Position:
Program:
Reports to:
Salary:
Status:
Probation:
Benefits:
Production Coordinator
AIDS/LifeCycle
TBD
$42,000 Annually
100% Full-time; Regular, Exempt
180 days
Medical, Vision, Dental, and Life Insurance; also including Long Term Disability,
an Employee Assistance Program, and a 403B retirement plan
JOB SUMMARY: The AIDS/LifeCycle (ALC) Production Coordinator is responsible for providing support and assistance to the
ALC Production Team for the ALC event season, which is comprised of some 30+ events in Southern and Northern California
annually, in addition to our annual Ride event which occurs each June. This position is also responsible for the day-to-day operations
of the AIDS/LifeCycle Southern California office to create and maintain a suitable working environment for the Southern California
ALC team.
ESSENTIAL FUNCTIONS:
1) Provide event production and planning support throughout the season to the ALC Production team, comprised of 9 people split
between two offices;
2) Maintain annual production calendar and assist with maintenance of event production budgets, including expense submission
and budget tracking;
3) Collaborate in the creation and distribution of production schedules, staffing lists, contact lists, and other production documents;
4) Coordinate travel for ALC staffers as needed throughout the season;
5) Work with vendors to secure cost estimates for services, and manage vendors on-site at events;
6) Participate with ALC Staff and ensure the Upload and Download of all supplies and equipment needed for events;
7) On-site, work with vendors and staff to ensure effective and efficient quality of production to create a positive and engaging
experience for participants;
8) Attendance at all SoCal regional events, and on the Ride event in June is required;
9) Some travel to and from San Francisco is required throughout the year;
10) Keep the SoCal office neat, tidy, and organized; Assist with clean-up post-events to return supplies and equipment back into
their storage areas quickly and efficiently;
11) Coordinate with vendors, agency IT, Facilities, and other departments to order needed office supplies, equipment, and furniture;
12) Coordinate meetings, including reserving space and AV equipment, ordering catering, etc.;
13) Submit invoices for payment, reconcile expense accounts for SoCal Directors and Managers, submit employee expense reports
to agency finance departments;
14) Maintain and coordinate the management of organizational accounts;
15) Other duties as assigned;
JOB QUALIFICATIONS AND EXPERIENCE:
1) 1-2 years of event production experience or relevant experience preferred; Experience managing an office space preferred;
2) Experience reconciling financial accounts, bookkeeping, accounts payable preferred;
3) Interest in working as a part of a team of passionate individuals dedicated to making a difference in the world required;
4) The AIDS/LifeCycle on-event production involves working long hours each day, up to 20 hours per day on event; The position
requires travel, working nights and weekends, camping outside, lifting, loading, and setting up and tearing down for events;
5) Expertise in Microsoft Office Suite, Google Apps, and general office equipment;
6) Ability to remain calm under stress in a fast-paced working environment;
7) Excellent written and verbal communications skills, including strong organizational, detail, and interpersonal skills;
8) Excellence at juggling multiple and often competing priorities and deadlines;
9) Demonstrated ability to work effectively with people of diverse races, ethnicities, nationalities, sexual orientations, gender identities,
socio-economic backgrounds, religions, ages, English-speaking abilities, immigration statuses, and physical abilities in a
multicultural environment;
10) A passion for the Center’s work and its mission to make the world a better place for LGBT people.
The Los Angeles LGBT Center is an Equal Opportunity Employer and is committed to fostering diversity within its staff. Applications are
encouraged from all persons regardless of their race, color, ancestry, religious creed, national origin, sex, sexual orientation, gender identity,
gender expression, medical/physical/mental condition, pregnancy/childbirth and related medical condition, age, marital status, or veteran status.
E-mail resume and cover letter as a word attachment to [email protected]
website: www.lalgbtcenter.org
Or submit application/resume to: Los Angeles LGBT Center, Human Resources Dept., 1625 N. Schrader Blvd., Los Angeles, CA 90028