Change of Registration Category
Information Pack for Applicants
July 2016
YOU CAN INCLUDE A FOOTER HERE IF YOU NEED
1
Changing your Category of Registration
Guide to the Process of
Changing your Category of Registration
Guide to the Process of Changing Your Category of Registration ................................................ 3
Step 1: Establish your workplace panel ........................................................................................... 3
Step 2: Prepare evidence of teaching proficiency for the workplace assessment ............................ 3
Required Evidence: ................................................................................................................................... 4
1.
Three observations of current or recent teaching............................................................................. 4
2.
Examples of current preparation and planning for students. ............................................................ 4
3.
Evidence of your current or recent professional learning and development. .................................... 4
4.
Evidence of recent or current employment as a teacher: ................................................................. 4
Step 3: Undertake a workplace assessment of your teaching proficiency ........................................ 6
Step 4: Submit the Change of Registration Category Application ..................................................... 7
What happens next? ......................................................................................................................... 7
Audit Processes ................................................................................................................................ 8
Additional Resources ........................................................................................................................ 8
Relevant Policies ....................................................................................................................................... 8
Resources on our website: ........................................................................................................................ 8
Resources on the AITSL website: ............................................................................................................. 8
Information for Principals.................................................................................................................. 8
Provisional registration ..................................................................................................................... 9
This process requires; ...................................................................................................................... 9
The role of the principal/supervisor in this process is to: ................................................................ 10
The role of the colleague teacher is to: ........................................................................................... 10
The role of the assessment panel is to: .......................................................................................... 10
Application Form .............................................................................................................................. 11
Part 1 - Your Details ....................................................................................................................... 11
Part 2 – Evidence of recent or current employment as a teacher ................................................... 11
Part 3 – Declarations ...................................................................................................................... 11
Part 4 - Panel Recommendation ..................................................................................................... 13
Part 5 - Recommendation by Principal ........................................................................................... 14
Important Information for the Principal: ........................................................................................... 14
Is your application complete? ......................................................................................................... 14
Contact:
Meredith Phillips, Manager Registration and Professional Standards, TRB Tasmania
Ph:
(03) 61655974
Email: [email protected]
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Changing your Category of Registration
Guide to the Process of Changing Your Category of Registration
Step 1: Establish your workplace panel
The Change of Registration Category process involves a workplace assessment of your teaching
proficiency against the Australian Professional Teaching Standards, Proficient Stage, undertaken by
a panel of fully registered teaching colleagues. The panel must include your Colleague Teacher (see
below) and your Principal/Supervisor (or their delegate) plus one other teacher. All panel members
must have full registration.
Colleagues who provide feedback which you intend to use as evidence (for example from a
classroom observation) must have full registration.
In some workplaces there may not be three colleagues with full registration (for example; a child care
centre, a small school, TasTAFE). In this case discuss this with your Principal/Supervisor and
consider negotiating with a neighbouring workplace to provide a panel member.
Please contact the TRB to discuss this further, particularly if your workplace is not a typical
school setting.
Actions you need to take:
 Provide your Principal/Supervisor with a copy of the Information for Principals document.
 With your Principal/Supervisor, establish your workplace panel and identify who will assist you
in gathering evidence of your teaching practice as required by the process. This person will be
your “colleague teacher.” Your colleague teacher may already be working in a role as a coach
or mentor within your workplace and may be the principal.
 Ensure that your workplace panel members and your colleague teacher all have current, full
registration with the Board.
 Ensure that you and your colleague teacher are familiar with the use of the Australian
Professional Teaching Standards, Proficient Stage as a tool for analysing your teaching
practice.
Step 2: Prepare evidence of teaching proficiency for the workplace assessment
Evidence of your teaching proficiency against the Australian Professional Teaching Standards,
Proficient Stage must be provided to your workplace panel. The evidence must be current – that is
selected from your teaching practice within the last five years.
You need to provide evidence which satisfies each descriptor for each standard in each of the three
Domains of teaching within the Standards. This does not mean a separate piece of evidence for each
descriptor or standard. A single piece of evidence is likely to address more than one descriptor and
probably more than one standard. The evidence will be examples of your everyday planning,
teaching and assessment, your professional learning and documented observations of your teaching
by your colleague teacher. All the evidence you select needs to be annotated to show how you
believe it illustrates the Standards at the Proficient stage; in your teaching practice.
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Changing your Category of Registration
Required Evidence:
1. Three observations of current or recent teaching.
These observations will ideally be done by your colleague teacher. If they are not done by your
colleague teacher they must be done by a teacher with full registration.
The observations must include:
 Evidence of discussion about planning goals for student learning with the observing teacher
prior to the observation;
 Documented feedback comments by the observing teacher to the applicant after the
observation and;
 Evidence of reflection by the applicant on the teaching activities that were observed and the
feedback received.
2. Examples of current preparation and planning for students.
This must include evidence that you understand the teaching content, the needs of the students and
have the capacity to reflect on the student learning that occurs.
3. Evidence of your current or recent professional learning and development.
This is a journal of current or recent professional learning, undertaken within the previous 5 years and
will include a description of the activities engaged in, the links to your teaching practice and reflection
on the influence the activities have had on student outcomes.
Select no more than 4 significant activities. These activities can include regular school based
planning with other teachers, conferences or seminars, study or professional reading undertaken.
