TERMS & CONDITIONS:
1. PAYMENT WILL BE DONE WITHIN 30 DAYS OF DELIVERY SUBJECT
TO ACCEPTANCE OF MATERIAL AT "RCF" STORE. MATERIAL WILL
BE TESTED AT RCF AND ACCEPTED AS PER THE TEST REPORT.
2. MUTUALLY AGREED DAMAGES WILL BE APPLICABLE @ 0.5 % PER
WEEK OR PART THEREOF SUBJECT TO MAX. 5 % IN CASE OF
DELAY IN DELIVERY BEYOND THE CONTRACTRACTUAL DELIVERY
PERIOD
3. PRICE SHALL REMAIN FIRM DURING THE CONTRACT PERIOD.
4. ALL STATUTORY VARIATIONS WITHIN THE CONTRACTUAL DELIVERY
PERIOD SHALL BE TO RCF A/C & BEYOND DELIVERY PERIOD TO
YOUR ACCOUNT.
5. YOUR OFFER SHALL BE VALID FOR 60 DAYS FROM THE DUE DATE.
6. IN CASE YOU ARE NOT ABLE TO QUOTE PLEASE SEND REGRET
LETTER.
7. NO RESPONSE MAY RESULT IN DELETION OF YOUR NAME FROM
VENDOR LIST.
8. RCF LTD. RESERVES THE RIGHT TO ACCEPT OR REJECT ANY/ALL
BIDS WITHOUT ASSIGNING ANY REASON.
9. RCF LTD. RESERVES THE RIGHT TO SPLIT THE QUANTUM IN TO
ONE OR MORE PARTIES FOR PURCHASES AT ITS SOLE
DISCRETION
10.PLEASE ENSURE THAT YOUR OFFER REACHES US BEFORE LAST
DATE OF SUBMISSION AND BEFORE STIPULATED TIME ON DUE
DATE.
11.BIDDER IS TO CLEARLY MENTION EXCISE DUTY, SALES TAX,
SERVICE TAX, OCTROI, INSURANCE, FREIGHT & INSPECTION
CHARGES AND / OR ANY OTHER CHARGES TO BE PAID BY RCF IN
PERCENTAGE / LUMPSUM IN BOTH UN-PRICED BID AND PRICE BID.
AMOUNT OF ANY APPLICABLE TAXES ARE TO BE MENTIONED IN
PRICE BID.
IN CASE THE INCIDENCE OF ANY TAXES, DUTIES
ARE NOT CLEARLY SPECIFIED IT WILL BE PRESUMED THAT NO
SUCH TAX/LEVY IS APPLICABLE OR PAYABLE BY RCF.
12.IF YOU ARE NOT AGREED TO OUR TERMS AND CONDITION KINDLY
MENTIONED IT SEPARATLY UNDER THE HEADING OF "DEVIATIONS"
IN YOUR OFFER IN THE ABSENCE OF DEVIATION SHEET WE
WILL CONDIDER THAT YOU ARE AGREED TO ALL TERMS AND
CONDTIONS MENTIONED ABOVE.
13. PLEASE SUBMIT DULY FILLED IN AND SIGNED COPY OF
ANNEXURE I ENCLOSED AND PRICE BID IN THE FORM OF ANNEXURE
II.
VARSHA JOSHI
SR. MANAGER (P)
Email: [email protected]
Ph-022-2552 2439
Annexure I
Commercial Terms & Conditions
Enquiry No: 2111701001
Offer No: _______________________
Item Description: SUPPLY OF CHEMICALS FOR CHILLER UNIT
The bidder must confirm / clarify the following points & please fill up this sheet and attach it with the
technical bid:
Sr. No.
1
2
3
4
5
6
7
8
9
10
11
12
13
COMMERCIAL POINTS
TERMS & CONDITIONS OF RCF
PRICE BASIS: Please specify Ex-Factory, duly packed / FOR destination
work location
PACKING & FORWARDING:
Applicable extra @ ___% / Included in the quoted
rate
EXCISE DUTY
Applicable extra @ ____ % / Not Applicable. Please
confirm that excise invoice will accompany the
supply for modvat purpose.
SALES TAX: CST / VAT
VAT/CST Applicable extra @ ____ % / Not
Applicable
TRANSPORTATION
Applicable extra @ ___% / Included in the quoted
rate
INSURANCE
In case of Ex Works delivery transit Insurance will be
arranged by RCF, Otherwise by Supplier.
OCTROI
Applicable extra @ ___% / Included in the quoted
If octroi not applicable please rate. Please note that if octroi has to paid extra it will
mention the place of supply.
be paid against submission of original octroi receipt
only.
Delivery- Period
Material shall reach RCF site within 2 weeks after
placement of P.O.
Validity of offer
The offer valid till _________________.
(offer should be valid for 90 days
from due date)
If the supply is delivered beyond the Accepted / Not accepted
stipulated
time,
MUTUALLY
AGREED DAMAGES will be
applicable @ 0.5% per week or part
there off to maximum 5 % of basic
P.O. value.
Payment will be made within 30 Accepted / not accepted
days from the receipt of the material (in case of not accepted mention the payment term.
at site subject to its acceptance and Loading for the payment will be made for adjusting to
30 days credit.)
submission of invoice.
Price shall be firm till the execution Accepted / Not accepted
of the contract. Any statutory
change within contractual delivery (Price should be firm else offer is not considered)
period will be borne by RCF and
beyond it shall be to bidders
account.
Technical
Accepted / not accepted.
Confirming that offered material In case of any deviations please submit a deviation
will be as per RCF technical list.
specifications.
14
Vendors not registered with RCF
have furnished the following
documents:
1. Profit and loss account and
balance sheet for the years 2013-14,
2014-15 and 2015-16.
2.
MVAT/CST
and
excise
registration certificate.
3. Certificate of incorporation
4. Vendor Data Form enclosed –
duly filled in, signed and stamped.
5. photocopy of PAN
6. photocopy of cheque
Mandatory
VENDOR DATA UPDATION FORM
Both New Vendors and Existing Venders may please note that details listed below are required and will used for making all
payments POs / WOs, refund of EMDs / SDs, forwarding the details of payments by email, issue of TDS certificates, Works
Contract TDS Certificate, C Form for CST purchases etc.
Vendors registered with RCF and currently receiving payment through Direct Bank Credit need to indicate only the RCF Vendor code
and may not fill and furnish the other details again, if all the details as above are already furnished to RCF earlier and available in RCF
SAP Vendor Master.
Sr.
No
I
Title
NAME
Sub Titles
Title (Whether Company / M/s /
Mr / Mrs / etc.)
Name ( As it appears on the Bank
Cheque)
Type (Whether for Purchases or
Services)
Purpose to be used for
*
will be filled by RCF
RCF Vendor Code
( for existing RCF Vendors)
II
III
IV
V
VI
ADDRESS
SUPPLY
STATE
REGISTRA
TION
NUMBER
BIDDER
TYPE
COMPANY
DETAILS
RCF Vendor Code
( for new Vendors, RCF will create
and fill)
House/ bldg. Number
Street
Street
City / Postal Code
District / State
Country
Region Code
District / State (If the state from
which supplies are going to be
made is different from the State
given above, then specify the Place
/ State for C- forms.)
Other Region Code
*
will be filled by RCF
*
*
*
*
will be filled by RCF
*
To be given, if applicable.
will be filled by RCF
Company registration number
India / Foreign
Company’s establishment Year
Company’s nature of business
Company’s legal status:
Limited company/
Undertaking/Joint
venture/Partnership/Others
VII
COMMUNI
CATION
Contact person
*
Telephone incl. ext.
Mobile Phone
Fax
*
Email
Date Of Birth
(DD/MM/YYYY)
Standard communication method
VIII
ACCOUNT
CONTROL
If also a RCF's Customer?
Group Key
STD Code
Tel No
STD Code
Tel No
Extn
*
by email only
Yes / No
will be filled by RCF
IX
TAX
INFORMA
TION
CST Reg NO. for C forms
LST No. ( Local VAT REG NO)
Service Tax Reg. No.
Excise Reg. No.
PAN NO.
X
XI
DETAILS
OF BANK
REFEREN
CE DATA
*
Bank Key
Bank Account No. of Vendor
Name of Bank
Name of Branch
Bank IFSC Code
Bank Branch Code (Only for SBI
accounts)
Bank Address
Bank City
9 Digit code appearing on MICR
cheque
Telephone No. of Bank
Fax No. of Bank
Type of Account (for SB A/c=10,
Current A/c=11 or CC=13 )
Region
Industry (whether psu, air force,
military, Govt, others)
Micro / SSI Status (Whether
Micro , Small, Medium Enterprise
under Micro , Small and Medium
Enterprises Development Act,
2006)
will be filled by RCF
*
*
*
*
*
*
*
STD Code
STD Code
Tel No
Fax No.
Extn
*
will be filled by RCF
Proprietor of MSE’s is from SC/ST
category
For new
vendors :
1
It is mandatory ( Compulsory) to fill relevant data for item marked " * "
2
Enclose a blank cheque / a photocopy of the cheque.
3
Enclose a photocopy of Pass Book first page containing name and address of Account Holder
4
We hereby authorise RCF Ltd to make all payments to us by Direct Credit to our Bank Accounts details of which are given above.
5
We hereby authorise RCF Ltd to deduct bank charges applicable for such Direct Bank Payments
………………………………
Signature
…
Place
Common Seal
………………………………
Name
…
Date
………………………………
Designation
…
Annexure II
PRICE BID FORMAT
Tender No. 2111701001
Subject : Procurement of Chemicals for Chiller
Sr.
No.
i
ii
Item Description
LITHIUM MOBLYBDATE
Product Name: Lithium Molybdate solution
CAS No. : 13568-40-6
Identification of the substance
Chemical name :Lithium Molybdate water solution
Chemical formula :Li2MoO4
Chemical family
:Inorganic
Molecular weight :173.82
Type of product and use :Inorganic solution used as
corrosion inhibitor in LiBr based air conditioning and
cooling systems
Weight % : 18-22
Physical and chemical properties
Appearance :Clear, colourless liquid, odourless
pH :7 to 7.5
Percent Volatile
:80 as water
Boiling point/range :A 30% Aqueous solution boils
at 102°C
Specific gravity :1.188
Decomposition temperature :Not available
OCTYL ALCOHOL
Product Name : Octyl Alcohol
CAS No. : 104-76-7
Identification of the substance
Chemical name :2-Ethyl 1-Hexanol
Chemical formula
:CH3.(CH2)3.CH.(CH2.CH3).CH2.OH
Chemical family
:Organic
Molecular weight :130.23
Type of product and use
:Organic liquid
used as additive to enhance the property of absorbent
in LiBr based air conditioning and cooling systems
Physical and chemical properties
Appearance :Clear, colorless liquid.
Odor :Sweet floral (rose-like) odor.
Solubility :Slightly soluble in water.
Specific Gravity :0.833
% Volatiles by volume :100
@ 21°C (70°F)
Boiling Point :183 - 186C (361 - 367F)
Melting Point :-76C (-105F)
Qty.
5 ltrs
5 ltrs
Unit Price,
Rs
Total, Rs
Vapor Density (Air=1) :4.5
Vapor Pressure (mm Hg) :0.36 @ 20C (68F)
Evaporation Rate (BuAc=1) :0.01
iii
iv
LITHIUM HYDROXIDE, MONOHYDRATE
Product Name
: Lithium Hydroxide Monohydrate
Synonyms
: Lithium Hydroxide Hydrate;
Lithium Hydroxide Hydrated.
CAS#
: 1310-66-3
Chemical Name : LITHIUM HYDROXIDE
MONOHYDRATE % : 100
PHYSICAL AND CHEMICAL PROPERTIES
Physical State : Solid
Appearance : White
Odor : None reported
PH : 14 @ 1N solution.
Solubility : 10.7 % (20 C)
Specific Gravity/Density
: 1.51
Molecular Formula : LiOH.H2O
Molecular Weight : 41.97
PURE HYDROBROMIC ACID 48%
IDENTIFICATION OF SUBSTANCE
CHEMICAL NAME : HYDROBROMIC ACID
CHEMICAL FORMULA : HBr
CAS No.
: 10035 – 10 – 6
CHEMICAL FAMILY : Inorganic Bromide
MOLECULAR WEIGHT : 80.9
COMPOSITION / INFORMATION ON
INGREDIENTS
Hazardous Components : Hydrogen Bromide – 48%
5 ltrs
5 kgs
PHYSICAL AND CHEMICAL PROPERTIES
Appearance
: Colourless to yellow liquid, turns
dark on exposure to air and light.
Melting Point/Range : ca.-63°C.
Boiling Point/Range : 126°C (as constant boiling
mixture 47.63%)
Vapour Pressure
: 8 mm Hg at 25°C.
Relative Vapour Density (air=1) of HBr 100% : 2.71
Evaporation Rate (ether=1) : Not available.
Solubility : -- in Water : For HBr 100%
: 221 gr/100ml at 0°C.
194 g/100ml at 20°C.
130 g/100ml at 100°C.
-- in other Solvents : Soluble in organic solvents &
acetic acid.
1
2
Total basic price in Rs.
Place of work (State)
Packing & Forwarding Charges
3
Excise duty
i)
ii)
4
Percentage
Amount
Sales Tax (CST / MVAT )
i)
Percentage
ii)
Amount
_________%
Rs. ________________
________%
Rs. __________
________%
Rs. __________
5
Freight up to RCF Stores
6
Insurance
7
Octroi
i)
ii)
________% OR
lumpsum Rs. _________
By RCF / included in quoted
rate
_________%
Rs. ________________.
Percentage
Amount
TOTAL LANDED COST
Name & Address of Tenderer
Rs.
:
(Authorised Signatory)
Name
Designation:
Company Seal:
Place & Date: