MODEL SOCIAL AUDIT PROFORMA FOR JUVENILE JUSTICE
BOARD (JJB) UNDER THE JUVENILE JUSTICE (CARE AND
PROTECTION OF CHILDREN), ACT, 2000
Date of Social Audit:
Details of Social Audit Team:
S.N.
Name
Designation
Department/Agenc
y/ Organization
1. Basic information
1.1 Location (Address):
1.2 District:
1.3 State:
1.4 Present Strength of the Board:
1.5 Age and Educational Qualifications of the Principal Magistrate/Members of the Board:
Name
Designation
Educational
Qualification
Age
Sex
M/F
Years of
experience
1.6 What was the selection process of members? Give details
2. Training of Members
2.1 Are all members of the Board trained on JJ Act and POCSO Act, child psychology, child
welfare, child rights, national and international standards for juvenile justice and ICPS?
1
Principal Magistrate
Name of the Course
Date (s)
Venue
Organized by
Date (s)
Venue
Organised by
Date (s)
Venue
Organized by
Member I
Training attended
Member II
Training attended
3. Sittings of the Board
3.1 Number of sittings prescribed in a week for the Board?
3.2 Number of sittings held in a week on an average in the past one year by the Board?
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3.3 Any instance of any member of the Board not attending the proceedings of the Board or
three consecutive months.
3.4 If yes, state the reasons.
3.5 Any instance, where a member has failed to attend less than three-fourth of sitting per
year?
Yes/No
3.6 If yes, Indicate the member and the reasons for such non-attendance.
3.7 On how many occasions in last one year was the attendance of any member of the Board
less than five hours per sitting?
Quarter 1
Quarter 2
Quarter 3
Quarter 4
Principal
Magistrate
Member 1
Member 2
4. Transaction of Daily Business
4.1 Do the JJBs follow any rules for transaction of daily business other than those laid down
in the JJ Act and JJ Rules?
4.2 What is the order followed for the matters to be taken up – bail matters are the first on the
cause list, followed by framing of charges, evidence, fresh cases, etc.
4.3 Who prepared the cause list?
4.4 Does the Board sit together in the morning briefly to look at the files pertaining to matters
in the cause list and plan the day before initiating its proceedings?
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4.5 What happens in the absence of the Principal Magistrate – what are the ground rules
followed?
4.6 What happens in the absence of a social worker member – what are the ground rules
followed?
4.7 How does the Board plan allocation of tasks such as review and consideration of SIRs
filed by Probation Officers, review and consideration of counseling reports, writing the
orders, attending trainings, meetings, visits to observation homes, special homes and place of
safety, etc.
5. Speedy Inquiry
5.1 Average Time taken in completing inquiry in case of child in conflict with law
5.2 In how many cases the inquiry was not completed within four months after the first
summary inquiry during
2013-14
2014-15
2015-16
5.3 How many cases delayed for beyond six months, in case of serious offences, were
reported to the Chief Judicial Magistrate/Chief Metropolitan Magistrate during:
2013-14
2014-15
2015-16
5.4 How many adjournments were given in cases pending beyond four months in last 3
years?
5.5 What are the most common reasons for adjournments given?
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5.6 What is the intervening period between any two adjournments on most occasions?
6. Speedy Disposal and review of Pendency – Section 14(2) of the Act states that the Chief
Judicial Magistrate shall review the pendency of cases of the Board at every six months, and
shall direct the Board to increase the frequency of its sittings or may cause the constitution of
additional Boards.
6.1 How many review meetings related to pending cases were held by CJM/CMM during the
years:
2013-14
2014-15
2015-16
6.2 Steps in the process of inquiry proceedings under JJ Act that delay the disposal:
Time required/spent by
the Board
In petty offences
In other nonserious offences
In serious Offences
entailing
punishment of 7 or
more years for an
adult
Average no. of days
required for age
determination
Average no. of days
required for preparation
and submission of SIR to
the Board
Average no. of days
taken by the police for
submission of FR
Average no. of days
required for/spent on
framing of charges
Average no. of days
required for/spent on
recording of evidence
Average no. of days
required for/spent on
final arguments
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Time required/spent by
the Board
In petty offences
In other nonserious offences
In serious Offences
entailing
punishment of 7 or
more years for an
adult
Average no. of days
required for/spent on
deciding the case after
final arguments
Average no. of days
required for/spent on
writing the final order
Any other (Specify)
6.3 Measures adopted to ensure early disposal of the cases:
6.4 Impediments to frequent sittings of the board and initiatives to ensure that the JJB sits as
frequent as required:Impediments
Initiatives
6.5 Whether constitution of an additional JJB is required in terms of turnover and pendency
of cases?
