one
time
arrangement
arrangement.
Upto Rs. 10
Level-I
Lakh
(Mumbai)
Rs.5 Crore
Level-I
(other
locations)
Rs.
2 Crore
(including Uran
and Hazira)
Payment of common maintenance Rs 1 Crore
charges for own/hired buildings payable
to Joint Management Committee/
Society
78
Per annum
Note: This power should be
used only by one officer at one
location (through I/c Estate).
Through I/c Estate
Per annum
Note: This power should be
used only by one officer at
one location (through I/C
Estate) All maintenance jobs
including
Pest
control,
painting etc., including Grant
in Aid to RWA for general
upkeep of colonies will be
covered under RR7(a)
Per annum
Note: This power should be
used only by one officer at one
location (through I/C Estate).
RR: Administrative Approval & Expenditure Sanction for Maintenance and Repair
Item
No.
RR8
RR9
RR10
RR11
Items
Maintenance and repair works for office
equipments/ software including AMC
Repairs to heavy vehicles and transport
equipment including power for purchase
of spares and fabrication of parts
Repairs to light vehicles including
power for purchase of spares, including
fabrication of parts
Level-I
Level-II
(not below E6)
Level-III
Remarks
(not below
E5)
Full powers
Upto Rs. 25
Upto Rs. 1
Per annum
Lakh
Lakh
Upto Rs. 3 Upto
Rs. Upto
Rs. 1) On a vehicle on each
Lakh
50,000
20,000
occasion.
2) Normally repairs will be
done through Authorised
Upto
Rs. Upto
Rs. Upto
Rs.
Dealers.
50,000
20,000
5,000
3) History sheet of each
vehicle to be maintained.
Upto Rs. 2 Upto Rs. 50 Upto Rs. 5 Per annum in each case
Crore
Lakh
Lakh
Hiring of repairs & maintenance
services (for vehicles and equipments
and technological/ communication/
operational installations) under a rate
contract.
RR 12 Repair and maintenance of office
Rs. 10 Lakh
Rs. 2 Lakh
Rs. 50,000
Per annum
Furniture and Fixtures
Note: Cases beyond the powers of Level I Executive shall require approval from competent authority under Item D 1 to D3
79
RS: Administrative Approval and Expenditure Sanction for General and Other Consultancy Services
Item Items
Level-I
No.
RS1 Consultancy works for scientific/technical AM (MH) :
evaluation studies.
Upto Rs. 100 Lakh
Level-I others:
Up to Rs. 50 Lakh
RS2
RS3
Business Development Consultancy/ Prefeasibility studies/Feasibility studies , design,
engineering of project covering preparation
,processing and supervision of works
Other professional /management/ expert
studies
AM (MH):
Upto Rs. 300 Lakh
Level-I (others):
Upto Rs. 100 Lakh
Up to Rs. 25 Lakh
RS4
Level-II
( not below E6)
Remarks
---
Each case.
Limited to Rs. 300 Lakh
per annum for AM –MH
Limited to Rs. 200 Lakh
per annum
for Level-I
other than AM –MH.
Up to Rs.5 Lakh
Each case
Up to Rs.5 Lakh
Each case
Enter into collaboration with university or a Up to Rs. 50 Lakh
---Each case
research organization
RS5 Expenditure on scientists/technologists from Up to Rs. 50 Lakh
---Each case
within the country for consultancy on R&D
To be exercised by R&D
projects including inviting them and incurring
Institutes
expenditure on their travel, hospitality and
honorarium.
RS6 Expenditure on calling outside experts for Up to Rs.5 Lakh
-Per occasion
Symposia, Seminars, Conferences and
Workshops
on
scientific/technical
/management subjects, when arranged in
house by calling outside experts.
Note : Cases beyond the powers of Level I Executive shall require approval from competent authority under item E.
80
RW: Administrative Approval and Expenditure Sanction for Welfare and Grant- in-aid
Item
No.
Items
Level-I
RW1
Grant-in-aid as a welfare measures
a) Employees Welfare Committee and ---Clubs
Level-II
Level-III
(not below ( not below E5)
E6)
----
I/c HR/ER (not In accordance to HQ instructions on
below E5):
the subject
Full powers
Merged with RW 1 (a)
Shifted to sports power
----i) Expenditure should be within
funds specifically earmarked by
headquarter for this purpose.
ii) Cases beyond powers of Level I
Executive shall require approval
under Item M1
iii) Quarterly report to be submitted
to Director (HR)
Rs.10,000
In each case
----
In accordance to HQ instructions on
the subject
--
---
Such cases to be referred
Competent Authority under M2.
------
------
As per agreements/ MOU/ existing
arrangements
b)
c)
d) Donations,grant-in-aid, contributions Rs.2.5
toward
Socio
economic Lakh
in
development for purposes covered each case
under Corporate Citizenship Policy
(CCP)
e) Sponsorship
sports events
RW2
RW3
RW4
RW5
media/cultural/ Rs 0.50
Lakh in
each case
Loans to co-operative societies & ---caterers running approved canteens
of
Grants of financial aid /assistance / ----sponsorship
to
University
/
Institutes/Professional Bodies
Grant- in –aid to ONGC sponsored KV Full
Schools and other ONGC sponsored Powers
schools
In-house celebrations/events
Rs 5 Lakh
in
each
case
Remarks
Rs 20000/- in
each
case.
Annual limit
Rs 5 Lakh
81
to
Note:1. Local level sporting events are
covered under item SP6
2. Cases beyond powers of
Level-I Executive shall require
approval
of
Competent
Authority under Item D1.
Item
No.
Items
Level-I
RW6
Arrange
Symposia,
Seminars, Rs.5 Lakh
Conferences and Workshops of general in
each
nature
case
Level-II
Level-III
(not below ( not below E5)
E6)
Remarks
Annual limit Rs 25 Lakh p.a.
Note:
i) Efforts to be made to conduct
such programme within ONGC
premises and only in exceptional
cases the same should be conducted
outside ONGC premises.
ii) Cases beyond powers of Level I
Executive shall require approval of
Competent Authority under Item
D1.
82
PART – III (C)
Procurement of Materials /Works/
Services
83
MD: Powers of Discarding and Disposal
Item
Items
Approving Authority Extent of powers
No.
MD1
Discard, Declare fit for disposal and approve reserve price:
MD1(a) Scrap, unserviceable stores and Level I
Where the book value is upto Rs. 100 Lakh in each case.
spares, packing boxes, empty
containers POL drums and other Level- II
Where the book value is upto Rs. 20 Lakh in each case.
items of revenue nature.
Level III
Where the book value is upto Rs. 5 Lakh in each case.
MD1(b) Surplus as also serviceable Level I
Where the book value is upto Rs. 100 Lakh in each case.
unwanted stores and spares.
Level- II
Where the book value is upto Rs. 20 Lakh in each case.
I/c MM not below E5
Where the book value is upto Rs 10 Lakh in each case
MD1(c) Machinery,
equipment
and Level I
Full powers.
vehicles which have become
obsolete as per guidelines issued
by HQ.
MD1(d) Machinery, equipment, vehicles Level I
Where the book value is upto Rs. 20 Lakh in each case.
and Furnitures & Fixtures which
are unserviceable or beyond Level- II
Where the book value is upto Rs. 5 Lakh in each case.
economic repairs.
MD1(e) Machinery, tools and equipment Level I
Where the book value is upto Rs. 100 Lakh in each case.
which do not fall under preview of
obsolete as per existing guidelines Level- II
Where the book value is upto Rs. 20 Lakh in each case.
but which are considered obsolete.
Note:
1) Any capital item except Furniture and Fixture where the gross book value of individual item is upto Rs.25, 000 and net book value
is less than Rs. 1000 can be declared fit for disposal by indenter / user deptt. after obtaining approval of Competent Authority as
above without constitution of Survey Board.
2) Wherever book value is not available, value will be assessed by a board as per Disposal Procedure.
3) Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item N.
84
Item
No.
MD2
MD3
MD4
MD5
MD6
Items
Approving
Authority
Approve disposal in respect of item I/c MM
Nos. MD.1(a) to MD.1(e)
Extent of powers
Disposal bid in terms of reserve price
Full powers where the disposal bid is equal to or more than the
reserve price.
Level-I / I/c MM Less than 100% and upto 50% of the reserve price.
not below E.7
Note:
1) Less than 50 % requires review of reserve price by Survey
Board for re-tendering with due approval of concerned
Director.
2) L-I shall have full powers for disposal of Furniture, Fans,
Typewriters, Almirah, PCs, Laptops, Tablet PCs more than 4
years old, irrespective of Reserve Price.
3) Power to be exercised with prior concurrence of attached
finance at commensurate level in case the bid is less than the
reserve price. Reasons for acceptance of offers below reserve
will be recorded in writing.
Enter into a running contract with a In-charge MM
Full powers with financial and legal vetting.
firm for periodical disposal by sale
of waste paper, scraps, empty
containers,
packing
boxes,
unserviceable stores and spares.
Enter into an agreement with a In-charge MM
Full powers with finance and legal vetting.
reputed firm of auctioneers, for sale
by auction of assets and other
materials declared fit for disposal.
Authorise sale of packing boxes, E.1(MM)
Full powers at the reserve price.
empty containers and POL barrels to
employees.
Approve disposal action in respect E.0
Full powers.
of periodicals, newspapers etc.
85
ME: Administrative Approval, Expenditure Sanction and Purchases of materials, Hiring of Equipments/
services and award of works contract- against single tender to meet emergency requirement/ operational
breakdown.
Item
No.
Items
Level -I
ME1
Emergency purchase of capital items / Fabrication works, stores, spares and other
items and hiring of services on single tender on nomination basis without reference
to Purchase Wing /Engg. Services in case of operational break down /emergency.
Rs. 10 Lakh
Remarks
Each case
FCNR
Note:
1. The powers as above to be exercised in the case of emergencies like flood, fire, civil disturbances, war, cyclones, blow out and
operational break down.
2. Detailed justification for resorting to emergency / operational break down should be recorded at the time of processing the proposal
for approval.
3. Cases beyond powers of Level I Executive shall require approval of Competent Authority under Item F5.
4. Reporting of single tender cases on nomination basis as per clause 17.11 of Appendix 1.
86
MM. Powers of Materials Management
Item Head
Authority
No.
MM1 Declare an item costing less Chief MM
than Rs. 5,000 a "Capital Item."
MM2 Certify an item of stores, spares Level-I
or of capital nature as
"Proprietary".
MM3
MM4
MM5
MM6
MM7
Extent of powers
Full powers in accordance with the instructions on the subject and with
concurrence of Finance
Upto Rs.1 Crore in each case.
Note:
Such powers shall be exercised in consultation with concerned Finance and
MM Deptt
Refer clause 17.10 of Appendix 1 for conditions
Cases beyond powers of Level I shall require approval of Director under Item
R1.
Declare an item of stores and I/c
Full powers.
spares as 'Slow-moving ' or warehouse Note:
'Non-moving'
Not below These powers shall be exercised in accordance with the instructions on the
E1 (MM)
subject, and in consultation with the Indenter and Finance.
Approve and countersign a MM
Full powers.
Goods Receipt Voucher, an Officer not Note:
Issue Voucher and Material below E.1 Where materials management officer of E.1 level is not posted i.e. E.0(MM)
Transfer Note.
may sign the GRV's/IV's and MTN's.
Approve and countersign a E.1 (MM) Full powers.
Stock Discrepancy Report and E.0 (MM) Upto Rs. 10,000/
direct follow-up action.
Note:
Where materials management officer of E.1 level is not posted, E.0(MM) may
exercise full powers.
Approve accounting of stock E.0 (MM) Full powers.
verification discrepancies.
Sign Railway Credit Notes.
E.0
or Full powers.
above
Note:
1. The executive deputed for sampling / bonding/de-bonding chemicals are
empowered to sign Railway Credit Notes.
2. This is subject to the condition that in case of demurrage, wharfage etc.
the case shall be processed concurrently for regularization with approval
of Competent Authority.
87
MP: Purchase of materials/ hiring of services/turnkey project contract
Item
No
MP1(a)
Purchase of
of services
materials, hiring Authority
Extent of powers
MP1(b)
Approve empanelment of firms a)Level-I /E8/E9
Full powers
for supply of various general
nature items/ services
b)Chief MM for Full powers
HQRS/Head ROs
MP2
Sign & issue RFQ for
tender/Limited tender
Shifted to R2.
Open E.1 (MM)
Full powers in accordance with prescribed procedure.
MP3
Merged with MP2
Note for MP2:
1. Open/Limited tender shall be invited as per prescribed procedure.
2. Executives not below E-1 can invite tenders both open and limited specific to their department when the procurement is not routed
through MM as per clause 17.15 of Appendix 1 or where the sanction value of procurement is less than or equal to Rs 25, 000/-.
However, they will follow either MM Manual in case of Materials and services or works Manual in case of works.
88
MP4: Accept a tender
for the procurement of goods Services/turnkey project contracts if offer is technically and
commercially acceptable:
Item Items
Authority
Extent of powers
No.
MP4
Open tender
Level-I
Level I A Other
Level
Level Level Level
(a)
AM-MH
Level I A/
IB
IC
ID
IE
Chief MM
Rs 35
Rs 25
Rs 15
Rs 10 Rs 5
Rs 1
Crore
Crore
Crore
Crore Crore Crore
In-Charge MM (not below E6 20% of tender acceptance powers of concerned L-I Executive
level)
Second
level
MM Officer 5% of tender acceptance powers of concerned L-I Executive
(where I/c MM is E6 or above
level)/Incharge MM (E5/E4
Level)
Other MM Executives ( E4 and 1% of tender acceptance powers of concerned L-I Executive
above)
subject to maximum of Rs. 10 Lakh in each case for
executives under Level IA to Level I D
Upto Rs 5 Lakh for executives under Level 1E
MM Executives (E1 to E3)
E3 - Rs 4 Lakh
E2 - Rs 2 Lakh
E1- Rs 1 Lakh
Note: 1. Refer to clause 17.3 and 17.5 of Appendix 1 for tender acceptance powers in case of single acceptable bid against
Open Tender
2 Powers against open tender shall be exercised in case of placement of orders against DGS&D and ONGC rate
contract
MP4
Limited tender
Same as MP4(a)
75% of MP4(a).
(b)
Refer Clause 17.8 of Appendix 1 for conditions of Limited
Tender and Clause 17.4 & 17.5 of Appendix 1 for tender
acceptance powers in case of single acceptable bid against
Limited Tender
MP4
Single tender on PAC L-I
20% of MP 4 (a)
(c)(i)
basis, for procurement of
Note: 1. Powers restricted at L-I level only
materials
2. Refer Clause 17.11 of Appendix 1 for conditions &
reporting mechanism.
89
MP4: Accept a tender for the procurement of goods Services/turnkey project contracts if offer is technically and commercially
acceptable:
Item
Items
Authority Extent of powers
No.
MP4(c) Single tender on nomination L-I
20% of MP 4 (a)
(ii)
basis for procurement of
Powers restricted at L-I level only
materials,
hiring
of
Note:equipment/
services
and
1. These powers can also be exercised for calling experts for consultancy in
award of works from OEM /
respect of the equipment in use.
OES
2. In case ONGC’s standard terms and conditions are not accepted and the
competent authority wants to relax the same, specific approval of Level I
executive shall be obtained. for cases within his purchase powers. However, this
relaxation is applicable only for AMC cases.
3.Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism
MP4(d) nomination
tender
for L-I
20% of MP 4 (a) subject to maximum of Rs 1 Crore in each case.
(i)
procurement of material/
Powers restricted at L-I level only
hiring of equipments/ services
Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism.
and award of work in case of
Operational urgency subject
to reliability
MP4(d) nomination tender
for L-I
Upto Rs 20 Lakh
(ii)
hiring
of
Consultancy/
Note:Domain Expert/Professional
1.From Consultants/ Domain Experts/ Professional Agencies empanelled by
agencies
concerned Director
2. Powers restricted at L-I level only
3. For induction of new technology, approval of Competent Authority shall be
required under Item F-3 (c).
4. Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism
MP4(d) Nomination tender in case of L-I
Upto Rs 10 Lakh
(iii)
functional exigencies/ Special
Note:events
1. Powers restricted at L-I level only
2. Refer Clause 17.11 of Appendix 1 for conditions & reporting mechanism
MP4(e) Board Purchase
The executives are empowered to make board purchases upto the purchase powers delegated to
them as per MP4 (b).
Refer clause 17.9 of Appendix 1 for conditions.
90
Item
No.
MP4(f)
Items
Authority
Extent of powers
Deleted.
Requirement of TC clarified under Appendix I Clause
17.12 &17.13.
MP4(g) when the majority recommendations Authority next higher to Powers as MP4 but concurrence of finance at
commensurate level needs to be obtained.
of the Tender Committee are not those indicated in MP4.
acceptable or where equally divided (
in the case of four members)
recommendations of TC
Note common for MP 4 (a to f):
1. Cases beyond powers of L1 Executive shall require approval from competent authority under Items F of Powers of Board Level
Executives.
2. Refer to Clause 17.1 to 17.16 of Appendix 1 for conditions/explanations
3. Constitution of Tender Committee:
The following levels of MM & Finance officers and indenting Deptt. shall form part of the Tender Committees. In the
case of Turnkey projects wherever indenter is not end user and requirement is for use within the work centre, then end user
will also be a member of the tender committee at the same level mentioned below.
Sl
Accepting Authority
TC Level
No.
1
Level-I or above
In-charge MM / Head Central Purchase under Chief MM, Incharge Finance and Level II of User Department.
2
In-charge MM
Second Level MM Officer #, Second Level Finance Officer#
and Officer of indenting dept of corresponding Level
3
Second Level MM Officer
MM Officer E-4 Level , Finance Officer and Officer of
indenting Dept. of corresponding level
4
Other MM Executive (E-4 & above).
MM Officer E-3 Level, Finance Officer and Officer of
indenting dept. of corresponding level.
Note 1: # Second level officer in MM and Finance as designated at the work center
2. Refer to Clause 17.6 & 17.12 to 17.14 of Appendix 1 for conditions/explanations.
91
Item
No.
MP5
Items
Authority
Extent of powers
Signing and placement of Level-I/E.7(MM)/
Full powers
supply order for stores, In-charge MM
spares and capital items and
for signing contracts.
Second Level MM Order / contract value upto purchase approved by I/C MM.
Officer
MM executives (E-4 Order / contract value upto purchase approved by Second level
& above)
MM Officer.
Other MM Executive Order/ contract value upto purchase approved by one level above
(E1 to E3)
officer of MM Deptt.
Note:
A. Executives not below E-1 can also exercise these powers to
sign supply order/ contracts specific to their department when
the procurement is not routed through MM as per Clause 17.15
of Appendix 1
B. The above powers will be exercised subject to authorized
signatory satisfing himself of the conditions at (i) to (iv)
below:
i. Proper expenditure sanction for the procurement exists.
ii. The purchase has approval of competent purchase authority
iii. Agreement /Contract is placed on standardized/approved
terms and conditions
iv. In case a tender results in multiple Orders/ Contracts, signing
powers will be decided based on the sum total of all the
individual orders/ Contracts.
92
Item Items
No.
MP6 Approve
extension
of
delivery date in respect of a
supply order/ contracts other
than Development orders
where:
(a)
Entire delay is solely on
account of supplier /
contractor
(b)
Authority
Extent of powers
Competent
Purchase
Authority
Full powers on recommendations by indenter & MM with levy of full LD as per
terms of contract.
Note:
(v) Indenter shall confirm continued existence of the requirement.
(vi) For cases falling under powers of EPC, such extension can be granted with
the approval of concerned Director as per item R 3 (a)
(vii) FCNR
(viii) No TC required for extension with levy of LD as per terms of contract.
(ix) Where the delay is more than one year beyond the originally scheduled
date of delivery, the approval of concerned Director must be obtained.
Under item R 3 (a)
Delay in part or full is on
account of ONGC
(i) Extension with ONGC Competent
reserving its right to levy LD Purchase
as per contract conditions
Authority
Full powers, as per prescribed procedure on recommendation of Indenter and
MM.
Note:
(i)
Indenter shall confirm continued existence of the requirement.
(ii)
For cases falling under powers of EPC, such extension can be granted
with the approval of concerned Director as per item R 3 (b) (i)
(iii) FCNR
(iv)
No TC required
(v)
Where the delay is more than one year beyond the originally scheduled
date of delivery, the approval of concerned Director must be obtained
under item R 3 (b) (i)
93
Item Items
Authority
No.
(ii) Finalisation of quantum Competent
of LD on completion of Purchase
contract, at the rate specified Authority
in the contract without
condonation of the delays
attributed to the contractor,
brought out in the joint
statement signed by ONGC
and contractor as per MM
manual
(c )
Extension
without
imposition of LD where
delay is solely attributable
to ONGC in LSTK cases
Competent
Purchase
Authority
Partial/ Full waiver of LD
and/or condonation of delay
attributed to contractor, with
complete justification.
MP10 Release
earnest
money
deposit/ Security deposit
Competent
Purchase
Authority
(CPA)
Competent
Purchase
Authority
MP7
MP8
MP9
Level-I
MP11 Relaxation of condition Level I
relating to EMD / security
deposits prior to invitation of
bid.
Extent of powers
Full powers on recommendations of TC.
For EPC level cases, approval of Director concerned shall be obtained as per
item R 3 (b) (ii)
To the extent such delay is attributable to ONGC as brought out in the joint
statement signed by ONGC and Contractor as per MM manual.
For EPC level cases, approval of Director concerned shall be obtained as per
item R 3 (c)
Shifted to Item R4
Covered under MP6
Full powers in accordance with prescribed procedures
(EPC approved cases will be decided by EPC only as per item R5)
TC to be held
Full powers in accordance with the prescribed procedure.
Full powers for EPC and Director level cases in accordance with the prescribed
procedure.
Empowered for relaxation / waiver conditions based on merit of each case upto
their purchase powers
Director concerned has full powers under item R6.
94
Item
No.
MP12
Purchase of materials,
hiring of services
(a)Negotiation during pre –
award
stage as
per
Corporate guidelines
(b) Post contract
other than LD
Authority
Extent of powers
Competent
Full powers for cases within his purchase powers as per MP4
Purchase
Authority not For EPC related cases concerned Director has full powers as per item R7(a)
below Level-I.
issues Competent
Purchase
Authority
MP13
Extension of tender opening Competent
date
Purchase
Authority
MP14
Invocation/Forfeiture
EMD/SD
of CPA not
below Level-I.
Full powers.
For EPC related cases, concerned Director, Director (F) and CMD as per item
R7 (b).
Note :
i) Competent Purchase Authority for Item MP 12 (b) means same authority
who approved the award of contract irrespective of type of tender/mode of
purchase or value of individual Purchase Order/Contract.
ii) Powers will be exercised as per instructions on the subject.
iii) In all cases valuing above Rs. 5 Lakh the post contract issues will be
deliberated by the TC for approval of CPA.
i) Maximum 2 weeks.
ii) Maximum 4 weeks as recommended by TC in Consequence with
interaction with prospective bidders during pre-bid conference which shall
be approved by the CPA.
Note:
i) Officer one level above the Competent Purchase Authority to approve any
extension beyond 2 weeks.
ii) No tender document will be sold during extension period.
iii) Cases beyond power of L1 shall require approval of Competent Authority
under Item R8.
Non EPC cases
95
Item
No.
MP15
Purchase of materials, Authority
hiring of services
Approval of Change Order Level I
for LSTK/EPC Contracts
Extent of powers
Each change order upto 35% of Tender Acceptance Powers under MP 4 (a)
Subject to the condition that sum of all change orders (including those issued
by subordinate authorities) shall not exceed 5% of the original contract value
Note:
1. These powers are in respect of each contract.
2. The limit of/5% of contract value (mentioned above) is for the sum of the
cumulative absolute value of all positive change orders and the cumulative
absolute value of all negative change orders
3. In case of increase in total cost, additional expenditure sanction shall be
obtained from Competent Authority. If increase is more than 10% of the
contract value, Expenditure Sanction of Competent Authority shall be
obtained as per Item C 3 under Powers of Board Level Executives.
4. Shifting of contractual completion date due to change order and change
orders having impact on overall Project completion schedule shall also
need approval of Competent Purchase Authority (who has approved the
original contract award), not below the authorities mentioned above.
5. TC to be held.
6. Cases beyond the power of L-I shall require approval of competent
authority under Item R 10.
96
MS: Powers of Stock Verification Officers
Item
No.
MS 1
MS 2
Items
Authority
Extent of powers
Approve the annual stock verification Head of Stock
programme of the various work centers verification
at
for Fixed assets, Stores & Spares
HQrs/I/c MM at
locations.
Authorise conducting of Physical I/c MM
verification of the Fixed assets, stores
and spares
97
Full Powers.
Note: The programme of stock verification shall be drawn up by
the stock verification officers in accordance with the instructions
on the subject.
Full powers in accordance with the instructions on the subject.
Note: The authorities specified will also have full powers to
conduct annual/surprise physical verification of the assets, stores
and spares.
PART- III (D)
Powers of Engineers relating to Works and
Turnkey Contracts
98
EW: Powers of Engineers relating to Works and Turnkey Contract.
Item
No.
EW1
Head
Authority
Accord technical sanction to Head Engg
detailed estimates in respect Service
of a work sanctioned by
Competent Authority.
E6
Extent of powers
Full powers. In the work centers where HES position is not defined under
CRC, E6 & above of Engineering Deptt. shall exercise full powers for
technical sanction.
Upto Rs. 200 Lakh in each case.
E.5
Upto Rs. 75 Lakh in each case.
E.4
Upto Rs. 25 Lakh in each case.
E3
Upto Rs.10 Lakh in each case.
99
EW2: Accept a tender if offer is technically and commercially acceptable:
Item
No.
EW2 (a)
Head
Accept open tender
Authority
Extent of powers
Level IA-AM MH
Upto Rs 35 Crore in each case
Other Level IA
Upto Rs.25 Crore in each case
Level IB
Upto Rs.15 Crore in each case
Level IC
Upto Rs.10 Crore in each case
Level ID
Upto Rs.5 Crore in each case
Level IE
Upto Rs.1 Crore in each case
Level-II
20% of tender acceptance powers of concerned L-I Executive
Upto Rs.50 Lakh in each case for Level II under L-I E.
Level-III/ E6#
Upto Rs.50 Lakh in each case
E4 & above
Same as EW2 (a)
Upto Rs.25 Lakh in each case
75% of EW 2 (a)
Refer to Clause 17.8 of Appendix 1 for conditions.
Same as under MP 4 (d) (i)
Powers restricted at L-I level only
Refer to Clause 17.11 of Appendix 1 for conditions &
reporting mechanism.
EW2 (b)
Limited Tender
EW2 (c)
nomination tender in case of LeveL-I
Operational urgency subject
to reliability
Note: Common for EW 2 (a), (b) and (c)
In the matter of invitation of tenders & finalization thereof provisions as laid down in the MM Manual, work manual, ONGC repair
& fabrication procedure, as applicable, as also other instructions on the subject shall be followed.
Refer to clause 17. 3 to 17.5 of Appendix 1 for tender acceptance powers in case of single acceptable bid against Open/Limited
Tender.
Refer to clause 17.1 to 17.16 of Appendix 1 for conditions and explanations as applicable.
Cases beyond powers of L-I Executives shall require approval from competent authority under Items F of Board Level Powers
100
Constitution of Tender Committee:
The following levels of Tender Processing Group & Finance Executives shall form part of the Tender Committees.
Wherever, Tender Processing Group & concerned user deptt are different, representative from concerned user deptt at
the level corresponding to Tender Processing Group shall also be members of TC. The level of TC and CPA will be with
reference to sanction value or tender value whichever is higher :
Sl
No.
1
Accepting
Authority
Level-I or above
TC Level
2
Level-II
Level-III/E6# Executive from Tender Processing Group and
Second Level Finance Officer $,
3
Level-III /E6#
Tender Processing Group & Finance Executives of E-4 Level.
4
E-4
Tender Processing Group & Finance Executives of E-3 Level.
Level-II Executive from Tender Processing Group and Incharge Finance.
#Note 1: E6 level shall exercise powers only if L-III position is not posted/not available at the unit.
Note 2: Refer to Clause 17.6 & 17.12 to 17.14 of Appendix 1 for conditions as applicable.
$ Note 3: Second level officer in Finance as designated at the work center
101
Item
No.
EW3
EW4
Head
Authority
Acceptance of tender in Level –IA
emergencies without call of Level –IB
tender
Level –IC
Level -ID/IE
Approve split-up Sub-heads of Tender
work
Accepting
Authority for
Total Project
Value
Extent of powers
Upto Rs.10 Lakh in each case.
Upto Rs.5 Lakh in each case.
Upto Rs.3 Lakh in each case.
Upto Rs.2 Lakh in each case
Note :
1. The powers as above to be exercised in the case of emergencies
like flood, fire, civil disturbances, war, cyclones, blow out and
operational break down.
2. Detailed justification for resorting to emergency / operational
break down should be recorded at the time of processing the
proposal for approval.
3. No TC shall be required.
4. Cases beyond powers of L-I Executives shall require approval
from competent authority under Items F5 of Board Level Powers
5. Reporting of single tender on nomination basis as per clause
17.11 of Appendix 1
Full Powers
Note:1. Where sub-head of work are split up by the Sanctioning
Authority/the Competent Authority under this Item, the
Engineering Authorities concerned may exercise their normal
powers by value, for award of contract, for the split-up portions.
102
Item
No.
EW5
Head
Accord technical sanction for
deviation in quantities against
high/low
rated
items
(variations being more than
25% as compared to the
estimated rates plus escalation
on the basis of cost index) as
may be applicable.
Authority
Extent of powers
Level-I
Level-II
Level-III/E6#
Level-IV/E.5#
E.4
E.3
Upto Rs. 20 Lakh in each case.
Upto Rs.7.5 Lakh in each case
Upto Rs.5 Lakh in each case
Upto Rs.3 Lakh in each case.
Upto Rs. 1 Lakh
Upto Rs. 75,000/Note:
The officers may award such quantities upto 10% of the quantities
stipulated in the Agreement.
Variations in quantities beyond 10% shall require approval of CTA
not below the authorities mentioned above.
Their powers to award such quantities shall further be restricted to
the monetary limits mentioned above.
These powers shall not be utilised concurrently.
It will be the responsibility of Sanctioning Authority to ensure that
the status of the accepted tender does not change due to award of
such enhanced quantities.
Reasons for deviation in such quantities are to be mentioned and
justified in the file.
103
Item
No.
EW6
EW7
Item
Authority
Accord technical sanction for Level I
extra and substituted items.
Level II
Signing of work order /
contracts /
Extent of powers
Full powers.
Upto 10% of the value of over-all contract and further subject to a
ceiling of Rs. 20 Lakh for all items.
Level III/E6#
Upto 10% of the value of over-all contract and further subject to a
ceiling of Rs. 10 Lakh for all items.
LevelIV/ E5#
Upto 10% of the value of over-all contract and further subject to a
ceiling of Rs. 5 Lakh for Schedule & Agreement items and Rs. 1 Lakh
for other items.
E4
Upto 10% of the value of over-all contract and further subject to a
ceiling of Rs. 50,000/ for Schedule & Agreement items and Rs. 25,000/
for other items.
Note:
1. These powers shall not be exercised concurrently.
2. The exercise of these powers shall further be as per the policy
guidelines and instructions of the corporation.
3. These powers may be exercised for all items whether provided or not
in the Agreement or Schedule of rates
Full powers
Upto Rs.10 Crore
Upto Rs.5 Crore
Upto Rs.100 Lakh
Upto Rs.50 Lakh
Upto Rs.25 Lakh
Upto Rs.7.5 Lakh
Level-I/ E7
L –II/LIII/E.6#
E.5
E.4
E.3
E.2
E.1
104
Item
No.
EW8
EW9
Item
Authority
Purchase of various types of Level IA
building materials by Civil
Engineers and Signing of Level IB
Supply order thereof.
Level IC
Invite Open Tender
Extent of powers
Upto Rs. 100 Lakh in each case
Upto Rs. 50 Lakh in each case
Upto Rs. 25 Lakh in each case
Level-ID/1E
Up to Rs.15 Lakh in each case
Level II
Upto Rs. 10 Lakh in each case
Level-III/ E6#
Up to Rs. 3 Lakh in each case
E5
Up to Rs.1 Lakh in each case
Note:
1. Normal purchase procedure shall be followed while exercising these
powers.
2. All purchase shall be against sanctioned estimates for which
administrative approval and expenditure sanction of Competent
Authority exist.
3. The Engineer would be empowered to purchase all types of building
materials for civil works except cement and steel which will be
purchased by them only in emergency. They can however, request
the Materials Management irrespective of the above powers to make
purchase for them in cases where purchase can be deferred and long
range advance planning is possible.
4. The word "Building materials" includes all type of materials
required to carry out work including all tools, plants implements,
etc.
Full Powers in accordance with prescribed procedure.
E-1
(Engineering
Executive )
# Note: (Common for Chapter E): Wherever powers are delegated to L-III/E6 or L-IV/E5, E6/E5 level shall exercise powers only
if L-III/L-IV position is not posted/not available at the unit.
105
PART – III (E)
Powers in respect of Other Functions
a) Field Parties (FP)
b) Financial Management (FM)
c) Operating Joint Ventures (JV)
d) Marketing (MK)
106
FP: Powers of Field Party Chief: FCNR during field seasons
Item
No.
FP1
FP2
FP3
FP4
FP5
FP6
FP7
Item
Administrative approval and Expenditure sanction in
respect of repairs of vehicles including sanction for
purchase, fabrication and manufacture of parts.
i. Light Vehicle
ii. Heavy Vehicle
iii. Field Party Equipment
Miscellaneous Contingent Expenditure.
Sanction and purchase of sundry consumable items of
expenditure upto Rs. 2,000/- in each case subject to
annual ceiling as under:
i. Geological party
ii. Seismic Party
iii. Other parties including GM/Shallow Drilling
Purchase of POL, Stores & spares against expenditure
sanction accorded by competent authority for field
season, as also off season
Hiring of camping grounds
i. Seismic Party
ii. Other Parties
Payment of freight charges
Extent of powers
On Single Tender (on On Limited Tender (on each occasion)
each occasion)
Upto Rs. 10,000
Upto Rs. 20000
Upto Rs. 10000
Upto Rs. 20,000
Upto Rs. 40,000
Upto Rs. 20,000
Upto Rs.25,000
Upto Rs.2,00,000
Upto Rs. 25,000
Full powers in accordance with purchase procedure.
Upto Rs. 1,00,000/ p.a.
Upto Rs. 10,000/ p.a.
Full powers as per actual requirements for carriage by
goods/passenger train and also by road, where transportation by road
is cheaper or is considered necessary in view of the sophisticated or
fragile nature of the equipment.
Payment of compensation for damage to crops, fields Upto Rs. 10,000/ in each case subject to the condition that the amount
and houses during seismic operations
of compensation payable has been assessed by the concerned
Revenue Authorities.
Upto Rs. 5000/- in each case based on certification by Party Chief
after making assessment as per guidelines issued by State
Government.
Entertainment of distinguished guests
Not exceeding Rs. 60/ per head and ceiling of Rs. 2500/ p.m.
107
Item
No.
FP8
FP9
Item
Extent of powers
Local purchase of stores and spares including capital Purchase against hand quotations :
items, without reference to Materials Management
Upto Rs. 25000 in each case with an annual ceiling of Rs. 100,000
subject to reasonability of Rates.
Purchase with out formal inquiries and hand quotations:
Upto Rs. 5000 in each case with an annual ceiling of Rs. 30,000
subject to reasonability of Rates.
To engage casual labour
As per requirements of approved work programme and in accordance
with instructions on the subject.
Note:
While implementing the party programme, LM-Geophysical Services
shall lay down the number of casual mandays permissible to each
party for the entire field season, indicating its beginning and closing
dates. Labour should be engaged upto daily wage rates as approved
by Local Revenue Authorities, subject further to such conditions as
are laid down by Competent Authority from time to time.
108
FM: Powers for Financial Management
Item
No.
FM1
Items
FM2
Re-appropriation of funds from one Level-I
budgeted capital item to another budgeted
capital item
FM3
Re-appropriation for un-budgeted revenue
expenditure
FM4
(A)
Re-appropriation of funds from one
Commitment item to another for budgeted
inventory , contractual and other charges
heads within the approved budget of their
respective units subject to such expenditure
falling within his expenditure sanctioning
powers
(without re-appropriation from
Plan to Non Plan)
a) Within Fund center and within Budget Level I
head
Expenditure
sanctioning
unbudgeted capital items
Authority
powers
for Level-I
Extent of powers
Up to 10% of expenditure sanction powers pertaining to capital
expenditure of the items provided the total approved Plan budget
of the unit is not exceeded. Reasons for such sanction for
unbudgeted capital items and re-appropriation to be recorded
Note: Cases beyond powers of Level I Executive shall require
approval of Competent Authority under Item C2
Full powers subject to the items for which re-appropriation is
required is falling within sanctioning powers of concerned
authority. However no re-appropriation shall be allowed from plan
to non-plan & vice versa. Reasons for re-appropriation to be
recorded
Note: Cases beyond powers of Level I Executive shall require
approval of Competent Authority under Item B1
Full powers to re-appropriate for unbudgeted revenue expenditure
(without re-appropriation from Plan to Non Plan) subject to such
expenditure falling within his expenditure sanctioning powers
and provided that total approved revenue budget of the unit is not
exceeded
Note :
1. Reasons for re-appropriation to be recorded. Wherever full
powers are mentioned against a revenue head, the reappropriation power is limited to the amount specified in RC1
2. Cases beyond powers of Level I Executive shall require
approval of Competent Authority under Item B2.
Level-I
Full powers for budget for the sections under his control.
109
Item
No.
Items
Authority
b) From one Fund Center to another and/or Level I
from one budget head to another
FM4
(B)
Full powers where both Fund Centers are under his control
Transfer of funds from one unit to another
(without re-appropriation from Plan to Non
Plan)
a) Within same location
Level I
b) From one location to another
Extent of powers
Full powers with the approval of both Level I executives and
concurrence of Associate Finance of both units
Level I
Full powers with the approval of both Level I executives and
concurrence of Head Corporate Budget
Note: In case of transfer of funds for unbudgeted capital/revenue expenditure, approval of competent authority for sanction of
unbudgeted capital/revenue expenditure shall also be required under item FM1/FM3 as applicable.
110
Item
No.
FM5
Items
Pre-audit of Bills/invoices and
authorization of journal entries
( As per circular no. CA- 208/
2003 dt.26.02.03 )
Authority
Extent of powers
Amount
I. Asstt. F&AO- E0
II. F&AO- E1
Upto
10,000/-
Rs. Singly
Upto Rs.5 Lakh
III. Sr. F&AO- E2
Upto
Lakh
IV. DM (F&A) –E3
Upto
Lakh
V. Manager (F&A)-E4
FM 6
Remarks
Rs.15 Singly
Rs.100 Jointly with another Finance Officer not
below E1 level
Full Power
Personnel
Claims
related
payments
i) Payment through Pay roll
Designated
Pay
roll Full Powers
administrator (not below E1)
ii) TA/TTA/Personnel Advances As per FM 5
& Personnel Claims other
than Pay roll
As per FM 5
111
Singly
Jointly with another Finance Officer not
below E1 level.
Note :
1.These powers are to be exercised based
on the contract/PO value.
2. These powers can also be exercised for
payment of advance where advance is as
per contract provisions in accordance with
BDP item J1 (a) or where approval for
payment of advance has been obtained
under item J1 (b) However, bills shall be
verified and certified for payment by
indenting/executing deptt as per item
FM8.
Item
No.
FM7
Items
Authority
Extent of powers
Signing of Cheques, Bills, Notes
and
other
negotiable
Instruments, open letter of credit
& make e-payments.
(a)Without limits
Any two of following Full powers.
authorities jointly out of (As per circular no HQ/CA/Bank(7)/84-85 dt. 13.3.85)
which one should be
minimum E4.
(a) Principal Officer
(b) GGM(F&A)/GM(F&A)/
DGM(F&A)
(c) CM(F&A)/Man.(F&A)
(d) DM(F&A)/Sr.FAO/FAO
(b)With limits
Any two of the following:
(a) DM(F&A)
(b) Sr.FAO
Upto Rs. 5 Lakh
(c) FAO
Any two FAO officers
(c)Railway
Credit
(HQ/CA/Bank(7)/84-85
13.3.85)
Upto Rs. 1 Lakh
Note :
1. Above powers are as per circular no HQ/CA/Bank(7)/8485 dt. 13.3.85.
2. Powers for request for issue of bank guarantee and
Security Deposit to various authorities will be governed by
cheque signing powers
Notes Any officer authorized by Full Powers
dt. Principal Officer
Note:
Principal Officers shall be competent to operate the bank
accounts singly without any limits for Railway Credit Notes.
112
Item
No.
FM8
Items
Authority
Extent of powers
Verification & certification of E-2 & above (singly).
Rs.15 Lakh
Contractors & Suppliers invoices
by executing/ indenting deptts.
E-2 & above jointly with E3 Upto Rs. 1 Crore.
or above.
E-2 & above jointly with E-4 Upto Rs. 5 Crore.
or above.
E-2 & above jointly with E-5 Full powers.
or above.
Note :
1. These powers are to be exercised based on the
contract/PO value.
2. In case of final payment after completion of works as per
approved technical sanction and contract provisions, one of
the executives verifying and certifying invoices should be
minimum E 4 level executive irrespective of the value of the
contract.
113
Powers in respect of Joint Ventures (JVs)
Item
No.
JV1
JV2
JV3
Items
Authority & Extent of powers
Administrative
approval and
expenditure sanction for items of
capital nature/ operational works
Execution
and Signing
of
Guarantees and Deeds as per format
in the JOA/ PSC
JV4
Approval of Work Programme &
Budget
Authorization for expenditure /
authorization
for
expenditure
request ( AFE /AER)
JV5
Approval of Cash Calls
JV6
Approval of award of contract for
non operated JVs
JV7
Approval of Billing Statement
JV 8
Authorize payment
petroleum to GOI
of
Profit
Chief JVOG/L-I – Rs. 25 Crore in each case.
Note: Cases beyond powers of Chief JVOG.L-I Executive shall require approval of
Competent Authority under Items C/D
Chief JVOG/L-I - As per format & amount specified in the JOA/ PSC
Note: Approval of concerned Director and Director (F) shall be required under item Q1
when not as per the format in the JOA/ PSC or where amount of Guarantee is not
specified in JOA/PSC
ONGC nominated representative in the Management Committee subject to
recommendations of the Operating Committee.
• AFE / AER covered fully in the approved work programme and budget – ONGC’s
nominated member of the operating committee with concurrence of the associated
Finance of JV.
• AFE not covered fully or in excess of the approved work programme or budget –
Chief JVOG/L-I in concurrence with head of associate Finance, provided the excess
amount is not more than 10% of the approved Budget and the total amount does not
exceed his sanctioning power. Any expenditure beyond this requires the approval of
concerned Director / CMD as the case may be under item C/D.
• Cash calls within the approved programme and budget / AFE – member operating
committee with the concurrence of associated finance of JV.
• Not as per approved work programme & budget / AFE or not as per physical progress
of work – Chief JVOG/L-I with concurrence of Head of the associated Finance.
Member of the operating committee
Procedure to be adopted as per Production Sharing Contract (PSC)/JOA.
Note: In case of operated JVs, ONGC’s procurement procedure shall be followed.
• Billing Statement within the approved programme and budget / AFE – ONGC’s
nominated member of operating committee with the concurrence of associated
finance.
• Not as per approved work programme & budget / AFE or not as per physical progress
of work – Chief JVOG/L-I with concurrence of Head of the associated Finance
provided the excess amount is not more than 10% of the approved AFE/budget.
Chief JVOG / L-I – Full Powers
Note: Profit Petroleum to be calculated as per the provisions of PSC
114
MK: Powers of Marketing
Item
No.
MK1
MK2
Items
Authority & Extent of powers
Remarks
Exchange of draft agreement
with the potential buyer for
sale of crude oil, natural gas
and VAPs.
Selling of Value Added
Products at Refinery Transfer
Price (RTP)
Full Powers to Chief, Marketing
In concurrence
Commercial
a) For Chief Marketing :
• Full Powers in case of PSU customers.
• Upto 50,000 MT or Rs. 100 Crore which ever
is lower in each case, for Uran and Hazira.
• Upto 5000 MT or Rs 10 Crore which ever is
lower in each case for other Assets/Plants
Chief, Marketing, Plant and Asset
Managers shall exercise this power
based on the recommendation of a
committee comprising of officials from
Marketing, Finance & Operations
Note: Cases beyond powers of Chief
Marketing shall require approval of
Competent Authority under item P8 (a)
b) Plant Managers of Uran and Hazira
Upto 5000 MT or Rs 10 Crore which ever is
lower in each case
MK3
Approval of Credit period
within norms specified in
credit policy for sale of Value
Added Products
with
Chief
of
c) Other Assets/ Plant Managers
Upto 2500 MT or Rs. 5 Crore in each case
Chief Marketing shall have Full Powers for PSU In case of non-PSU customers Chief,
customers and upto 10 days for other customers
Marketing shall approve based on
recommendation of a committee
comprising of members from respective
Plant/Asset, finance and Corporate
Marketing Group.
115
Item
No.
Items
MK4
Approval of sale of Sulphur / other bye-products
under annual rate contract through
Authority
Level –I
Open tender
-----
Remarks
Level II
(not
below
E6)
Full Powers
Limited tender.
Full Powers
-----
On nomination basis in case of operational
requirements / exigencies
100 MT on
case to case
basis
----
MK5
Approval for Market survey for identifying new
potential customers / markets / products
MK6
Approval for sale of contaminated / non standard /
off- spec products
Chief
Marketing
Upto Rs 5
Lakh in each
case subject to
overall limit of
Rs 30 Lakh
p.a
Upto Rs 1
Crore on case
to case basis
116
Head
Marketing
Upto Rs 3
Lakh in each
case subject to
overall limit of
Rs 20 Lakh
p.a
Note1: These Powers may be
exercised by Heads/ Executives
of Plants/Assets/Marketing
Note2: Report for nomination
cases to be submitted to Director
I/c Marketing/EPC as applicable
as per clause 17.11of Appendix1
Note:- Cases beyond powers of
Chief Marketing shall require
approval of Competent Authority
under item P11.
Note:- 1. Based on committee
recommendations
including
assurance of satisfactory end-use.
The committee to comprise
officers from respective Plant/
Asset, finance and Corporate
Marketing Group.
2. Cases beyond powers of Level
-1 Executive shall require
approval of Competent Authority
under item P 8 (a)
Item
No.
Items
Authority
Level –I
Remarks
Level II
(not
below
E6)
Chief
Note:- Cases beyond powers of
Marketing
Chief Marketing shall require
Upto Rs 50
approval of Competent Authority
Crore in each
under item P10
case
Note (Common for MK2, MK4 and MK6): Decisions on sale of products/bye-products by Plant/Asset Managers are to be intimated
to Chief Marketing.
MK7
Entering into hospitality arrangements with
OMCs for hiring facilities or for product
exchange/ product purchase
Powers related to Aviation/ Retail marketing
Item No.
MK8
a)
MK9
a)
b)
MK10
a)
b)
c)
Items
Engagement of Professional/ Management/Financial /
Engineering / Technical / Marketing services (including
consultancy and purchase of database and related software for
analysis of such database from such service providers) but
excluding from ex-employees of the Corporation
Upto Rs. 20 Lakh each case
Selling Prices
Fixation of periodical Refinery Transfer Price (RTPs) for
sourcing products and retail selling prices for petroleum products
Fixation of periodical retail selling prices for non-petroleum
products
Formulate Dealer, Reseller, Consumers & Suppliers Agreement
Signing of agreements for Allied Retail Business (ARB)
activities.
Sales contracts, dealership agreements on standard formats
117
Level of Authority
Subject to prevailing guidelines
Chief, Marketing
Note: Cases beyond powers of Chief Marketing
shall require approval of Competent Authority
under item P12.
Chief Marketing with concurrence of Chief
Commercial
Note:
In line with prevailing guidelines
Chief, Marketing with concurrence of Chief
Commercial
Note:
In line with prevailing guidelines
PART – IV
Delegation relating to HR Powers
118
Notes relating to delegation of HR Powers
1. The powers of HR are to be exercised by the Controlling Officers and other specified authorities (levels) in respect of
employees working under their control. In charge – HR/ER will exercise these powers in respect of all the employees of
establishment they head.
2. Controlling Officer means an officer not below the level of E-2 and immediately above the concerned employee to whom
the latter reports for work. Officers at E-6 and above levels will be self –Certifying Officers for the purpose of T.A. and
other personal claims.
3. While exercising these powers, the authorities will follow the existing rules, regulations and latest instructions on the
subject.
4. These powers are of administrative nature and shall not require concurrence of finance, unless otherwise specifically
mentioned.
5. Concurrence of HR/ER, where specified, will be needed.
6. A senior officer can exercise the powers delegated to a junior officer, whenever required, in respect of employees falling
under Administrative Control and chain of command.
7. Policy matters relating to new Employee welfare and Perquisites shall require approval of Executive Committee.
8. The item not covered in this section of BDP shall be referred to Director (HR) for decision.
119
PM : Powers of Personnel Management
Item
No.
PM1
PM2
Item
Appointment & Promotion
Advance increments on
appointment/re-employment
Authority
Extent of Powers
CMD
E5 & above (In consultation with concerned Director/
Director (HR))
Director (HR)
E1-E4(In consultation with concerned Director)
L-I
E0
L-II
initial CMD
Class-III (including ‘S’ level) & class-IV employees.
Maximum up to 5 advance increments.
(In consultation with concerned Director/ Director (HR))
Financial concurrence required.
Note for PM1 & PM2:
1. These powers shall be exercised keeping in view the policy guidelines, instructions on the subject.
2. Power to issue notification/advertisement for direct recruitment including tenure, contract, etc., engagement
and approval of nominees for composition of selection committee shall be vested in the
Appointing/Promoting Authority.
3. Concurrence of finance shall not be required where advance increment(s) is based on recommendations of
the Selection Committee.
4. This provision is not applicable in cases where pay protection is given as per Company’s policy/guidelines.
PM3
Pay Fixation
Incharge HR/ER
120
Full powers. Financial concurrence required
Item No.
PM4 (A)
PM4 (B)
Item
Inter Unit Transfer
(Change of station)
Authority
Extent of Powers
i) Unionized category of
employees
Chief - HRD in consultation with Chief- Full powers, in consultation with L-I of
ER
concerned units.
ii) E0 to E6
Director(HR) in
concerned Director
iii) E7 and above
CMD in consultation with Director(HR) Full powers
& concerned Director
consultation
with Full powers
Intra Unit Transfer:
i) Unionized category of Controlling officer
employees / Executives
up to E-4 level
Full powers for reassignment within the same
unit, same location, same headquarters and within
the same group/service under his control.
ii) E-5, E-6
L-I of concerned unit
Full powers other than (iii) below
iii) L-II & L-III
(Under Services
and Support)
Director(HR) in
concerned Director
iv) E-7 and above
CMD in consultation with Director(HR) Full powers
& concerned Director
consultation
121
with Full powers
Item No.
PM4 (C)
Item
Inter unit transfer (without
change of station)
i) Unionized
employees
category
Authority
Extent of Powers
of Chief – HRD in consultation with L-I of both the units should send their common
proposal to the office of Chief - HRD.
Chief-ER
ii) E0 – E4 (other than L-II & L- Chief – HRD
III positions)
L-I of both the units should send their common
proposal to the office of Chief - HRD.
iii)E5-E6 and CRC posisitions of Director (HR) in consultation with Full powers
all L-II & L-III
concerned Director
iv) E7 and above
PM4 (D)
(1)
CMD;
in
consultation
with Full powers;
concerned Director & Director (HR)
Retention / delayed relieving
In cases ward appearing in 12th Chief - HRD
Standard
Up to 4 months in case ward appearing in 12th
Standard in the transferring year as per the
transfer and job rotation policy for facilitating
admission in professional courses etc., against
written undertaking for no further request for
extension.
122
Item No.
(2)
i)
ii)
Item
In other cases
Up to E-4 level
E5-E6 level
Authority
Extent of Powers
Concerned
Director
in Full powers
consultation with Director (HR)
Concerned
Director
in Up to 4 months only
consultation with Director (HR)
CMD
iii)
PM5
PM6
PM7
PM8
Full powers
Full powers
CMD
E-7 & above
Note for PM4:
1. For CRC positions (level II & level III), case has to be initiated by the concerned unit for approval of concerned
Director & Director (HR) through Chief - HRD. However, in case of E-7 and above executives, approval of CMD shall
also be obtained.
2. Unit defined as Asset / Basin / Service / Plant/Institutes / ROs
3. Even Asset and Service at one location are two separate units.
4. In all cases whether CRC positions or not, recommendation of unit is necessary
(Shifted to TR3)
(Shifted to TR4)
Relaxation in selection CMD
Full powers.
criteria for recruitment
Director (HR)
Full powers in case of unionized categories
Approve forwarding Director (HR)
Full powers in respect of employees of E6 and above levels
of applications for
in consultation with Director concerned, except where
jobs
outside
the
person is under bond.
Corporation
L-I
Full powers in respect of employees up to E5 level except
where person is under bond.
123
Item No.
PM9
Item
Clearance
probation
Authority
Extent of Powers
of Approving Authority Approving Authority for Final
for Interim
Unionized Employees
L-III
L-III
E-0
L-II
L-II
E1 to E4
Concerned L-1
Concerned L-1
E5
Concerned L-1
Concerned Director.
In consultation with Director (HR) only when extension of probation
is recommended.
E6 & E7
Concerned Director
1. Concerned Director in consultation with Director (HR)
2. Where Director (HR) is the concerned Director, he may consult
Director (Fin.)
3. To be seen by CMD for E-7 level only where extension of
probation is recommended.
E-8 & E-9
Concerned Director
CMD through concerned Director and Director (HR)
Note:
Wherever the Interim/Final probation is not to be cleared due to Vigilance/D&A or any other reasons, the case will be put up to the
authority Competent to clear the Final Probation.
PM10
Extension of probation Appointing Authority
Full powers.
Note: for E 1 & above through concerned Director.
PM11
Employment assistance Appointing Authority
Case to be initiated as per employment assistance scheme by Chief
to
dependents
of
ER in consultation with Chief HRD
deceased employees.
PM12
Grant of Gratuity
Incharge HR/ER
Full powers. The case must be referred to Chief ER if gratuity is being
withheld for any reason(s)
Note: Gratuity will be sanctioned subject to:
1. Financial concurrence; and
2. Clearance of Vigilance/Disciplinary cases / no dues
124
Item No.
PM13
PM14
PM15
PM16
PM17
PM18
PM19
PM20
PM21
PM22
PM23
PM24
PM25
Item
Grant of NOC for obtaining
passport/ renewal of passport.
Permission for private foreign visit,
except for availing LFA-OTHT
abroad
Sanction or reimbursement of fee for
membership of professional body
Sanction increments/ incentive for
acquiring higher qualifications
Sanction incentive/ personal pay for
adopting small family norms,
including special casual leave
Acceptance
of
dependency
declaration
Permission for pursuing higher
studies
Cash Award and/or
Merit
certificate to employees
Any other establishment matter not
covered above
Permission to keep family at a
station other than place of posting
Grant of HRA
Change of Hometown
Acceptance of Joining of Fresh
Appointees
Authority
Incharge HR/ER
Extent of Powers
Full powers subject to Vigilance/D&A clearance
L-I
Full powers subject to Vigilance/D&A clearance
Incharge HR/ER
Full powers as per policy.
Incharge HR/ER
Full powers as per policy.
Incharge HR/ER
Full powers as per policy.
Incharge HR/ER
Full powers as per policy.
Incharge HR/ER
Full powers, on the recommendation of controlling
officer, as per policy.
Full powers as per company’s instructions/ policy.
L-I
L-I
Incharge HR/ER
Full powers as per company’s policies/ instructions on
recommendations of concerned Incharge-HR/ER
Full Powers
Incharge HR/ER
L-I
Full powers as per Company’s instructions/policy
Full Powers as per Company’s instructions/ policy
Unionized category
Incharge HR/ER
Full Powers
Executives E0 & Above
L-1
Full Powers
125
Item No.
PM26
PM27
PM28
PM29
PM30
Item
Compensation to employees
Authority
Extent of Powers
a) Covered
under
Workman’s In charge HR/ER
Compensation Act 1923
(Not below E 5)
In accordance to HQ instructions on the subject
b) Not covered under Workman’s L-II
Compensation Act 1923
Ex gratia payment of maximum amount admissible as per
policy
c) Financial assistance to those who L-II
become permanently disabled
/die due to accident while on
duty.
Lateral shifting
In accordance to HQ instructions on the subject
(i) up to E4
In consultation with Directors concerned for lending &
borrowing disciplines
(ii) E5 & above
Reimbursement of insurance
vehicle/ other entitlements
Institutional
Membership
Professional bodies
(Financial concurrence required for all items under PM
26)
Director (HR)
CMD
of Establishment. Officer
of L-I
Sanctioning/Investigation of claims L-I
of employees to arrears of pay and
allowances, increment or in respect
of any other under-payment which
has remained in abeyance for a
period exceeding 1 year from the
date of the claim was due.
126
Full powers
Full Powers in accordance with the instructions on the
subject
As per actual but limited to Rs. 1 Lakh per annum.
Cases beyond the powers of Level I Executive shall
require approval from Competent authority under Item
No.U1
Full powers to sanction /investigation in respect of claims
not more than 6 years old relating to officers and staff
under his administrative control. This will require
concurrence of associated finance.
AL : Leave- Grant thereof
Item No.
AL1(a)
AL1(b)
AL2
AL3
AL4
Item
Authority
Leave: CL / RH; EL, Controlling
HPL. Station Leave Officer
permission
&
Resumption of duties
Station leave permission
for employees under
suspension
Grant of commuted leave
on medical grounds and
acceptance of certificate
of medical fitness on
resumption of duty
L-1
Extent of Powers
Full Powers as per Leave rules
Note: Incase the employee absents himself without sanction of leave or
does not resume duty on expiry of authorized leave, the Controlling
Officer shall immediately intimate Incharge-HR/ER for follow up action,
as per rules.
Full powers, in consultation with concerned Incharge-HR/ER
Controlling
Officer
Upto 30 days,
L-II
31-90 days,
L-I
>90 days
Through Incharge HR/ER for leave beyond 30 days
Full powers as per ONGC rules and as per medical advice, wherever
applicable
Maternity/Paternity
/ Incharge HR/ER
Adoption
Leave,
Quarantine
EOL on medical ground L-I
and Leave not due in
emergency
Encashment of leave.
Establishment
Officer
Incharge HR/ER
Full powers as per ONGC rules in consultation with concerned InchargeHR/ER and as per medical advice, wherever applicable.
Full Powers except for separation cases
Full powers for encashment on separation.
Financial concurrence, Vigilance, D&A and other clearance must be
obtained.
Case must be referred to Chief ER whenever leave encashment on
separation is not being allowed.
127
Item No.
AL5
AL6
Item
Special Casual Leave
Authority
Extent of Powers
Incharge HR/ER
Full powers subject to exigencies of work and as provided under the
Leave rules
Chief ER
In events of exceptional nature not specified in leave rules, subject to
max. of 30 days in a calendar year.
Grant of Accident and L-I
Disability Leave
Full Powers up to 180 days in accordance with the Leave rules, with
concurrence of finance and HR/ER
Director HR
Full powers
L-I
Full powers, subject to exigencies of work.
AL7
Recall from leave
AL8
Study leave and /or Director (HR)
extraordinary leave for
pursuing studies
Full powers in consultation with Director concerned, in accordance with
Leave rules.
Note: The case to be referred to CMD when there is divergence of views.
AL9
EOL (except for medical Controlling
or study purposes)
Officer
Up to 30 days,
L-II
31-90 days,
L-I
>90 days
Through Incharge HR/ER for leave beyond 30 days
128
TA : Travel
Item No.
TA1
TA2
TA3
TA4
TA5
TA6
TA7
TA8
TA9
Item
Approval of outstation journey on
tour
Sanction of traveling allowance/TTA
(including Octroi)
Sanction
reimbursement
of
cancellation of tickets purchased for
authorized journey.
Authorize travel by Air on tour for
those not eligible to travel by air
Authority
Controlling Officer,
below E-6/L-II
Controlling Officer
Allow traveling allowance for a
journey on official duty, made during
leave or while proceeding or
returning from leave.
Authorize travels in an individual
case, by a route other than the
shortest or the cheapest
Sanction daily allowance at full rates
in excess of normal limits prescribed
under the T.A. Regulations.
Permit extension of the prescribed
time limits within which the members
of an employee’s family traveling
separately on transfer, may be treated
as accompanying him, in individual
cases, under special circumstances.
L-I
Controlling
below E-6 /
L-II
CMD
Officer,
Extent of Powers
not Full powers.
Full powers as per TA rules
not Cancellation charges to be claimed though TA
bill.
Full powers.
Deleted
Full powers in respect of officers and staff under
their administrative control for reasons to be
recorded.
L-I
Full powers, reasons to be recorded.
Director concerned
Full powers up to 60 days for special reasons to
be kept on record.
L-II
Full Powers beyond 6 months and up to 1 year.
L-I
Beyond 1 year, Up to 3 months
Chief ER
Beyond 1 year, Up to 6 months (Except NE
cases)
Director(HR)
Beyond above (Except NE cases)
129
Item No.
Item
Authority
Extent of Powers
TA10
Decide that a route, which is not Chief ER
the shortest or the cheapest shall
be treated as the shortest route.
Full powers with concurrence of finance.
TA11
Sanction
LFA
Availment/ Controlling Officer
encashment & Holiday Home.
Full Powers as per policy
TA12
Permit extension of the time limit Incharge HR/ER
prescribed for performing return
journey by members of family of
an employee, traveling separately L-II
on LFA.
Extension up to the period of six months in accordance with
the instruction on the subject.
TA13
Waiver of requirement for L-II
supporting vouchers in individual
cases.
Full powers.
TA14
Travel Expenditure including L-1
transportation
of
personnel
effects in case of death of
Full powers as per guidelines on the subject.
Extension beyond 6 Months up to one year.
employee
TA15
Fixation/Revision
of
CPP L-1
charges/Truck Charges, etc
On recommendation of committee
representatives from F&A, HR & Logistics
TA16
Hiring/ Reimbursement of Light L-I
Vehicles, while on Official Tour
Full Powers (Limited to ONGC Contracted rates per day at
comparable locations)
at stations other than ONGC
work centres outside the range of
ONGC Logistics
130
consisting
of
CE : Children Education
Item
No.
CE1
Item
Authority
Extent of Powers
Reimbursement of
i)
tuition
fees
and/or Establishment Officer
Computer fees,
ii) conveyance expenditure
for
school-going
children,
iii) hostel subsidy,
iv) journey fare for children
v) Other entitlements
Full powers in accordance with Children Education
Allowance Scheme and other related instructions on the
subject.
CE2
Grant of merit scholarship
Full powers in accordance with the Merit Scholarship
Scheme.
CE3
Meritorious award to eligible Incharge HR/ER
children of employees
Establishment Officer
Full powers in accordance with the instructions on the
subject and with the concurrence of Finance.
CA : Conveyance Allowance
Item
No.
CA1
CA2
Item
Authority
Extent of Powers
Reimbursement
of Incharge HR/ER
expenditure on conveyance
(CMRE)
Sanction expenditure on Incharge HR/ER
Conveyance Subsidy
Full powers in accordance with the instructions on the
subject.
Full powers in accordance with the ‘Conveyance subsidy
scheme’.
MC-Medical Claim –Shifted & Merged with MO
131
OT : Overtime Allowance
Item No.
OT1
Item
Authority
Sanction
overtime L-III
allowance to staff.
(Not below E-6)
Extent of Powers
Full powers in accordance with the orders on the subject.
AD : Advances and Loans
Item
No.
AD1
AD2
AD3
AD4
AD5
AD6
AD 7
Item
Authority
All
interest
free
advances
Pay Advance
Conveyance/
House
Building Advance
Any
other
interest
bearing advance
Relax the condition of
purchase of conveyance
beyond the normal
period of 1 month from
the date of drawl of
advance.
Controlling Officer
Extent of Powers
Full Powers in accordance with the instructions on the subject.
Incharge HR/ER
Full Powers
Incharge HR/ER or Full Powers in accordance with the instructions on the subject.
L-III
Incharge HR/ER
Full powers in accordance with the instructions on the subject
Incharge HR/ER
Non-refundable advance Incharge HR/ER
from
Contributory
Provident Fund
Up to one additional month beyond the normal period of one month, in
exceptional circumstances.
Shifted to PM30
In accordance with the instructions on the subject.
132
CD : Conduct
Item
No.
CD1
CD2
CD3
CD4
CD5
CD6
CD 7
Item
Permit acceptance of employment by a member
of an employee's family, in a company or firm,
with which the employee concerned has official
dealings.
Permit conducting or participating in the editing
or management of any newspaper or other
periodical publications.
Permit publication of a book or contribution of
an article to a book/ periodical publications/
newspaper or participation in public forum
including media; radio/telecast related to ONGC,
or its businesses.
Permit undertaking of activity outside the
organization for which an honorarium is offered.
Permit any transaction concerning immovable or
moveable property with a person or firm, having
official dealings with the employee or his
subordinate.
Authority
Extent of Powers
L-I
Full Powers. Report to Board in respect of E.7 &
above level executives and to EC for E.6 and
below.
