Adobe Acrobat DC
Spring 2015
Table of Contents
TABLE OF CONTENTS
Introduction ......................................................................................................................................... 3
Create PDFs........................................................................................... Error! Bookmark not defined.
From MS Word 2013 via the Acrobat Add-on Button................................................................... 4
Using Adobe Acrobat DC ................................................................................................................ 4
Create From File ......................................................................................................................... 4
Create from scanner .................................................................................................................. 4
Create from a webpage .............................................................................................................. 5
Create PDF from Clipboard ........................................................................................................ 5
Combine Files into a Single PDF ............................................................................................... 5
Organize Pages Tool ........................................................................................................................... 6
Rearrange Pages ............................................................................................................................ 6
Extract Pages .................................................................................................................................. 6
Insert pages .................................................................................................................................... 6
Add pages from an existing PDF file .............................................................................................. 6
Remove pages ................................................................................................................................ 6
Edit PDF Tool ....................................................................................................................................... 6
Edit Text........................................................................................................................................... 7
Add Text........................................................................................................................................... 7
Add Image ....................................................................................................................................... 7
Add or Edit Links ............................................................................................................................. 7
Insert Headers and Footers ............................................................................................................ 8
Adding Comments to PDFs ................................................................... Error! Bookmark not defined.
How to add an annotation .............................................................................................................. 9
Protecting Your Document ............................................................................................................... 10
Restrict editing of a PDF .............................................................................................................. 10
The Redact Tool................................................................................................................................. 11
Redaction ...................................................................................................................................... 11
Sanitize Document ........................................................................................................................ 11
Accessibility ....................................................................................................................................... 12
INTRODUCTION
Adobe Acrobat DC is a product from Adobe that is designed to generate and edit PDF
documents, create and track PDF forms, encourage sharing and reviewing of documents
as well as creating secured documents using encryption or enabling redaction of sensitive
information.
PDF stands for Portable Document Format. It is a popular format that is supported
across different platforms – such as Windows, Mac and Linux. It usually creates smaller
files than the equivalent documents in Microsoft Office. It is a popular format for people to
access via the web.
This guide provides basic steps to use the main features in Adobe Acrobat DC.
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HOW TO CREATE A PDF
From MS Word 2013 via the Acrobat Add-on Button
1. Click Acrobat on the menu bar
2. Click Preferences from the toolbar
3. Check the following settings:
1. Click Create PDF
2. Choose a file location and name
3. Click save
Using Adobe Acrobat DC
PDF files can be created in Adobe Acrobat. There are a variety of methods, each
available from F i le >C rea te menu. C h oos e :
1. PDF from Scanner
2. PDF from web page
3. PDF from clipboard
4. Combine files into a single PDF
5. Etc.
CREATE FROM FILE
1. Choose File > Create > PDF from File…
2. Select the file to be converted
3. Click Open
CREATE FROM SCANNER
1.
2.
3.
4.
Set up the scanner and place document in scanner – ready to be scanned
Choose File > Create > PDF From Scanner
Choose type of document being scanned
Choose options required, e.g. which scanner, make searchable
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5. Click the Scan button
CREATE FROM A WEBPAGE
1. Choose File > Create > PDF from Web Page
2. Type in the URL of the web page you wish to create
3. If you wish to capture multiple levels of the web site (or the whole site) click to
capture Multiple Levels and choose the options required
4. Click the Create button.
5. From the File menu, select Save As to save your PDF
CREATE PDF FROM CLIPBOARD
This option will create a PDF file from whatever was last copied to the clipboard. This
includes text and pictures, as well as screen prints.
1. Copy the information you would like to be saved to PDF to your clipboard
2. Choose File > Create > PDF From Clipboard
3. From the File menu, select Save As to save your PDF
COMBINE FILES INTO A SINGLE PDF
Different files and different types of files can be combined into one PDF. For example:
PowerPoint presentation slides, Excel spreadsheets, Word documents and PDFs can be
merged to make one PDF file.
1. Choose File > Create > Combine Files into a Single PDF
2. Drag the files you would like to merge into the window, or use the Add Files option
to browse to the file location.
3. Click the Options button
4. Check Always enable accessiblity and reflow and click OK
5. Click the Combine Files button
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ORGANIZE PAGES TOOL
The Organize Pages Tool thumbnail view provides an overview of your document and enables
you to work on your document from a page level. For example, you can reorder pages, add
pages or remove pages.
Recta
Rearrange Pages
Rearrange the order of the pages by simply dragging them to the new position.
Extract Pages
To extract a single page or multiple pages:
1. Click the pages you would like to extract, holding down the CTRL or SHIFT keys to select
multiple pages.
2. Choose whether you would like to delete the pages after extracting, or if you would like all
selected pages to be extracted into separate files (the default is to extract them to a
single file)
3. Click Extract
Insert pages
Pages can be added into your PDF document from another file, from the clipboard, or from a
scanner. You can also insert blank pages. To insert pages:
1. Click Insert
2. Choose from: File, Clipboard, Scanner, Web Page, or Blank page
3. From the dialog box, choose where you would like the page inserted (before/after page
number)
4. Click OK
Add pages from an existing PDF file
1. Navigate to the page where you would like to insert pages from an existing file
2. From the Tools panel, in Pages section, click the Insert from File option
3. Choose the location of the pages to be added
4. Click OK
Remove pages
1. Select the page to be removed
2. DeleteEdit PDF Tool
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Adobe Acrobat provides basic text editing tools. It is recommended that a PDF is edited in the
original application (as more editing features will be available) then be converted to a PDF. The
Edit PDF Tool provides basic features for last minute editing. Once this button is selected, all text
paragraphs and images (on the current page) are selected in boxes. The text and images can be
changed in their boxes – such as reformatting, typing extra text, moving, resizing images.
Edit Text
1.
2.
3.
4.
Click the Edit button
Highlight the text you wish to edit
Delete or type new text
Choose the desired options from the right hand formatting pane
Add Text
1.
2.
3.
4.
Click the Add Text button
Click and drag to insert a text box
Choose the desired options from the right hand formatting pane
Type your text and reposition the bounding box as desired
Add Image
1. Click the Add Image button
2. Locate image and click Open
3. Drag the image to place it in the document, click to release
4. Resize, Rotate, Flip, Crop, etc. the image if required using the Objects panel on the right
Add or Edit Links
1. From the Tools panel click Link, then click Add or Edit Link
2. Existing links will be highlighted, or you can drag a selection box around existing text to
create a new link
3. Choose how the link will appear – with a visible/invisible rectangle surrounding it
4. Choose the Link Action
a. Go to a page view – this option will enable the user to navigate to a certain
area in the document and zoom to a required level
b. Open a File – browse the computer to select the file that you want the user to
view when the link is selected
c. Open a Web Page – type in the required web page URL to open, when the
user selects the link
d. Custom Link –use this option to customize the link further, e.g. to play a sound
or video or open document.
e. Click the Next button
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Insert Headers and Footers
1.
2.
3.
4.
Click Add Header & Footer
Choose to Replace Existing header/footer if prompted
Fill in as required
Click YES to remove the Headers and Footers
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COMMENT TOOL
Adobe Acrobat DC provides a number of markup tools that can be used when reviewing a PDF
document. These include:
• Sticky note
• Highlighter
• Text tools
• Underline and strikethrough
• Insert, etc.
Use the Commend pane to view comments, filter comments, or delete comments from a
document
How to add an annotation
From the Comments panel, click an annotation tool
At the required location, click in the document
Add comment as required
Click elsewhere in the document – see the annotation appear on the Comments List and as an
icon in the document
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PROTECT TOOL
You can limit access to a PDF by setting passwords and by restricting certain features, such as
printing and editing. However, you cannot restrict saving copies of a PDF. The copies have the
same restrictions as the original PDF.
Restrict editing of a PDF
You can prevent users from changing PDFs. The Restrict Editing option prohibits users from
editing text, moving objects, or adding form fields. Users can still fill in form fields, sign, or
add comments.
1. Protect > Restrict Editing.
2. If you receive a prompt, click Yes to change the security.
3. Type the password in the corresponding field
For more detailed instructions and other protection options, see Securing PDFs with Passwords
from Adobe.
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REDACT TOOL
Sometimes it is necessary to remove sensitive information from a document. Redaction is
the permanent deletion of data (such as words, paragraphs, charts, images) from
documents. Adobe Acrobat DC provides Redaction tools to black out and remove content.
Adobe Acrobat also provides a remove hidden information feature so that sensitive
information is not inadvertently passed along when you publish your PDF. This feature
removes hidden content from your document, such as hidden text, links, metadata,
comments and attachments. When you run the remove hidden information feature you will be
able to choose what is removed e.g. you may wish to keep the links intact in your document.
Redaction
1. Choose Redact, then Mark for Redaction
2. Select the text or objects you would like to redact dragging the cursor over them,
which will result in a red box being drawn around the objects
3.
4.
5.
6.
7.
To black out and remove marked content, click the Apply button
If you are sure you want to continue, click OK
If prompted to find and remove hidden information in your document, click Yes
Acrobat will list potential items for redaction on the left panel.
Check or uncheck the box next to each item to redact or keep
(when in doubt, keep)
Sanitize Document
The Sanitize Document feature removes hidden data and metadata from your document so that
sensitive information is not inadvertently passed along when you publish your PDF. This
removes a lot of information such as metadata, review and comment data etc. Before you click
OK please read the list of information it intends to remove. If you have links or
annotations/comments in your document that you wish to keep, do not proceed.
1. Click Redact, then click Sanitize Document
2. Read the Sanitize Document message
3. If you are happy for all the listed information to be removed, click OK
4. Choose save location and choose a new filename for the sanitized document
5. Click Save
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ACCESSIBILITY
Run the Action Wizard
1. If you don’t see the Action Wizard in the right panel, click the Tools menu and then click
Action Wizard to open it (or add it to your right pane if you wish.)
2. Choose Make Accessible from the Action List
3. Work your way through the list by clicking each action and following the instructions to:
a. Add document title and description
b. Set document open options
c. Recognize text in scanned document
d. Set tab order
e. Set language
f. Set image alt text
g. Etc.
4. Run Accessibility Full Check
Run Accessibility Full Check
1. If you don’t see the Accessibility Tool in the right panel, click the Tools menu and then
click Accessibility to open it (or add it to your right pane if you wish.)
2. If needed, run the Set Alternate Text tool to check for missing alt text on images and
objects
3. Run the Setup Assistant to set options for screen reader optimization
4. Click Full Check
5. Review Accessibility Checker error report and correct errors. For help with errors, right
click and choose Explain for a description of the error and ways to correct it.
Correcting Accessibility Errors
While Adobe Acrobat DC does allow for correction of accessibility issues, it is important to note
that accessibility errors such as missing alt text, improperly formatted headings, errors in table
formatting, etc. should be corrected in the original source document (ex. the Word document).
ADOBE ACROBAT DC TUTORIALS
Get to know the Acrobat DC interface (04:08)
Create PDFs from Microsoft Office (text)
Verify PDF Accessibility (text)
Edit Text and Images in PDFs (05:07)
Edit Scanned Documents (02:32)
Insert and Organize Pages in a PDF (text)
Combine Documents into a single PDF (text)
Add Sticky Notes or Other annotations (10:20)
Secure a PDF with Permissions (text)
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