University of Illinois at Chicago (UIC) Below please find information about the UIC Exchange Program. Contact person(s) coordinating student exchange for partner universities Ms. Malikha Daniels Exchange Programs Coordinator Office of International Affairs Contact person regarding both incoming and outgoing exchange students Tel. (312) 996-­5455 E-­mail for coordinator: [email protected] Ms. Nora Bonnin Senior Director Office of International Affairs Tel. (312) 996-­5455 E-­mail for Senior Director: [email protected] UIC Office of International Affairs University of Illinois at Chicago 509 University Hall (M/C 590) 601 South Morgan Street Chicago, IL 60607-­7128 Service e-­mail for students: [email protected] Additional e-­mail address(es) in case the contact person is out of office This address will be answered by colleagues when the coordinator is away [email protected] Application Process After the student/s have been selected by their home university, the home institution will write a brief nomination note that includes: •Applicant’s full name/s as shown on the passport •Academic studies and level (or Year) •When the student is applying to participate in the UIC Exchange Program Please email the nomination to the UIC Exchange Programs Coordinator, Ms. Malikha Daniels, at [email protected]. Ms. Daniels will confirm if the nomination is accepted via email. After the nomination is accepted the student can apply using our ONLINE application, the link to the application will be provided to the institution. Applications must be submitted by the deadlines. Application deadlines: For Fall Semester (August-­December) § March 15: Nomination Deadline § April 1: Online Application Deadline For Spring Semester (January-­May) § August 1: Nomination Deadline § August 25: Online Application Deadline For Summer Session II (June-­August) **Graduate Students Only § December 1: Nomination Deadline § December 15: Online Application Deadline Additional Information: § Learning Agreement, e.g. a list of courses the student wishes to take during his/her exchange. The Learning Agreement needs to be signed and stamped by the home university’s coordinator § Prospective students must meet the minimum requirements outlined on the UIC Admission Webpage Undergraduate International Requirements: https://admissions.uic.edu/undergraduate/requirements-­
deadlines/international-­requirements Graduate International Requirements: https://admissions.uic.edu/graduate-­professional/requirements-­
deadlines/international-­requirements § If the application material is uploaded to the online application system with all the necessary documents, it is not necessary to send documents by mail. However, undergraduate transcripts must be ground mailed or shipped to the UIC Office of International Affairs. § Official Transcript from home university 2 § Language Certificate, students must have them sent electronically by ETS using UIC institutional test code “1851”. If IELTS is taken, please ask the student to report in the application that the IELTS has been taken and to upload the scores. § After receiving a letter of acceptance from the UIC OFFICE OF ADMISSIONS, applicants will need to obtain a student visa. The Office of International Services (OIS) will request the submission of the required OIS Documents in order to prepare the proper immigration document (I-­20/DS-­2019). Click here to find the list of required documents (https://www.ois.uic.edu/students/prospective/obtaining_an_initial_i-­
20__d_s-­2019/ ) § Follow the directions for what need to be mailed and what needs to be submitted online. Required Application Material and Submission Method: Material Undergraduate Graduate Material Material Nomination Letter Emailed Emailed Transcripts **Mailed to UIC Submitted Office of Online International Affairs ONLY Declaration of Finances Submitted Submitted Online Online Bank Statement Submitted Submitted Online Online Copy of Passport Submitted Submitted Online Online Application Fee Submitted Submitted Online Online Appendix Form Submit by Email Submit by Email Learning Agreement Submit by Email Submit by Email *Colleges/Departmental exchange programs may have their own application procedures and deadlines. *Learning Agreement, e.g. a formal letter that list the courses the student wishes to take during his/her exchange. Students must take a minimum of 75% of their courses within their major/field of study. The Learning Agreement needs to be signed and stamped by the home university’s coordinator. The Learning Agreement can not guarantee placement into the desired course. 3 * Please refer to Appendix Form within the agreement. Language Students participating in courses offered in English: a minimum requirements for TOEFL score of 80 (IBT) or IELTS score of 6.5 or similar level incoming students proved by home university’s English teachers If TOEFL scores are required, students must have them sent electronically by ETS using UIC institutional test code “1851”. If IELTS is taken, please ask the student to report in the application that the IELTS has been taken and to upload the scores. Website: https://admissions.uic.edu/undergraduate/requirements-­
deadlines/international-­requirements Timetable for receiving acceptance information and when and how is it sent International partner university advisors will receive e-­mails throughout the application process, explaining which step their application is in. Note: All application material must be received in order to process the application. Application Timetable: 1.) UIC Office of International Affairs receives all application material 2.) Application reviewed by Academic Unit 3.) Application reviewed by UIC Office of Admissions 4.) Application reviewed by UIC Office of International Services If accepted, students will receive -­‐ An acceptance letter from the UIC OFFICE OF ADMISSIONS, applicants will need to obtain a student visa. The Office of International Services (OIS) will request the submission of the required OIS Documents in order to prepare the proper immigration document (I-­20/DS-­2019). Click here to find the list of required documents (https://www.ois.uic.edu/students/prospective/obtaining_an_initi
al_i-­20__d_s-­2019/ ) KIND REMINDER Please remind your students to be mindful of the following: •Remember application Login ID and Pin. The system will send a confirmation email with this information to the address the student reports on the application. •Re Transcripts: Undergraduate students must dispatch via regular 4 Durations and timing for exchange Arrival and orientation Transcripts of records When and how do students receive their transcript of records mail original transcripts to the Office of International Affairs. Graduate students will download originals only. All transcripts must be in original language and translated into English. •Report ALL post-­secondary institutions attended. •After submission of the online application, students will be required to upload all academic credentials, and will receive an email indicating if the application is missing documents. For information on upload requirements please see: https://trigger.uic.edu/depts/oar/grad/document_upload.html One semester (Aug-­Dec or Jan-­May) or full academic year (Aug-­May) UIC Academic Calendar: http://catalog.uic.edu/ucat/academic-­
calendar/ Students must arrive before Welcome Orientation. Arrival dates: depends on the semester of study. There are two orientations: • OIA Orientation with Ms. Daniels • OIS Orientation Dates are updated each semester. Please carefully read the Admission package Ms. Daniels sends to you and look for this specific dates. According to UIC university system, students have the right to receive their own transcript directly. Inbound exchange students can pick up their transcript before returning home by ordering their transcript. Kindly note that students are responsible for picking up their transcript before they leave, or order an electronic version. Please notice that transcripts are not automatically sent to the partner university. Here is the link to ordering transcripts http://registrar.uic.edu/student_records/transcripts/ How many campuses are there and where are they located UIC has 2 campuses, both accessible by public transportation and the school shuttle buses § East Campus § West Campus The following is a link to directions of the campus https://www.uic.edu/about/visit-­directions Course information 5 and level of studies Undergraduate Courses: http://catalog.uic.edu/ucat/course-­
open for exchange descriptions/ students (for undergraduate and Graduate Courses: http://catalog.uic.edu/gcat/course-­descriptions/ graduate) Fields not offered at the UIC: Law Enrollment There are restricted courses for senior and graduate level courses Restrictions designed for enrolled majors only. Requirement: Students must take a minimum of 75% of their courses within their field of study. Workload § Students must be full-­time and complete a minimum of 12 U.S. credit hours per semester. Compulsory Fees Please refer to Appendix Form of the agreement for a comprehensive list of applicable fees. Campus Housing UIC Campus Housing is offered using the link below. http://www.housing.uic.edu/pros/apply.php Health insurance Required Health Insurance International Insurance is required for Exchange Students. For more info click the link: https://www.ois.uic.edu/faculty__staff__and_scholars/j/insurance/ Medical report and Required for students electing to live in UIC Campus Housing. compulsory vaccinations 6