Director Concerned
Full Powers, provided not in conflict with the
interest of the organization or the job assignment.
Director concerned
Full Powers in accordance with the instructions on
the subject.
L-I
Full Powers
L-I
Full Powers upto E-6
Director (HR)
Full powers
Note: The provisions of CD 5 will not be
applicable in cases where the employee performs
normal business transactions with Public
Institutions like Banks, Insurance Co. etc., which
the institutions normally render to all the Public at
large, in the course of their business.
Full powers for officers upto E-6 level
Permit transaction concerning immovable or I/c HR/ER.
moveable property as stipulated in CDA Rules
Chief-ER
Full powers
Power to suspend
Appointing
As per ONGC CDA rules
Authority/
Disciplinary
Authority
as
defined in ONGC
CDA rules
133
GA: Powers of General Administration
Item
No.
GA1
GA2
GA3
GA4
GA5
GA6
GA7
GA8
GA9
GA10
GA11
GA 12
Item
Authority
Fix
norms
of
Executive
accommodation
&
office
furniture
Fix norms for kits and liveries
Fix
norms
for
residential
telephones
Permit use of office furniture at
residence of senior officers.
Allot residential accommodation
to employees.
Executive Committee
Full powers.
Executive Committee
Executive Committee
Full powers.
Full powers.
Incharge HR/ER
Full powers as per instructions on the subject
Incharge-Estate/
Incharge-HR/ER
(dealing with estate)
Verify attendance of employees Controlling Officer
and to prescribe a system for
verification of such attendance.
Issue kits and liveries to eligible Controlling Officer
employees
Engagement of Postal,
other Incharge HR/ER
Courier services
Sanction for excess telephone Director concerned
calls
L-I
Retention
of
colony Incharge-Estate/
accommodation within prescribed Incharge-HR/ER
norms
(dealing with estate)
Retention
of
accommodation
prescribed norms
Empanelment of Hotels
colony Director (HR)
beyond
Extent of Powers
Full powers
Full powers.
Full powers as per prescribed norms
Full powers.
Normal tendering procedure to be followed for other courier
services
Full Powers in special circumstances. Reasons to be
recorded
Full powers as per communication policy
Full powers
Full Powers
L- I
Full powers with concurrence of Finance in accordance with
the instructions on the subject.
134
MO. Powers relating to Medical :
Item
No.
MO1
MO2
MO3
MO4
MO5
Item
Authority
Administrative approval & L-I
Expenditure sanction for
Purchase of medical stores, I/c Medical
including medicines and
pharmaceutical items from
reputed
/
Standard
manufacturers
or
their
authorized dealers at hospital
rates.
Empanelment
of
local L-I
specialists and fixation of
their consultations fees.
Extent of Powers
Full Powers
Up to Rs. 50 Lakhs p.a by I/C Medical not below E6 level where
ONGC Hospitals are functioning
Up to Rs.20 Lakhs p.a. by I/c -Medical not below E-5 level for
other work centers. Wherever, the I/ c -Medical is not of the
specified level, the power will be exercised by L-I
Note:1. Bulk purchase on rate contract against requirement shall be
made by the Chief Medical services on a centralized agency at
bases or higher formations.
2. Medicines can be purchased on day to day indents on local
suppliers only when medicines are not available in stock.
3. Financial concurrence required.
Full powers
Note: These powers shall be exercised in consultation with
concerned In-charge Medical and with concurrence of finance as per
guidelines on the subject.
Full powers. As per guidelines on the subject and concurrence of
Chief Medical Services.
Empanelment of hospitals, L-I
nursing homes and diagnostic
clinics including extension /
revision
Sanction of expenditure on Incharge
HR/ER Full powers with the concurrence of finance and recommendation of
artificial appliances
(not below E5)
the Medical authority and in accordance with the instructions on the
subject
Note:Financial concurrence required.
Refer a patient to specialist Incharge -Medical/ Full powers
for consultation /treatment
In-house Specialist.
135
Item
No.
MO6
MO7
MO8
MO9
Item
Approval of medical
reference
outside
the station
Sanction
medical
advance in case of
an emergency
Authority
Extent of Powers
Incharge-Medical
Below E5)
(Not Full powers
Note: Where no Incharge of Medical of appropriate level is posted, Incharge
HR/ER will exercise this power in consultation with. I/c Medical.
Chief-Medical Services
Full powers in each case
L-I
Full powers on recommendations of In-charge, Medical.
Support Manager
Rs.50,000/- in each case on recommendation of In-charge, Medical
I/C Medical (not below Rs 25000/- in each case
E5)
Note: 1. Keeping in view guidelines and instructions on the subject.
2. Financial concurrence required.
Shifted to X1 of Board Level Powers.
Countersign medical Controlling Officer
Full powers
reimbursement
claims of employees
136
Item
No.
MO10
MO11
MO12
MO13
Item
Sanction
in
individual
cases,
under
special
circumstances,
reimbursement
of
medical expenses in
relaxation of the
Medical Attendance
Rules.
Authority
Extent of Powers
Chief ER
Upto Rs. 3.00 lakh in each case.
L-I
Upto Rs 1.00 lakh in each case.
L-II
(not below E6)
Up to Rs.25,000 in each case.
Incharge-HR/ER
below E5)
Permit second escort L-I
in
emergent
condition of patient.
Condone delay in L-II
submission
of
Medical claims
L-I
Chief- ER
Expenditure
Level I
Sanction
for
payment
to
empanelled
hospitals/specialists
(not Up to Rs.10,000 in each case.
Note:
(i) These powers shall be exercised in consultation with Medical Authorities
and concurrence of Finance.
(ii) If the treatment is to be taken abroad then the approval of CMD, Director
(HR) and Director (F) will be required and followed by concurrence of
Ministry of Health.
(iii) Cases beyond powers of Chief ER shall require approval of Competent
Authority under item X2
(iv) Financial concurrence required
Full power with concurrence of Chief / Incharge Medical Services.
Upto 6 Months
Upto 1 Year
Upto 3 Year
As per actual
Note:1. These powers are to be exercised through I/c Medical.
2. As per existing guidelines as applicable.
3 . Financial concurrence required.
137
LA: Powers of Administration for Legal Affairs & Secretariat Affairs
Item
No.
LA1
Item
Authority
Extent of Powers
Power to institute and
defend legal Chief Legal Services / Full powers
proceedings,
sign
plaints,
written Company Secretary (in
statements, Complaints, vakalatnamas, respective area of function)
applications, affidavits, legal and other or as delegated by them
documents to be filed in Courts, Judicial
and Quasi Judicial forums, tribunals,
forums or statutory authorities etc. relating L-I
In consultation with Legal
to ONGC, share holders, investors and/or
under the provision of the Company’s Act,
1956, other enactments listing agreements,
regulations and guidelines issued by SEBI,
Stock exchanges and/or other statutory
bodies/authorities
LA2 (a) Execute and sign contracts and agreements L-I
Full Powers
including contracts and agreements for
sale/purchase of products, the prices in L-II
Upto Rs. 5 Crore
respect of which have been approved by
the Competent authority.
L-III
Upto Rs. 1 Crore
Note:
1. These powers shall be exercised in respect of contracts and agreements concerning their respective sphere of functions
and subject to the conditions that:
a) The Competent authority has approved award of work.
b) The contract has been vetted from technical, financial and legal angles by appropriate authorities.
c) Terms and conditions of contract have prior approval of Competent authority
2. Auorities in the disciplines of Materials, Marketing, the Engineers, the Technologist and Scientists shall exercise such
enhanced powers in their own sphere of duties as may be delegated to them by the Competent authority from time to time
under the respective items of powers
LA2 (b) Signing of Agreement for purchase/sale/ Incharge HR/ER
Full Powers
(New)
lease of Land & Buildings
LAQ Officer
Upto Rs 50 Lakh in each case
138
Item
Item
Authority
Extent of Powers
No.
LA3
LA4
LA5
LA6
Note for LA 2(b): These powers shall be exercised subject to approval of Purchase/Sale/Lease of Land & Buildings by
Competent Authority and the document, if required, has been vetted by Law Department.
Note (common fpr LA2 (a) & (b)):
1. Not withstanding whatever is stated above, the Company Secretary shall have full powers to execute and sign all
contracts and agreements on behalf of the Corporation in all cases subject to fulfillment of 3(three) conditions given
in note 1 under LA 2 (a) above.
2. CMD may, at his discretion, authorize the signing of Contracts/Agreements of any value to any officer. However,
for contracts above Rs. 10 Crore such delegations should be to an officer not below the level of E-7.
Authorize a subordinate officer to L-II
The authorities may authorize an officer not below the level
operate a contract/agreement and
of E2 to operate a contract/agreement executed and signed by
also to execute power of attorney
himself.
Refer a dispute for arbitration, L–I
Full powers in consultation with associated legal and finance
appoint arbitrator from approved
as per guidelines on the subject.
panel and accord sanction and
authorize payment of their fee
Note for LA 4 :
The panel of arbitrators prepared by Chief, Legal Services shall consist of the persons of unquestioned integrity, with
acknowledged expertise in the field and should have approval of the Director (HR), Director (F) and the CMD.
(Shifted to RE1))
(Deleted. Requires approval of EC under K3)
139
Item
No.
LA7
Item
Powers to engage/ appoint attorneys,
solicitors, advocates, counsels, legal / tax
consultants and sign authority/ vakalatnama
in their favour for and on behalf of the
Corporation to obtain legal opinion,
preparation of documents, to appear, act,
plead and conduct all cases or suits in civil
and criminal courts/tribunals /Judicial and
Quasi Judicial forums/ forum / labour Courts
statutory bodies/ quasi judicial bodies and
accord sanction and authorize payment of
their fees, travel expenses, conveyance, stay,
misc expenses etc.,
Authority
L-I
Full powers. (in consultation with I/C Legal)
L-II /
Incharge
HR/ER
(not below E5)
Up to Rs. 50,000/ in each case. (in consultation
with I/C Legal)
Incharge-Legal (not
below E5)
Up to Rs. 50000/- in each case.
Note:
1. Financial concurrence is required for payment
of fee above Rs. 20,000/- in each case.
2. For Taxation matters, powers under this item
can be exercised in consultation with Head
Direct Tax/ Head Indirect Tax, as applicable. In
such cases consultation of I/c Legal shall not be
required.
(Shifted to Board level BDP powers under item V1
& V2)
Full Powers
LA8
LA9
LA10
Extent of Powers
Power to engage /appoint Industrial Law/ L-I
Labour Law Advisors/ Attorneys/Solicitors
for and on behalf of the Corporation in
Note:
Labour/ Industrial matters and in cases
1. Financial concurrence is required for payment of
before Labour/ Industrial Courts/ Tribunals
fee above Rs. 20,000/- in each case.
and to make payment thereof.
Note for LA7 & LA9:
While appointing attorneys etc. under item LA7 & LA9, the authorities shall also keep in view the probable expenditure to
be incurred in a case and accord sanction of all estimated expenditure in its totality.
(merged with LA1)
140
Item
No.
LA 11
LA12
LA 13
LA14
LA15
LA16
Item
Authority
Power to abandon the case during judicial Competent Accepting
process
Authority not below
Director concerned
Power to sign plaints, written statements/ L-II
applications, affidavits and other documents
to be filed in courts/ tribunals/ statutory
bodies/ quasi judicial bodies and arbitration
proceedings and permit an employee of the
Corporation (not below E-1) to sign and file
any document referred above
Extent of Powers
Full powers with the concurrence of Finance
Full powers in respect of all matters falling
under their control and provided the document,
if required, has been vetted by Law
Department.
Note: In case of Taxation matters, vetting of
Legal Deptt shall not be required if the same
has been vetted by Head Direct Taxes/Head
Indirect Taxes as applicable.
Authorize signing of Letters of Authority Support
Manager/ Full powers, but not below E. 2 level
under
Industrial
Disputes
Act
in Incharge –HR/ER
executive.
Conciliation/Adjudication cases.
Note for LA12 & 13 :
The letter of authority to be issued shall specify clearly the limits within which such authority should be exercised.
Vetting of surety bonds, mortgage deeds, E.1 (Legal)
Full powers.
hypothecation deed and agreements from the
employees of the Corporation in respect of
advances, loans etc., sanctioned to them and
fidelity guarantees furnished by the
employees of the Corporation as per
prescribed
procedure
(other
than
standardized proforma)
Power
to
sign
and
verify
tax Incharge-F&A
Incharge of F&A may authorize an officer not
returns/documents to be filed in Tribunal Tax
below E2 to exercise these powers.
department and to plead cases at all levels for
and on behalf of the Corporation.
To sanction expenditure on Court fees and L-II. /
As per actual.
miscellaneous court expenses including Incharge
HR/ER/
stamp papers and Clerkage.
Incharge Legal
Note: Financial concurrence required
(not below E5)
141
Item
No.
LA17
LA18
Item
Powers to sanction misc. expenses
relating to arbitration proceedings
including expenses on venue , stay,
conveyance,
travelling
of
arbitrators
Acceptance of disputed claims
(based
on
Court
judgment,
arbitration award)
Authority
Extent of Powers
L–I
As per actual.
Incharge HR/ER
/Incharge Legal
(not below E5)
L-I
Up to Rs. 10,000/- per case.
