CityArts&Prep
Student&FamilyHandbook
2016-2017
1
TableofContents
GeneralInformation....................................................................................................4
CityArts&PrepSchoolMission............................................................................................4
WelcomeLetter....................................................................................................................5
SchoolCalendar....................................................................................................................6
Academics...................................................................................................................7
Curriculum...........................................................................................................................7
HomeworkExpectations.......................................................................................................9
GradingPolicies..................................................................................................................10
Assessments.......................................................................................................................12
AcademicInterventions......................................................................................................12
PromotiontoNextGrade...................................................................................................14
CultureandCharacterBuilding..................................................................................14
CommunityExpectations....................................................................................................14
CodeofCharacter...............................................................................................................15
ProceduresforSuspendingandExpellingStudentswithDisabilities...................................18
SchoolPolicies...........................................................................................................18
Attendance.........................................................................................................................18
Bullying,SexualHarassment,CyberBullying,Threatening,FightingorPromotionof
FightingorotherViolentBehavior......................................................................................20
ChildNeglectandAbuse..................................................................................................24
Drugs,Alcohol,andTobacco...........................................................................................24
EarlyDismissals..................................................................................................................25
Enrollment.........................................................................................................................25
FamilyEducationalRightsandPrivacyAct(FERPA).............................................................25
FieldTrips.........................................................................................................................25
Grievance/ComplaintPolicy..............................................................................................26
HarassmentPolicy...........................................................................................................27
HealthServices&Medication.............................................................................................27
Illness.................................................................................................................................29
LostandFound.................................................................................................................30
MedicalAppointments.......................................................................................................30
NoticeofNondiscrimination...............................................................................................30
Punctuality,Arrival&Dismissal..........................................................................................30
SchoolClosings...................................................................................................................31
SchoolMealsandFoodPolicies..........................................................................................32
SharingofStudentWork.................................................................................................33
StudentWithdrawals......................................................................................................33
Technology&Media...........................................................................................................33
TitleIXandNon-DiscriminationStatement.........................................................................33
Uniforms............................................................................................................................35
Video/AudioRecording.....................................................................................................37
Weapons..........................................................................................................................37
AppendixA:Grievance,ProceduralSafeguards,NoticeofRights...............................38
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GrievanceProcedure..........................................................................................................38
NoticeofProceduralSafeguardsandGrievanceProceduresforParentsandStudents........39
NoticeofGrievanceProceduresforEmployees...................................................................39
BullyingPolicy....................................................................................................................40
Section504-NoticeofParentalRights…….………………………………………………………………………..40
AppendixB:DisciplineDueProcess............................................................................42
ClassroomVisits……………………………………………………………………………………………………….44
ParentPromise…………………………………………………………………………………………………………45
CityArts&Prep&PrpepCommitmenttoEXCELLENCE..............................................46
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GeneralInformation
City Arts & Prep
administrator
CityArts&PrepSchoolMission
ThemissionofCityArts&Prepistopreparestudentsforsuccessinhighschoolandbeyondbyprovidingan
academicallyrigorouslearningenvironmentenrichedbyadiverseperformingartsprogram.
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WelcomeLetter
August 2016
DearCityArts&PrepFamily,
WelcometoCityArts&Prepandtothe2016-17schoolyear.Wehopethatitwillbeawonderfulexperience
foryourchildandforyourentirefamily.Wearedelightedtohaveyourfamilyaspartofourcommunity.
OurgoalistoprovidetheverybesteducationpossibletostudentsinWashington,DC.Weemphasize
academicrigorandupstandingcharacter.Everymemberofourfacultyandstaffiscommittedtoproviding
everyCityArts&Prepstudentwiththeskills,knowledge,andpersonalintegrityrequiredforfutureacademic
andcareersuccess.WeexpectthateveryCityArts&Prepgraduatewillattendacollege-preparatoryhigh
schoolandgoontoearnacollegedegree.Weknowyousharethatgoalforyourchildandarehonoredthat
youhavechosenCityArts&Prep.Wevalueourpartnership.
BecauseCityArts&Prepfunctionsmoresmoothlyforstudents,families,faculty,andstaffwhenthe
requirementsandexpectationsofschoollifeareclear,thisHandbookhasbeenwrittenforyourcarefulreview.
Pleaserememberthatbybeingafully-informedparent,youarebetterpreparedtosupportyourchildandto
activelyparticipateintheCityArts&Prepcommunity.
Again,Iwishyouallthebestforthenewschoolyearandlookforwardtocelebratingyourchild’ssuccesses
withyou.
Warmly,
DemetriaGartrell
HeadofAcademics
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CityArts&Prep-SchoolCalendar2016-17
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Academics
Curriculum
Inordertofullyprepareourstudentstogainaccesstohighquality,competitivehighschoolsandcollegesandprepare
themforthechallengesanddemandsofengagedcitizenship,CityArts&PrepembracestheCommonCoreState
StandardsandtheNextGenerationScienceStandards.Ourprogramisintentionallydemandingaswedevelopcreative,
hard-working,criticallythinkingandthoughtfulstudents.
MathInstructionalModel:
MathematicsinstructionatCityArts&Prepensuresthatthereisasignificantfocusonprioritizedtopicsateachgrade
level,deepeningstudents’foundationsandensuringasolidunderstandingofeachconcept,ahighdegreeofprocedural
skillandfluency,andtheabilitytoapplythemaththeyknowtosolveproblemsinsideandoutsidetheclassroom.The
majorworkofeachgradeisasfollows:
K-2:Concepts,skillsandproblemsolvingrelatedtoadditionandsubtraction
3-5:Concepts,skillsandproblemsolvingrelatedtomultiplicationanddivisionofwholenumbersand
fractions.
6:Ratiosandproportionalrelationships,andearlyalgebraicexpressionsandequations
7:Ratiosandproportionalrelationships,andarithmeticofrationalnumbers
8:Linearalgebraandlinearfunctions
Furthermore,contentiscoherent,linkingtopicsandthinkingacrossgradestocreateconceptualbridgesandenable
studentstoapplyconceptsacrossnovelsituations.Toensurethatstudentscultivateadeep,authenticcommandofthe
mathematicconcepts,teachersbalanceconceptualunderstanding,proceduralskillsandfluency,andapplication.
StudentsatCityArts&Prepwillalsodevelopall8oftheStandardsforMathematicalPracticesduringtheircareersas
mathematicians.These8standardsinclude:
1.Makesenseofproblemsandpersevereinproblemsolving
2.Reasonabstractlyandquantitatively
3.Constructviableargumentsandcritiquethereasoningofothers
4.Modelwithmathematics
5.Useappropriatetoolsstrategically
6.Attendtoprecision
7.Lookforandmakeuseofstructure
8.Lookforandexpressregularityinrepeatedreasoning
Weaccomplishthisbyengaginginatleast60minutesofmathematics-basedinstructioneachday.Ineachgradelevel,
studentspartakeinfluencypractice,teacher-drivenlessons,teacherguidedpractice,independentapplication,formalor
informalassessments,andintervention.IngradesK-8th,EurekaMathservesasthefoundationalcurriculumteachers
usetoguidemathinstructionandensurethatallPARCCrelatedcontentisexplicitlytaughtpriortoPARCC
administration.STMathisusedtoboostrigor,conceptualapplication,technologyskillsandproblemsolvingingrades
3rd-8th.
ELAInstructionalModel:
Byusingadevelopmentallyappropriatebalancedliteracymodel,teachersofferstudentscomprehensive,best-practices
alignedELAinstructionthatincorporatestheCommonCoreELAshiftsandaddressesthelearningneedsofallstudents.
Inallgradelevels,studentswillbuildknowledgeabouttheworldaroundthembyengaginginrichandrigorousevidence
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basedconversationsthroughatruebalanceofbothinformationalandliterarytexts.Teacherswillprovidetimeand
supportforstudentstoengagewithgradeappropriateandcompellingtexts,modelingandfacilitatingstudents’close
reading.Studentswillalsobuildthetransferablevocabularytheyneedinordertoaccessbothgradelevelcomplextexts
andwriteinascholarlymanner,usingevidencefromsourcestoinformormakeanargument.
Ourframeworkincludesthefollowingcomponents:
Phonics
K-2studentsreceivedailysystematicandstructuredphonics
instruction.
SmallGroupReading
IncorporatesCommonCoreELAshiftsthroughpromptingfor
decoding,fluency,andcomprehension.Materialsmayinclude:
JourneysReaders,Collections,GuidedReadinglibrary,news
articles,poems,etc.Thismaytakeplaceindifferenttypesof
structuresatdifferentgradelevels:
1.GuidedReading
2.LiteratureCircles
3.BookClubs
CloseReadingLessons
Thisteacher-drivenlessoncomponentincorporatestheCommon
CoreELAshiftsthroughmultiplereads,zoominginonthetext,
andmakingstudents’thinkingvisible.
IndependentReading
Independentreadingensuresthatstudentsareself-selecting
booksandnovelsfromclassroomlibraries.Thisissacredtime
wherestudentsareexpectedtohaveeyesonthetextforthe
majorityofthetime.Inaddition,weensureintellectual
accountability(writingaboutreading)or1:1readingconferences
withtheteacheratleastonceaweek.
Teacher-DrivenFullClass
Full-classlessonsincorporateCommonCoreELAshiftsthrough
Lessons
questioningandcriticalthinkingexercises.Materialsinclude
JourneysandCollectionsanchortextsandcurriculumlessonswith
teacheradaptationbasedonstudentneeds.Somelessonsmay
include:
1.Strategylessonsthataretext-based
2.Read-alouds(novels,poems,picturebooks,bigbooks,
anchortextsfromprograms)
3.Modelingandpracticeofcriticalthinkingabouttextsusinga
doccameraorothertool
WordWork
WordWorkincorporatesCommonCoreexpectationsforbuilding
AcademicVocabulary.Thismayincludevocabularytaught
explicitlythroughprograms,WordSorts,spelling,and
grammar.TeachersattendtoTier2words(high
frequency/multiplemeaningvocabulary)toensurestudentsare
developingtheiracademicvocabularyandaccesstocomplex
texts.
Writer’sWorkshop
Thisinstructionentailsthewritingprocess:pre-writing,writing,
drafting.Instructionistargetedonpersuasive,argumentativeand
expositorywriting.Writingpracticehelpsstudentstopreparefor
thedemandsofPARCC,includingrespondingtoperformance
basedquestions.
Centers
Centersallowstudentstoworkonskillsandgiveteachersan
opportunitytoworkwithsmallgroups.Centersworkmay
include,butisnotlimitedto:listening,magneticwords,RAZ,
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Assessments
PebbleGo,iPad/Computerliteracy,poetry,sightwordpractice,
writing,independentreading,etc.
Assessmentstakeplaceinavarietyofways,suchaspassage
practice,PARCC-likepracticetests,SupportCoach,exitslips,ANet,
andteacher-createdassessments.AllstudentsingradesK-8will
beassessedusingF&Patleastthreetimesayeartodetermine
readingproficiencyandenableteacherstotrackstudents’growth
andrespondappropriately.
HomeworkExpectations
HomeworkisanintegralpartofourcollegepreparatoryprogramatCityArts&Prep.Webelievethathomeworkhelps
studentsdevelopasenseofpersonalresponsibility,self-discipline,andeffectivestudy/workhabitsthatwillassistthem
throughouttheirschoolyearsandintheiradultlife.Itisameansofreviewingandreinforcingconceptslearnedinclass.
Homeworkwillbeassignednightlyandgradedhomeworkwillcomprise10%ofastudent’soverallgradeforeachcore
subjectarea.
Homework is defined as tasks assigned by teachers to students that are meant to be carried out during non-school
hours. Examples of homework may include, but are not limited to: completing worksheets, textbook reading, visiting
museumsorotherplaceswithaneducationalfocus,writingessays,readingnewspapersand/ormagazines(onlineand
print),searchingtheworldwideweb,readingandwritingpoems,readingnovels,andtakingnaturetours.Homeworkis
assignedeachnightincludingFriday.
FamilyResponsibility
Asapartnerinyourchild’seducation,weexpectfamiliestoplayaroleinsupportingtheirstudents’homework
completion.Youcanhelpathomeby:
• Fosteringgoodstudyhabits
• Providingencouragementandsupport
• Helpingwithhomework(butdonotcompletinghomeworkforyourchild)
• Developinganightlyhomeworkroutine(atthesametimeeachday)
• Identifyingaspecific,quiet,well-lit,organizedplacetodohomework
• Ensuringthatassignmentsarecompletedneatly
• Supplyingstudentwithnecessarymaterials(pencil,paper,dictionary,calculator,etc)
• Familiarizingyourselfwithateacher‘shomeworkpolicies
• Collectingmissedassignmentswhenyourstudentisabsent(bydeadlinegiven)
Communication
Students are expected to record their homework assignments on their daily Wolf Report at the beginning of each
instructionalblock.Parentsshouldrequirethatstudentsshowthewrittenhomeworkassignmentasrecordedinclass
withtheteacher.Pleasecheckwithyourstudentdailytoseeiftheirassignmentshavebeenrecordedandcompleted
appropriately.Pleasefeelfreetoconsultwithyourchild‘steacherwheneverthereisaquestionabouthomework.
NightlyExpectations
Studentswillreceivehomeworkeverynight.Theguidelinesareasfollows:
PreK 30-40minutesperweek
Kindergarten 30-40minutesperweek
Grade1
10-20minutespernight
Grade2
20-30minutespernight
Grade3
30-45minutespernight
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Grade4
Grade5
Grade6
Grade7
Grade8
40-45minutespernight
50-60minutespernight
60-75minutespernight
70-90minutespernight
80-120minutespernight
GradingPolicies
CityArts&Prepprovidesarigorousacademicexperienceforthescholarsthatweserve.Tosupportparentsandfamilies
inengagingintheacademicprogressoftheirchildren,weuseagradingpolicythatisrigorous,fair,andalsotransparent.
Allteachersassigngradesinthefollowingcategoriesandwiththeprescribedweights:
CoreAreaSubjectTeachers
CoresubjectareasincludeReading/ELA,Math,SocialStudiesandScience.
• 50%-Assessments-(FormativeandSummative,Unit,ProgramandTeacherDesigned,Quizzes,ExamsandExit
Tickets)
• 30%-Classwork/Projects–(PerformanceTasks,Projects,Classwork,InterdisciplinaryUnitAssignments)
• 10%-Homework–(AssignedDaily)
• 10%-Participation–(Asobservedbytheteacherinclassdaily)
Onaweeklybasis,coresubjectareateacherswilluploadabout4gradestoPowerSchool-onegradeineachofthe
mandatedcategoriesforeachscholar–andineachsubjecttaught.ThatwouldmeanthateachKindergartenthrough8th
gradeMathstudentwouldreceivethe4mandatedgradesonetimeforeachweekthatsheisinMathclassforatotalof
4Mathgrades.Shewouldadditionallyreceivethosesame4categorygradesineachcoresubjectarea.
Non-CoreSubjectAreas
Interventionsandothernon-coresubjectareasincludeGym/PE,WritingandtheArts,whicharegradedaccordingtothe
samebreakdownshowabove.
On a weekly basis, enrichment and other non-core subject students will receive 2 grades, one grade in two of the
mandated categories for each scholar. The teacher may choose which two categories to apply new grades to making
sure that all four categories are entered evenly over the quarter. That would mean that a student taking PE would
receive2ofthemandatedgrades,oneeachintwocategoriesforeachweekthatheisinPEclass.
AssigningGrades
AllAssessments,PerformanceTasksandProjectsarerequiredtobecomprehensivelyreviewedagainstpresetcriteria
and/orrubrics,gradedaccordinglyandimmediatelyuploadedintoPowerSchool.Homework,classworkandother
assignmentsmaybequicklyreviewedforcompleteness;groupgraded,peergradedandassignedoneofthefollowing:
• agradeascalculatedaratingofPass/Fail
• aratingofUnsatisfactory/Satisfactory/OutstandingaratingofCheck/Check+/Check-
Each of these designations can hold a predetermined value within the grade book. The weekly Participation grade
shouldbebasedontheobservationsthatateachermakesofscholarsandcaninclude:
• Participationinwholeclassinstruction/discussion,questionandanswersessions
• Participationinteamsorsmallgroups
• Effortandengagementonindependentassignments
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•
Relativeeffortconsideredinconjunctionwiththeindividualabilityofthescholartheregularityofengagement
andsubmissionofhomework,classworkandprojectassignments
Teachersarerequiredtorecordandreportthemandatedgradesforeachscholarontheirrosterinallofthecore
subjectareastaughtduringthequarter.AtCityArts&Prep,westaggertheinstructionofScienceandSocialStudies.
Thismayleadtoquarterswhereallcoresubjectareasarenotreported.Whileteachersmaychoosetorecordgradesin
allofthecoresubjectareas,forPreKclasses,gradesarerequiredforonlyReading/ELAandMath.Whileteachersmay
choosetorecordgradesinallofthecoresubjectareas,startingatgradeKandgoingtograde8,gradesarerequiredfor
Reading/ELA,MathandoneofeitherScienceorSocialStudies.
ExplainingCategoryWeights
Thecategoriesandweightsthathavebeenselectedareinlinewiththetrajectorythatwehavechosenforourscholars.
ItisourgreatesthopethatgraduatesofCityArts&Prep7PrepwilleventuallygoontoattendandcompletetheCollege
orUniversityoftheirchoice.
• 50%-Assessments-CollegeandUniversitiesaswellashighrankinghighschoolsuseperformanceonexams
andassessmentstoevaluateinitialcollegereadiness.
• 30%-Classwork/Projects–Immediatelyfollowingassessments,interdisciplinaryprojects,performancetasks
andassignmentscompletedingroupsandteamswillbeusedtoformgrades.
• 10%-Homework–Asignificantamountoftheworkincollegewillbecompletedoutofclassandindependently.
• 10%-Participation–Nooneearnsahighschoolorcollegedegreewithoutsignificantengagementinteamsand
groups.
ReportCardsareissuedattheendofeachquarter(seecalendardatesabove)andprogressreportswillbesenthome
everytwoweeks.
GradingScale
Toensureconsistencyandclarity,allteacherswilladheretothefollowingnormswhenassigninggrades.Accordingto
theweightsdescribedinthe“GradingPolicies”sectionabovestudentswillbeissuedquarterlygradesasfollows:
2ndto8thGrade
Pre-Kto1stGrade
A+
97%orhigher
Advanced
4 A
93%-96%
A- 90%-92%
B+
87%-89%
Proficient
3
B
83%-86%
B-
80%-82%
Developing
2
C+
77%-79%
C
73%-76%
Beginning
1 C-
70%-72%
D
60%-69%
F
59%orlower
FormoreinformationaboutgradingpoliciesforstudentswithIEPsandELLstudents,pleasecontacttheDirectorof
StudentSupportServices.
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Assessments
AtCityArts&Prepwebelievethatregularmonitoringofstudentprogressisessentialtoprovidinganacademicprogram
thatistargetedandappropriateforeverychild.Weusearangeofacademicassessmenttools,selectedfortheirvalidity
andtheirdevelopmentalappropriateness,toensurethatourstudentsareprogressingtowardmasteryofgradelevel
content.
Thetablebelowoutlinesthemajorassessmentsateachgradelevel.Theseassessmentsservetoprovideteacherswith
thedatatheyneedtoappropriatelyrespondtostudentneedsinclassandduringinterventionblocks.
MeasuresofStudentProgress
Type
PreK
K-1
Literacy
Assessments
MCircle:
Literacy
MClass:
DIBELS
F&P
MClass:
DIBELS
ANet
F&P
PARCC
ANet
F&P
Math
Assessments
MCircle:
Math
MClass:
Math
MClass:
Math
ANet
PARCC
ANet
Science
Assessments
-
-
2
-
3-8
Grades3,5,8:NextGeneration
ScienceAssessment
Formoreinformationabouttheseassessments,pleasecontactyourchild’steacher.
AcademicInterventions
CityArts&Prepprovidesaprogramofstrategicacademicsupportforstudentswhoenterschoolbelowgradelevel
orwhohavespeciallearningneedsincludingEnglishLanguageLearnersandstudentseligibleforspecialeducation
services.
AcademicSupports
Allstudentsinpreschoolthrough8thgradewillreceivesmallgroupinstruction.Inearlychildhood
classrooms,studentsreceivesmallgroupinstructionduringELA,Math,andcenters.Inelementaryschool,
studentsreceivesmallgroupinstructionduringGuidedReading,Math,andtheFocusInterventionblock.In
middleschool,studentsreceivesmallgroupinstructionduringGuidedReading,Math,IndependentReading,and
theFocusInterventionblock.Insomecases,studentswillbepulledoutinordertoreceiveadditionalsupports.
Theremaybetimeswhen students needextra supporttodotheirbest.AtCityArts&Prep,ourteachersregularly
monitortheprogressofallstudentsandquicklyfocusonstudentswhoneedextra support.Withthesupportoftheir
gradelevelteam,teacherscreatetargetedinterventionstosupportstudentsinneedofassistance.Aftermultiple
roundsofsupport,astudentnotmaking adequate progress maybe referred to theStudentSupport Team(“SST”). 12
CityArts&PreputilizestheStudentSupportProcessasamulti-tieredproblem-solvingapproachtosupport
individualstudentneeds.TheStudentSupportProcessprovidessuggestionsforcomprehensive,classroom-based,
student-centeredinterventionsanddetermineswhetherornotachildshouldbereferredforfurtherevaluation
basedondatagatheredthroughouttheSSTprocess.Ifyoubelieveyourchildmaybeinneedofinterventionsor
furtherevaluationtodetermineifadisabilityispresent,pleasecontacttheschool’sDirectorofStudentSupport
Servicesinwriting.
TheSSTprovideshelptoteachers,parentsandstudentswithacademicandbehaviordifficulties.TheSSTisaformof
prevention,earlyintervention,referral,andsupportforstudentswithidentifiedneedsthatmaypreventthemfromfully
benefittingfromtheireducationalexperience.Interventionsuniquetothespecificneedsofthestudentareprescribed,
andinterventionmodificationsaremadebaseduponthestudent’sprogressandfurtherneed.Theprogressmadeby
studentswillbemonitoredutilizingaResponsetoIntervention(RtI)modelthroughouttheyearbyclassroomteachers
andotherspecialists.
StandingmembersoftheSSTincludetheDirectorofAcademics,DirectorofSchoolCulture,DirectorofStudentSupport
Services,theBehaviorSpecialist/SchoolSocialWorker,thestudent’sclassroomteacher,andother
specialist/interventionists.Thestudent’sparent/guardianisalwaysinformedofrecommendationsmadebytheSSTand
isinvitedtoattendtheSSTmeetings.
SpecialEducation
SpecialeducationprogrammingatCityArts&Prepisstructuredtoprovidespecializedinstruction,support,and
relatedservicestostudentswithdisabilitiesbasedonastudent’sIndividualizedEducationProgram(IEP).In
accordancewithIDEA,CityArts&Prepensuresthatallenrolledstudentswithdisabilitiesreceiveafreeappropriate
publiceducation(FAPE)intheleastrestrictiveenvironment(LRE).
An integral part of City Arts & Prep mission is to promote the inclusion of students with special needsin general
education classrooms and activitiesin order to provide high quality instruction to allstudents. To meet this goal, City
Arts&Prep is committed to:
• Makingeverystudenttheresponsibilityofeverystaffmember.
• Usingthebestpedagogicalpracticesforthebenefitofallstudents.
• Involvingfamiliesasessentialpartners.
• Implementingaccommodationsandmodifications,relatedservices,andsupplementaryaidesasneededfor
studentswithspecialneeds.
• Adheringtospecialeducationregulationsandrequirementsatalltimes.
• AligningIEPgoalswiththegeneraleducationcurriculumtoensureaccess,authenticity,andrelevance.
• Educating students in the Least Restrictive Environment possible, removing them from the general
educationsettingonlywhendoingsoisnecessarytoprovideappropriateinstruction.
Parentsorguardianswhohavespecificquestionsregardingpolicies,procedures,orservicesforstudentswith
disabilitiesatCityArts&PrepshouldcontacttheDirectorofStudentSupportServices.
SocialWorkers
The closerelationships that develop betweenCityArts&Prep students andstaffmake it comfortableforstudentsto
seekadviceandcounselfromtheirteachersandschooladministratorswhentheyhave a personal problem. Thereare
times,however, when a studentmay wish toconsultaprofessional therapist. CityArts&Prep socialwork program is
committed to meeting thepsychological,social,andeducationalneedsofstudents.
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PromotiontoNextGrade
Inkeepingwithitshighacademicexpectations,CityArts&Prephasclearbutrigorousstandardsforpromotion.
Promotiondecisionsarebasedonevidenceofmasteryofgradelevelcontentincludingthestudent’sgrades,
standardizedtestscores,attendance,andhomeworkcompletionrecord.Astudentmayberetainedifheorshe
missesmorethantwenty(20)daysinaschoolyear.
FormoreinformationaboutpromotionpoliciesforstudentswithIEPsandELLstudents,pleasecontacttheDirectorof
StudentSupportServices.
CultureandCharacterBuilding
CommunityExpectations
TheCityArts&PrepWay
AtCityArts&Prep,weknowthatourstudents’educationwillbeacatalyst,openingdoorsofopportunitiesthroughhigh
schoolandcollege.TheCityArts&PrepWayhasbeendevelopedtopromoteapositive,proactiveapproachtobehavior
management.Ourschoolwideplanplacesastrongemphasisonestablishingasafeandorderlylearningenvironment
throughthecollectiveworkofteachers,parents,andadministratorswhileencouragingcommunitywideconstructive
behaviorsbypositivelyreinforcingthesebehaviorsinourstudents.
PawPoints
Throughouttheday,studentshavetheopportunitytoearnPawPoints.PawPointsserveasanimmediatewayto
rewardpositiveactionsandbehaviors,includingpunctuality,homework,participation,achievement,andthemodeling
ourschoolvalues(seetablebelow).Pointsmaybeearnedbyanystudentinthebuildingbyanyadultwhoobserves
him/hermeetingexpectationsandexhibitingcorevalues.Eachstudenthastheopportunitytoearn5pawpointsper
classperiod.
ObservableActions
WolfCheck Ontime,completedhomework,infulluniform,signedWolfReport
Respectful Demonstratingrespectforself,others,ortheenvironmentby:
• Beingpreparedforschoolandclass
• Usingkindwords,tones,actions
• Keepingourhands,feetandobjectstoourselves
• Usingmannerswithpeersandadults
• Resolvingconflictproductivelyandapologizingwhenneeded
• Using“I”statements
• Acceptingno,consequencesandcriticism
• Tellingthetruth,evenwhenit’shard
• Trackingthespeakerandlisteningcarefully
• Treatingothersthewaytheywanttobetreated
• Leavingaplacebetterthanwefoundit
United
Demonstratingteamworktowardsacommongoal:
• Helpingoutwhenandwherewecan
• Actingasoneteamandonecommunity
• Includingothersandworkingtogether
• Wearingouruniformwithpride
• Cleaningupafterourselvesandothers
• Participatinginclassandteamactivities
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•
Relentless
Stayingquietduringinstructionorsilenttimessoeveryonecansucceed
Demonstratinggrit,perseveranceandacommitmenttoachievement:
• Settinghighexpectationsforourselvesandothers
• Puttingforthourbesteffortalways
• Maximizingtimeinschool
• Payingcloseattentiontoinstructionsandassignments
• Askingforhelpwhenweneedit
• Completinghighqualityclassworkandhomework
• Seekingsolutions
Incentives
Asscholarsgrowandexemplifyourcorevalues,theyareawardedPawPoints.ThesePawPoints,inconjunctionwith
attendancedata,areusedtorewardscholarswithclassroomandschool-wideincentivesthatincludebutarenotlimited
toaccessattheschoolstoreandincentivefieldtrips.
CodeofCharacter
Overthecourseoftheyear,wewilladdressthefollowingsthroughouradvisoriesandcommunitycircles.
Character Aims
What We Mean
Our Rationale
Wedoeverythingwith
Excellence
Excellence means to exceed the
standard-to go above and beyond
what is required.
Excellencespeakstothequalityofwork
thatweproduce.Ultimately,wewantto
developaworkethicthatwillcreate
opportunitiesforus.
We show Grit in the face
of challenge
Showing grit means that we never
give up and we always try our best.
Asacommunity,weexpecttoface
challenges.Havingamindsettopersevere
willhelpustoovercomeanyobstacle.
We use our Creativity to
solve problems
Creativity means thinking outside
the box and using our talent and
brainpower to find new ways to do
things.
Wewantourstaffandscholarstousetheir
talentsandintellecttosolvetheunique
challengesthatexistinourcommunity.
We lead with Integrity
Integrity means having consistent
positive character-doing the right
thing when nobody's watching.
Ultimately,weaimtodevelopleaderswho
self-manageandhaveconsistentpositive
characterregardlessoftheirenvironment.
We Respect ourselves,
others, and property
Respect means considering how our
actions and words affect the people
and the things around us.
Respectisthetimelesstraitthatgoverns
ourrelationshipswithinourcommunity.It
speakstothevalueweplaceonourselves
andothers.
We take Responsibility
Responsibility means taking
Althoughweareimperfectandmake
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for ourselves and our
community
ownership for our role in problem
situations.
mistakes,weownourfaultsandlookfor
areasandwaystogrow.
SchoolRules
Allstudentsinallclassroomsinourcommunityareexpectedtoadheretothefollowingrules:
1. Beontime,preparedwithallmaterials
2. Followinstructionsthefirsttime
3. Followallschoolpolicies
4. Keepyourhands,feetandobjectstoyourself
5. Bepositive(Noteasing,bullying,orputdowns)
DisciplinaryMeasures
ThestudentCodeofConductisaimedathelpingstudententrustedtoourcaretomakeresponsiblechoicesabouttheir
behaviorandtoensureasafeandorderlyschoolenvironment.Ourpoliciesseektoestablishdisciplinarymeasuresthat
1)createandsupportpositivechoices,2)ensurelogicalconsequencestoactions,and3)engagetheentirecommunity.
WhendotheDisciplinaryMeasuresApply?
OurCodeofConductisenforceablewhenastudentistravelingto/fromschoolandschoolevents,duringtheschoolday,
andduringallschoolrelated/schoolsponsoredextracurricularactivities.Inaddition,behaviorthatoccursoutsideof
schoolmaybesubjecttotheStudentCodeofConductwhensuchconductisdisruptivetotheschoolenvironment.
LevelAInfractions
Theseinfractionsinterferewithand/orcompromiseastudent’sabilitytolearnanddevelop.LevelAinfractionscarry
consequencesdesignedtoensurethatthestudentunderstandswhythebehaviorisinappropriate.
LevelAInfractionBehaviorsInclude
LevelAInfractionDisciplinaryResponses:
(butarenotlimitedto):
• Failuretocompleteassignments
• Verbalwarning/correction
• Cheatingorplagiarism
• Teacher/studentconference
• Lackofparticipatinginclassactivities
• Lossofclassroomorschool-wideprivilege
• Chewinggum
• Changeofvenuewithintheclassroom
• Tardiness
• Studenttakesabreakinaccordancewith
st
ResponsiveClassroom®approach
• Cheating(1 offense)
• Noticetoparent/guardianinwritingorvia
• Teasing(1stoffense)
telephone
• RunninginthebuildingoutsideofPEtime
ContinuedLevelAInfractions:
• Behaviorthatinterfereswithclassroom
• Studentreflection
teachingand/orlearning
• Detention/behaviorcontract/meetingwith
• Excessivenoiseintheschoolbuilding
student,parent,teacherand/orprincipal
• Refusaltocarryoutinstructionsthefirst
• Suspension
timetheyaregiven
• LevelBConsequences
LevelBInfractions
Behaviorthatdisruptstheschoolenvironmentandinterfereswithotherstudents’opportunitytolearnrequiresthata
studentberemovedfromhis/hercommunity.Thisisdonetoreinforcetheneedforadherencetorulesinorderto
remainaresponsiblememberofthecommunity.
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LevelBInfractionBehaviorsInclude
LevelBInfractionDisciplinaryResponses:
(butarenotlimitedto):
• RepeatedviolationsofLevelAinfractions
• Verbalwarning/correctionandoneora
combinationofthefollowing:
• Absenceofaschooluniform
• Disrespectingafellowstudent,teacher,
st
1
LevelBInfraction
schoolpersonnel,parent,orvisitor
• Phonecallhome
• Throwinganobject
• Studentand/orparentmeetswith
• Disrespectfulbehavior(i.e.eyerolling,
teacherand/orprincipal
teethsucking,backtalking)
• Suspension
• Useofhurtfulorthreateninglanguage
• Writtendisciplineslipwithdetention
• Insubordination(repeatedrefusalto
• Parentshadowing
followinstructions/directions)
• Inappropriatedisplaysofstudentaffection • Lossofprivilege
(includingbutnotlimitedtoinappropriate • RestorativePractices
touchingwithhandsorotherpartsofthe
ContinuedLevelBInfractions:
body,hugging,sittingoneachothers’lap,
• Parent/guardianandprincipalmeetingto
kissing,unwantedadvancesorcontact)
discusscorrectiveaction
• Bullying(i.e.teasingandextortingmoney,
• Outofschoolsuspension(1-3days)
possessions,and/orfavors)
• Sexualharassment
• Inappropriatecomputeruse/internet
access
• Intentionalorunintentionalhorseplayor
roughhousing(resultinginemotional
distressorphysicalharm)
• Threatofviolence
• Possessionofsexuallyexplicitmaterial
• Possessionoflighters/matches
• Concealmentoruseofnon-schoolissued
ornon-approvedtechnology(including,
butnotlimitedtocellphones,e-readers,
tablets,etc.)
LevelCInfractions
Seriousmisconductthatdisruptsclassroominstruction,threatensthesafetyoftheschoolenvironment,orthreatensor
causesharmtomembersoftheschoolcommunityarecauseforsevereconsequences.
LevelCInfractionBehaviorsInclude
LevelCInfractionDisciplinaryResponses:
(butarenotlimitedto):
• Multipleinstancesofcheatingor
• Verbalwarning/correctionandoneora
plagiarism
combinationofthefollowing:
• Violationofafellowstudent’sprivacy
1stLevelCInfraction
rights(i.e.unauthorizedviewingofa
notherstudent’srecords,files,orreport
• Mandatory3-5daysout-of-school
card)
suspension
• Damagetoproperty
• Studentand/orparentmeetingwith
principaltodiscusstheviolationand
• Gambling
consequences–theseconsequences
• Leavingclassorschoolwithoutpermission
includesuspensionandpossible
• Throwingobjectsthathavethepotential
recommendationforexpulsion
tocauseseriousinjury/harm
•
Recommendationforexpulsion
• Repeatedinappropriatedisplaysof
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•
•
•
•
•
•
studentaffection(includingbutnot
• RestorativePractices
limitedtoinappropriatetouchingwith
handsorotherpartsofthebody,hugging, ContinuedLevelCInfractions:
sittingoneachothers’lap,kissing,
• Out-of-schoolsuspensionandautomatic
unwantedadvancesorcontact)
referraltoSST
Repeatedsexualharassment
• Parents/guardiansmustmeetwithprincipal
Severe,persistent,orpervasivebullying,
todiscusscorrectiveaction
verbal,written,orelectronic,orother
• Expulsion
physicalbehaviorthatresultsinanother
student’sphysicaloremotionaldistress
Willfuldestructionofproperty
Theft
Consistentandwillfuldisrespectand/or
insubordination
Fighting
ProceduresforSuspendingandExpellingStudentswithDisabilities
Thebasisfordisciplining,suspendingorexpellingstudentswithdisabilitiesshallbenodifferentthanthebasisforsuch
actionstakenagainststudentswithoutdisabilities.Reasonableaccommodationofastudent’sdisabilitiesshallnot
preventtheschoolfromapplyingitsdisciplinepolicytostudentswithdisabilitywhentheirbehaviorisnotrelatedtothe
disability.However,studentswithdisabilitiesareentitledtocertainadditionalproceduralprotectionsduringthe
disciplineprocess.Theseprotectionsinclude,butarenotlimitedto,requirementsforameetingtodetermineif
behaviorsresultinginexpulsionorsuspensionlongerthanten(10)daysareamanifestationofastudent’s
disability.Parentscanrequestmoreinformationaboutthisprocessandacopyoftheproceduralsafeguardsby
contactingtheSpecialEducationCoordinatororSection504Coordinator.
SchoolPolicies
Attendance
ItistheexpectationthatallstudentsattendschoolonALLschoolcalendardays.SchoolhoursareMondaytoFriday
from8:00-4:00PM.Whiledoorsopenat8:00andstudentscaneatbreakfastuntil8:25am,instructionbeginsat8:30.
Studentsaremarkedtardystartingat8:31AM.
Absences
Familiesareexpectedtoensurethattheirstudentisinschool;pleasedonotallowyourstudenttomissadayofschool
exceptforseriousillness.ExcessiveabsenceswillbeconsideredaviolationoftheCityArts&PrepCodeofConduct.We
askthatfamiliesnotschedulevacationsornonemergencyappointmentsduringschooltime.Familiesshouldtake
advantageofschoolholidaysandvacations,toscheduleappointmentsandtravel.
Ifastudentistobeabsent,theparent/guardianmustcalltheschool’sfrontdeskthemorningoftheabsencebefore
8:30am.Uponthestudent’sreturntoschool,s/hewillbegivenanAbsenceVerificationReporttotakehome,besigned
bytheparent/guardian,andpromptlyreturnedinordertobeexcused.CityArts&Prepwilldetermine,baseduponthe
informationprovided,whethertheabsencewillbeexcusedorunexcused.Thefollowingareconsideredtobeexcused
absences:
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•
•
•
•
•
•
•
•
•
•
•
Illnessorinjurytothestudent
Quarantineorcontagiousillness
Deathintheimmediatefamily
Religiousobservances
Medicalordoctorappointments(withanotefromthedoctor)
Courtappearances
Pre-approvedrequestsmadeinwritingbytheparent/guardian
Lawfulsuspensionorexclusionfromschoolbyschoolauthorities
Temporaryclosingoffacilitiesorsuspensionofclassesduetosevereweather,officialactivities,holidays,unsafe
conditions,oremergenciesrequiringschoolclosings
FailureoftheDistrictofColumbiatoprovidetransportationincaseswheretheDistrictofColumbiahasalegal
responsibilityforthetransportationofthestudent
Absencestoallowstudentsofmilitarytovisitwiththeirparentorlegalguardianimmediatelybefore,during,
andafterdeployment,asappropriate
Additionally,studentsareaffordedrightsunderSection504oftheRehabilitationAct(“Section504”),theAmericans
withDisabilitiesAct(“ADA”),andtheIndividualswithDisabilitiesEducationAct(“IDEA”)shouldtheirabsencesbe
relatedtoadisablingcondition.Otherrareexceptionsmayapply.
Thestudent’sparentorguardianshallprovideanexplanationverifyingthereasonsforanabsencewithinnomorethan
five(5)schooldaysuponthestudent’sreturn;otherwisetheabsenceshallbedeemedunexcused.
UnexcusedAbsences
Ifastudentisabsentfromschool,werequireanoteexplainingtheabsence.Ifastudentdoesnothaveanote,orthe
noteisnotincompliancewiththeDCCompulsoryAttendanceAct,theabsencewillbeconsideredunexcused.Inorder
tohelpensurethatstudentsarepresentandlearninginschool,CityArts&Prephascertainsupportpoliciesin
place.Theyaredetailedbelow:
• The school will contact the family by phone the same day any student is absent and an Absence Verification
Formwillbesenthomewiththechildonthedayofthestudent’sreturntoschool.
• Atthree(3)absences,theDirectorofSchoolCulturewillcontactthefamilyinwriting.
• Atfive(5)absences(orfourabsenceswithinthefirsttwomonthsofschool),CityArts&Prepadministrationwill
require a meeting with the student’s family and the Director of School Culture, during which an Attendance
Pledgewillbeestablishedaimedatensuringattendancepatternsimprove.Homevisitswillbeconductedas
needed.
• Atseven(7)absences,CityArts&PrepadministrationwillrequireafamilymeetingwiththeDirectorofSchool
CulturetodiscussviolationoftheAttendancePledge.Homevisitswillbeconductedasneeded.
• At ten (10) unexcused absences, City Arts & Prep will notify Child and Family Services Administration (CFSA),
notify OSSE and send the student’s parent a letter, under signature of the Chief of the Metropolitan Police
Department,notifyingtheparentthatheorshemaybeinviolationoftheschoolattendancerequirementsand
subjecttoprosecutionunderDistrictofColumbialaws.
• In cases of excessive absences (the incidence of students missing more than 10% of school days, including
excused or unexcused) or if concerns arise, City Arts & Prep may report the student and/or family to certain
stateagenciesorfileanofficialcomplaintwiththecourtpriortoanyofthedatesabove.
• CityArts&Prepreservestherighttowithdrawand/orretainastudentinhis/hercurrentgradeshouldhe/she
accumulateorexceedtwenty(20)consecutivefullschooldayunexcusedabsencesinaschoolyear.
PleaseNote
• DClawrequirealleducationalinstitutiontoreferstudentsfromtheageold14yearsofagethrough17yearsof
19
•
•
•
agetotheCourtSocialServicesnolaterthan2businessdaysaftertheaccrualof15unexcusedabsenceswithin
aschoolyear.
Scholarswhoareabsentfromschoolcannotattendorparticipateinanyschool-sponsoredactivitiesoccurring
onthedayoftheabsence,unlesstheschoolhasgivenadvancepermission.
CityArts&Prepkeepsaccuraterecordsofattendanceandwillmaketherecordsavailableforinspectionbythe
District of Columbia Public Charter School Board (DCPCSB) as needed. All questions regarding student
attendanceandattendancerecordsshouldbedirectedtotheschool’sDirectorofSchoolCulture.
Astudentisconsideredtruantafterten(10)ormoreoccasionswithinasingleschoolyearwithoutvalidexcuses.
Bullying,SexualHarassment,CyberBullying,Threatening,FightingorPromotionofFightingorotherViolent
Behavior
CityArts&Prepiscommittedtoprovidingasafe,respectful,thrivingacademicenvironmentinwhichallmembersofthe
CityArts&Prepcommunityworktogetherwithrespect,dignityandequalitytorealizetheCityArts&Prepmissionto
“…preparestudentstosuccessinhighschoolandbeyondbyprovidinganacademicallyrigorouslearningenvironment
enrichedbyadiverseperformingartsprogram..”Tothisend,theschoolprohibitsallformsofbullyingonschool
grounds,transportationtoandfromschool,viaelectronicdevicesandsocialnetworkingsitesandatallschoolsponsoredactivities,programsandeventsincludingthosethattakeplaceatlocationsoutsidethedistrictbutthat
materiallyandsubstantiallydisrupttheeducationalprocessoftheschoolenvironmentorviolatetherightsofothers.
CityArts&Prep,inconsultationwithyouth,familiesandstaff,hasestablishedthiscomprehensivebullying
preventionpolicy.ThispolicyprotectsthedignityandsafetyoftheCityArts&Prepcommunityanddescribesthe
preventionstrategiestoidentifyandpreventincidentsbyconnectingyouthtonecessaryservices.CityArts&Prep
PCSwillpromptlyreportandinvestigateallincidentsofbullying,harassmentandintimidationandprovide
appropriateremediesforvictimsofanincident.ThispolicyservesasCityArts&Prepbullyingpreventionplan.
Definitions:
Ameasureinmeanstoaddressingthemanyproblemsassociatedwithbullying,theDistrictofColumbiaCityCouncil
passedtheYouthBullyingPreventionActof2012toaddresstheissueonacomprehensive,citywidelevel.Thepolicy
requiresthatallDistrictagencies,grantees,andeducationalinstitutionsthatprovideservicestoyouthadoptabullying
preventionpolicy.CityArts&Prepdefinesbullyingasanysevere,pervasive,orpersistentactorconductwhether
physical,electronic,orverbalthat:
Maybebasedonayouth’sactualorperceivedrace,color,ethnicity,religion,nationalorigin,sex,age,maritalstatus,
personalappearance,sexualorientation,genderidentityorexpression,intellectualability,familialstatus,family
responsibilities,matriculation,politicalaffiliation,geneticinformation,disability,sourceofincome,statusasavictimof
anintra-familyoffense,placeorresidenceorbusiness,oranyotherdistinguishingcharacteristic,oronayouth’s
associationwithaperson,orgroupwithanyperson,withoneormoreoftheactualorperceivedforegoing
characteristics;and
Canreasonablybepredictedto:
Placetheyouthinreasonablefearofphysicalharmtotheirpersonorproperty;
Causeasubstantialdetrimentaleffectontheyouth’sphysicalormentalhealth;
Substantiallyinterferewiththeyouth’sacademicperformanceorattendance;or
Substantiallyinterferewiththeyouth’sabilitytoparticipateinorbenefitfromtheservices,activities,orprivileges
providedbyanagency,educationalinstitution,orgrantee.
ProhibitionagainstBullying
Actsofbullying,includingcyberbullying,whetherbyyouth,volunteersorstaff,areprohibitedon:
CityArts&Prepgroundsandimmediatelyadjacentproperty,atanysponsoredorrelatedeventsonandoffCityArts&
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Prepgrounds,onanyvehicleusedforCityArts&Prepbusiness,atanytransitstopatwhichyouthwaittobe
transportedtoCityArts&Prepbusiness,orthroughtheuseofanyelectronicdevicesownedbytheCityArts&Prep,
leasedbyorusedforCityArt&Prepbusiness.
AtalocationorfunctionunrelatedtotheCityArts&Prepthroughtheuseofanyelectronicdevices,includingthosenot
ownedorleasedbytheCityArts&Prep,iftheactsofbullyingorcyber-bullyingcreateahostileenvironmentatthe
agencyforthevictimorwitnesses,infringeontheirrightsattheCityArts&Prepormateriallyandsubstantiallydisrupt
theorderlyoperationoftheCityArts&Prep.
Retaliationagainstayouth,volunteerorstaffmemberwhoreportsbullying,providesinformationaboutanactof
bullying,orwitnessesanactofbullyingisalsoprohibited.
PublicationandContactInformation
Thepolicy,andageappropriateversionsthereof,willbedistributedtoyouthandparentsofyouthincontactwithCity
Arts&Prepannually,andwillemphasizethatthepolicyappliestoparticipationinfunctionssponsoredbyCityArts&
Prepaswell.Additionally,thispolicywillbeincludedinallpublicationsofagencyrules,regulations,andsolicitationsand
agreementsforcontractsandgrants.
TheOfficeoftheHeadofAcademicsisresponsibleforcoordinatingCityArts&Prepbullyingpreventionefforts.All
questions,commentsandconcernsaboutthebullyingpolicyandCityArts&Preppreventioneffortsshouldbedirected
toDemetriaGartrell,[email protected]
CodeofConductDCCode
CityArts&Prepexpectsallstudentstobehaveinawaythatsupportsandprovidesasafeandwelcomingenvironment
forotheryouth,CityArts&Prepstaff,andcommunitymembers.
Youthwhoarepartofthecommunityareexpectedto:
TreatallmembersoftheCityArts&Prepcommunitywithrespect
RespectthepropertyofCityArts&Prep,itsstaff,andotheryouthconnectedtoCityArts&Prep
RespondappropriatelytoinstructionsfromCityArts&Prepstaff
AlistofconsequencesthatcanresultfromanidentifiedincidentofbullyingcanbefoundintheCityArts&PrepCodeof
Conduct.
ReportingIncidentsofBullyingorRetaliation
CityArts&Prepexpectsallstaffmembersandvolunteerstoreportincidentsofbullyingorretaliationtheywitnessor
aremadeawareof.StaffmembersshouldimmediatelyreportallsuchincidentstotheHeadofAcademics,Demetria
Gartrell,whowillcreateawrittenreportofabullyingincidentandincludetheincidentinCityArts&Prepreportsof
bullyingincidentstothecitywidecoordinator.
Youth,parents,guardians,andcommunitymembersareencouragedbyCityArts&Preptoreportanyincidentsof
bullyingthattheywitnessorbecomeawareof.WrittenReportsofbullyingmaybemadebymailtoCityArts&Prep,705
EdgewoodStreet,NE,C/ODemetriaGartrellWashington,DC20002,byphoneto(202)269-4646orbyemailto
[email protected].
Reportsofbullyingbyyouth,parents,guardiansandcommunitymembersmaybemadeanonymously,butdisciplinary
actioncannotbetakenbyCityArts&PrepSchoolsolelyonthebasisofananonymousreport,thoughsuchareportmay
triggeraninvestigationthatwillprovideactionableinformation.
CityArts&Prepwillensurethattherearereportingmaterialsavailableinawidevarietyoflanguagesandthat
informationaboutreportingiscommunicatedtoyouthconnectedtoCityArts&Prepinanageappropriatemanner.
InformationonhowtoreportincidentsofbullyingwillalsobeincludedasappropriateinCityArts&Prepmailingsto
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youthandtheirfamilies.TheOfficeofStudentSupportServicesisavailabletoassistinreportingincidentsofbullying
andcanbereachedat202.269.4646.
InvestigatingIncidentsofBullying
Priortotheinvestigationofanincident,TheOfficeofStudentSupportServiceswilltakestepstoensurethesafetyofthe
allegedvictimreferencedinareportedbullyingincident.Thesestepswillbedesignedtorestoreasenseofsafetytothe
victimandtoprotectthemfromfurtherincidentsifnecessary.Examplesofsuchstepstakenincludedesignatingastaff
membertoserveasthatallegedvictim’s“safe”person,alteringtheallegedbully/bullies’seatingorscheduletoreduce
accesstotheallegedvictimorcreatingasafetyplaninconsultationwiththeallegedvictim.Onceaninvestigationis
concluded,furtherstepswillbetakenasneededtoassurethecontinuedsafetyofthevictimfromadditionalincidents
ofbullyingorretaliation.
Onceareportofbullyinghasbeenreceivedbyanagency,thefollowinggroupswillbenotifiedasneededbyOfficeof
StudentSupportServicessolongas,intheabsenceoflegalimperative,theparentorguardian’swrittenconsentis
obtainedpriortonotification.
Parentsandguardians:CityArts&Prepwillnotifytheparentsorguardiansofvictims,bullies,andifappropriate,
witnessestoanincidentofbullyingbehavioraboutthenatureoftheincidentandtheproceduresandstepsinplacefor
respondingtoit.TheOfficeofStudentSupportServiceswilldetermineifparentsorguardiansshouldbeinformedprior
tooraftertheinvestigationofanincident.
Schools:CityArts&Prepwillnotifytheschools(earlychildhood,upperelementary,middleschool)ofallvictimsand
bulliesinanincidentofbullyingtoensurethatyoutharenotvictimizedacrossagenciesandthatcomprehensiveservice
andprotectioncanbeprovidedtobulliesandvictims.
Lawenforcementagencies:IfCityArts&Prepdeterminesthatthereportedincidentmayinvolvecriminalactivityor
thebasisforcriminalcharges,informationabouttheincidentmustbeconveyedtotheappropriatelawenforcement
authorities.AspartofmakingthisdeterminationTheOfficeofStudentSupportServicesmaywishtoconsultwitheither
alawenforcementofficerorlegalcounsel.Lawenforcementshallonlybecontactedifallotheravailableremedieshave
beenexhausted.
CityArts&Prepwillnotifythesegroupsofincidentsofbullyingonlytotheextentallowedbylaw.Notificationwillbe
undertakensolelytoensurethatservicesareprovidedtovictimsandbulliesandtoprotectvictimsfromfurtheror
sustainedvictimization.CityArts&Prepwillmakeeveryefforttoprotecttheconfidentialityofthosewhoreport
bullyingincidents.
TheOfficeofStudentSupportServicesisresponsibleforinvestigatingreportsofbullyingandcanbereachedat
202.269.4646.Aninvestigationofanincidentwillbeinitiatednomorethanonedayafterreceiptofareportofbullying
andwillconcludenolaterthan30daysafterthereceiptofsuchareport.AspartoftheinvestigationCityArts&Prep,
staffwillinterviewanyinvolvedorrelevantpartiesincludingallegedvictims,bullies,witnesses,staff,parentsor
guardians.
TheOfficeofStudentSupportServiceswillprovideconfidentialityasfaraspossibletorelevantpartiesaspartofthe
investigation,andinformallrelevantpartiesthatretaliationforreportingactsofbullyingisprohibited.Writtenrecords
oftheinvestigationprocessshouldbemaintainedandmaybeincludedinthepreventiondatabasetogenerateamore
accuratepictureofbullyingbehaviorsatCityArts&Prep.Wherenecessary,provisionswillbemadetoincludethe
adviceoflegalcounsel.Ininvestigatinganincidentofbullying,CityArts&Prepwillseektoensurethatthereported
incidentisoneofvictimization,asignofbullying,ratherthanofconflict.Thuswheninvestigatingareportedincident
CityArts&Prepwillattempttodetermine,throughinterviewingthevictim,whatmechanismsthevictimhadandhas
accesstoforhaltingtheincidentthatoccurred,andpreventingfuturesuchinstances.Ifthevictimreportsafeworno
mechanismsforendingtheincidentorconstructivelydealingwithfutureinstances,thatinformationwillserveas
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compelling,thoughnotconclusiveevidencethatthereportedincidentwasanincidentofbullying.
CityArts&PRepischargedwithmakingdeterminationsastowhetherareportedincidentconstitutesacaseofbullying.
Thesedeterminationswillbemadeinconsiderationofthetotalityofthefactsandthecircumstancessurroundingthe
incident.IftheOfficeofStudentSupportServicesdeterminesthatanincidentofbullyinghasoccurred,theyshouldtake
theresponsestepsenumeratedinthetertiarypreventionplantopreventtherecurrenceofanincidentandrestorethe
safetyofavictim.
IfCityArts&Prepdeterminesthatadditionalsupportisneededtoconductathoroughandequitableinvestigationthey
willcontactthecitywidepreventioncoordinator.
SanctionsandRemediesforBullying
CityArts&Preprecognizesthatforsanctionstobeaneffectivecomponentofabullyingpreventionplan,theymustbe
appliedconsistently,fairly,andequitably.Tothisend,CityArts&Prepshallensurethatstafffollowstheseguidelinesas
closelyaspossible,whileallowingforflexibilitytoadaptsanctionstoindividualcontexts.Furthermore,toensure
equitabilityinapplyingsanctions,measureswillbeappliedonagraduatedbasisdeterminedbythenatureofthe
offense,thedisciplinaryhistoryoftheyouthinvolved,andtheageanddevelopmentalstatusoftheyouthinvolved.
Responsestoincidentsofbullyingmayinclude,butarenotlimitedto:
Reprimand
Deprivationofprivileges
Bansonparticipatinginoptionalactivities
Deprivationofservices
Banorsuspensionfromfacilities
Sanctionswillbeappliedwithinonedayofthedeterminationthatanincidentofbullyinghasoccurred,unlessanappeal
oftheincidentbythebullyhasbeenreceivedinthattimeasdescribedintheAppealssectionofthispolicy.Toensure
thatsingleincidentsofbullyingdonotbecomerecurringproblems,CityArts&Prepwillalwaysrefervictimsandbullies
involvedinanincidenttoservicesinadditiontoimposingsanctionsonbullies.
CityArts&Prepdoesnotendorsetheuseofpunitivestrategiesassociatedwith“zero-tolerance”policieswhenapplying
sanctionstoanincidentofbullying.CityArts&Prepshallcommunicatetoyouth,theconsequencesthatyouthcan
expectforparticipatinginbullyingbehavior.
Appeals(DCCode§2-1535.03(b)(8);§2-1535.04)
PartiesdissatisfiedbytheoutcomeofabullyinginvestigationmayappealthedeterminationoftheOfficeofStudent
SupportServicestotheOfficeoftheHeadofAcademics.Thisappealshouldbesubmittednolaterthan30daysafter
theinitialdetermination.Uponreceiptofanappeal,theOfficeoftheHeadofAcademicsmustconductasecondary
investigationwithin30daysofthereceiptofanappeal.This30daysmaybeextendeduptoanadditional15daysifthe
OfficeoftheHeadofAcademicssetsforthinwritingthereasonswhymoretimeisneededtoconductaninvestigation.
Additionally,uponthereceiptofanappeal,theOfficeoftheHeadofAcademicsmustinformthepartymakingthe
submissionoftheirabilitytoseekadditionalredressundertheDCHumanRightsAct.
Sexualharassmentisdefinedas,butnotlimitedtoverbalornonverbalunwelcomedsexualadvancesorsexualbehavior
thatsubstantiallyinterfereswithastudent’seducation,orcreatesanintimidatingorhostileenvironment.Sexual
harassmentisprohibitedatCityArts&Prep.
Cyberbullyingisdefinedastheuseofinformationandcommunicationtechnologytobully,embarrasses,threaten,or
harassanother.Italsoincludestheuseofinformationandcommunicationtechnologytoengageinconductorbehavior
thatisderogatory,defamatory,degrading,illegal,and/orabusive.
Theuseofcellphonesandothertechnology—includingcomputers,e-mailandsocialnetworkingsites—toharass,bully,
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threatenordefameastudentoremployeeisspecificallyprohibited.Anystudentwhofeelss/heisavictimofcyber
bullyingshouldreporttheincidenttotheDeanofCulture.
Anystudentfoundcomplicitintheposting,sending,orexecutionofsuchmaterialwillbesubjecttodisciplinaryactionas
definedintheCityArts&PrepCodeofCharacter.
Threateningbehaviorisdefinedasanexpressedorimpliedthreat(verbally,physically,electronically,orinwriting)to
interferewith:1)thehealthorsafetyofanyindividualassociatedwithCityArts&Prep;2)withCityArts&Prep
property;or3)propertyonCityArts&Preppremisesbelongingtoothers.Anystudentwhoengagesinthreatening
behaviorwillbesubjecttoseriousdisciplinaryaction,includingsuspensionand/orexpulsion.
Threat/FalseThreat-Nostudentshallmakeanythreatthroughwrittenorverballanguage,sign,oractwhichconveysa
seriousexpressionofintenttocauseharmorviolence.Furthermore,nostudentshallmakeafalsethreatofharmor
violence,evenjokingly,whichcausesorisreasonablylikelytocausefearoradisruptiontoschoolactivities.Allthreats
andfalsethreatswillbesubjecttoseriousdisciplinaryaction.
Promotingfightingorotherviolentbehaviorisdefinedastheuseofpassiveoractive:resistance,noise,threat,fear,
intimidation,coercion,force,violence,recordingdevices,socialmedia,electronicdevices,oranyotherformofconduct
thatcausesthedisruptionofanylawfulfunction,mission,orprocessoftheschool.
Fightingisdefinedastheexertionofphysicalforcetoharmsomeoneorpotentiallyharmsomeone.Fightingisoneof
themostegregiousviolationsoftheCodeofCharacter.Ifastudentengagesinafight,whilerepresentingtheschool,
s/heissubjecttoseriousconsequences,includingexpulsion.
Unlesstheadministrationdetermines,withoutdoubt,thatanyparticipantinaphysicalaltercationisclearlydefending
himself/herselffromanaggressororaggressors,thenthephysicalaltercationwillbeconsideredafightinwhichall
partiesshareequalresponsibility.
AlloftheabovementionedbehaviorsareLevelCviolationsandmaybesubjecttoexpulsion.
Insteadofthreateningorfightingsomeone,thereareanumberofwaysthataconflictcanberesolved.Forexample:
• Inform your Dean, a security guard, a favorite teacher, or any other adult in the building and seek out conflict
resolution.
• Walkawayfromasituationthatappearstobeescalating,thenseekoutassistance.
• Countto10andtakedeepbreathsuntilyougetyouremotionsundercontrol.
• Ifyouhavedifficultymanagingyouranger,youcouldmeetwiththeschoolsocialworker.
• Requestmediationbetweenyouandtheotherpersonwithwhomyouhaveanissue.
Thesearejustafewsuggestionsthatenableapotentiallyviolentsituationfromescalating.
ChildNeglectandAbuse
Asprofessionalsworkinginafieldthatserveschildren,wehaveanethicalandlegalresponsibilitytoreport
suspectedchildneglectandabuse.ThelawrequireCityArts&PreptofileareportwiththeDistrictofColumbia
ChildandFamilyServicesAgency(CFSA)whenthere isreasonablecausetosuspectthatachildhasbeenorisin
dangerofbeingneglectedorabused,orwhenastudentischronicallyabsentfromschool.CFSAandthe
MetropolitanPoliceDepartmentareresponsibleforinvestigatingreportsofneglectandabuseandfor
determininghowacasewillberesolved.CityArts&PrepisnotrequiredtoinformfamilieswhenCFSAhasbeen
contacted.
Drugs,Alcohol,andTobacco
CityArts&Prepisasafeanddrug-freecampus.Drugs,drugparaphernalia,oritemspromoting druguseare
24
strictlyprohibited.A“no-tolerance”policywillbeappliedtostudentsfoundwithdrugsoralcohol.Additionally,
studentsarerequiredtotellaCityArts&Prepstaffmemberiftheyareawareofalcohol,drugs,drug
paraphernaliaoritemspromotingdrugsoralcoholoncampus.CityArts&Prepcampusisnon-smoking.Smoking
(includinge-cigarettesandmedicalmarijuana)isprohibitedinallbuildingsandon thegrounds.
EarlyDismissals
CityArts&Prepschooldayendsat4:00PM.Inordertominimizedisruptionsininstruction,weaskthatparentswait
untiltheendofthedaytopick-upscholars.Studentswithearlydismissalmissvaluableinstructionaltimeandinterrupt
thescheduleofourcommunity.Frequentearlydismissalswillresultinadministrativefollow-up.Ifaparentneedsto
pickupastudentpriorto4:00PM,weareaskingthatwebeinformedby12:00PMsowewillhavestudentsreadyfor
anearlyrelease.Itisdisruptivetoremovestudentsduring2:00PM-4:00PMasthisistheendofthedayanddismissal
time.Wewillnotpermitearlyreleasesafter2:00PMunlessthereisanemergency.
Enrollment
StudentsareenrolledaccordingtotheEnrollmentProceduressetforthbytheDCPublicCharterSchoolBoard.Tobe
enrolled,astudentmustcompleteallnecessarydocumentation,providecurrentproofofresidency,andmedicaland
immunizationrecords.Failuretoprovidenecessarydocumentationwillresultinalossofenrollmentslot.
CurrentstudentsmustcompleteanIntenttoEnrollformannuallybythesetdate.FailuretocompletetheIntentto
Enrollformwillresultinastudentlosinghis/herslotfortheupcomingschoolyear.Thestudentwillhavetobeginthe
enrollmentprocessasanewenteringstudentandwillbeplacedonthewaitlist.
FamilyEducationalRightsandPrivacyAct(FERPA)
TheFamilyEducationalRightsandPrivacyAct(FERPA)isafederallawthataffordsparentstherighttohaveaccessto
theirchildren’seducationrecords,therighttoseektohavetherecordsamended,andtherighttohavesomecontrol
overthedisclosureofpersonallyidentifiableinformationfromtheeducationrecords.Whenastudentturns18years
old,orentersapostsecondaryinstitutionatanyage,therightsunderFERPAtransferfromtheparentstothestudent
(“eligiblestudent”).TheFERPAstatuteisfoundat20U.S.C.§1232gandtheFERPAregulationsarefoundat34CFRPart
99.
PertheFamilyEducationalRightsandPrivacyAct(FERPA),allstudentrecordsaretreatedasconfidentialandkept
underrestrictedconditions.Parentsmayrequesttoreviewtheirchild’srecordsatanytime,ortobeinformedofthe
informationcontainedtherein.ParentsmayrequestthatCityArts&Prepcorrectsrecordswhichtheybelievetobe
inaccurateormisleading.Parentsmayrequestphotocopiesoftheirchild’srecordsbutfilesmaynotberemoved
fromtheschoollocationwheretheyaremaintained.Whenrequestedbyaparent,itmaytakeupto48hourstoget
copiesofthefile(s).
CityArts&Prepreserves therighttodisclosestudentrecords withoutparental consenttothefollowingparties:
• Schoolofficialswithlegitimateeducationalinterest;
• Otherschoolstowhichastudentis transferring;
• Specifiedofficialsforauditorevaluationpurposes;
• Organizationsconductingcertainstudiesfororonbehalfoftheschool;
• Accreditingorganizations;
• Tocomplywithajudicialorderorlawfullyissued subpoena
• Appropriateofficialsincasesofhealthandsafetyemergencies;and
• Stateandlocalauthorities,withinajuvenilejusticesystem,pursuanttospecificStatelaw
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FieldTrips
StudentsatCityArts&Prepmayparticipateinhorizon-broadening,off-campusfieldtripswhichareanintegral
partoftheireducation.AtCityArts&Prep,fieldtripsareconsideredaprivilegeandmaybeusedforincentive
purposes.Studentsmaylosethisincentiveasaresultofbehavioralorpunctualitychoices.Inorderforastudent
toattend,familiesmustsigntheappropriatetrippermissionform.
Toensurethatourstudentsareinasafeenvironmentatalltimes,anyparentorvolunteerwhochaperones
studentsonanyschool-sponsoredfieldtripmustundergoabackgroundcheckandasexoffendercheck.Parents
andvolunteersmustgiveconsentandbewillingtoprovidethenecessarypersonalidentificationinformationfor
thebackgroundandsexoffenderchecks.
Resultswillbemaintainedunderrestrictedandsecuredconditionsandwillbedisclosed,asappropriate, to
theHeadofAcademics,COO,CEO,andSafetyManager.
Grievance/ComplaintPolicy
GrievanceProcedureforissuesinvolvingSection504oftheRehabilitationActof1973,theAmericanswithDisabilities
Act,TitleVI,TitleIX,and/ortheAgeDiscriminationActmaybefoundonpp.40-41.
CityArts&Prepvaluestheinputofstudents,parentsandguardians,andencouragesparentstoofferfeedbackonany
aspectoftheschoolprogram.AqualityeducationalprogramforstudentsatCityArts&Prepcanbeachievedbestbyall
individualsworkingtogetherharmoniously.Therewillbetimes,however,whenanindividualmayfeeltheneedtofilea
complaint.Whencomplaintsorconcernsoccur,theyshouldberesolvedattheschooloratthelowestpossible
administrativelevelthroughaninformalprocessofcooperativeagreementamongtheaffectedindividuals.
However,whentheinformalprocessfailstoprovideresolution,anindividualisentitledtofileaformalcomplaintand
seekareviewofanyadministrativedecisionsmadebyschoolsystemstaffmembers.Complaintsandconcernsshouldbe
initiallydirectedtothefollowingindividuals:
• Teacher(ifappropriate)
• StudentDean
• HeadofAcademics
FormalComplaintProcess
Whenaconcernorcomplaintisnotresolvedthroughtheinformalprocess,youmayinitiatetheformalcomplaint
processoutlinedbelow.
ThefirststepintheformalprocessistoobtainaFormalComplaintFormfromtheschool’smainofficeandreturnitto
theHeadofAcademics.Youmayattachdescriptiveorsupportiveinformationtotheform.Keepacopyoftheformand
anyattachments.
Whenyourcomplaintformisreceivedattheschool,theHeadofAcademicswillcontactyouwithinfive(5)schooldays
toestablishthedate,timeandplaceofameetingtodiscussyourconcern,ifsuchameetinghasnotalreadyoccurred.
Usually,thismeetingwilltakeplacewithinten(10)schooldaysfollowingsaidcontactfromtheHeadofAcademics.
Withinten(10)schooldays,receiptofthewrittencomplaint,orfollowingthismeeting,theHeadofAcademicswill
respondtoyouinwritingwithadecision.
Sometimesacomplaintoritsresolutionmaybetoocomplicatedor,forotherreasons,cannotbedecidedwithinten(10)
schooldays.Insuchcases,theHeadofAcademicswillcontactyouwithinthefirstten(10)schooldaysandarrangefor
anextensionofthedecisionfornomorethananadditionalten(10)schooldays.
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Ifyouarenotsatisfiedwiththewrittendecision,orifyoudonotreceiveareplytoyourformalcomplaintwithinthe
specifiedtime,youmayrequestthatyourcomplaintbeconsideredbytheExecutiveDirector.Youmustfileyourrequest
forreviewwithinfifteen(15)calendardaysoftheHeadofAcademics’responseorthedatewhenadecisionwastohave
beenmade.
Ifyouwishtorequestareview,forwardtheComplaintFormtotheExecutiveDirector,withanoteexplainingthebasis
fordisagreeingwiththedecision.TheExecutiveDirectorwillrespond,usingaprocedureandtimelimitssimilartothose
followedbytheHeadofAcademics,asfollows:(a)ameetingmaybearrangedwithinthree(3)workdays;(b)a
resolutiononthereviewwithinten(10)workdaysafterthemeeting,ifany;and(c)anextensionofanadditionalten
(10)workdaysifthematterisunusuallycomplicatedorotherwiserequiresadditionaltime.TheExecutiveDirectororhis
/herdesigneemayrespondbyphoneorinwriting.
Allformalgrievancesmustabidebytheschool’sgrievancepolicyavailableontheschool’swebsite.
Ifyoufeelyourcomplaint,whetheradministrativeorprogrammatic,isnotaddressedproperlyattheschoollevel,you
mayfileacomplaintwiththeOfficeoftheStateSuperintendentofEducation(OSSE).ThemostcurrentOSSEcomplaint
formcanbefoundat:
http://osse.dc.gov/seo/frames.asp?doc=/seo/lib/seo/assessment_and_accountability/OSSE_ESEA_Complaint_Policy.pdf
IfyouhaveaconcernorgrievancethatyouwishtosharewithCityArts&Prep’sBoardofTrustees,pleasecontactthe
ChairoftheBoard.
HarassmentPolicy
CityArts&Prepis committed tohaving a positivelearning and working environment for all students and
employees.Anyconductthatcreatesanintimidating,hostile,oroffensivework, learning,orsocialenvironmentis
notacceptable.CityArts&Prepwillnottolerateharassmentonthebasisofrace, color, gender, disability, religion,
national origin, sexual orientation, or age. This includesbullyingbehaviorandsexual harassmentofanynature.
Sexual harassmentconsists of unwelcome sexual advances, requestsfor sexual favors, or any other verbal or
physical conductofasexualnature,whichaltersthelearningand/orworkingenvironmentforstudentsor teachers.
CityArts&Prepharassment policy rules apply to email correspondence as well. Harassmentofanynaturemaybe
regardedasaviolationofCityArts&PrepCodeofCharacterandwillbeaddressedaccordingly.
HealthServices&Medication
TheHealthSuiteislocatedonthelowerfloorofCityArts&Prep.Thenurseisresponsibleforcoordinatingallmedical
andnursingservicesprovidedintheschool.PleasenotethatthenurseisNOTanemployeeofCityArts&Prepbutis
providedDCPS.Nursingservicesinclude:healthassessments,healthcounseling,healthcarereferrals,emergencycare,
firstaid,andsupportivehealthandsafetyeducationforallstudentsandschoolpersonnel.
Thenurseortrainedstaffmayadministermedicationwithaphysician’sauthorizationandparentalconsent.Students
musthaveonfileamedicationauthorizationformthatcanbeobtainedfromthenurse.
StudentswillnotbeadmittedtotheHealthSuitewithoutavalidpassfromateacher.Thenursewillsignthepassnoting
thearrivaltimeandthelengthofstayinthehealthunit.Thepasswillbegiventotheteacheruponthestudent’sreturn
toclass.Ifthenursedeterminesthatastudentistooilltoremaininschool,s/hewillcontactthechild’s
parent/guardian.Studentswhoareillmaynotleavethebuildingwithoutwrittenauthorizationfromtheattendance
office.
ExclusionCriteria
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ChildrenmaynotattendCityArts&Prepiftheyhaveanyofthefollowingsignsorsymptoms:
• Anyillnessthatpreventsthechildfromparticipatingcomfortablyintheschoolprogram
• Anyillnessthatresultsinagreaterneedforcarethanstaffcanprovidewithoutcompromisingthehealthand
safetyofotherchildren
• Fever(over100degreesbymouth,ear,orrectally)
• Difficultybreathing(e.g.uncontrolledasthmaattack)
• Lethargy,extremeirritability,persistentpain,orothersignofpossiblesevereillness
• Vomiting(twoormoretimesinthepast24hours)
• Mouthsoresassociatedwithdrooling(e.g.herpesstomatitis)
• Contagiousrash(chickenpox,impetigo,scabies,ringwormofthescalp)
• Rashwithfeverorbehaviorchange
• Infectiousconjunctivitis(pink/redeyewithwhiteoryelloweyedischarge)
• Headlice
• Sorethroatandswollenglandstothepointofdiscomfortanddifficultyeating
• Persistentcoughthatinterfereswithactivities
IftheschoolnurseorCityArts&Prepstaff/facultysuspectorlearnofastudentwithacommunicabledisease,
contagioussymptomsoranyoftheabovesigns/symptomsthestudentmustsubmitaphysician’snoteindicatingthat
s/heiseligibletobeinschool.Studentswillnotbepermittedtoreturntoschoolactivitywithoutaphysician’sclearance.
Immunizations
StudentsmustbeuptodateonallimmunizationsrecommendedbytheDistrictofColumbiaDOH.Ifyoudonotwant
yourchildimmunizedformedicalorreligiousreasons,youmustfillouttheappropriateexemptionformsavailablefrom
thenurse.Studentswhodonothavealloftheirimmunizationsuptodatewillnotbepermittedtoattendschool.
CommunicableDisease
TheDCDOHdoesnotpermitstudentstoremainatCityArts&Prepiftheyhaveacommunicablediseaseorsymptoms
ofacommunicabledisease.Parent(s)/guardian(s)shouldnotifytheschool’snursewithin24hoursafterthestudenthas
developedaknownorsuspectedcommunicabledisease.Ifastudentisfoundtohavesignsorsymptomsofa
communicabledisease,anoticewillbesenthomeindicatingthediseaseandthenatureoftheillness.Thenamesofthe
studentswillnotbeprovided.Allinformationaboutcommunicablediseasesisconfidential.
Thefollowingcommunicablediseasesmustbepostedorreported:
• Chickenpox/varicella
• Conjunctivitis,infectious(pinkeye)
• Diarrhea:viral,parasiticorbacterial(e.g.,E.coli,Salmonella,Shigella,Rotavirus,Norwalkagent,Enterovirus,
Giardia)
• Diphtheria
• FifthDisease/Erythemainfectiosum
• HaemophilusinfluenzatypeB(Hib)
• HepatitisA
• HepatitisB
• Hand,Foot,andMouthDisease
• Herpessimplexvirusstomatitis(severecaseoforalherpes)
• Impetigo
• Influenza(theflu)
• Lice
• LymeDisease
• Measles
• Meningitis,viralorbacterial(e.g.,meningococcus,enterovirus)
• Mumps
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•
•
•
•
•
•
•
•
•
Pertussis(whoopingcough)
Rabies
Rubella
Ringwormofscalporbody
Scabies
Stomachvirus
Strepthroat/Scarletfever
Tuberculosis
TyphoidFever
r
n g u
r
r rn
r
gn
n
u
nur
.
Medication
Theschoolnurseand/ortrainedstaffmayadministermedicationtostudentswhileinschoolprovidedthatstudents
haveacurrentMedicationAuthorizationFormsignedbyacurrentphysicianonfile.Nomedicationwillbeadministered
unlesstheparenthascompletedaMedicalAuthorizationForm.Theformmustbecompletedeachschoolyear.
• PrescriptionMedicine—Prescriptionmedicineswillbeadministeredbythenurseortrainedstaffonlyifsuch
prescriptionmedicineis(a)broughttotheschoolandleftintheoriginal,sealedcontainer;(b)onlyaccordingto
thespecificinstructionsonthecontainer;and,(c)onlyifbroughttotheschoolbytheparentorcaregiver.
Studentsmaynotbringprescriptionmedicinetoschoolthemselves.
• Non-prescriptionMedicines—CityArts&Prepstaffand/ornursewillnotadministeranynonprescription
medicationwithoutanotefromphysician.Pleasecooperatebynotaskingourstafftoadministerdrugswithout
instructionsfromaphysician.
Studentsmustsecureallremainingmedicationbythelastdayofschoolfromtheschoolnurse.Anymedicationleftafter
thelastdayofschoolwillbediscarded.
Studentpossessionofprescriptionornon-prescriptionmedicationoutsideoftheMedicationPolicyoutlinedaboveisa
violationoftheCodeofCharacter
Illness
In order to maintain a healthy school, parents/guardians must not send their children to school with any contagious
diseasessuchastheflu,strepthroat,chickenpox,measles,conjunctivitis(pinkeye),ringworm,scabies,orlice.Students
withanyoftheseconditionswillbesenthomefromschooluntiltheyarenolongercontagious.Parentsmustpickup
their child within two hours of being notified that their child is sick with a contagious illness. City Arts & Prep may
requestthattheparent/guardianprovideadoctor’snoteshowingthattheirchildisnolongercontagious.Pleasenotify
thefrontofficeifyoudiscoverthatyourchildmayhavebeenexposedtoacontagiousdisease.
Parent/guardiansshouldnotsendtheirchildrentoschoolwithin24hoursofvomitingorrunningafeverof100degrees
orhigher.Studentsshouldnotreturntoschooluntil24–36hoursafterbeginningthecourseofantibiotics.
Ifastudentisill,heorshewillnotbepermittedtoattendschool.Pleasedonotsendyourchildtoschoolinthemorning
ifthestudent:
• Hasafeverof100degreesorhigher
• Isvomitingorhasdiarrhea
• Hasevidenceofasevereheadcold,persistentcough,orsorethroatHasasuspiciousskinrashoriscontagious
(i.e.pinkeye,headlice)
Students must be symptom free for 24 hours prior to returning to school. Contact the school if your child has a
contagiousdisease(i.e.chickenpox,pinkeye,headlice)sothattheschoolcanrespondappropriately.
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Lice
Ifyourchildhaslice,weaskthatthechildistreatedthoroughly.Uponreturn,yourchildneedstobere-checkedbyour
designated staff member BEFORE returning to the classroom. If additional nits/eggs are found, the child will need to
returnhomeforadditionaltreatments.Pleaseconsultyourchild’spediatricianregardingthemosteffectivetreatments
forliceremoval.
LostandFound
Unclaimeditemsarecollectedeverytwoweeksanddonatedtocharity.Itisstronglyrecommendedthatfamilies
labeleveryitemoftheirchildren’sclothing.
MedicalAppointments
Parents/guardiansarediscouragedfrommakingmedicalappointmentsduringtheschoolday.Ifastudentmustattenda
medicalappointment,theparent/guardianmustpickthestudentupfromschool.Studentswillnotbeallowedtoleave
the school grounds without the physical presence of a parent/guardian to sign them out of school in the main office.
Studentswhoarrivelatemustarrivewithformaldocumentationfromadoctor’soffice.Studentswhoarrivewithouta
doctor’snotewillbeconsideredunexcusedtardy.
NoticeofNondiscrimination
InaccordancewithTitleVIoftheCivilRightsActof1964(“TitleVI”),TitleIXoftheEducationAmendmentsof1972
(“TitleIX”),Section504oftheRehabilitationActof1973(“Section504”),TitleIIoftheAmericanswithDisabilitiesActof
1990(“ADA”),andtheAgeDiscriminationActof1975(“TheAgeAct”),applicantsforadmissionandemployment,
students,parents,employees,sourcesofreferralofapplicantsforadmissionandemployment,andallunionsor
professionalorganizationsholdingcollectivebargainingorprofessionalagreementswithCityArts&Preparehereby
notifiedthatCityArts&Prepdoesnotdiscriminateonthebasisofrace,color,nationalorigin,sex,age,ordisabilityin
admissionoraccessto,ortreatmentoremploymentin,itsprogramsandactivities.
Punctuality,Arrival&Dismissal
Punctuality
Students are expected to arrive at school before the school day starts at 8:30AM. Any student arriving after 8:30AM
mustreporttotheschoolofficetoreceivealateslipbeforeenteringthemorningmeetingorgoingtoclass.Tardinessis
noted on a student’s progress report and report card. Three unexcused tardies constitutes one absence. Excessive
tardinesswillresultindisciplinaryactionand/orinterventionfromschoolleadership.
Arrival
CityArts&Prepopenstostudentsat8:00AMeachday.Unlessastudentorparenthasapreviouslyarranged
appointmentwithastaffmemberfamiliesmustremainoutsidethebuildinguntilwelcomedinside.
Dismissal
Studentsaredismissedat4:00PMeachday.Outofcourtesytoourhard-workingteachers,pleasepickupyour
childrenafterschoolontime.At4:15pm,studentswillbesent todetentiontoawaittheirparentsandan
administratorwillfollow-upwiththefamily.Familieswhorepeatedlypick-uptheirchildrenlatewillbecalledinfor
amandatoryparentmeeting.
Forfamilyandstaffsafetyandtofacilitatetheefficiencyofdrop-offandpickup,allparentsandstudentsare
requiredtoobeythefollowingsafetyruleswhenarrivingorleavingschool:
• Followtheinstructionsofarearoadsigns,Kiss&Ridepersonnel,andDDOTCrossingGuards.
30
Childrenandadultsmustcrossstreetsonlyatdesignated crosswalksfacilitatedbyKiss&Ridepersonnel.
Duringarrival,carsmustpulltothedesignateddrop-offzonebeforestudentsexitthecar.Teachersand
securitypersonnelwillassiststudentsinexitingthecarandescortstudentstoschoolsafely.Students
shouldneverbeallowedtoleaveacaruntilithassafelypulleduptothecurbinthedesignatedzone.
• NocarswillbepermittedtoaccesstheCityArts&PrepEntranceRampduringarrivalordismissalunless
previouslyapprovedbyschoolstaff.Familiesarewelcometoparkinthecommunitytoescorttheir
childrentoschoolsafely.
• Pleaseremember,thatunlessyouhaveahands-freedevice,itisillegaltotalkonacellphoneortext
messagewhiledriving.Pleaseobeythisimportant law!
• Childrenmustwearseatbeltsatalltimes.
Studentsmusthavesignedtransportationformsonfilestatinghowtheyaretobedismissed.Writtendocumentation
mustbeprovidedbyaparent/guardianifastudentneedstoleaveinadifferentmanner.Ifastudentneedstoleave
earlyfortheday,advancednotificationisappreciated.Studentsshouldnotleaveschoolbeforedismissalonaregular
basis.Ifaparentcomestopickupachildafter3pmbutbeforedismissal,theymaybeaskedtowait.Ifastudentis
regularlynotpickedupby4:15PM,theChildandFamilyServicesAgency(CFSA)and/orthepolicemaybecontacted.If
theparent/guardianorotherapproveddismissalpartywillbelatebecauseofanemergency,pleasecontacttheschool
officeassoonaspossible.Trafficisanongoingchallengeinourcommunities–pleaseexercisecaution,civility,and
patience!
Detailedinformationaboutstudentdropoffandpickupforthe2015-16schoolyearwillbeprovidedwithinthefirst
twoweeksofschoolbyCityArts&PrepDirectorofOperations.
•
•
SchoolClosings
Ahigh-level2016-17CityArts&PrepFamilyCalendarisincludedinthisHandbook.Pleasebeaware,however,
thatdatesaresubjecttochangeandthatneweventsareaddedthroughouttheschoolyear.Pleaselookout
forflyersandotherwrittencommunicationsthatcomehomewithyourchild.
c
CityArts&Prepwillkeepparentsinformedof
b c c
importanteventsthroughSchoolReach,asystem
thatallowsustosendtelephoneandemailmessages
c
totheentireCityArts&Prepcommunity.
c
WeuseSchoolReachtonotifyyouof:
• Schooldelaysorcancellationsduetoinclement
weather;
•
•
Reminders about events such as Back to School Night, Parent-TeacherConferences, andschoolcelebrations;
and
Emergencysituationswherethesafetyofourstudentsandstaffareinimmediatejeopardy.
TheCallerIDandcall-backnumberforSchoolReachcallswillshowthecampusphonenumberfromwhichthecallis
originating.CentralizedmessagesincludingnotificationsaroundclosuresandemergencieswilloriginatefromtheCity
Arts&PrepHomeOfficeat(202)269-4646.
31
L L
c
b
c
b
c
c
c
c
b c
- - c
c c
- - c
c
c
c
c
c c
c
c
c c
cc
b c
b c
SchoolMealsandFoodPolicies
CityArts&PrepparticipatesintheNationalSchoolBreakfastandLunchProgram.Anystudentmayparticipateinthe
dailymealsofferedthroughtheprogram.
Breakfastisfreeforallstudentsandistypicallymadeavailableuntilapproximately8:20AMeachmorning.CityArts&
Prepwillprovidelunchatnocosttoallstudentsfortheacademicyearbeginningonthefirstdayofschool.
CityArts&Preprequestsadherencetothefollowing:
Allparents/guardiansareaskedtoprovidetheschoolwithnecessaryinformationregardingyourstudent’sfood
allergies.Anyinformationprovidedbyaparent/guardianaboutastudent’sfoodallergieswillbekeptonfileandshared
withthestudent’steachersandcampusmealservicestaff.
Formoreinformation,pleasecontacttheFrontDeskat202.269.4646.
FoodAllergies
WhileCityArts&Prepisnotanallergen-freeschool,wearecommittedtothehealthandwell-beingofour
students.Alistofstudentswithseriousfoodallergiesisgiventoteachersandcafeteriastaff.TheSchool
NurseandSchoolSupportSpecialistaretrainedinfoodallergymanagementandemergencyresponse.In
ordertoassistparentsinmakingsafefoodchoices,monthlymenusarepostedontheCityArts&Prepwebsite
andavailablefromaSchoolSupportSpecialist.Toassisttheschool’sefforts,weaskthatALLparentsrefrain
frombringinginsnackscontainingpeanuts,treenuts,orproductscontainingnutoils.
Ifyouhavenotalreadydoneso,CityArts&Prepshouldbeadvisedimmediately,inwriting,ifyourchild
developsorisdiagnosedwithanyfoodormedicalallergysothatCityArts&Prep,workingtogetherwith
parents,teachersandstaffcantakeallappropriateactionsandprecautions.Thisisparticularlyimportantif
yourchilddevelopsorisdiagnosedwithafoodormedicalallergyafteryouhaveturnedinyourDCPS
medicalforms,sinceCityArts&PrepandtheSchoolNursewillhavetoupdatetheirrecordsandcharts.
SuchnoticeshouldbesubmittedinwritingtoboththeSchoolNurse{pleaseprovideinfoonhowbestto
contacttheSchoolNurse}andtoJadeBryant,DirectorofStudentSupportServices,CityArts&PrepPCS,705
EdgewoodStreet,NE,Washington,DC20017,202-269-4646,[email protected].
32
BirthdayCelebrationsorOtherOutsideFood
Tominimizethechanceof ourstudents consumingan allergen thatcanleadtoa deadlyreactionforsome,City
Arts&Prepwillnolongerpermitfamiliestobringinfood(i.e.,cupcakes,cakes,candy,etc.)forbirthdaycelebrations
orothercelebratoryreasons.Parentscansendtheirchildwith stickers,a crown,specialnecklace,orotherparty
favors torecognizetheirspecial daythatcanbewornatthelasttenminutesofthatrespectiveday.
SharingofStudentWork
CityArts&Prepusesdatatocelebrateourstudents'successesandtomeasuretheirprogress.Wepoststudent
workinclassroomsandonourdatawallsfromwhichteachersplantheirteachingpriorities.Inspecialcases,
studentworkmaybehighlightedonpublicmedia.
StudentWithdrawals
StudentsmaywithdrawfromCityArts&Prepduringtheschoolyear,beforetheschoolyearoraftertheschoolyear.
StudentswhowishtowithdrawmustcompletetheWithdrawalForm,returnallassignedtextbooks,andpayall
outstandingschoolfees.Parents/Guardiansmustprovideproofofenrollmentinasubsequentschoolwithinten(10)
calendardays.Failuretodosowillresultinthestudentbeingconsideredtruant/drop-out.Propertruancyprotocolswill
befollowed.
StudentswhowithdrawfromCityArts&Prepatanypointmaynotre-enrollduringthesameschoolyear.Studentsmust
begintheenrollmentprocessasnewstudentsforsubsequentschoolyears.Suchstudentswillbeevaluatedonacaseby-casebasisbytheschooladministrationpendingcreditevaluations.StudentswhoarescheduledforDisciplinary
Hearingsandelecttowithdrawwillnotbeeligibletoreenroll.
Technology&Media
CellPhoneUseandPossession
Whileparentsmaywishtosendtheirchildrentoschoolwithacellphonetofacilitatecommunicationbetween
homeandstudentduringtransit,cellphonesmustbepoweredoffandplacedinthechild’slockerorcubbyduring
theschoolday.Atnotimeduringtheschooldaymaystudentsusetheirphones.Ifparentsneedtocontacttheir
childduringtheschooldaytheymayleaveamessagewiththeFrontDesk.CityArts&Prepisnotresponsiblefor
cellphonesbroughttocampus.Anystaffmemberwhoseestheinappropriateuseofacellphonewillconfiscate
thetechnologyandreturnittotheDirectorofSchoolCulture.TheDirectorofSchoolCulturewillreturnthe
technologytothechild’sfamilyinameetingafterschoolhours.Intheeventofrepeatedviolations,thefamilywill
becontactedtodetermineanalternativesystemandstudentswilllosetheprivilegeofbringingtechnologyto
school.
TitleIXandNon-DiscriminationStatement
IncompliancewithTitleIXoftheEducationAmendmentsof1972,CityArts&Prepdoesnotdiscriminateonthebasisof
sexorageintheemploymentof,oradmissionto,anyeducationprogramoractivity.CityArts&Prepdoesnot
discriminateagainstanypersononthebasisofrace,color,gender,nationalorigin,disability,religion,orage.
InaccordancewithTitleVIoftheCivilRightsActof1964(“TitleVI”),TitleIXoftheEducationAmendmentsof1972
(“TitleIX”),Section504oftheRehabilitationActof1973(“Section504”),TitleIIoftheAmericanswithDisabilitiesActof
1990(“ADA”),andtheAgeDiscriminationActof1975(“TheAgeAct”),applicantsforadmissionandemployment,
students,parents,employees,sourcesofreferralofapplicantsforadmissionandemployment,andallunionsor
professionalorganizationsholdingcollectivebargainingorprofessionalagreementswiththeCityArts&PrepPCSare
herebynotifiedthattheCityArts&PrepPCSdoesnotdiscriminateonthebasisofrace,color,nationalorigin,sex,age,
ordisabilityinadmissionoraccessto,ortreatmentoremploymentin,itsprogramsandactivities.
33
AnyonehavinginquiriesconcerningtheCityArts&PrepPublicCharterSchoolcompliancewithSection504,ADA,Title
VI,TitleIX,and/ortheAgeActorwhowishtofileacomplaintregardingsuchcomplianceshouldcontact:
JadeBryant,DirectorofStudentSupportServices
CityArts&PrepPCS
705EdgewoodStreet,NE
Washington,DC20017
202-269-4646
[email protected]&PrepPublicCharterSchooltocoordinateits
effortstocomplywiththeregulationsimplementingSection504,ADA,TitleVI,TitleIX,andtheAgeAct.
Parents,guardians,andstudentswhowanttolearnmoreabouttheirrightsunderSection504oftheRehabilitationAct
canobtainacopyoftheirproceduralsafeguardsfromtheSection504Coordinator:
JadeBryant,DirectorStudentSupportServices
CityArts&PrepPCS
705EdgewoodStreet,NE
Washington,DC20017
202-269-4646
[email protected]
AnyonewhobelievesthattheCityArts&PrepPublicCharterSchoolhasviolatedtheregulationsofSection504ofthe
RehabilitationActof1973ortheAmericanswithDisabilitiesActcansubmitacomplaintwiththeSection504/ADA
coordinatorpursuanttotheCityArts&PrepPublicCharterSchoolGrievanceProcedures.Acopyofthegrievance
procedurescanbeobtainedbyrequestthroughtheSection504/ADAcoordinator,JadeBryant,DirectorofStudent
SupportServices,CityArts&Prep,705EdgewoodStreet,NEWashington,[email protected],foundon
page25-26oftheFamilyHandbook.
Uniforms
CityArts&PrepPublicCharterSchoolforthePerformingArtstakesprideintheappearanceofitsstudentsas
ambassadorsoftheirschool.Studentsareexpectedtodemonstratebothprideandself-respectbywearingthe
appropriateuniformproperlyatalltimes.Itisexpectedthat:
• During the grace period, students are allowed to wear the City Art & Prep t-shirts with the approved black
bottom and shoes. Please note that the grace period begins on August 22nd. All students need to be in full
uniformbeginningMonday,November28th.
• All City Arts & Prep students will be in full uniform during all school hours without exception.Theuniform
mustbeneat,clean,andwornproudly.
• Students who come to school improperly uniformed will face disciplinary consequences. Parents will be
contactedtopickupthestudentordelivertheneededarticlesofclothing.Studentscanbereinstatedthesame
dayassumingtheyareproperlyuniformed.Ifparentcannotbecontacted,thestudentmaybekeptassignedan
In-SchoolSuspensionfortheday.
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UNIFORMSHIRTS:
OnlyofficialCityArts&Prepuniformshirtsareacceptable.TheCityArts&Prepuniformshirtisaplainpurple,polo-style
shirtwithacollarthatisembroideredwiththeCityArts&Prepnameandlogo.Theuniformshirtmustbetuckedinto
thepants/skirt.Shirtsmustbelongenoughtostaytuckedintothepants/skirt.Stained,tornoroverlywornuniform
shirtsarenotacceptable.CityArt&Prept-shirtsmaybewornonfieldtripsday.
PANTS:
Onlyplainsolidblackpantsareacceptable.Dickiesorotheruniformpantsareacceptable.Pantsmustextendfromthe
waisttothetopoftheshoe.ThefollowingpantsareNOTacceptable:
• jeans
• sweat,exerciseorcargopants
• Capripants
• pajamapants
• bellbottoms
• colored,striped,designedordecoratedpantsorjeans
• pantswornbelowthehips
• pantsthatcovertheshoesordragontheground
• torn,rippedoroverlywornpants
• excessivelylargeorskintightpants.
Also,studentsarenotpermittedtowearjeansorotherlongpantsbeneaththeiruniformpants.
SKIRTS:
Onlyplainsolidblackuniformskirtsareacceptable.Whenstandingup,thebottomoftheskirtmustextendtotheknee.
ThefollowingskirtsareNOTacceptable:
• colored
• striped,designedordecoratedskirts
• excessivelylargeorshortskirts
• skintightskirts.
Also,studentsarenotpermittedtowearjeansorotherlongpantsbeneaththeiruniformskirts.
BELTS:
Beltsmustbewornwithallpants.Onlysolidblackbeltsareacceptable.Beltbucklesmustbesimpleindesignandmust
notcontainanypictures,designs,wordsoremblems.Decorativebelts,includingthosewithstuds,designsormetal
pieces,areNOTacceptable.
SHOES:
Onlysolidblackclosedtoedshoesorsneakersareacceptable.Allpartsoftheshoemustbesolidblackincludinglaces,
eyeletsandsoles.ThefollowingfootwearisNOTacceptable:
• footwearwithcoloredorwhite,clearorgreystripes,designsordecorations
• sandals
• flipflops
• slip-onshoes
• clogsetc.
Boots,ifworn,mustfitunderthepantleg.
SOCKS:
Onlyplainsolidblackorwhitesocksaretobeworn.Striped,designed,decoratedorbrightlycoloredsocksareNOT
acceptable.
JEWELRY:
Studentsmaywearmodestjewelry.Earringsarenottoexceedthesizeofaquarter.Studentsmaynotwearmorethan
35
onenecklaceatatime.Necklacesmustbeworninsidetheuniformshirt.Studentsmaynotwearmorethanone
braceletatatime.Studentsarenotpermittedtowearpinsordecoratetheiruniforminanymanner.Studentsare
stronglyencouragedtoavoidwearingexpensivejewelryinschool.
HATS:
Hats,doorags,bandannas,scarvesorothertypesofheadgearareNOTtobeworninthebuildingatanytime.
MAKEUP:
Studentsarenotallowedtowearanyformofmakeup.
PURSES,POCKETBOOKS,andOTHERHANDBAGS:
Purses,pocketbooks,andotherhandbagsarenotpermittedinsideoftheclassroomatanytime.Uponenteringthe
building,theseitemsshouldbestoredinthestudentlockersfortheremainderoftheschoolday.
COATSANDJACKETS:
CoatsandjacketsareNOTtobeworninthebuildingatanytimeunlessenteringorexitingthebuildingandwithinten
feetoftheexit/entranceway.Solidblacksweaterswithnologoorsymbolmaybewornduringtheinstructionalday.
RELIGIOUSCONSIDERATIONS:
StudentsmaywearheadgearorothergarmentsforreligiouspurposesonlywiththeDean’sapproval.Inordertoobtain
theDean’sapproval,aparent/guardianmustcontacttheDirectorofCulture.
WEDJexceptionsarelimitedtothefollowing:
• Headcoveringsthatdonotcovertheface.Veilsareneverpermitted.Allkhimarsmustbesolidblackorwhite
withoutanydesigns.
• Longtraditionalgarmentsmustbewornunderauniformshirtandmustbeblack,darkblue,grayorwhite.
VIOLATIONS:
UniformviolationsnegativelyimpactCAP’shighachievementcultureandcommunityoflearners.Violationsinclude,but
arenotlimitedto,thefollowing:
INFRACTION
1ST-3rd
CONSEQUENCES
Phonecallhome
Documentedwarning
Detention
Requestforchangeofclothes
ReflectiveEssay/assignments
Continuedviolations
Phonecall
Suspension
READYFORSUCCESS
ByfollowingCAP’sUniformPolicy,youarehelpingtheschoolfulfillitsmissiontopreparestudentstosucceedinhigh
schoolandbeyondbyprovidinganacademicallyrigorouslearningenvironmentenrichedbyadiverseperformingarts
program.Thankyouforcontributingtoyourchild’ssuccessduringthe2016-2017schoolyear!
ReadyForSuccess
ByfollowingCityArts&PrepUniformPolicy,youarehelpingtheschoolfulfillitsmissiontopreparestudentstosucceed
inhighschoolandbeyondbyprovidinganacademicallyrigorouslearningenvironmentenrichedbyadiverseperforming
artsprogram.Thankyouforcontributingtoyourchild’ssuccessduringthe2015-2016schoolyear!
36
UniformOrderingInformation
InformationregardinguniformorderscanbefoundattheFrontDesk.
Video/AudioRecording
Videoandaudiorecordingofeventsnotopentothepublicinvolvinga)schoolemployeescarryingouttheirschoolrelatedduties,and/orb)students,and/orc)parentsand/ord)othersinvolvedinschool-relatedbusiness,includingbut
innowaylimitedtomeetingsbetweenparentsandteachers/administrators,IEPteammeetingsandotherspecial
education–relatedmeetings,meetingsbetweenoramongadministratorsandschoolemployeesand/ormeetings
betweenoramongschoolemployeesonlyand/ormeetingsbetweenoramongadministratorsonlyshallnotbe
permitted.
ExceptionstothispolicymaybegrantedbytheExecutiveDirectorinher/hissoleandexclusivejudgment.Priorwritten
requeststovideooraudiorecordeventsasaforesaidmustbemadetotheExecutiveDirectoratleast48hourspriorto
theeventthattherequestorseekstovideooraudiorecord.Suchpermissionshouldonlybegrantedunder
extraordinarycircumstancesandwheredoingsowillbeinthebestinterestsofCityArts&Prepinpursuingits
educationalmissionandinthebestinterestsofstudents.Ifpermissionisgrantedtovideoand/oraudiorecordanevent,
undernocircumstancesmayanyrecordingofanykindwhatsoeverbemadepublic,postedontheinternet,orsold.
Nothinghereinshallbeinterpretedtoprohibitanypersonfromvideooraudiorecordinganyschool-relatedeventwhich
isopentothegeneralpublic,includingbutnotlimitedtoathleticcontest,fineartsperformances,debatetournament,
etc.Apersonmaynotprofitdirectlyorindirectlyfromtherecordingofanysuchpubliceventbysellingorpostingsuch
recordingsontheinternetforafee.
Weapons
AnystudentfoundinpossessionofaweaponofanykindwillbesubjecttoaDisciplineReviewHearingor
suspensionfromCityArts&Prep.Weaponsincludebutarenotlimitedtothefollowingitems:knives,boxcutters,
lighters,BBguns,dangeroustools,etc.Thepossessionoftoyweaponssuchaswaterpistolsandwaterballoonsis
strictlyprohibitedoncampus.
37
AppendixA:Grievance,ProceduralSafeguards,NoticeofRights
504GrievanceProcedure
AnypersonwhobelievesthatCityArts&PrephasviolatedtheregulationsofSection504oftheRehabilitationActof
1973,theAmericanswithDisabilitiesAct,TitleVI,TitleIX,and/ortheAgeDiscriminationActmaysubmitacomplaintto
thedesignatedindividualsbelow.
ComplaintsinvolvingstudentswhoattendCityArts&Prepmaybesubmittedto:
DemetriaGartrell,HeadofAcademics
WilliamE.Doar,Jr.PublicCharterSchool
705EdgewoodStreetNE
Washington,DC20017
[email protected]
ComplaintsinvolvingemployeesofCityArts&Prepmaybesubmittedto:
ElenaRoberts,HeadofOperations
CityArts&PrepPCS
705EdgewoodStreetNE
Washington,DC20017
[email protected]
Thegrievanceproceduresoutlinedbelowestablishhowcomplaintswillbeinvestigatedandresolved.These
grievanceproceduresareintendedtoprovideforapromptandequitableresolutionofcomplaints.Thesegrievance
proceduresmaybeusedbyemployees,students,parents,orthirdparties.Thesegrievanceproceduresdonotbar
individualsfromfilingclaimsinotherforumstotheextentpermittedbystateorfederallaw.
CityArts&Prepencouragesindividualstodiscusstheirconcernswithappropriateschoolofficialsbeforeresortingto
aformalcomplaint.However,individualsarenotrequiredtodosobeforefilingaformalcomplaint.
CityArts&Prepprohibitsretaliationagainstindividualswhofileacomplaintorparticipateinacomplaint
investigation.
Aformalcomplaintmaybefiledbyfollowingthestepsoutlinedbelow:
Step1
Within90daysoftheallegeddiscriminationorharassment,writtennoticeofthecomplaintmustbefiledwith
theindividualdesignatedabove.Complainantsmayusethecomplaintformattachedtothegrievance
procedure.Thewrittennoticemustincludethenatureofthecomplaint,thedate(s)oftheoccurrence,the
desiredresult,andmustbesignedanddatedbythepersonmakingthecomplaint.
Uponreceiptofthewrittennoticeofthecomplaint,thedesignatedindividualtowhomthecomplaintwas
submittedwillimmediatelyinitiateanadequate,reliableandimpartialinvestigationofthecomplaint.Each
investigationwillinclude,asnecessary,interviewingwitnesses,obtainingdocumentsandallowingpartiesto
presentevidence.Alldocumentationrelatedtotheinvestigationwillremainconfidential.
38
Withinthirty(30)businessdaysofreceivingthewrittennoticeofthecomplaint,theindividualinvestigatingthe
complaintwillrespondinwritingtothecomplainant.Theresponsewillsummarizethecourseandoutcomeof
theinvestigation,andidentifyanappropriateresolution.If,asaresultoftheinvestigation,itisdeterminedthat
discriminationorharassmenthaveoccurred,appropriatecorrectiveandremedialactionwillbetaken.
Step2
IfthecomplainantwishestoappealthedecisionfromStep1,he/shemaysubmitasignedstatementofappealto
theExecutiveDirectorwithinten(10)businessdaysafterreceiptoftheresponse.TheExecutiveDirectorwill
reviewallrelevantinformationandmeetwiththepartiesinvolved,asnecessary.Withintwenty-one(21)business
daysofreceivingthestatementofappeal,theExecutiveDirectorwillrespondinwritingtothecomplainant
summarizingtheoutcomeoftheappealandanycorrectiveorremedialactiontobetaken.
Step3
IfthecomplainantisnotsatisfiedwiththedecisionoftheExecutiveDirectorhe/shemayappealthroughasigned
writtenstatementtotheschoolBoardofTrusteeswithinten(10)businessdaysofthereceiptoftheExecutive
Director’sresponse.Inanattempttoresolvethegrievance,theBoardshallreviewallrelevantinformationand
meetwiththeconcernedpartiesandtheirrepresentativeswithinthirty(30)daysofthereceiptofsuchanappeal.
AcopyoftheBoard'sdispositionoftheappealshallbesenttoeachconcernedpartywithinfifteen(15)business
daysofthismeeting.
GrievantsalsohavetherighttofileacomplaintwiththeOfficeforCivilRightsby:(1)mailingthecomplaintto
Director,DistrictofColumbiaOffice,OfficeforCivilRights(OCR),U.S.DepartmentofEducation,400Maryland
Avenue,SW,Washington,D.C.20202-1475;(2)faxingitto(202)453-6021;or(3)filingitelectronicallyat:
www.ed.gov/ocr/complaintprocess.html.Formoreinformation,youcancontactOCRat(202)453-6020(voice),
(877)521-2172(TDD),[email protected].
CityArts&PrepGrievanceProcedurepertainingtoSection 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act, Title VI, Title IX, and/or the Age Discrimination Act mayalsobefoundonourwebsiteat
http://www.CityArts&Prepschool.us/about-us/grievance-procedure
NoticeofProceduralSafeguardsandGrievanceProceduresforParentsandStudents
ParentsandguardianswhowanttolearnmoreabouttheirrightsunderSection504oftheRehabilitationActcanobtain
acopyoftheirproceduralsafeguardsfromtheSection504Coordinator:
JadeBryant,DirectorofStudentSupportServices
CityArts&PrepPCS
705EdgewoodStreetNE
Washington,DC20017
[email protected]
39
AnypersonwhobelievesthatCityArts&Prephasengagedindiscriminationand/orharassmentonthebasisofrace,
color,religion,creed,sex,nationalorigin,age,disability,veteranstatus,sexualorientationorotherwisemaysubmita
complaintpursuanttoCityArts&PrepGrievanceProcedures.Acopyofthegrievanceprocedurescanbeobtainedby
requestthrough:
ElenaRoberts,HeadofOperations
CityArts&Prep
705EdgewoodStreetNE
Washington,DC20017
[email protected]
NoticeofGrievanceProceduresforEmployees
AnyemployeewhobelievesthatCityArts&Prephasengagedindiscriminationand/orharassmentonthebasisofrace,
color,religion,creed,sex,nationalorigin,age,disability,veteranstatus,sexualorientationorotherwisemaysubmita
complaintpursuanttoCITYARTS&PREP’sGrievanceProcedures.Acopyofthegrievanceprocedurescanbeobtained
byrequestthrough:
ElenaRoberts,HeadofOperations
CityArts&PrepPCS
705EdgewoodStreetNE
Washington,DC20017
[email protected]
BullyingPolicy
CityArts&PrepPublicCharterSchoolforthePerformingArtsiscommittedtoprovidingallstudentswithasafeandcivil
environment,andwillnottolerateanyformofbullyingatanyschoolactivityonoroffschoolproperty.
Bullyingishabitual,intentional,aggressivebehavioraimedatanindividualorgroupofindividuals.Bullyingincludes
written,electronic,verbal,physical,orsocialactsthatwillfullyharmanother.Aggravatedbullyingmeanswillfulharm
motivatedbyrace,color,religion,ancestry,nationalorigin,gender,sexualorientation,genderidentity,mentaldisability,
physicaldisability,appearance,and/orsocioeconomicstatus.
Staff,faculty,andvolunteerswhoobserveanactofbullyingareexpectedtotakeimmediate,appropriatestepsto
intervene.Ifthestaffmemberorvolunteerbelieveshisorherinterventionhasnotresolvedthematter,heorsheshall
reportittohisorhersupervisoranddocumenttheincidentinwriting.TheHeadofSchoolCultureorappropriatestaff
memberwillinformtheparentorguardianofanystudentwhowasobservedasavictimorperpetratorofbullying.
Dependingonthefrequencyandseverityoftheconduct,intervention,counseling,correction,discipline,orreferralto
lawenforcementwillbeusedtoremedytheimpactonthevictimandchangetheperpetrator’sbehavior.
Section504-NoticeofParentalRights
ThisisanoticeofyourrightsunderSection504.Theserightsaredesignedtokeepyoufullyinformedabouttheschool’s
decisionsaboutyourchildandtoinformyouofyourrightsifyoudisagreewithanyofthosedecisions.Ifyourchildisin
theprocessofbeingconsideredforSection504eligibilityorhasbeenidentifiedforSection504
accommodations/services,youmayhavetherighttothefollowing:
• Haveyourchildparticipateinandbenefitfromtheschool'seducationprogramwithoutdiscriminationbasedon
disability.
• Receivenoticewithrespecttoanyactiontakenregardingtheidentification,evaluation,orplacementofyour
child.
40
•
•
•
•
•
•
•
•
•
•
•
Refuseconsentfortheinitialevaluationandinitialplacementofyourchild.
Haveyourchildreceiveafreeappropriatepubliceducation.Thisincludesyourchild'srighttobeeducatedwith
non-disabledstudentstothemaximumextentappropriate.Italsoincludestherighttohavetheschoolprovide
relatedaidsandservicestoallowyourchildanequalopportunitytoparticipateinschoolactivities.
Haveyourchildeducatedinfacilitiesandreceiveservicescomparabletothoseprovidedtonon-disabled
students.
Haveevaluation,educational,andplacementdecisionsforyourchildbaseduponinformationfromavarietyof
sources,byagroupofpersonswhoknowyourchild,yourchild'sevaluationdata,andplacementoptions.
Haveyourchildbeprovidedanequalopportunitytoparticipateinnon-academicandextracurricularactivities
offeredbytheschool.
Haveeducationalandrelatedaidsandservicesprovidedtoyourchildwithoutcostexceptforthosefees
imposedontheparents/guardiansofnon-disabledchildren.
Examineyourchild'seducationrecordsandobtainacopyofsuchrecordsatareasonablecostunlessthefee
wouldeffectivelydenyyouaccesstotherecords.
Aresponsetoyourreasonablerequestsforexplanationsandinterpretationsofyourchild'seducationrecords.
Requesttheschooltoamendyourchild'seducationrecordsifyoubelievethattheyareinaccurate,misleading,
orotherwiseinviolationoftheprivacyrightsofyourchild.Iftheschoolrefusesthisrequest,youhavetheright
tochallengesuchrefusal.
Requestmediationoranimpartialdueprocesshearingtochallengeactionsregardingyourchild'sidentification,
evaluation,orplacement.Youandyourchildmaytakepartinthehearingandhaveanattorneyrepresentyou.
Hearingrequestscanbemadepursuanttotheschool’sgrievanceprocedure.
FilealocalgrievanceoracomplaintwiththeDistrictofColumbiaOfficeforCivilRightswithintheU.S.
DepartmentofEducation.Theregionalofficeislocatedat400MarylandAvenue,SW,Washington,DC20202
andcanbereachedat202-453-6020(phone),202-453-6021(fax),[email protected](email),and
http://www2.ed.gov/about/offices/list/ocr.
TheSection504CoordinatorforCityArts&PrepwhoisresponsibleforSection504complianceis:
JadeBryant,DirectorofStudentSupportServices
CityArts&PrepPCS
705EdgewoodStreetNE
Washington,DC20017
[email protected]
41
AppendixB:DisciplineDueProcess
Thedecisiontosuspendastudentshallbemadebyaschooladministrator(e.g.HeadofAcademics,DirectorofStudent
Culture)withouttherecommendationofthestudent’steacherorotherstaff.Theadministratorissuingthesuspension
willdeterminethenumberofdaysforsuspensionbasedontheseverityoftheinfractionandpreviousinfractions.The
suspensionshallbecomeeffectiveimmediatelyunlessotherwisestatedbytheadministratorissuingthesuspension.
Thedecisiontorecommendastudentforexpulsionshallbemadebyaschooladministrator(e.g.HeadofAcademics,
DirectorofStudentCulture)withouttherecommendationofthestudent’steacherorotherstaff.Inrecommending
expulsion,theadministratorwillconsidertheseverityoftheinfraction,theCodeofConduct,thestudent’sprevious
infractions,anystudentDisciplinecontracts,andthestudent’sage.Astudentrecommendedforanexpulsionwillhavea
DisciplinaryHearingtoreviewtherecommendation.TheDisciplineReviewPanel(DRP)willmakeafinaldecisionasto
thestudent’sexpulsion.
Whenastudentcommitsanoffensethatiseligibleforalong-termsuspensionorexpulsionaninvestigationintothe
offenseshallbeconductedbytheDirectorofSchoolCultureoranotherschooladministrator.Theinvestigationshall
include:
• Notifyingthestudentoftheinfraction(s)
• Acceptinginformationfromthestudentandotherpersonswhohaveknowledgeoftheincident.
• Thestudentinvolvedshallhavetheopportunitytoexpresshis/hersideoftheincident.
Theadministratorconductingtheinvestigationwilldeterminetheaccuracyoftheinfractions(s)basedonthis
information.
Studentsforwhomsuspensionorexpulsionisbeingconsideredwillbegivennoticeandanopportunitytobeheard
beforeafinaldecisionregardingsuspensionorexpulsionismade.Forstudentsfacingsuspensionoflessthan10days,
priortoissuingthesuspension,theadministratorwillmeetwiththestudent,notifythestudentofwhathe/sheis
accusedofdoingandtheinformationthattheschoolhastobelievethatthestudentengagedinsuchbehavior,andgive
thestudentanopportunitytopresenthis/hersideofthestoryorexplanationforhis/herbehavior.Afterthismeeting,
theadministratorwillissuewrittennoticetotheparentdetailingthelengthofandreasonforthesuspension.The
administratormaynotifytheparent/guardianofthesuspensionviaphoneoremailinadditiontoprovidingwritten
notification.Writtennotificationmaybegiventothestudentifhe/sheisunder18whentheparent/guardianisnotified
byphone/emailofthesuspension.
Forstudentsfacingsuspensionof10daysormore,includingexpulsion,anadministratorwillmeetwiththestudent,
notifythestudentofwhathe/sheisaccusedofdoingandtheinformationthattheschoolhastobelievethatthestudent
engagedinsuchbehavior,andgivethestudentanopportunitytopresenthis/hersideofthestoryorexplanationfor
his/herbehavior.Ifnecessary,theadministratorwillconductaninvestigationintothecircumstancesofthestudent’s
behaviorandanyexplanationprovidedbythestudent.Attheadministrator’sdiscretion,thestudentmaybesuspended
pendingtheresultsofthisinvestigationandrecommendationforfurtherdisciplinaryactionfromtheadministrator.This
investigationwillbecompletedwithin3businessdaysand,ifnecessary,aDisciplineHearingwillbescheduledafterthe
completionoftheinvestigation.
Afterthemeetingwiththestudentandanyinvestigation,theadministratorwillissuewrittennoticetotheparentwitha
recommendationforlong-termsuspensionorexpulsionandthereasonforthisrecommendation.Thisnoticewill
explaintheinformationthatisbeingreliedonasabasisfortherecommendation.Theadministratormaynotifythe
parent/guardianofthesuspension/expulsionviaphoneoremailinadditiontoprovidingwrittennotification.Written
notificationmaybegiventothestudentifhe/sheisunder18whentheparent/guardianisnotifiedbyphone/emailof
42
thesuspension/expulsion.Anyparent/guardianmeetingsmayoccurbyphone.
Within10schooldaysoftherecommendationforlong-termsuspensionorexpulsion,aDisciplineHearingwillbeheldto
makeafinaldeterminationaboutthedisciplinaryactionproposed.
DisciplineHearing
IfastudentisrecommendedforaDisciplinaryHearing,thefollowingprocesswilloccurtoreviewtherecommendation
foralong-term(10+daysuspension)orexpulsion:
Threefaculty/staffmemberswillserveastheDisciplineReviewPanel(DRP).TheDisciplineReviewPanelservesasan
impartialdecisionmaker.DPRareclosedtothepublic.Duringthehearing,aschooladministrator(s)willcarryoutthe
followingprocedures:
1. AstatementoftheCodeofCharacterviolationandsummaryoftheDisciplineHearingprocedures.
2. Anexplanationandreviewoftheevidenceorfactsforwhichpotentialexpulsionisbeingconsidered.Ifvideo
footageisavailableoftheincident,thepanelwillviewthefootage.
3. Thestudentmayberepresentedbyhis/herparent/guardianandoneadditionaladvocate.
4. Thestudentmaypresentanyinformationthathe/shewantstotheDisciplineReviewPaneltoconsider.The
panelmayaskquestionsregardingthemattertoanyonepresentatthehearing.Anadvocatemayspeakonthe
student’sbehalf.Thestudenthastherightnottospeakonhis/herownbehalf.Neithertheschool’s
representativeatthehearingnorthestudentnorhis/herrepresentative(s)willbegiventheopportunityfor
cross-examinationduringthehearing.
5. Within24hoursoftheconclusionofthehearing,thepanelwillmakearecommendationregardingthe
consequence.Thepanel’srecommendationwillbeeffectiveimmediately.
6. Thestudent/familywillbeinformedofthedecisionviaphonewithin2schooldaysoftheconclusionofthe
hearingandwrittennotificationwillbemailedwithinthree(3)schooldaysofthedecision.Thisnoticewill
containinformationregardingappealprocedures.
7. Ifaparent/guardiandoesnotrequestahearing,orfailstoattendthehearingatthescheduleddate,time,and
place,therighttoahearingwillbewaived.Therefore,theschoolwillproceedwithitsdeterminationregarding
theproposedinfractionandtherulingoftheDisciplinaryReviewPanel.Thefindingsfromthehearingwillbe
approvedandtakeeffectimmediately.Appealswillnotbeacceptedbystudentswhodonotappearattheinitial
hearing.
Inmakingitsdecision,theDisciplineReviewPanelwillreviewevidencepresentedatthehearing,anystatementsheard
onbehalfoftheschoolorstudent,theCityArts&PrepCodeofCharacter,andpriorconductand/oracademic
performance,ifapplicable.
DisciplinePanelHearingAppeal
AnystudentwhoisexpelledhastherighttoappealthedecisioninwritingtotheChairpersonofCityArts&PrepBoard
ofTrusteeswithinfive(5)schooldaysofthewrittennoticeofexpulsionbeingissued.Thefollowingprocessshallbe
implementedforallappeals.
1. Anappealhearingdatewillbesetwithinseven(7)schooldaysofthereceiptoftheAppealrequest.
2. Theappealhearingdatewilloccurwithinthirty(30)calendardaysfromthedateofthehearingbeingset.
3. AppealhearingswillbeheardbythreemembersoftheBoardofTrustees,the“AppealPanel.”Afaculty/staff
memberorCityArts&PrepvolunteerwithfamiliaritywiththeschoolmayreplaceoneoftheBoardofTrustees
onthe“AppealPanel”basedonthediscretionoftheBoardChair.
4. Thestudentmayberepresentedbyhis/herparent/guardianandoneadditionaladvocate.
5. Thestudenthastherighttospeakonhis/herbehalfattheAppealHearing.Thestudentmaychoosenotto
speakattheAppealHearing.
6. ThestudentmaynotreturntoCityArts&Prepandparticipateinschoolactivitieswhileanappealispending.
43
7. Appealhearingsareclosedtothepublic.
8. Ifaparent/guardianfailstoappearattheAppealHearingtherighttoappealiswaived,andtheoriginal
disciplinarydecisionwillstand.
Inmakingitsdecision,thethree-memberAppealPanelwill:
1. ReviewallevidenceanddocumentationfromtheDPRandanysupportingdocumentation;
2. ReviewanystatementsheardattheDPRonbehalfoftheschoolorstudent;
3. ReviewtheCityArts&PrepCodeofCharacter;
4. Reviewthestudent’spriorconductand/oracademicperformance;
5. Thepanelmayaskquestionsregardingthemattertoanyonepresentatthehearing.Oneadvocatemayspeak
onthestudent’sbehalf.Thestudenthastherightnottospeakonhis/herownbehalf.Neithertheschool’s
representativeatthehearingnorthestudentnorhis/herrepresentative(s)willbegiventheopportunityfor
cross-examinationduringthehearing.
Iftheexpulsionisoverturned,thecumulativerecordofthestudentandanyotherschool-maintainedrecordswillreflect
thatconclusion.IftheAppealPanelupholdstheexpulsion,theexpulsionshallbeimposed,andsuchdecisionwillbe
final.DecisionsmadebytheAppealPanelwillbefinal.
ClassroomVisits
Familiesarewelcomedandencouragedtovisittheschool,especiallytovisittheirchild’sclass,asitisoneofthebest
waystounderstandyourchild’sschoolexperience.Parent’s/guardiansshoulddiscusswiththeirchild’steacherwaysin
whichtheycanassistwithclassactivities.Typicalvisitpurposesinclude:observingyourchildinclassforthirtyminutes,
learningmoreaboutthecurriculum,seeinghowroutineswork,understandingtheschool’sinstructionalapproach,
volunteeringtohelpwithaprojectorworkinasmallgroup,orpresentingorsharinginformationorreadingtotheclass.
Whenvisitingweaskparents/guardianstonotifytheteacherat1-2daysinadvancetodiscussthetimingofthevisitand
lettheteacherknowwhattheirfocuswillbe.Uponarrivalattheschool,parentsshouldsigninatthemainofficeand
putonavisitor’ssticker.Parents/guardiansshouldallowteacherstofocusoninstructionandtheyshouldnotinteract
withachildwhoisnottheirown.
Afterthevisit,parentsshouldcheckinbrieflywiththeteacherbeforeleaving.Theparentshouldlettheteacherknow
whethertheparentfelthe/sheaccomplishedthepurposeofthevisitandbrieflyshareanyinsightsorquestions.Ifa
parentmustleaveinmiddleofalesson,withoutbeingabletocheckinwiththeteacher,he/sheshouldleaveanotewith
theinformationaboveandlettheteacherknowhowtocontacttheparent.
Weaskthatparentsturnoffcellphonesorputthemonthesilentmodewhentheycometovolunteer,observe,or
attendafieldtrip.
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Parent Promise
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I have the highest expectations and ambitions for my child.
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I want my child to go to a college-prep high school and on to college.
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I am committed to working with City Arts and Prep to achieve this goal.
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I will make sure my child attends school daily, except in cases of illness or emergency.
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I will send my child to school in the proper uniform every day.
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I will be sure my child arrives at school no later than 8:25 AM, make arrangements for my child to remain at
school until dismissal, and ensure arrangements are made for prompt pickup when school ends.
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I will make sure my child has a quiet place to study, read, and complete homework.
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I will ensure that my child completes his or her responsibilities every evening. If my child is
th
in PreK-8 grade, I will check homework each evening to make sure that every assignment is complete. If my
child is in prekindergarten, I will read to him or her every day.
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I understand that I will receive a bi-weekly progress report and I will review these documents when they come
home with my child on Fridays.
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I will keep the school apprised of any changes in my contact information.
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I will take advantage of all opportunities to communicate with my child’s teachers
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I will participate in school community events including PTA meetings and events, annual Literacy Week and
Reading Nights, and family fun activities.
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I will provide honest and complete information about my child’s learning needs.
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I will read all materials that the school provides for parents.
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I will read and accept the school’s discipline policy and work constructively with the school to support my child’s
social and emotional development
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TheWEDJCommitmenttoEXCELLENCE
WeareRespectful,United,andRelentless.
CityArts&Prepviewsparentsaspartnersintheworknecessarytoensurecollegegraduationforeachandevery
memberofourschoolcommunity.ParentengagementatCityArts&Prepisveryimportant.AllparentsofCityArts&
PrepstudentsareaskedtosigntheCommitmenttoExcellence,pledgingtheirsupportforandinvolvementinthe
educationalprogramfortheirchildren.
TeacherCommitment
WefullycommittoCityArts&Prepasfollows:
•
WewillarriveatCityArts&PrepCITYARTS&PREPeverydayby7:45am(Monday-Friday).
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Wewillalwaysteachinthebestwayweknowhowandwewilldowhateverittakesforourstudentstolearn.
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Wewillalwaysmakeourselvesavailabletostudentsandparentsandaddressanyconcernstheymighthave.
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Wewillalwaysprotectthesafety,interests,andrightsofallindividualsintheclassroom.
Parent/GuardianCommitment
WefullycommittoCityArts&Prepasfollows:
•
WewillmakesureourchildarrivesatCityArts&Prepbetween8:00amand8:30am(Monday-Friday).
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Wewillalwayshelpourchildinthebestwayweknowhowandwewilldowhateverittakesforhim/hertolearn.Thisalsomeansthat
wewillcheckourchild’spurplefolderandhomeworkeverynight,lethim/hercalltheteacherifthereisaproblemwiththehomework,
andtrytoreadwithhim/hereverynight.
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Wewillalwaysmakeourselvesavailabletoourchildrenandtheschoolandaddressanyconcernstheymighthave.Thisalsomeansthatif
ourchildisgoingtomissschool,wewillnotifytheteacherassoonaspossible,andwewillcarefullyreadanyandallpapersthatthe
schoolsendshometous.
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WewillmakesureourchildfollowstheCityArts&Prepdresscode,includingpurchasingrequiredattire.
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Wewillpurchaserequiredschoolsupplies,includingartssupplies.
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Wewillmakearrangementstoattendteacher-scheduledconferencesforanupdateonacademicandbehavioralprogress.
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Wewillmakearrangementstoattendatleasttwoartsperformancesduringtheschoolyear.
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WeunderstandthatourchildmustfollowtheCityArts&Preprulessoastoprotectthesafety,interests,andrightsofallindividualsin
theclassroom.We,nottheschool,areresponsibleforthebehaviorandactionsofourchild.
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FailuretoadheretothesecommitmentscancausemychildtolosevariousCityArts&Prepprivilegesandcanleadtomychildreturning
tohis/herhomeschool.
StudentCommitment
IfullycommittoCityArts&Prepasfollows:
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IwillarriveatCityArts&Prepeverydaybetween8:00amand8:30am(Monday-Friday)forinstruction.
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Iwillalwayswork,think,andbehaveinthebestwayIknowhow,andIwilldowhateverittakesformypeersandmetolearn.Thisalso
meansthatIwillcompleteallmyhomeworkeverynight.IwillcallmyteachersifIhaveaproblemwiththehomeworkoraproblemwith
comingtoschool,andIwillraisemyhandandaskquestionsinclassifIdonotunderstandsomething.
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Iwillalwaysmakemyselfavailabletoparentsandteachersandaddressanyconcernstheymighthave.IfImakeamistake,thismeansI
willtellthetruthtomyteachersandacceptresponsibilityformyactions.
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Iwillalwaysbehavesoastoprotectthesafety,interests,andrightsofallindividualsintheclassroom.ThisalsomeansthatIwillalways
listentoallofmyCityArts&Prepteammatesandgiveeveryonemyrespect.
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IwillfollowtheCityArts&Prepdresscode.
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IamresponsibleformyownbehaviorandIwillfollowtheteacher’sdirections.
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FailuretoadheretothesecommitmentscancausemetolosevariousCityArts&Prepprivilegesandcanleadtoreturningtomyhome
school.
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