6.6 If yes, give details:Total Pendency of cases (year of
institution- wise
Year of Institution
Number of Pending
cases
Number of sittings and number of cases
handled in last one year
Number of sittings
Number of cases
handled
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7. Sittings of JJB: JJB holds its sittings in the premises of an Observation Home only or at a
place in proximity to the observation home or, at a suitable premise in any institution run
under the Act, and in no circumstances shall the Board operate from within any court
premises.
7.1 Where are the sittings of JJB held?
7.2 Reasons for holding the sitting at premises other than at a place prescribed under Rule 9
of the Model JJ Rules, 2007.
7.3 Initiatives taken to ensure holding of proceedings of the Board at an Observation Home or
at a suitable premise in any institution run under the Act only and outcome thereof:
Physical
Infrastructure
mandated in Law
8. JJB has a separate room for holding its sittings and a separate waiting room for
children and their families.
9. Child- friendly environment in the JJB.
9.1 Is there a witness box in the room where the proceeding is conducted?
9.2 Do the members sit on a raised platform?
9.3 Tick the practices followed during hearing of cases:
Checklist of Child-friendly actions
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Introduce yourself and your role
Avoid interruptions and distractions and focus on the child
Talk in a friendly manner
Display warmth, interest and concern towards the child
Being empathetic and addressing the concerns of the child without being judgmental
Arranging water and food for the child and making the child comfortable before and
during the hearing
Avoiding authoritarian approach
Avoid excessive probing, so as to make the comfortable and enable the child to open
up in communication.
Ensuring privacy of conversation
Avoid being impatient with the child and handle communication according to
physical and mental condition of the child
Avoid invasive questions
Donot prompt or put words in the mouth of the child.
Facial expressions and gestures indicating child is welcomed to the hearing
Maintaining eye contact with the child throughout, during the hearing session.
Visible expression of affection towards the child, as per the age and circumstances of
the child.
9.4 Availability of Physical Infrastructure Mandated In Law For Juvenile Justice Boards
Availability (with
Numbers)
Reasons for nonavailability
Board Room
Waiting room for children
Room for principal
magistrate and members
Record room
Room for probation officers
Waiting room for parents and
visitors
Availability of Safe drinking
water
Toilet facility
Additional desirable facilities
to fulfil the objectives of the
law
Room for public prosecutor
Room for legal aid unit
Room for counseling
Any other (specify)
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9.5 The sitting arrangement of the room.
9.6 Provision for human resource and equipment support (Describe)
Human resource and
equipment support
Probation officers
Counsellors
Public prosecutors
Steno-typist/computer
operator
Alhmad
Section-writer
Copyist
Naib-court
Reader
Peon
Safai Karamchari
Clerk
Computers
Printer
Scanner
Photocopier
Internet connection
Chairs
Tables
Safe drinking water facility
Fans
Air conditioners / coolers
Cabinets & drawers
Almirahs and other storage
facilities
Any other (specify)
Availability (with no.)
Reasons for nonavailability
9.7 Recent initiatives taken to make the room where proceedings are held and the waiting
area and legal aid and counseling rooms more child friendly:
- Provision for drinking water
- Provision for toilets
-Use of paintings, posters, drawings made by children
-Adding indoor plants
- Making provisions for indoor games in the waiting area
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- Any other (Specify)
9.8 Does the Board maintain confidentiality about each case being dealt in JJB? Yes/No. The
Social Audit Team should check the following: Manner in which the juveniles are referred that is by name or any other way
 Talk to children and their families to know if the confidentiality is maintained
9.9. Is the victim given a copy of the JJB order? If not why?
10. Regular inspections by members of the JJB of Institutions housing children in
conflict with law.
