Event Planning Form Flow Chart
Do you need an Event Planning Form? Follow the flow chart to find out.
Please note that this document is not a substitution for an Event Planning Form through the EagleLink. Please contact
the Office of Student Involvement at http://studentservices.fgcu.edu/StudentInvolvement/contact.html or visit the
Coordinator for Student Organization Development for more information and policies.
Are you holding an event on
FGCU's campus or off campus?
No.
Yes.
Does your event include or have the potential for one or more of
the following?
Events held outdoors
Events with alcohol
You do not
need an
Event
Planning
Form.
Yes.
If you have a table
reservation does it include
the following?
Fundraisers or events where
money exchanges hands
Events in which food is served to the general public
Events in which large crowds are anticipated
Events that involve physical activity or in which a waiver is needed
Events involving amplified sound (like DJs or bands)
Activites taking place in
conjunction with the table
reservation
Any singing gram, flower
distribution, art displays,
animal display, or other
type of activity
Events that involve performers, speakers, or other acts
Events that involve one or more contracts or rentals
Fundraisers or events where money exchanges hands
Events that involve minors on campus
Events in which controversial and/or emotionally charged
content may be involved
Events in which national, state, or local appointed or elected
officials or candidates will be present (not SG or RSO officers)
Events in which media will be on campus
Rallies/demonstrations held in areas other than designated
free speech zones
Events in which a motion picture is being shown
No.
You do not need an Event
Planning Form.
Yes.
No.
You are required to submit an Event
Planning Form 14 days in advance,
make any required arrangements,
receive approval, and adhere to all
applicable FGCU or departmental
policies and/or procedures.
You do not need an Event
Planning Form. However, for
standard table reservations
submit a request via Campus
Reservations 2-3 business days
prior to the date needed.