TRADER APPLICATION RULES
Nozstock 2015 takes place between 24TH July – 26th July 2015 and is being organised by Nozstock
Limited. Please read these Application Rules carefully. If you have any queries then please contact
[email protected] before returning your application form. Where we refer to ‘us’ or ‘we’ or
‘our’ in these terms and conditions ‘us’ or ‘we’ or ‘our’ means or refers to Nozstock Limited. Where
we refer to ‘you’ or ‘your’ then we are referring to the applicant for a trader pitch and where the
applicant is a partnership or company then we are referring to the entire partnership or company.
1. Application Process
Before we will consider your application you must send us the following:
 A fully completed and signed Application Form
 A sample tariff
 Local Authority registration details (food and drink traders only)
 Food Hygiene Certificates (food and drink traders only)
 A copy of your public liability insurance certificate
 PAT certification (if you will be using any electrical equipment)
 Gas Safety documentation (if you will be using any gas appliances)
 Completed Health and Safety risk assessment (food and drink traders only)
 A completed fire risk assessment
Preference will be given to applications from businesses that:
 Provide some of their energy from renewable/low carbon sources
 Use solar panels or recycled biodiesel
 Show a commitment to locally sourced/organic food and stock locally
sourced/fair trade/ethical products.
We hope to let successful applicants know by 30th March 2015 and we will then provide you with a
written offer of a pitch at Nozstock 2015 (‘the Offer Letter’). Unfortunately, due to the number of
applications we receive, we may not be able to contact all unsuccessful applicants. Our offer of a
pitch will be conditional on the payment of our pitch fee by the date specified in our Offer Letter.
We may include additional conditions in our Offer Letter.
Once you have paid your pitch fee you will be agreeing to the terms of our Offer Letter and you will
then have entered into a binding agreement with us. We will not permit you to transfer your pitch
to a third party or to sub--‐contract your operation.
We reserve the right to cancel Nozstock 2015 but will agree to refund your pitch fee if we do this.
2.Payment of Pitch Fee
We will calculate your pitch fee based on a range of data and we will notify you of our pitch fee in
our Offer Letter. Our pitch fee is non negotiable and final. Your pitch fee must be paid by cheque
or bank transfer by the date specified in the Offer Letter. Your pitch at Nozstock 2015 is only
confirmed when cleared funds have been received by us. Your pitch fee will not be refunded unless
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TRADER APPLICATION RULES
we have to cancel Nozstock 2015. We will limit our overall liability to you to the pitch fee you will
have paid.
We will also request a £100 refundable deposit against damage to your pitch area. This will be
refunded to you once Nozstock 2015 is over and we have checked that your pitch has been left in a
suitable condition.
3.Pitch
We will advise you of the approximate size of your pitch in our Offer Letter. While we will discuss
with you the proposed location of your pitch we will reserve the right to change the location of
your pitch.
We cannot guarantee a minimum number of attendees at Nozstock 2015 and we cannot guarantee
that they will buy merchandise from your stall. We will not be responsible in any way for any
financial losses that you may incur as a result of lack of trade. Please bear in mind that Nozstock
2015 will go ahead come rain or shine. We have no control over the weather conditions which may
affect your trade.
4. Electricity
We will supply mains AC power to your stall in accordance with your requirements as contained in
your application. If you intend to bring your own power generation equipment then you must
ensure that it meets our site health and safety requirements – details are available on request. All
electrical equipment used within your stall (including wires and generators) must have valid PAT
certification –all such documentation must accompany your application.
We will specifically exclude any liability for any losses that may result from a failure in the electrical
supply even if this occurs due to our negligence.
5. Gas
We do permit a safe amount of bottled gas supplies on site. You must comply with our site
equipment rules (available on request). Any gas appliances must comply with the relevant
regulation and must be fitted by a registered Gas Safe engineer. All Gas Safe certification must be
sent to Nozstock Festival with your application.
6. Fresh Water
Fresh water taps will be conveniently located. We will not provide a dedicated water supply.
7. Waste Water
We will provide facilities for the disposal of waste water. We do not permit the digging of sumps
and soakaways/ditches.
8. Fire Precautions
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All traders must supply their own 5kg dry powder fire extinguisher. Food and drink traders must
supply a fire blanket.
9. Prohibited Items
We do not permit the sale (even at zero cost) of any of the following items:
 Knives or any other dangerous items
 Prohibited or controlled drugs
 Fireworks
 Legal highs
 Substances that are sold for their psychoactive properties but under the pretence that they
are inedible
 Gases for inhalation (e.g. nitrous oxide)
 Tin foil barbecues
 Kites
 Chinese lanterns
 Lighters or matches
 Any products contained in, or made from glass
 Solvents
 Any form of flammable substance.
10. Documentation
You will need to ensure that where appropriate you will have the following documentation
available for inspection throughout Nozstock 2015:
(i) Certificate of Registration with the Environmental Health Service of your Local Authority (food
and drink traders only)
(ii) PAT certificates for any electrical appliances used.
(iii) Gas Safety Certificate from a Gas Safe engineer for any gas appliances used.
(iv) Public Liability Insurance Certificate and Schedule.
(v) Employers Liability Insurance Certificate and Schedule.
(vi) Completed Health and Safety risk assessment (food and drink traders only)
(vii) Completed Fire Risk Assessment.
11. Compliance with Statute
You must ensure that where appropriate your business is fully compliant with the following
statutory regimes:
(i)
Management of Health and Safety at Work Regulations 1999
(ii)
The Manual Handling Operations Regulations 1992
(iii)
Personal Protective Equipment at Work Regulations 1992
(iv)
Provision and Use of Work Equipment Regulations 1992
(v)
Food Safety (General Food Hygiene) Regulations 1995
(vi)
Food Safety (Temperature Control) Regulations 1995
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(vii)
(viii)
(ix)
The Management of Health and Safety at Work Regulations 1992
The Health and Safety at Work Act 1974
Highly Flammable and Liquefied Petroleum Gases Regulations 1972
12. Stall requirements
We will expect you to observe some general trader rules and regulations such as:
(i) Arriving at the right time – this will be agreed with our Trader Manager before the event. Trader
load-ins will take place on Wednesday 22nd July or Thursday 23rd July. No access to the site will be
available before 9am on Wednesday 22nd July 2015 unless otherwise requested.
(ii) Ensuring you keep to the number of staff that has been agreed.
(iii) Ensuring that your vehicles and equipment fit within the pitch size that has been agreed. Please
ensure that you provide the correct details in your Application Form – additional pitch fees will be
payable if It transpires that additional pitch space is required.
(iv) Being set up to trade by 4pm on Thursday 23rd July 2015 to enable us to carry out an inspection
with Herefordshire County Council, the Fire Service and West Mercia Police Constabulary.
(v) Sticking to the agreed hours of trading and supply the products that you agreed to supply at the
agreed tariffs. You will not be permitted to supply alcohol under any circumstances.
(vi) Observing rules about vehicle movement on site. You should bear in mind that no vehicle
movement is permitted between 9am on Friday until 9am the following Monday within the arenas,
so you will need to ensure that you have sufficient stock before the commencement of the festival.
Supplies can of course be walked in at any time.
(vii) Observing our sustainability rules. For example, we only allow compostable plates and cutlery
on site. We also ask that you use environmentally friendly cleaning products. You must source
these products yourself before arrival at the festival. We can assist you in finding sources if you
want us to.
(viii) Observing our prohibition on amplified music in stalls. We do not allow amplified music or PA
systems to be used unless we have given specific written permission for you to do so.
(ix) Observing our prohibition on animals on site. We do not allow any animals on site (guide dogs
for staff members who are registered blind excepted).
(x) Observing our prohibition on third party advertising or sponsorship.
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(xi) Observing our rules on general tidiness. For example, you will be required to keep the area 10m
in front of your stall tidy and free of rubbish.
(xii) We will expect you to pay for any damage caused to your pitch and for the cost of any cleaning.
(xiii) You must observe our general site Rules and Regulations – these can be found at our website
http://www.nozstock.com/rules-regs/ and are subject to change.
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