Deer Run School
March / April 2016
Deer Run Elementary School Council
Minutes February 9, 2016
Meeting Chair:
Vice Chair:
Treasurer:
Secretary:
Parent Volunteer Coordinator:
Casino Coordinator:
Key Communicator:
Fundraising Coordinator:
Noella Koop-Present
Kate Yetman-Present
Beth Van Beek –Present
Angela Callbeck –Absent (Minutes by KY)
Shannon Yerxa –Absent
Leanne Reynolds – Absent
(Position Available)
Tammy Madsen – Absent
Present: Marlene Ray (Principal), Stephen Brown (Assistant Principal), Roma Akram (Parent), Asif Iqbal
(Parent), Mallorie Peters (Parent)
WELCOME AND CALL TO ORDER
Meeting called to order at 6:31 pm.
APPROVAL OF AGENDA
It was moved by BVB and seconded by RA that the agenda be adopted-motion carried.
APPROVAL OF LAST MEETING MINUTES
It was moved by KY and seconded by BVB that there are no amendments to the previous minutes-motion carried.
TREASURER’S REPORT--BVB
Regular Account
$
$
6 630.22 Total Balance as of February 9th, 2016
(1 785.08)
*Allocated to Still Come Out
4 845.14 Remaining Balance
Casino Account
$
$
84 584.17
(19 175.27)
(10 800.00)
54 608.90
Total Balance as of February 9th, 2016
*Allocated to Still Come Out
Earmarked for Classrooms Each Year
Remaining Balance
*Details on where funds are to be allocated can be made available by referring to the “More Accurate Account of Funds”
document held by BVB.
Highlighted Points of Interest
-Parent Council paid for our Christmas Concert Stage which was $567.94. Funding must come out of our Regular
Account and was not previously voted on (considered a social event so it is ineligible for casino funds). Next year, we
need to have it pre-approved (it was missed in error).
-Discussed $384 for Buses for a Hitmen Game and it was determined that it was a part of our Casino Account bus
funding that we already voted on in a previous meeting
-AGLC said that Field Trips (if educational) can come out of our Casino Account eg: swimming lessons (the subsidies
can be claimed for this, technically Parent Council could pay for all lessons if we had the funds for it), skiing lessons, etc.
Funding for educational field trips still need to be requested and voted on at a Parent Council meeting.
-Presenters for the entire school or individual classrooms don’t need to be pre-approved by AGLC for Casino Account.
Again, they still do need to be voted on, however, at a Parent Council meeting
-The RAZ Kids license has been paid for already
-The Reading Race may still have more receipts to submit as it continues all year long (but will fall within the approved
funding guidelines already established)
4|8
Deer Run School
March / April 2016
ADMINISTRATOR’S REPORT– MR (SB where indicated)
Choir Festival-MR
-The host school pays for an Adjudicator (Deer Run School this year)
-Date: March 31st 2016
-It has already been covered, therefore, we need not re-vote on this
Kiln Update-SB
-It should be ready to go as soon as the safety of the kiln is confirmed
-Clay projects will again start coming home
Yoga In Residence-MR
-The general feedback is that it went well
-Some teachers utilizing yoga in classrooms
Calgary Foothills Soccer Club (CFSC)-MR
-We are still trying to figure out the details on how to offer Grades 1 and 2 students the opportunity to play soccer at DRS
after school in collaboration with the CFSC
-Parent Council funding will be asked for once details have been finalized (fyi)
Winter Walk-SB
-Went well, no injuries, weather was great!
PD Day Attended: Task Design & Professional Learning Committees-SB
-How do we create engaging tasks that appeal to children?
-How can we improve effectiveness within our professional learning committees (PLCs)? PLCs at Deer Run School are
groupings of cross-grade teachers who work together on things that are of common importance to all of them.
Kindergarten Registration-MR
-51 kindergarteners registered already!
-estimation of about 60 kids by Sept 2017 which is a lot of children comparatively speaking
COMMITTEE REPORTS (2):
Family Dance Lead Committee Member-NK speaking on behalf of Michelle Geggie
Topics of Discussion:
-April 15th, 2016 is coming up fast!
-We need 4-5 volunteers for the committee (we know of only two thus far)
Action Items:
-Assembling the committee
Fundraising Coordinator-NK speaking on behalf of Tammy Madsen
Topics of Discussion:
-TM tried to contact Fun Scripts but has received no response after several attempts
-Will look into alternative card-selling businesses as a fundraising idea
-QSP has been approached for our Cookie Dough Fundraiser
-Kickoff is expected for the beginning of March 2016
Action Items:
-One more fundraising activity is likely after the Family Dance in April 2016
CHAIR’S REPORT–NK
Child Safe
-Cannot do the Babysitting Course at the school until they have offered and ran the Home Alone course first (you do not
need to do one to do the other)
-2 lunch hours for $22.00 (vs. $42.00 at the Child Safe Centre)
-Must be close to age 10 and other kids inside the home strongly encouraged to attend as well
-A minimum of 15 kids (including siblings) for the Home Alone & Babysitting Courses
-We already have seen interest enough for about half of the requirement already
5|8
Deer Run School
March / April 2016
-The Babysitting Course can be done over 5 lunches or over the course of one day
-On a PD day or on a Saturday would likely work better than 5 consecutive lunches
-$52.00 for 7 hours (almost a 50% discount over doing it at the Child Safe Centre)
FUNDING REQUESTS:
Resource Items-MR
-Sandra Oland, our Resource Teacher, suggested these items that MR brought forward
-Noise-reducing headphones, yoga balls, bodybag (sensory-oriented bag), move and sit cushions, etc.
*It was moved by BVB and seconded by RA that we approve funding of up to $2000 from the Casino Account for these
resource Items-motion carried
Physical Education Materials-MR/SB
-It was noticed that there is a shortage of some of the physical education equipment when multiple classrooms need
them at once (paddle bats, for example)
*It was moved by AI and seconded by RA that we approve funding of up to $2000 from our Casino Account for these
physical education materials-motion carried
Art Supplies-MR
-Many arts supplies are running short as they are used constantly in many capacities
*It was moved by KY and seconded by MP that we approve funding of up to $1000 from our Casino Account for a variety
of arts supplies-motion carried
Projector Replacements Needed (Three Small Ones)-SB
-We approved upgrades previously to an existing large projector but there are three other small projectors at our school
that are in need of full replacement.
*It was moved by RA and seconded by AI that we approve funding of up to $1000 from our Casino Account to cover the
shortfall from the Technology Evergreening Funding to allow us to purchase these three small projectors-motion carried
Reading Assessment Kit-MR
-Judy Ecklund-Tucker, Our New 0.5 Teacher, suggested this item that MR brought forward
-Many students in our school could benefit from an ELL (English Language Learners) Reading Assessment Kit
-We may be able to share the cost of this kit with other local schools at either the elementary or junior high levels that are
within close proximity to our school
*It was moved by BVB and seconded by RA that we approve funding of up to $440 from our Regular Account (likely to be
ineligible for casino funds) for a Reading Assessment Kit-motion carried
Christmas Concert Stage 2015-BVB
-As mentioned in the Treasurer’s Report, we missed voting on this previously in error
*It was moved by BVB and seconded by MP that we approve funding of $567.94 for the Christmas Concert Stage utilized
during December 2015-motion carried
NEW BUSINESS:
No new business was brought forth at this time.
NEXT MEETING DATE & ADJOURNMENT:
Our next meeting will be held at 6:30 PM on Tuesday, March 8th, 2016
*Treat Night-please bring a small food item to share with all those in attending, our meeting will officially begin following
a short social gathering.
Adjournment:
It was moved by KY and seconded by BVB that the meeting be adjourned at 7:33 p.m.-motion carried.
6|8