The activities need to provide a clear demonstration of the link to student learning.
4. Evidence of recent or current employment as a teacher:
This is called a Statement of Service1. It provides evidence of employment as a teacher for a
minimum of 185 days (the equivalent of a full time year) over the previous 5 years. You are welcome
to include Statements of Service from more than one employer to provide evidence that the required
number of teaching days have been completed during the cycle of provisional registration. Relief
days, contracts, fractional workloads as well as permanent employment all count for this purpose.
Department of Education employees can access a Statement of Service through the payroll office by
request. It is the only documentation acceptable for this purpose for DoE employees. Catholic
Education Office: employees can also access Statements of Service through their payroll office or
individual school. Independent Schools: Independent schools may provide Statements of Service
through the Business Manager but where this is not possible the format may be a formal letter from
the school, signed by the principal, itemising the dates of your employment and workload.
*This is an official document provided by an employer payroll office. It shows a formal record of employment dates and workload. Copies of original documents
must be correctly certified. This documentation must be sent by post with your application. Emailed, scanned or faxed copies are not acceptable.
1
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Changing your Category of Registration
Developing your evidence:
The evidence you select should be:
 selected directly from your everyday work;
 derived from a range of sources and include evidence of student learning and observation of
your teaching;
 annotated to show how you have achieved the Standards and taken account of all the
descriptors;
 examples of an impact on student learning.
You should use your planning documents, observation notes, assessment documents and student
work. Also draw on notes of professional conversations with colleagues, student /parent feedback,
your reflections on your practice. The evidence you decide to use should show the range and content
of your everyday work and the link between your teaching and student learning.
Limit your evidence to a small number of documents which provide good demonstration across a
range of Standards and focus areas.
Depending on your teaching context you might feel that you can’t provide direct evidence for a
particular descriptor; for example you may not have taught a student with an identified disability.
Evidence that you understand and can plan for a range of diverse learning needs may allow you to
use this related evidence to support the specific descriptor for which you don’t have direct evidence;
It may be helpful to clarify your understanding of what Focus Areas1.4 and 2.4 are asking you to
demonstrate.
Likewise for Standard 7, consideration of what it means for a teacher to behave ethically, will assist
you in describing how you believe you do this.
These are conversations to have with your colleagues and in particular your Colleague Teacher.
Annotation of your evidence
Annotation refers to notes or comments you have made about the documentation you are using as
evidence. Annotation allows you to explain how your documentation or teaching practice links to a
particular standard or descriptor.
Annotation can help you:
 identify and explain links between your evidence and the specific Standards/descriptor/s;
 demonstrate how your teaching practice meets the relevant Standards/descriptor/s;
 reflect on, analyse practice and/or propose next steps against specific Standards/descriptor/s;
 provide context to the evidence in order to situate the work such as, what, why and when;
 show the impact on student learning;
 show the achievement of stated goals/objectives.
At a minimum an annotation should:
 identify the descriptor/s being accounted for;
 demonstrate how the evidence shows achievement of the Standards/descriptor/s;
 identify impact on student learning.
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Changing your Category of Registration
Examples of annotation
A. This lesson sequence on literacy demonstrates my achievement of the following descriptors for
Standards 1, 2 and 3 (1.2, 1.3 1.5, 2.1, 2.2, 2.3, 2.6, 3.2, and 3.4).
The structure of the lesson sequence on sentence structure and writing show that I understand the
curriculum and can design and implement appropriate and well sequenced classroom lessons. The lesson
sequence also utilises a range of learning activities such as group sessions, individual tasks and practical
(hands-on) activities all of which cater to different learning needs within the classroom.
I have included with this sequence, assessment data collected during a previous literacy unit as this was
used to inform my planning. The assessment data indicated the class needed further work on sentence
writing. I developed the lesson sequence to build on students’ prior knowledge of sentence structure and
used this knowledge to help students improve their written work. The lesson sequence includes a student
assessment and reflection session which shows that most students in the class increased their sentence
writing capacity.
The lesson sequence included a number of sessions using the interactive white board demonstrating how I
integrate ICT into my general classroom practice. After observing one of my colleagues using the white
board to capture student comments, I included this strategy in my lesson sequence. I used the white board
to capture the sentences written by students during the session which we then used to construct a story,
giving students an opportunity to participate more broadly.
B. My comments to the student on their maths work illustrate how I provided feedback to help learning
(Standard 5, descriptor 5.2). By providing feedback during the lesson I helped the student to understand
how to work through the problem. This enabled the student, as demonstrated in the completion of her
work, to successfully finish the set tasks.
Other examples of annotated evidence can be found in the Resources link.
To consider:
The evidence gathered for the change of registration category process and the discussions with the
Colleague Teacher might also be used as part of regular and ongoing performance and development
activities occurring within your workplace such as probation assessment, beginning teacher support
programs or regular teacher appraisal requirements within the context of your school’s ongoing
professional development framework.
Step 3: Undertake a workplace assessment of your teaching proficiency
Provide your completed suite of evidence to your workplace panel for assessment. Ensure all panel
members have full registration. Your colleague teacher should be a member of this panel.
The panel will review your evidence and:
 determine whether each of the 7 Standards has been demonstrated;
 whether on balance, each descriptor within the Standards has been demonstrated;
 decide whether to make a recommendation for full registration.
The panel will then complete the relevant section of the Application Form and return this to you. The
panel should provide you with feedback on the assessment and the recommendation.
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Changing your Category of Registration
Step 4: Submit the Change of Registration Category Application
Ensure the Application Form (Pages 11 – 14) has been completed in full. It must contain:
 The recommendation from the school/workplace panel.
 Evidence of your teaching experience (the Statement of Service).
 The recommendation by the principal/ supervisor.
Post your Application Form to :
Teachers Registration Board of Tasmania
GPO Box 539, Hobart, TAS, 7001
Scanned or faxed applications will not be considered.
You, the applicant are responsible for ensuring that the application form is complete. Incomplete
applications will be returned to you by mail and will not be processed. You will be advised of this by
email.
DO NOT SEND EVIDENCE OTHER THAN YOUR STATEMENT OF SERVICE WITH THE
APPLICATION FORM - You and your workplace must retain your evidence for at least 12 months
and make it available to the Board if required – you do not have to send it to the Board unless a
formal request is made for you to do so.
Receipt of the Application Form will be acknowledged by email and an Invoice for the non-refundable
application fee will be created in your TRB Online account. Once full payment is received your
Application will be assessed.
What happens next?
Your application will be assessed by the Board. The assessment process involves:




Ensuring that the Change of Registration Category process has been undertaken as required;
Confirming that the appropriate recommendations have been made;
Confirming that you have met any additional conditions placed on your provisional registration
(if relevant);
Confirming that you meet the requirements for full registration, including good character and
fitness to be a teacher requirements.
If the Application meets requirements and is accepted your registration category will be updated to
“full registration”. You will be notified of this by email.
If the Application is assessed as not meeting requirements e.g. it is incomplete, the process has not
been undertaken in accordance with requirements, the recommendation is to maintain provisional
registration only; the Application will be returned to you and you will be advised in writing that your
registration category will remain as “provisional registration”.
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Changing your Category of Registration
If, as part of the assessment process it is identified that you do not meet all requirements for full
registration, despite a recommendation from your workplace panel that you have demonstrated your
teaching proficiency, your Application will be placed on hold until such time as you can meet all other
requirements. This might occur if you have additional conditions on your provisional registration, or if
there are issues in relation to good character or fitness to be a teacher which must be addressed
before full registration can be granted. In this circumstance you will be advised of the relevant issues
in writing.
This can take up to four weeks. When the assessment of an application is completed, you will be
notified by email.
Audit Processes
The Board conducts regular audits of Change of Registration Category Applications. This is done for
moderation and quality control purposes.
If you are selected for audit you will be asked to provide the evidence that was used by your
workplace panel for the Change of Category process.You must retain your evidence for a period of
12 months following the completion of your Change of Category process.Please be aware that failure
to provide your evidence when requested may result in a reconsideration by the Board of your
application for full registration.
Additional Resources
Relevant Policies

Read the Change of Registration Category Policy in Board Policies
Resources on our website:



Professional learning & development journal
Self-Audit
Classroom observation template
Evidence Examples



Annotation of Professional Learning
Annotation of Observation
Annotation of Planning
Resources on other websites:

Illustrations of Practice This link to the AITSL website provides a range of examples of teachers reflecting on
their teaching with reference to particular standards or descriptors. Please use the browser back button to return
to this document.

Videos about the change of category process – hosted by the Professional Learning Institute
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Changing your Category of Registration
This information is for principals and teachers with full registration who supervise the Change
of registration category process in their workplace.
Provisional registration
Teachers with provisional registration need to undertake this TRB process in order to apply to change
their registration category to full registration.
Provisional registration and full registration are categories required under the Teachers Registration
Act 2000 and the process through which teachers can change category is outlined in the Moving from
Provisional to Full Policy.
This process is a requirement in all Australian state and territory Teacher Regulatory Authorities.
Provisional registration is normally granted for a five year cycle. While it is not compulsory for
teachers to apply to change category, the expectation of the Board is that teachers will seek to do
this within the first cycle of provisional registration.
This process requires;
1. A school/workplace based assessment of teaching competence against the Australian
Professional Standards for Teachers (the Standards) at the Proficient stage, using current
evidence selected and provided by the teacher.
2. Official evidence of teaching experience equal to one full time year (185 days) during the period of
provisional registration.
It provides an opportunity for standards referenced professional learning and development through
discussion and reflection with an experienced colleague and ideally will occur in the context of the
Australian Teacher Performance and Development Framework. It can be aligned with other
processes such as probation or contract assessment.
Teachers who supervise this process must hold full registration. If the principal or supervisor does not
hold full registration, the role must be delegated to a teacher who does hold this category of
registration.
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Changing your Category of Registration
The role of the principal/supervisor in this process is to:

Ensure that the school/workplace assessment is conducted according to the requirements of the process
and that the evidence presented for assessment by the applicant is retained at the workplace for 12
months following the assessment.

Appoint a colleague teacher to assist the applicant reflect on their teaching, organise evidence and
complete three documented classroom observations. The colleague teacher must hold full registration and
may be the principal.

Support the applicant to undertake this process by providing time and opportunities for professional
discussion and classroom observations by the colleague teacher/s.

Appoint a panel of three teachers with full registration to review the evidence presented by the applicant.
The panel should include the colleague teacher and the principal (or delegate)

Formally endorse a recommendation by the assessment panel for full registration.
The role of the colleague teacher is to:

Understand and use the Standards as a tool for professional discussion, reflection and classroom
observation.

Provide the applicant with regular planned opportunities for professional discussion and reflection in
relation to their everyday teaching practice, based on the Australian Professional Standards for Teachers.

Document three classroom observations of the applicant, with documented evidence of the planned focus
for each observation, notes from professional discussions, feedback to and reflection by the teacher.

Be a member of the assessment panel to review the evidence submitted and make a recommendation for
either full registration or continued provisional registration.
The role of the assessment panel is to:

Understand and use the Standards as a tool to review the evidence submitted by the applicant to
determine whether it provides evidence that all descriptors in each domain of the Standards at the
Proficient level are evident in the everyday work of the applicant.

Make a recommendation, on the basis of the evidence submitted, for either full registration or continued
provisional registration.

Provide feedback to the applicant following the assessment.
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Changing your Category of Registration
Application Form
This form is to be used by teachers with Provisional Registration applying to change their category
of registration to Full Registration. This form is to be lodged by post with the Teachers Registration
Board of Tasmania at: GPO Box 539, Hobart 7001.
Part 1 - Your Details
Full Name:
Email address:
School/Workplace:
TRB Number:
Postal address:
Principal/Supervisor:
Part 2 – Evidence of recent or current employment as a teacher
Your Statement of Service (see point 4 on page 4) from your employer(s) is evidence for this
application. Your application cannot be processed without a certified copy of your Statement of
Service.
Part 3 – Declarations
Please read the following information and then complete the Declarations
Good Character
As part of determining whether an applicant for full registration is of good character, the Teachers Registration Act 2000
requires the Board to take into account any conviction or charge made against, the applicant. In order to fulfil this
requirement the Board undertakes a national Record of Conviction check on each applicant. If an applicant has resided
overseas for more than 12 months as an adult, and has not previously provided the Board with a Record of Conviction
check from the country in which the applicant resided, the applicant will be required to provide this Record of Conviction
check as part of his/her application. Information on these requirements can be found at: www.trb.tas.gov.au
Fitness to teach & authorisation to seek information
The Teachers Registration Act 2000 requires an applicant for full registration to be fit to be a teacher. In determining
whether an applicant is fit to teach the Board may take into account any medical, psychiatric or psychological condition of
the applicant; the competence of the person to teach and any other matter it considers relevant. Full details of these
provisions are set out in Section 17K of the Act. An applicant should contact the Board if he/she has any questions about
these provisions and/or if he/she believes the Board should be aware of an issue in relation to his/her fitness to be a
teacher.
International Residency
I have resided outside of Australia, as an adult, for a period of more than 12 months, in the countries
listed below:
Country
Month/Year from:
Is your application complete see Page 4?
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Month/Year to:
Changing your Category of Registration
Answer EVERY question by ticking the correct answer
No
Yes*
NO
YES
1. Have you ever had your registration, licensing or classification as a teacher or any other entitlement
to teach cancelled or suspended or withdrawn in Australia or in any other country?
2. Have you ever been refused registration, licensing or classification as a teacher in Australia or in any
other country?
3. Have you ever been dismissed or asked to resign or retire from a teaching position in Australia or in
any other country?
4. Have you ever been (or are you currently) the subject of disciplinary proceedings (or any action that
might lead to such proceedings) in relation to your employment in Australia or in any other country?
5. Have you had minor traffic offences? (E.g., speeding and parking fines)
6. Have you ever been charged with a prescribed offence? A prescribed offence is an offence,
committed in Tasmania or elsewhere, where a sentence of imprisonment may be imposed (whether
or not it is imposed). (E.g., Driving under the influence, Common Assault, Stealing, Drug offences).
7. Have you ever been convicted with a prescribed offence? A prescribed offence is an offence,
committed in Tasmania or elsewhere, where a sentence of imprisonment may be imposed (whether
or not it is imposed). (E.g., Driving under the influence, Common Assault, Stealing, Drug offences).
8. Are you currently residing in a country other than Australia? If yes please state the country and how
long you have lived there.
9. Have you ever resided outside of Australia for a period of more than twelve months as an adult?
If yes please state the country or countries and the years you lived there.
* If you have answered ‘Yes’ to any questions, please provide additional information here.
Answer EVERY question by ticking the correct answer
10. I hereby consent to a check of the records of Tasmania Police and other Australian police
jurisdictions and to the release of police records recorded against my name by the Tasmania Police
to the Chief Executive Officer, Teachers Registration Board of Tasmania.
11. In consideration of Tasmania Police releasing police records, I hereby indemnify the services of the
CrimTrac Agency, other police jurisdictions and the State of Tasmania, its servants and agents
including all members of the Department of Police and Emergency Management, against all actions,
suits, proceedings, causes of action, costs, claims and demands whatsoever that may be brought or
made against it or them by anybody or person by reason of, or arising out of, the release of police
records recorded against my name or purporting to either relate to or concern me.
12. I have read the TRB's Code of Professional Ethics and accept it as my guide for my conduct as a
member of the teaching profession in Tasmania.
13. I authorise the Board to contact and exchange information with any institution or persons in an
endeavour to verify any information provided in support of my application.
Declaration
I declare that the information I have provided in this application and the information contained in any
documents accompanying this application are true and correct to the best of my knowledge and belief.
I understand that my evidence presented to the school based panel must be retained at the school for 12
months and available for audit by the TRB if requested.
Full Name:
Signature:
Date:
Incomplete applications will lapse after 4 months (from the date above).
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Changing your Category of Registration
Part 4 - Panel Recommendation
This page records the assessment made by the school based Assessment Panel.
Panel members must be teachers with full registration. Three panel members are required.
Panel members (Please list)
1. (Chair)
2.
3.
TRB Number
Phone No.
N/A
N/A
Workplace where the assessment undertaken: ___________________________________________
Date of Panel assessment: ____________________
The teacher was assessed as follows, against the Proficient Stage of the Australian Professional
Standards for Teachers in accordance with the requirements of the Change of Registration Category
process as specified by the Teachers Registration Board of Tasmania:
Domains of Teaching
Professional
Knowledge
Professional Practice
Professional
Engagement
The Australian Professional Standards for Teachers: Proficient
Stage
1. Know students and how they learn
2. Know the content and how to teach it
3. Plan for and implement effective teaching and learning
4. Create and maintain supportive and safe learning environments
5. Assess, provide feedback and report on student learning
6. Engage in professional learning
7. Engage professionally with colleagues, parents/carers and the
community
Meets
Standard
(Please
circle)
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
Yes
No
On the basis of evidence provided the assessment panel has recommended:
 full registration
OR
 continuing provisional registration
Signature of Chair of Assessment Panel
__________________
Date_______________
As Chair of the Assessment Panel I confirm that the applicant has been provided with
feedback and has had the opportunity to discuss this recommendation (please circle)
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Yes
No
Changing your Category of Registration
Part 5 - Recommendation by Principal
 This assessment has been undertaken in accordance with the requirements for the Change of
Registration Category process as specified by the Teachers Registration Board of Tasmania.
 Evidence presented to the panel will be retained at the school for a period of 12 months in order for the
application and process to be audited.
In my opinion the teacher:
 Knows, understands and adheres to the legal and ethical obligations of a teacher.
 Is aware of the nature of professional behaviour as described in the Australian Professional Standards
for Teachers – Proficient Stage.
 Is suitable and otherwise satisfies the requirements for full registration.
Name & Signature of Principal: ______________________________________________________
Date: ______/______/ _______
Important Information for the Principal:
All evidence presented by the teacher for this assessment must be retained at the school where
the assessment was undertaken, for a period of 12 months from the date of the application to
the TRB and if requested must be made available to the TRB in order for the application and
process to be audited.
Please contact the TRB for advice or clarification regarding any aspect of this process.
Is your application complete?
 Make sure you include an original or certified copy of your Statement of Service with your application.
 This form is to be lodged with the Teachers Registration Board of Tasmania at: GPO Box 539, Hobart
7001
 Once your application is received an invoice for the Change of Registration Category fee will be
generated in your account on TRB Online. This invoice must be paid in full before your application can
be processed.
 All the evidence presented by you for this assessment must be retained at the school where the
assessment was undertaken, for a period of 12 months from the date of the application to the TRB
and if requested must be made available to the TRB in order for the application and process to be
audited.
 Please contact the TRB for advice or clarification regarding any aspect of this process.
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