Note:-Financial concurrence required
Up to Rs. 2.5 Crore in each case for cases decided by
Supreme Court
Up to Rs 0.50 Crore in each case for other cases
(Financial concurrence required)
Note1. Excluding OEC cases as the same are covered under K2.
2. Approval of CMD through Director (HR) and Director
(Finance)
is
required
as
per
IOM
No.
DLH/LAW/DEL/Cir/23 Dated 11.8.03 in case it is
proposed to file appeal against the Arbitration/Court
verdicts.
3. The value of disputed amount is to be calculated by
aggregating the value of claims and counter claims made
by both the parties.
4. Cases beyond powers of L-I Executive shall require
approval of Competent Authority under item K1
LA19
Payment to OEC members
L-I
Full Powers to accord sanction and pay fees of OEC
members including incidental expenses like venue, stay,
conveyance, travelling or proceedings as per instructions
on the subject.
Note:1. After Constitution of OEC with approval of CMD.
2. Financial concurrence required
LA20
To approve deposit of money with L-I
Upto Rs 0.50 Crore in each case (in consultation with
the court as per directions of court
Incharge Legal). Financial concurrence required.
Note:Cases beyond powers of L-I Executive shall require
approval of Competent Authority under item K1
Note ( Common for Powers for Legal): - For taxation matters, Powers under this chapter can be exercised in consultation
with Head Direct Tax/Head Indirect Tax as applicable. In such cases consultation of I/c Legal shall not be required.
142
CC: Powers of Corporate Communications
Item
No.
CC1
CC2
(a)
(b)
Item
Authority
(Shifted to W1 of Board Level Powers)
Sanction expenditure on:
All types of advertisements of Chief CC
non- statutory nature
L-I
Full powers
Rs. 1 Lakh in each case
Head CC (not below E-6)
Rs.50,000 in each case
In-charge CC (not below E5)
Rs.20,000 in each case
Note:Financial concurrence required
Full powers
Statutory
advertisements Chief CC / L-I
including tender & employment
advertisements
Head CC (not below E6)
Incharge CC (not below E5)
(c)
CC -3
Extent of Powers
Design and printing
of
brochures
/diaries/
house
journals / publicity materials
including displays/ banners/
posters/ insignia/ photographyvideography and all types of
multimedia productions.
Sanction
expenditure
on
souvenir and gifts items for
presentation to persons with
whom it is in the interest of the
corporation to develop cordial
relations.
Full powers
Chief CC / L-I
Full powers
Note:Financial concurrence required
Full powers
Head CC (not below E6)
Rs. 25 Lakh per annum.
In-charge CC (not below E5)
Chief CC / L-I
Rs. 5 Lakh per annum.
Note:Financial concurrence required
Full powers
Head CC (not below E6)
Rs. 5 Lakh per annum.
In-charge CC (not below E5)
Rs. 2 Lakh per annum.
Note:Financial concurrence required
143
Item
No.
CC -4
CC -5
CC -6
Item
Authority
Sanction
expenditure
on Chief CC / L-I
refreshment/
banquets
/
entertainment to Press and other
media representatives and also
those with whom it is in the Head CC (not below E6)
interest of the corporation to
develop cordial relations and
goodwill.
In-charge CC (not below
E5)
Purchase / subscription
to Chief CC/ L-I
books /periodicals in print or
electronic format including on Head CC (not below E6)
line subscription
In-charge CC (not below
E5)
Participation in exhibitions/
trade fairs:
1. National
Chief CC/ L-I
Head-CC (not below E6)
2. Regional
L-I
Extent of Powers
Actual but limited to Rs.5 lakhs per
annum.
As per item RH2(a) & (b) powers under hospitality
Rs. 3 Lakh per annum.
Rs.1 Lakh per annum
Note: 1. Cases beyond powers of L-I Executive shall
require approval of Competent Authority under item D1
2. Financial concurrence required
Full powers
Rs. 5 Lakhs per annum.
Rs.2 Lakhs per annum
Note:Financial concurrence required
Full powers subject to Rs. 5 Lakhs on each occasion and a
ceiling of Rs. 25 Lakhs in a financial year
Rs. 2 Lakhs on each occasion and a ceiling of Rs. 10 Lakhs
in a financial year
Rs. 2 Lakhs on each occasion and a ceiling of Rs. 10 Lakhs
in a financial year
Note: 1. Cases beyond powers of L-I Executive shall
require approval of Competent Authority under item W2.
2. Financial concurrence required
CC-7
(Shifted to RW5)
CC-8
(Shifted to PM 29)
Note: Powers of L-I under this chapter are to be exercised in consultation with I/c CC.
144
SP: Sport:
Item
No.
SP1
SP2
SP3
SP4
SP5
SP6
Item
Participation
in
Events/
Tournaments in India
Hiring of Trainers/Coaches/
Physiotherapist
Authority
Extent of Powers
Head Sports
(Not below E6)
Head Sports
(Not below E6)
Up to Rs 20000/- per event
Financial concurrence required
From SAI / Registered Federations / Associations limited to
Rs.1,20,000/- per annum in each case. Overall limit is Rs.10
Lakh p.a
Financial concurrence required.
Up to Rs.20, 000/- in each case per event.
Engagement
of
Technical Head Sports
officials
for
conducting/ (Not below E6)
organizing tournaments/ events
Sponsoring/co-sponsoring
of L-I
events.
Head Sports
(Not below E6)
Financial concurrence required
As per powers under RW 1 (e)
Rs 0.20 Lakh in each case.
(Limited to Rs 5 Lakh p.a.)
Financial concurrence required
Rs. 2 Lakh per annum.
Sanction expenditure on souvenir Head Sports
and gifts items for presentation to (Not below E6)
sports personal / officials of
sports Federations / Association /
Boards.
Organising
&
conducting L-I/
Sporting events at Local Level
Head Sports
(Not below E6)
Financial concurrence required
Up to Rs 2.50 Lakh per event within sanctioned sports budget
I/c HR/ER
(not below E5)
Up to Rs 0.50 Lakh per event within budget allocated by Head
Sports for local level tournaments/events
Financial concurrence required.
Note: Cases beyond powers of L1 shall require approval of Competent Authority under Chapter S of Powers of Board Level
Executives.
145
TR: Training
Item
No.
TR 1
TR 2
TR3
TR4
Item
Authority
Extent of Powers
Honorarium to internal L - II (not below As per actual as per policy.
faculty/evaluators
E6)
Financial concurrence required
Training
programmes L - I
Up to Rs 5 Lakh for each programme
organized
through
external faculty
Note:
1. These powers to be exercised by Heads of Training Institutes for
approved training programmes.
2. Financial concurrence required.
3. Cases beyond powers of LI shall require approval of Competent
Authority under BDP item T1.
Training/
Seminars/ L - I
Upto Rs. 10,000 per participant subject to maximum of Rs 5 Lakh p.a.
Conferences in India
Financial concurrence required.
Cases beyond powers of LI shall require approval of Competent
Authority under BDP item T1.
Waiving Recovery of Director (HR)
Full powers with the concurrence of Finance.
the cost of training
146
Appendix 1: Explanations/Clarifications relating to BDP
1. The basic philosophy followed in the BDP is to assign powers of capital expenditure to Level-I Executives (level IA to Level IE)
varying from Rs.35 Crore to Rs.1 Crore for Level-IA (AM-MH) to Level IE Executives. Powers for expenditure sanction
amounting to 20% and 5% of respective L-I executive have been delegated to L-II and L-III executives respectively to the extent
possible. Level IV executives have been delegated marginal powers to sanction only revenue expenditure in limited items.
2. It is expected that position of Level II/Level III shall be occupied by officers not below E6/E5 level respectively. Accordingly,
financial powers of Level II/Level III executives are delegated to executives not below E6/E5 level respectively. Wherever position
of Level II/Level III are not occupied by officers of requisite designation, these officers shall exercise powers vested with next
below level officer as delegated in BDP.
3. Cases beyond the powers of Level -1 executive shall require approval from competent authority under relevant item of powers of
Board Level Executives.
4. Administrative approval and expenditure sanction in respect of capital schemes is required to be obtained with due concurrence of
Finance, before incorporating the capital schemes in the budget save for schemes in respect of which only a token provision has
been kept.
5. In case of any capital scheme approved by competent authority, no separate expenditure sanction is required for individual items of
scheme.
6.
Any major change in physical parameters in an approved capital scheme (even within sanctioned expenditure) requires approval of
the sanctioning authority.
7. Wherever Level-I only has been mentioned without suffix A, B, C, D & E, it shall mean that all the categories (A, B, C, D & E)
under Level- I shall have the same powers mentioned against them.
8. Powers mentioned in BDP for different levels to be exercised only in the case of approved budget. The delegatee shall not exercise
the delegated power in anticipation of budget approval by the Board. In case of unbudgeted item/ insufficient funds, budget shall be
reappropriated as per powers for sanction of unbudgeted items/reappropriation powers. In case of operational requirement/
exigencies, Level I executive can allow release of PR for tender processing even without sufficient funds availability. However, in
such cases funds availability shall be ensured by user department prior to placement of Purchase Order / award of contract.
9. Financial Powers under BDP are for Administrative approval as well as Expenditure sanction unless specified other wise through
separate executive instructions.
147
10. Powers for Procurement / award of work to be governed by Powers of Material Management / Powers of Engineers unless power to
purchase/place work order is specifically provided under certain items in this BDP.
11. Full powers for expenditure sanction for stores and spares have been assigned to Level I. Wherever full powers are prescribed, they
shall mean sanctioning powers to the extent of budget provisions.
12. Indenting department can place indent for procurement of material / hiring of services / works subject to availability of proper
expenditure sanction. Before placing the indent, the indenting department shall reassess the need for the items and ensure that the
parameters on which items were budgeted and expenditure sanction obtained have not under gone change and justification exist
for procuring such items. In ICE system for cases covered through PR / PO route, expenditure sanction process has been activated
through PR release process.
13. The following principles /guidelines shall govern the exercise of delegated powers :
The Asset/Basin/Plant Managers are the fulcrum of core production and exploration activities with other Chiefs supporting these
activities and are principally accountable for production and reserve accretion in their given areas of operations. These executives
therefore need to be suitably empowered to enable them to discharge their responsibilities effectively. In case of any difference of
opinion within their respective areas of operation, the respective Key Executive, being in-charge, would have the authority to
decide on the issue, recording reasons and reporting the same to one level above.
14. Chief of Info-com (CIO) shall have expenditure sanction and procurement powers in respect of info-com items to be procured
centrally. Powers in respect of info-com items to be procured by various work centers shall vest with the respective Key Executives
as per delegation. CIO may however lay down the standards for various info-com items and also enter into Rate Contracts with
various vendors for facilitating standardization and procurement by various work centers
15. Clarification on terms “Each Case”, “Per Annum” and “Per Annum in Each Case” for expenditure sanction powers:
15.1 “Each Case” means each proposal
15.2 “Per annum” means cumulative expenditure sanction power under that head of BDP in a particular financial year.
15.3 “Per Annum in each case” means annual expenditure sanction power for individual cases.
15.4 For Item 15.2 and 15.3 In cases where sanction is required for more than one year, and powers under BDP are “Per annum”
or “Per annum in each case”, annual financial implication shall be considered for determining powers under BDP.
16. In respect of items for which delegation is made on “per annum” basis, the sanctioning authority shall maintain appropriate record
of the cumulative expenditure in his office for certification purpose. Expenditure already sanctioned should be mentioned in the
proposal.
148
17.
General Guidelines relating to powers for Purchase/Award of works
17.1 Level -I Executives have been vested with the powers to purchase material, hire services and award works contracts. Head of the
Material Management I/c Material Management function/Head of Works at work centers shall also have powers of purchase and
acceptance of tenders for lower value as specified under powers of MM / engineers, with a view to ensure that all lower value
proposals are not remitted to the Asset/ Basin Managers/ Head of Plants, etc. Other Executives supporting the I/c MM / Head of
Works have also been vested with marginal powers of purchase and acceptance of tenders.
17.2 In respect of powers of purchase, fabrication, repair & maintenance and other contractual services & works, a distinction has
been made between open tender, limited tenders and single tender on nomination basis.
17.3 In case of open tender if there is only one single acceptable tender, the powers of the respective purchase authority shall be 75%
of purchase powers under open tender if the bidder is a PSU and 50% of purchase powers under open tender if the bidder is a
private party.
17.4 In case of limited tender if there is only one single acceptable tender, the powers of the respective purchase authority shall be
75% of purchase powers under Limited tender if the bidder is a PSU and 50% of purchase powers under Limited tender if the
bidder is a private party.
17.5 When tenders are invited item-wise or group-wise and single acceptable tenders are received for one or more items/groups, then
tender accepting power for total tender, applicable for both open and limited tender, shall be exercised by the highest level of
authorities among the authorities listed below:
(i)
The tender accepting authority determined as per total value of items / group having more than one acceptable offer;
(ii)
The tender accepting authority determined as per total value of items / group having only single acceptable offers;
(iii) The tender accepting authority determined as per the original estimated tender value of all items / groups;
(iv)
The tender accepting authority determined based on the total value of all items / groups after the opening of price bid.
17.6 At the time of inviting tenders, the tender value is sanctioned value of the tender. CPA & TC level shall be based on the tender
value. However, after opening the price bids, if the evaluated price of lowest bid / bids is higher than the tender value and the
tender accepting power is not within the power of original CPA, then the CPA and TC level will be raised to appropriate higher
level.
17.7 Extent of Powers in the BDP are against open tender unless specified otherwise.
17.8 Conditions for limited tender (On fulfillment of any one of the conditions as mentioned below)
a. Procurement from empanelled firms for oil field specific items / services
b. Vendors / suppliers of items/ services are known and limited
c. Reliability of materials / services / works
d. Spares of OEM / OES or Proprietary Article when more than one source are available
149
e. Procurement up to Rs.25 Lakh
Prior approval of Competent Authority is required for the list of potential vendors / suppliers/ service providers along with the
Purchase Indent.
17.9 Conditions for Board Purchase
Purchase by a Board of Officers will be resorted to only in exceptional circumstances on fulfillment of any one of the
conditions mentioned below
(a)
(b)
There is urgent requirement for the materials/services/ works or
Firmed up / detailed specifications are not available / feasible, necessitating on the spot decision based on the
availability in the market.
Note:
(i). Prior approval of Competent Authority is required along with Purchase Indent.
(ii). Competent Sanctioning Authority not below Level-I is empowered to constitute a Board of Officers comprising MM
Executives having purchase power for value of Board Purchase and an executive each of equivalent level from
indenting Department and Finance.
(iii). If appropriate level of executives cannot be nominated, then next lower level executives available can be nominated.
However, the reasons should be recorded and board purchase proceedings have to be ratified by the authority that
approved the nomination of the board.
17.10
PROPRIETARY ARTICLE AND ITS CERTIFICATE
(i) An item is “Proprietary”, if that item (Hardware/equipment or Software) is made/developed and marketed by a
particular firm having the exclusive right to manufacture and sell it.
(ii) Proprietary Article/ Item can be procured, if the indenter ensures and certifies that only specific make and model are
acceptable, no other make and model is acceptable as substitute on technical reasons. Proprietary Article Certificate
(PAC) is to be issued by the Indenter. and is to be approved by competent authority in consultation with MM &
Finance.
(iii) OEM/OES spares for vehicles/machineries/tools/equipment, which are manufactured by particular firms only and for
which no substitute is available, are to be treated as proprietary articles. However, no PAC would be necessary for
procurement of such items, if competent authority approves it in consultation with MM
(iv) Stand by equipment and accessories from OEM / OES or authorized distributor of OEM/OES can be procured as
proprietary article without PAC provided Indenter certifies that no other make or model can be used as replacement
on technical ground and competent authority approves the same in consultation with MM
17.11 NOMINATION POWERS
17.11 A. The circumstances under which nomination powers given in the BDP can be exercised with detailed justification by Level I
Executives are as follows:
150
(i) Procurement of material, hiring of facilities/equipments/ services and award of work from OEM/OES/PAC cases.
(ii) Operational urgency subject to reliability
(iii) Hiring of Consultants/Domain Experts/Professional agencies
(iv) Functional exigencies/Special events
(v) Emergencies like flood, fire, civil disturbances, war, cyclones, blow out and operational break down
17.11 B Prior approval of Competent Purchase Authority is required along with Purchase Indent. However, in EPC cases preliminary
approval can be taken from Director concerned and final approval from EPC can be taken at the time of award of work.
17.11 C Reporting mechanism:
(i)
All works including purchases, services and sales awarded on nomination basis above Rs.1 Crore should be reported
to the Board for information on quarterly basis.
(ii)
All works including purchases, services and sales awarded on nomination basis above Rs.10 Lakh and up to Rs.1
Crore shall be reported to the Executive Purchase Committee for information on quarterly basis.
(iii)
All works including purchases, services and sales awarded on nomination basis up to Rs.10 Lakh shall be reported to
the Concerned Director on quarterly basis.
(iv)
Purchase of spares / repairs through OEM / OES and Purchase on PAC basis will not be treated as purchase on
nomination basis for reporting purpose.
The above reporting Mechanism shall be followed as modified from time to time. Report for nomination cases should be
submitted through concerned Key Executive with his due endorsement and also containing all details and justifications for award
on nomination basis.
17.12 TC is required for Procurement under Open Tender / Limited tender / single tender / OEM / OES / PAC/ Finalization of ONGC
Rate Contract for cases above Rs.5 Lakh. TC is also required for negotiations for tenders of any value.
17.13 However, no TC is required for placement of individual orders against DGS&D and ONGC rate contract. In addition, no TC is
required for tender upto Rs. 5 Lakh in each case.
17.14 If the required level of TC member is not posted/ not in station (on leave/tour) at a work centre then the TC member will be of
the next lower level available and /or as nominated by the Tender accepting authority. Level–I shall have full powers in such
cases.
17.15 PROCESSING OF TENDERS :
A. HR Department:
(i)
I/c HR/ER shall have purchase powers for floating tenders in case of catering, house keeping and other general
services for value upto Rs.10 Lakh in each case. TC (wherever applicable) will comprise of members of Finance and
HR/ER
(ii)
Empanelment of hotels should be done by HR/ER on the recommendation of the Committee having members of
151
(iii)
(iv)
(v)
Finance, HR/ER.
Empanelment of hospitals/Doctors shall be done by HR/ER based on the recommendation of the Committee having
members of Finance, HR/ER and Medical Services
Land acquisition will be handled by LAQ/Estate section as per procedure.
Empanelment of advocates shall be handled by Legal / IR / Corporate Tax Department in consultation with finance.
B.
Logistics Department:
Logistics Department shall have purchase powers to award work for hiring of goods and passenger transport upto
Rs.10 Lakh in each case. However, TC (wherever applicable) will be held with members of Finance & Logistics.
C.
Engineering Department:
(i) Contract services including AMCs, Grass Cutting in GGS/CTF, Plants, etc, upto Rs.10 Lakh in each case may be
handled by Engineers under Powers of Engineers.
(ii) Works as defined in works manual below Rs. 100 Lakh pertaining to Engineering Services may be handled by
Engineers under Powers of Engineers.
(iii) Electrical works pertaining to building construction and all civil works irrespective of value shall be handled by Civil
& Electrical Engineers under Powers of Engineers relating to works and Turnkey contracts
D.
Other User Department:
(i)
All procurements upto Rs.25000 per case can be done by user department directly
(ii)
Works as defined in works manual, below Rs. 100 Lakh (except Electrical works pertaining to Building construction
and all civil works).
(iii) Repairs / AMC from OEM / OES up to Rs. 10 Lakh in each case.
(iv)
Any specialized job like consultancy, appointment of auditors, certification agencies, etc shall be handled by
respective user department up to Rs 25 Lakh in each case.
E.
MM Department:
All other cases which are not specifically defined above shall be dealt by MM.
17.16 Notes common for Procurement of Material, Hiring of Services and Award of Work
Contracts:
(i)
Tenders for works as defined in Works Manual shall be processed as per Works Manual. All Other procurement / services cases
shall be processed as per MM manual.
(ii) Due care has to be taken while proposing the mode of tender so as to get the competitive rates.
(iii) GRV shall not be required for purchase of consumables up to Rs.10000.
(iv) GRV shall also not be required for purchase of materials for special events like seminars, conferences, training, meetings and
sports events provided the item is to be consumed during the same event and need not be kept in stock.
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Appendix 2: Reporting requirement under various items of BDP
Sl.
No.
1
2
3
BDP Item
Item Description & Reporting requirement
F3 (a) to F3 (d),
F4, F5, P3,
RL1(c), ME1,
MP4 (c) (i) &
(ii) , MP4(d)(i)
(ii) & (iii),
EW2(c), EW3,
MK4
Procurement on Single tender/on nomination basis
Reporting Requirement:(i) Works including purchases, services and sales
awarded on nomination basis above Rs.1 Crore
to be reported to the Board
(ii) Works including purchases, services and sales
awarded on nomination basis above Rs.10 Lakh
and up to Rs.1 Crore to be reported to the
Executive Purchase Committee
(iii) All works including purchases, services and
sales awarded on nomination basis up to Rs.10
Lakh shall be reported to the Concerned
Director.
Note:Purchase of spares / repairs through OEM / OES and
Purchase on PAC basis will not be treated as
purchase on nomination basis for reporting purpose.
Reporting
Responsibility
Authority to be Periodicity
Reported to
Concerned Level-I
Board
through Quarterly
Reporting
ED -Chief MM*
Concerned Level-I
EPC with copy to Quarterly
ED Chief MM.** Reporting
Concerned
Quarterly
Director
with Reporting
copy to ED Chief
MM.**
Note: Copy of
report for all
cases to be sent to
Internal
Audit
Head
at
concerned Work
centers.
Note: * For cases above Rs 1 Crore, a copy of the Board Agenda prepared by ED-Chief MM to be sent to CVO.
** For cases upto Rs 1 Crore, a copy of the report to be forwarded by concerned Level-I to Chief Internal Audit & CVO.
D3
Additional Expenditure Sanction for hiring of oil Concerned Level I
Board
through Quarterly
field services for all cases which were approved by
concerned
Reporting
the Board as per item D2, and other cases where total
Director
expenditure exceeds CMD’s powers under item D2
(i.e. Rs 1000 Crore in each case)
I(1) to I(3) and Write off of losses
Concerned Level I
EC
through Quarterly
RE1
concerned
Reporting
Director
153
Concerned Level-I
Sl.
No.
4
BDP Item
Item Description & Reporting requirement
I(4)
5
M1
6
M2
7
Q4 & Q5
8
CA1(b)
9
RL 5 & 6
10
RM9
Interest / Penalty on various statutory levies
Reporting Requirement:All cases to be reported to Board
Donations, grant-in-aid, contributions toward Socio
economic development for purposes covered under
Corporate Citizenship Policy (CCP) and Sponsorship
of media/cultural/sports events, etc.
Grant of Financial aid / assistance / sponsorship to
University / Institutes/Professional Bodies
Payment of Liquidated Damages /Cost of unfinished
work programme & surrendering the Block with
penalty implications
When land is acquired on the basis of
recommendations of in-house negotiating committee
Reporting Requirement:If negotiated price is more than 20% above the
prevailing market rates of land in area details of such
transaction to be reported to next higher authority on
monthly basis
Wharfage & Demurrage
Reporting Requirement:Cases above Rs.5000/- in value to be reported to
concerned Level-I Officer
Penalty / Interest / Late fees on Statutory payments
11
RW1 (d) & (e)
Reporting
Responsibility
Concerned Level I
Sanctioning
Authority
Sanctioning
Authority
Concerned Level I
Sanctioning
Authority
I/c Logistics/
MM
Periodicity
EC
through
Director (HR)
Board
through
concerned
Director
Next
higher
Authority
Quarterly
Reporting
At
next
Board
Meeting
Monthly
Reporting
I/c Level I
Executives
Concerned Level I
Donations, grant-in-aid, contributions toward Socio Concerned Level I
economic development for purposes covered under
Corporate Citizenship Policy (CCP) & Sponsorship
of media/cultural/ sports events, etc
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Authority to be
Reported to
Board
through
concerned
Director
EC
through
Director (HR)
Quarterly
Reporting
Quarterly
Reporting
Quarterly
Reporting
EC
through Quarterly
Concerned
Reporting
Director
Director (HR)
Quarterly
Reporting
Sl.
No.
12
BDP Item
Item Description & Reporting requirement
CD1
Permit acceptance of employment by a member of an
employee's family, in a company or firm, with which
the employee concerned has official dealings.
-In respect of E7 & above
Concerned Level I
-In respect of E6 & below
13
14
15
16
Clause 3 (g)
Guiding
Principles
BDP
Clause 9
Guiding
Principles
BDP
Clause 3 (g)
Guiding
Principles
BDP
Reporting
Responsibility
Concerned Level I
of In cases, the sanctioning authority holds different Sanctioning
view from that of the Finance and exercises the Authority
of sanctioning powers by overruling Finance, recording
reasons thereof.
of Sub delegation of powers by EC to the Executives Director Concerned
below Board level in the interest of the work of the
of Corporation.
of Exercise of power of the Board by CMD in between Director Concerned
two Board Meetings where the decision cannot be
of kept pending for next Board Meeting.
Clause 13 of
Explanations/
Clarifications
relating to the
Finance BDP
(Appendix 1).
Authority to be Periodicity
Reported to
Board
through
Director (HR)
EC
through
Director (HR)
Next
Higher
Authority
As
and
when Basis
Board
Preferably
at
next
Board
Meeting
Preferably
at
next
Board
Meeting
Board
As
and
when Basis
The Asset/Basin/Plant Managers are the fulcrum of Concerned Level I
Next
higher As
and
core production and exploration activities with other
Authority
when Basis
Chiefs supporting these activities and are principally
accountable for production and reserve accretion in
their given areas of operations. In case of any
difference of opinion within their respective areas of
operation, the respective Key Executive, being incharge, has the authority to decide on the issue,
recording reasons thereof.
Reporting Mechanism and Schedule1. Where report is to be submitted on “as and when basis” or “on monthly basis”, report to be submitted to concerned authority latest by
7th of the following month.
2. Where report is to be submitted on “Quarterly basis” report to be submitted to concerned authority latest by 7th day after completion of
155
the quarter.
3. Where report is to be submitted to EC/EPC/Board, agenda note shall be forwarded to EC Cell/EPC cell/Company Secretary Office as
applicable, by scheduled dates.
156