General Ledger Reports
ERP CLOUD
Fusion Financials for EMEA
Table of Contents
1.
Purpose of the document
3
2.
Assumptions and Prerequisites
4
3.
Feature Specific Setup
4
Implementation
4
Assign Balancing Segment Values to Legal Entities (Optional)
5
Complete/Review Account Hierarchies - Trees (Account Analysis Reports)
6
Prepare your account hierarchies
6
Assign Tree Structure Name to your Account segment
8
4.
Common Parameters
9
5.
Other Parameters
10
6.
Accounted Transactions in Subledgers
13
7.
Submitting the Reports
14
General Ledger Journal Entry Report
14
Standard Run with Defaults
14
Submit Report with a Journal Source and Category
15
General Ledger Journal and Balance Report
17
Standard Run with Defaults
17
Entering the Flex Filter Conditions
21
1
General Ledger Trial Balance Report
23
Standard Run in Detail Mode with Defaults
23
Trial Balance in Summary Mode with Account Levels
26
2
1. Purpose of the document
General Ledger Reports are classified under 2 groups:
Journal Reports
Account Analysis Reports
Balance Reports (Trial Balance)
Journal and Balance Reports
This document explains the implementation and usage guidelines for the following reports:
Journal Reports:
General Ledger Journal Entry Report
Account Analysis Reports:
General Ledger Journal and Balance Report
General Ledger Trial Balance Report
Use General Ledger Journal Entry Report to retrieve detailed information for your General Ledger
journal entries. This information comprises data items belonging to journal entry headers, journal entry
lines, and journal batches. You can also print journals that have not been posted in your ledgers to be
reflected in your account balances.
Use General Ledger Journal and Balance report to retrieve account balances and journal entries that
make up these balances. An account balance represents the total currency amount of an account in a
given period of time.
Use General Ledger Trial Balance Report to list the beginning and ending balances as debits and credits
for your accounts for a reporting period range.
3
2. Assumptions and Prerequisites
In this document, we will assume that the following entities have already been set up:
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Data Security
Enterprise Structure
Accounting Configuration
Tax Configuration and First Party Tax Setup
Suppliers
Customers
Third Party Tax Setup
Document sequences
Accounting and Reporting Sequences
Payables System Options
Procurement Business Function
Common Options for Payables and Receivables
Receivables System Options
Oracle recommends that the ‘Implementation Project’ is complete for your organization before
commencing the ‘Feature Specific Setup’ outlined below.
3. Feature Specific Setup
Implementation
For this document, we consider the implementation of a company with one ledger and two legal entities
associated to this ledger.
You can alternatively use any existing company structure as long as the prerequisite setup, which is
indicated in ‘Assumptions and Prerequisites’ section exists for these entities.
The examples in this document are based on a sample implementation that consists of a single primary
ledger and two legal entities:
Ledger: ES Vision SEQ3 ES
LE1: ES Vision SEQ LE1 - Spain
LE2: ES Vision SEQ LE2 – Spain
4
Assign Balancing Segment Values to Legal Entities (Optional)
To report based on legal entity, you run reports by the ‘Legal Entity’ parameter. Use of the legal entity
parameter requires you to associate balancing segment values to your legal entities.
Task name: Assign Balancing Segment Values to Legal Entities
Navigation : Navigator –> Setup and Maintenance -> Assign Balancing Segment Values to Legal Entities
5
Complete/Review Account Hierarchies - Trees (Account Analysis Reports)
To report account balances at summary levels, you need to complete your account hierarchies.
Prepare your account hierarchies
Please refer to this table below as an example (a subset is shown). Please note that you can enter up-to
10 level hierarchy.
P9
P8
P7
P6
P5
P4
P3
P2
P1
Child
*Description
*Account Type
1110
Cash
Asset - Cash
1120
Payroll Cash Account
Asset
1130
Short Term Investments
Asset
1140
Long Term Investments
Asset
1150
Asset
1170
Marketable Securities
Unrealized Gain(Loss) on
Marketable Securities
Unamortized Discount /
Premium on Mkt Sec
1210
Accounts Receivable
1220
Other Receivables
1222
Autoaccounting Clearing
1232
Unbilled Receivables
1240
Unapplied Cash
9999
1000
1160
Asset
Asset
Asset - Accounts
Receivable
Asset - Confirmed
Receipts
Asset
Asset - Unbilled
Receivables
Asset - Unapplied
Cash
We will assume that the account hierarchies are already imported into the system.
6
Navigation : Navigator –> Setup and Maintenance -> Manage Account Hierarchies
Navigation : Navigator –> Setup and Maintenance -> Manage Account Hierarchies
If the status for your tree version is in draft status, you should follow the steps to activate the version:
1) Select the tree version, Go to actions, Set status as ‘Active’
This will open the Manage Account hierarchies/ Audit Results page. Click on ‘Online Audit’
and then click ‘Done’
2) Once the tree is active, also run the Flattening program (Actions -> Flatten ->Column
Flattening, Actions -> Flatten ->Row Flattening)
3) Also, once you have completed 1 and 2, search for ‘Publish Account Hierarchies’ via FSM.
Search for your tree version and publish it. The tree will then be ready for use
4) Ensure the status of the tree version is active
7
Navigation : Navigator –> