MINUTES
REGULAR MEETING
BOARD OF TRUSTEES
October 16, 2013
The agenda packet and supporting materials,
including materials distributed less than 72
hours prior to the scheduled meeting, can be
viewed at the Point Arena Schools District
Office located at 45 Lake Street, Point Arena.
For more information please call 882-2803.
CLOSED SESSION
3:30 PM
District Office
45 Lake Street
Point Arena, California
OPEN SESSION
4:30 PM
Point Arena High School Library
270 Lake Street
Point Arena, California
Section 1:
1.1
Call to Order
3:30 PM
1.2
Roll Call
All board present
1.3
Public Comments on items to be heard in Closed Session
No comments
1.4
Recess to Closed Session
a.
With respect to every item of business to be discussed in closed session pursuant to Section 54957:
CLASSIFIED EMPLOYEE (2 EMPLOYEES)
1.5
Recess or Adjourn from Closed Session to Open Session
OPEN SESSION
Point Arena High School Library
270 Lake Street
Point Arena, CA 95468
Section 2:
2.1
Open Session
Call to Order
4:30 PM
Board of Trustee’s October 16, 2013 Board Meeting Minutes
2.2
Pledge of Allegiance to the Flag
2.3
Roll Call
All Board present
2.4
Approval of the Agenda
Items 10.3 and 10.4 were moved from the agenda.
A motion was made by Miles and seconded by Shimon to approve the agenda as amended.
MSC: Miles/Shimon
2.5
Vote:
7-0-0-0
Announcements from Closed Session
Board President DeWilder announced the Board heard two appeals in closed session.
Section 3:
3.1
Swearing in Point Arena High School Student Board Member
Student Board Member, Ayden Sanders will be sworn in by Board President DeWilder
Board President DeWilder gave the Oath of Office to Student Board Member Ayden Sanders.
Section 4:
4.1
Public Comment Regarding Open Session Items NOT the Agenda
Individual speakers shall be allowed three minutes to address the Board on each item not on the agenda. Law (Government Code
54954.3) prohibits the Board from taking action on matters not on the agenda. The Board may briefly respond to such public
comment by asking questions to clarify the speakers’ comments and refer the speaker to the Superintendent for further clarification.
So as to not inhibit public participation, persons attending Board meetings shall not be requested to sign in, complete a questionnaire,
or otherwise provide their name or other information as a condition of attending the meeting. Speakers are asked to bring 25 copies
of any handouts for the Board and members of the audience.
Members of the audience may feel free to arrive and depart at any time during the meeting. Please do this as quietly as possible.
Point Arena Schools adheres to the Americans with Disabilities Act. Should you require special accommodations, or more
information about accessibility, please contact the Superintendent’s Office at (707) 882-2803. All efforts will be made for reasonable
accommodations. Government Code section 54953.2, Americans with Disabilities Act of 1990, 202 (42 U.S.C. 12132)
No comments
Section 5:
5.1
Public Comment Regarding Open Session Item ON the Agenda
Individual speakers shall be allowed three minutes to address the Board on items on the agenda.
No comments
Section 6:
6.1
Presentation
Pathfinder Showcase
Point Arena High School teachers Mr. David Blair and Dr. Roger Little gave a pathfinder presentation and
shared the following student’s catapults: Tyler Rasmussen, Andreas Fuentes, Luke Arana, Devon King and
Ayden Sanders.
Section 7:
7.1
Reports
Board of Trustees
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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Board Member Bates informed the Board Arena will host a Holiday Cookie Wars on December 15th. They
are hoping to raise enough money to purchase basketball uniforms for the middle school basketball teams.
Board Member Miles reported the annual Rotary fund raiser dinner raised over $12,000 to support local
education efforts and scholarships.
7.2
Superintendent
Superintendent Cross thanked the Pathfinder teachers and students for the, “engaging and interesting
showcase of their projects.”
Superintendent Cross thanked and congratulated Mark Mason for an outstanding “first ever” cross-country
meet on the Stornetta Public lands.
Superintendent Cross also thanked David Hillmer and Barney Sundstrom of Empire Construction for the
excellent job they did replacing the high school auditorium stage flooring. Superintendent Cross stated,
“Peter Reimuller, who coordinated the job, shared that Empire gave us at least three “extras” on the job that
took more time and materials, but did not charge the district for them.” Superintendent Cross stated, “They
looked at the job more as a community service.”
Superintendent Cross announced on Monday, October 21 st, Arena will be having a school-wide crosscurricular event centered on the book Farewell to Manzanar.
Superintendent Cross also announced October 31st is a minimum day, and Friday, November 1st is a Staff
Development Day.
7.3
Point Arena High School Principal
Principal Strahl informed the Board that Homecoming is this weekend and is looking forward to attending
his first Homecoming at Point Arena High School.
Principal Strahl informed the Board that the weight room had some old and unsafe equipment and that
equipment will be replaced for safety reasons.
Principal Strahl attended a PLC Training along with Mr. Sanders, Mr. Hamblin and Ms. Mitchell. Ms.
Vasquez will be attending meetings when she returns from Maternity Leave.
Principal Strahl announced the Fall Drama Production will be held November 7-9 at 7:00 PM in the High
School Auditorium. The Drama and Art classes worked together in the spirit of Common Core and the Art
class will display their work the night of the productions. He also informed the Board that the Yearbook Club
is putting together the yearbook this school year.
7.4
Arena Union Elementary Principal
Principal Patterson announced that next week is the end of the first quarter. She also informed the Board
that Dr. Cross piggybacked them to Ukiah Unified’s Professional Development on Common Core training for
teachers. Math, English, Science and Social Science will be trained in CCSS.
Principal Patterson stated their staff also attended MCOE’s PLC training. She stated, “The training focuses
on developing teacher leaders in the schools and it’s a wonderful thing to see.” In addition, the Leadership
Team has been working on emergency protocol.
Principal Patterson announced on November 12 – 14 is K-5 Teacher Conference and on November 15 is
Middle School Teacher Conference. School will be out at 1:30 PM.
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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Principal Patterson announced that on Monday, October 21st , grades 6-8 will have a guest presenter related
to Farewell to Manzanar.
7.5
AUTO
Staff member Susan Spurlock gave the AUTO report.
7.6
PAHSTA
Staff member Jaime Mitchell gave the PAHSTA report.
7.7
CSEA
Chris Galletti gave the CSEA report.
Section 8:
Consent Agenda (Action Item)
8.1
Minutes
A.
A.1
B.
C.
Approve the minutes of the Regular Board of Trustee’s meeting held September 18, 2013
(Pgs. 1-7).
Finances
B.1
Approve Point Arena Schools Commercial Warrant Registers Numbers 0012-0015, in the
amount of $150,404.63 (Pgs. 8-29).
B.2
Approve Point Arena Schools Purchase Orders Numbers 140178-140181 in the amount
of $13,898.43 (Pgs. 30-32).
B.3
Approve Point Arena Schools Budget Transfer Transaction Numbers 140013-140055 in
the amount of $1,793,615.46 (Pgs. 33-55).
B.4
Accept Arena Elementary School Student Body Account for the months of June, July and
August 2013 (Pgs. 56-58).
B.5
Accept Point Arena High School Student Body Accounts for the month of June, July and
August 2013 (Pgs. 59-84).
Personnel
C.1
Approve adding 35 minutes to Anissa Murphy’s Paraeducator – Reg. Ed. position at
Arena Union Elementary School (a total of 7.08 FTE) for the 2013-2014 school year
effective October 1,2013.
C.2
Approve adding 30 minutes to Therese Stornetta’s Paraeducator Sp. Ed. position at
Arena Union Elementary School (a total of 6.5 FTE) for the 2013-2014 school year
effective October 1,2013.
C.3
Approve the employment of Ryan Dougherty, as Special Ed. Driver for Point Arena High
School effective October 1, 2013 (2.5 hrs. 1 day per week, $13.06 per hr.).
C.4
Approve Wendy Platt as Point Arena High School Principal Designee for the 2013-2014
school year.
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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D.
C.5
Approve Michele Egger as Arena Union Elementary School Principal Designee for the
2013-2014 school year.
C.6
Accept Juan Mata-Hernandez’s request to transfer from Special Ed. Driver (5.0 hrs. per
day) (Pg. 85).
C.7
Approve Wendy Platt as the WASC Chairperson for Point Arena Jt. Union High School
for the 2013-2014 school year (NTE $1,500).
Other
D.1
Accept Mendocino County Consolidated Comprehensive Investment Annual Report for
Fiscal Year ending June 30, 2013. (Pgs. 86-121).
D.2
Accept Mendocino County Consolidated Investment Report for the month ending August
31, 2013 (Pgs. 122-128).
D.3
Approve the 1st Quarterly Report (July, August, September 2013) on Williams Uniform
Complaints (there were no complaints) for the Point Arena Schools (Pg. 129).
D.4
Accept the annual renewal of agreement between Point Arena Schools and RCMS/Dr.
Thomas Bertoli, MD for Anaphylaxis treatment procedures/protocols for the 2013-2014
school year (Pgs. 130-131).
D.5
Accept donation of free EpiPens from Mylan Specialty, LP as part of the Auto-injector
EspiPen4Schools Program (Ed. Code 49414) for Point Arena Schools (Pg. 132)
D.6
Approve the agreement between Point Arena Schools and Mendocino County Youth
Project Contract for Services for the 2013-2014 school year (Pg. 133).
D.7
Approve the MOU between Arena Union Elementary School District and Mendocino
County Office of Education for Kudos 4kids, After School Education and Safety (ASES)
program for the 2013-2014 school year (Pgs. 134-137).
D.8
Accept correspondence from MCOE to Dr. Colleen Cross regarding Instructional
Materials Deficiency for Arena Union Elementary (Grade 2, Room 7, 13 books missing)
and Point Arena High School (Grade 9-12, Room 12, 3 books missing) for the 2013-2014
school year (Pgs. 138-141)
D.9
Accept the donation from the Point Arena High School Associated Student Body of track
equipment and Track and Field Upgrade to Point Arena Joint Union High School District
(Pgs. 141-150).
D.10
Adopt textbook of John P. Allegrante, B.E. Pruitt and Debra Prothrow-Stith, Prentice
Hall Health, published by Prentice Hall, copyright 2010 (Grades 9-12).
D.11
Adopt textbook of Kysh, Dietiker, Sallee, Hamada, Hoey, CPM Core Connections
Algebra 1, published by CPM, copyright 2013 (Grades 8-12).
D.12
Adopt textbook History-Social Science of California, published by Scott Foresman
(Grades K-5) (was on 30-day display in June 2006).
D.13
Adopt textbook History Alive! published by Scott Foresman (Middle School
Program)(was on 30-day display in June 2006).
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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D.14
Adopt textbook Earth Science, published by Pearson Education, Inc., copyright 2011
(Grades 9-12) (was on 30-day display in April 2013).
D.15
Approve the 30 display of De Mana, Watts, Foley and Kennedy, Pre-calculus,
Graphical, Numeric and Algebraic, published by Pearson Education Copyright (Grades
10-12).
D.16
Adopt the recommendation of the Policy Committee regarding the following policies
(Pgs. 151-237):
BP 1325, Advertising and Promotion
BP/AR/E 1330, Use of School Facilities
BP/AR 3350, Travel Expenses
BP/AR 3514.1, Hazardous Substances
BP/AR 3580, District Records
E/4112.9, 4212.9, 4312.9, Employee Notifications
AR 4117.14, 4317.14, Postretirement Employment
AR 5121, Grades/Evaluation of Student Achievement
BP 5131.2, Bullying (No change adopted in June)
BP 5145.3, Nondiscrimination/Harassment
E 5145.6, Parental Notifications
BP/AR 6112, School Day
BP/AR 6159.2, Nonpublic, Nonsectarian School and Agency Services for Special
Education
BP/AR 6164.6, Identification and Education Under Section 504
BB 9220, Governing Board Elections
A motion was made by Bates and seconded by Scanlon-Hill to approve the consent agenda as presented.
MSC: Bates/Scanlon-Hill
Section 9:
9.1
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion
Discuss Draft #1 Point Arena Jt. Union High School District’s LEA (Local Education Agency) Plan (Pgs.
238-329).
Superintendent Cross acknowledged the Point Arena High School Staff for all their work on updating the
Draft LEA Plan. Dr. Cross shared that the plan is directly tied to our federal funding, Title I and Program
Improvement.
9.2
Drug Testing Student Athletes.
Board President DeWilder stated that this came up at a Boosters Club meeting. Current Board Policy allows
the district to drug test students. Board President DeWilder stated that the District is not drug testing at this
time and he asked if the Board wished to authorize drug testing by adding language to the existing policy that
made it mandatory to drug test students prior to participation in an extra-curricular activity. A discussion
ensued. Student Board Member Sanders will take the policy back to the ASB to get input.
9.3
Closed Campus at Lunch Time at Point Arena High School.
The topic of closing the PAHS campus at lunch was discussed. Board President DeWilder asked Student
Board Member Sanders his opinion, and he stated, “Most students would not want closed campus.” The
Board agreed that Student Board Member Sanders would take this back to the ASB and get their input, and
that the board would continue to review this issue.
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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Superintendent Cross clarified the voting procedure when changing policy. She stated if there is a change to
policy, the board would discuss the proposed revised policy at first read, then vote on the revised policy no
sooner than the following regular meeting.
9.4
Board Reserve for Economic Uncertainty.
Business Manager Kailikole gave a presentation about Board Reserve for Economic Uncertainty and showed
the reserve amounts in percentages vs. a dollar amount. A discussion ensued. The Finance sub-committee
will review this and make a recommendation to the full board.
9.5
First Read (Pgs. 330-337):
BP/AR 0420, School Plans/Site Councils
AR 0520.2, Title I Program Improvement Schools
BP 1431, Waivers
BP/AR 3311, Bids
BP/AR 3460, Financial Reports and Accountability
AR 3514, Environmental Safety
AR 3542, School Bus Drivers
AR 4161.11, 4261.11, 4361.11, Industrial Accident/Illness Leave
AR 4161.8, 4261.8, 4361.8, Family Care and Medical Leave
AR 5111.2, Nonresident Foreign Students
BP/AR 5141.27, Food Allergies/Special Dietary Needs
AR 5148, Child Care and Development
BP 6117, Year-Round Schedules
BP 6144, Controversial Issues
BP 6177, Summer learning Programs
Section 10:
10.1
Discussion with Action
Discussion with action: Approve Point Arena Joint Union High School, Common Core State Standards
Spending Plan for the 2013-2014 and 2014-2015 Fiscal Years (Pg. 338).
A motion was made by Gardiner and seconded by Shimon to approve Point Arena Joint Union High School,
Common Core State Standards Spending Plan for the 2013-2014 and 2014-2015 Fiscal Years.
MSC: Gardiner/Shimon
10.2
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion with action: Approve Arena Union Elementary School, Common Core State Standards
Spending Plan for the 2013-2014 and 2014-2015 Fiscal Years (Pg. 339).
A motion was made by Bates and seconded by Marquez to approve Arena Union Elementary School,
Common Core State Standards Spending Plan for the 2013-2014 and 2014-2015 Fiscal Years.
MSC: Bates/Marquez
10.3
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion with action: Approve the Collective Bargaining Union Agreements between Point Arena Jt.
Union High School District and South Coast Chapter #343, California School Employees Association
(Point Arena) (Pgs. 340-379)
Item removed from the agenda.
10.4
Discussion with action: Approve the Collective Bargaining Union Agreements between Point Arena Jt.
Union High School District and Point Arena High School Teachers Association (PAHSTA) (Pgs. 380-410).
Item removed from the agenda.
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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10.5
Discussion with action: Approve the Collective Bargaining Union Agreements between Arena Union
Elementary School District and South Coast Chapter #343, California School Employees Association
(Arena) (Pgs.411-450).
A motion was made by Bates and seconded by Marquez to approve the Collective Bargaining Union
Agreements between Arena Union Elementary School District and South Coast Chapter #343, California
School Employees Association (Arena).
MSC: Bates/Marquez
10.6
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion with action: Approve the Collective Bargaining Union Agreements between Arena Union
Elementary School District and Arena Union Teachers Organization (AUTO) (Pgs. 451-479).
A motion was made by Bates and seconded by Shimon to approve the Collective Bargaining Union
Agreements between Arena Union Elementary School District and Arena Union Teachers Organization
(AUTO).
MSC: Bates/Shimon
10.7
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion with action: Adopt Point Arena Schools Resolution No. PAS-14-6100 , Sufficiency of
Instructional Materials for Point Arena Schools for the 2013-2014 school year (Pgs. 480-485).
A motion was made by Miles and seconded by Bates to adopt Point Arena Schools Resolution No. PAS-146100, Sufficiency of Instructional Materials for Point Arena Schools for the 2013-2014 school year.
MSC: Miles/Bates
10.8
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion with action: Approve Point Arena Schools Unaudited Actuals for the 2013-14 school year
(Pgs. 486-640).
Business Manager Kailikole distributed revision to the following sections of the unaudited actuals: General
Fund Unrestricted and Restricted Expenditures by Object (Form 01), School District Appropriations Limit
Calculations (Form GANN) and General Fund and Charter Schools Funds Program Cost Report (Form
PCR).
Business Manager Kailikole reviewed the 2012-2013 Unaudited Actuals, the Components of Ending Fund
Balance, the 2013-2014 Revised Budget, the revised 2013-2014 Budget plus Multi-year Projections and
Components of the Ending Fund Balance.
A motion was made by Scanlon-Hill and seconded by Bates to approve Point Arena Schools Unaudited
Actuals for the 2013-14 school year as amended.
MSC: Scanlon-Hill/Bates
10.9
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Discussion with action: Adopt Point Arena School’s Board of Trustee’s District Mission Goals for the
2013-2014 school year (Pg. 641).
A motion was made by Gardiner and seconded by Bates to adopt Point Arena School’s Board of Trustee’s
District Mission Goals for the 2013-2014 school year.
MSC: Gardiner/Bates
Section 11:
11.1
Vote:
Student Board Member: Yes
Board: 7-0-0-0
Next Meeting/ Announcement from Closed Session/Adjournment (Action Item)
Items for Next Board Meeting
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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11.2
Next Regular Meeting: November 13, 2013, Point Arena High School Library, 4:30 PM.
11.3
Adjournment
A motion was made by Bates and seconded by Gardiner to adjourn at 6:44 PM.
MSC:
Bates/Gardiner
Vote:
Student Board Member: None
Board: 6-0-0-1
********************************************************************************************
Approved and entered into the official minutes of the Point Arena Schools on this 13 thday of November 2013.
____________________________________
Bob Gardiner, Clerk of the Board
_____________________________
Date
____________________________________
Dr. Colleen Cross, Secretary of the Board
_____________________________
Date
Board of Trustee’s October 16, 2013 Board Meeting Minutes
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