10.1 Inspections of Institutions housing children in conflict with law by members of JJB in
last 3 years:
Principal
Magistrate
Date
Institute
Magistrate 1
Date
Institute
Magistrate 2
Date
Institute
2013-14
2014-15
2015-16
10.2 Details of visits made to institutions by each member of JJB for purpose other than
general inspection:
JJB
Type of Institutions
visited
Number of visits
Purpose
Principal
Magistrate
Magistrate 1
Magistrate2
10.3 Participation in the Home Management Committee in the last three years
Institution
Number of Meetings of Number of Meetings of the Observations
and
the Home Management Home
Management Recommendations made
Committee held in last Committee attended by a
three years
member of the JJB in last
three years
2013-14
2014-15
2015-16
2013-14
2014-15
2015-16
2013-14
2014-15
2015-16
Observatio
n
Home
for Boys
Observatio
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Institution
Number of Meetings of Number of Meetings of the Observations
and
the Home Management Home
Management Recommendations made
Committee held in last Committee attended by a
three years
member of the JJB in last
three years
n
Home
for Girls
Special
Home for
Boys
Special
Home for
Girls
Place
of
Safety
Fit
Institution
where
a
child
is
placed on
Probation
10.4 Observations made during such visits to an institutions and action taken to improve the
situation.
11. Prompt redressal of complaints of children in conflict with law received through the
prescribed system of complaints and during inspections.
11.1 How often do the JJB members check the complaint/suggestion box in the institution?
11.2 What kind of complaints/suggestions are received?
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From children
From staff
Complaints emerging during the meeting of the Home Management Committee
11.3 Is there a complaint/suggestion box placed at a prominent place within the premises of
the JJB?
11.4 How often is the complaint/suggestion box opened by the Board?
11.5 What other measures/strategies have been adopted/instituted to ensure that children can
approach the Board with a complaint during visits of Board Members to the institution
or through representation in the Home Management Committee or during the
proceedings of the Board etc.?
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11.6. Have children reported ill-treatment at the hands of the police/institution/legal aid
lawyer/counselor/school/parent/etc. to the Board?
11.7 Does the Board take a view on the suggestion(s) given in the suggestion box? Yes/No
Give some illustrations (during last 6 months)
11.8 Some recent actions taken by the Board to redress the complaints of children: (last 6
months)
11.9 Follow up or check by the Board whether necessary action upon the complaint has been
taken during last 6 months
Instance noticed
Initiative taken
Outcome
Principal
Magistrate
Magistrate 1
Magistrate2
12. JJB functions in full strength round the year through prompt recruitments.
12.1 Whether the Board functions in full strength all the time? Yes/No
12.2 If no, what are the reasons?
12.3 Was there any occasion, when a judgement could not be pronounced due to nonavailability of Principal Magistrate?
12.4 If yes, what are the reasons?
12.5 Steps taken by the Board to ensure that the Board functions in full strength?
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13. In all cases requiring determination of age of the child in conflict with law, the
procedure is initiated immediately and completed promptly.
13.1 What is the average time- taken for age determination of a child.
13.2 What are the major causes of delay in the process of age determination of the child?
13.3 In how many cases in past one year, a bone ossification test was ordered to determine
the age of juvenile?
13.4 On an average, how much time does it take to organise medical support to determine the
age of the child scientifically.
13.5 What are the various Documentary evidences taken into account to determine the age of
the child. How are the documents verified? Is the IO asked to verify the documentary
evidence and present a report and evidence such as school admission register etc. or is the
school principal/panchayat secretary/registrar of births and deaths/such other authority
summoned to appear before the Board and verify the school certificate/panchayat
certificate/birth certificate/municipal record etc.
13.6 What are the difficulties faced in verification of documentary evidence and what are the
suggestions to overcome these difficulties?
14. Orders passed by JJB are loaded on the Trackchild website immediately.
14.1 Does the Board ensure that the orders passed by the board is immediately loaded in the
Trackchild Portals? Generally how much time is required to upload the orders?
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15. JJB ensures in each case that the child in conflict with law is not/has not been
subjected to any ill-treatment.
15.1 How does the Board monitor OHs and SHs so that children are not subjected to ill
treatment?
16. Full opportunity to each child in conflict with law to participate and be heard in
inquiry proceedings before the JJB.
16.1 Does the Board provide the child an opportunity to be heard?
16.2 How does the Board ensure that the child participates in the proceedings?
16.3 How does the Board ensure that decisions are taken in the best interest of the child?
What type of deliberations are undertaken among Board members for this and what
special efforts are made in peculiar situations (give examples)
17. Free legal aid services to every child in conflict with law, who qualifies for these
services.
17.1 Does the Board facilitate free legal services for each child in conflict with law produced
before it?
17.2 Does the Board inform every child and his/her parent/guardian about availability of free
legal aid?
17.3 Does the Board ask the child/child’s parent or guardian if they wish to avail free legal
aid services and a make noting of their response in writing in its orders? (This can cross
verified through inspection of Boards orders/documents pertaining to Board’s proceedings)
17.4 Is there a free legal aid unit set up within the precincts of the JJB?
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17.5 How many legal aid lawyers are available for children in conflict with the law?
17.6 Have the legal aid lawyers received any training on child rights and juvenile justice?
Give details.
Trainings held for legal aid Date (s)
Venue
Organised by
lawyers
17.7 Who reviews the work and services of the legal aid lawyers and how often?
17.8 What proportion of children appearing before the Board are in need of free legal aid, as
per information for the years:
2013-14
2014-15
2015-16
17.9 How promptly is free legal aid arranged for any child in need for such an aid?
18. In case of each child in conflict with law, the Social Investigation Report prepared in
time by Probation Officer/recognised voluntary organization and made available to JJB
to pass necessary orders promptly.
18.1 How much time does it take to obtain social investigation report of a child after the first
appearance before the Board?
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18.2 Who prepares the social investigation report for your Board?
(Probation Officer/NGO representative/Some on else- specify)
18.3 How often delay in preparing the social investigation report of the child is observed and
reason therefor.
18.4 Measures taken by the Board to avoid the delay in preparation of social investigation
report?
18.5 Whether the Probation officers are trained adequately to prepare social investigation
reports?
18.6 Do the social investigation reports bring out the specificities pertaining to each child or
do they all read the same?
18.7 Do the JJBs find social investigation report useful?
18.8 Are the social investigation reports prepared as per Form IV of the JJ Rules, 2007? What
are the additions or deletions in the report submitted to the Board?
18.9 What are suggestions of the Board to improve the social investigation report?
19. JJB orders individual or group counseling of child(ren) in conflict with law through
DCPU/SCPS in all such cases requiring counselling and counsellor's report made
available to JJB promptly in case of each counselled child who is in conflict with law.
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19.1 How frequently did the Board order counselling service for children in conflict with law
during:
Year
Number of Cases
2013-14
2014-15
2015-16
19.2 How does the Board deal with children with behavioral and/or addiction problem?
19.3 Does the Board maintain a record of children with behavioural and addiction problems?
19.4 Does the Board carry out an assessment of behavioural and addiction problems among
children produced before them?
19.5 If Yes, what measures are adopted by the Board for such an assessment?
19.6 Are these assessments part of the child’s case history and individual care plan?
19.7 How many cases of children with behavioural and/or addiction problems were received
by the Board in the last three years?
Year
Number of Cases with
behavioural problems
Number of cases
with addiction
problem
Number of cases
with both
behavioural and
addiction
problem
2013-14
2014-15
2015-16
19.8 Does the Board order for individual or group counselling in relevant cases?
19.9 In how many cases was the counseling ordered pre-release?
19.10 In how many cases was continuation of counseling ordered post-release?
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19.11 In how many cases has the Board ordered only post-release counseling?
19.12 How does the Board monitor post-release counseling?
19.13 How long does the counseling continue on an average?
19.14 At what point is a closure given to counseling?
19.15 Has there even been a need felt to ask parents/guardians of children also to participate
in the counseling process? List any such instances in the past and steps taken by the Board to
support counseling of parents/guardians.
19.16 Nature of cases for:
(a) Individual Counselling(b) Group Counselling(c ) Counselling ordered for both the child and his/her parent/guardian
19.17 What type of orders follow counselling interventions and what type of changes are
reported in Counselled Children?
19.18 In how many cases have children been placed under a vocational training programme
along with or after counseling?
19.19 How many children placed in counseling and/or vocational training have been
successfully rehabilitated in the last three years?
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Rehabilitation of
Children in
Conflict with the
Law
No. of Children
who received
counseling only
No. of
Children who
received only
Vocational
Training
No. of Children
who received
both
Counselling
and Vocational
Training
No. of
Children
successfully
rehabilitated
2012-13
2013-14
2014-15
19.20 In how many cases were children asked to undergo de-addiction treatment and
rehabilitation programme in the last three years and what has been the rate of success
(i.e. how many completed the programme successfully, how many dropped out, how
many cases of relapse)?
Year
Number of
children placed in
a de-addiction
treatment and
rehabilitation
programme by an
order of the Board
Number of
children who
successfully
completed the
de-addiction
programme
Number of
children who
dropped out of
the deaddiction
programme
Number of
cases of
relapse
2013-14
2014-15
2015-16
19.21 What is the average duration of a de-addiction treatment and rehabilitation
programme?
19.22 Who are the service providers for de-addiction treatment and rehabilitation
programme?
19.23 How does the Board track the progress of children placed in a de-addiction treatment
and rehabilitation programme?
19.24 What steps are taken when a child drops out of the de-addiction treatment and
rehabilitation programme or in a case of relapse?
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19.25 How does the Board maintain its data base on outcomes and impact of counseling, deaddiction vocational training?
20. JJB ensures in case of each child in conflict with law that the child is located in the
institution/home for juveniles in conflict with law located closest to the place of
residence of the parent/guardian of juveniles in conflict with law.
20.1 While placing a child in a fit institution does the Board ensure that the child is placed in
an institution closest to his/her residential area?
20.2 What are the circumstances leading to any deviation?
21. JJB ensures that all needs of juveniles in conflict with law are met by the
institution/arrangement in which the juveniles in conflict with law is placed during
inquiry and there-after.
21.1 Does the Board ensure that all needs of the child is met by the institution as per the
standards laid down under the Rules & ICPS:
Requirements
Food
Clothing
bedding
Health/Medical attention
Sanitation
Others needs
Yes/No
22. Recidivism
22.1. On an average, in a year, how many cases of repeat offending are received by the
Board?
22.2. How does the Board maintain a record of children offending repeatedly?
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22.3. Does repeat offending get reflected in the child’s case history and individual care plan?
22.4 What is the type of offence for which children get booked repeatedly?
Number
of Number
of Number of cases
children
children
where
repeat
booked for a booked for a offending finds
repeated
repeated
place in the case
offence
of offence
of history/individual
similar type
different type
care plan
Measures
taken by the
Board to deal
with children
offending
repeatedly
2012-13
2013-14
2014-15
23. Regular furnishing of information about cases received and handled by the Board to
relevant authorities.
23.1 Whether quarterly report about the juveniles was submitted to district and state child
protection unit during the years:
Years
2013-14
2014-15
2015-16
Q1
Q2
Q3
Q4
23.2 Whether quarterly report was submitted to the State Government during the years:
Years
2013-14
2014-15
2015-16
Q1
Q2
Q3
Q4
23.3 Whether quarterly report was submitted to the CMM or CJM during the years:
Years
2013-14
Q1
Q2
Q3
Q4
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2014-15
2015-16
24. Board builds confidence in the juveniles in conflict with law and his/her family that
justice will be done and “best interest of the child” will be watched throughout the
proceedings and the child will be heard.
24.1 Does the Board ensure that the family is informed about the child being apprehended /
and the accusation (s) against him/her? Yes/No
25. At no instance is the Principal Magistrate reported to have dealt with the case of the
juveniles in conflict with law as done by Magistrate presiding over the Judicial
proceeding in a regular court of law.
25.1 How does the Principal Magistrate of the Board ensures that proceeding adopted in a
JJB sitting is different from that of a regular court of law (Explain)
26. Utilization of funds by the Board
26.1 Has the Board utilized funds received under recurring and non-recurring category for the
last three years, give details?
Item
Non-recurring
expenditure
Recurring expenditure:
2013-14
received
utilized
2014-15
received
utilized
2015-16
received
utilized
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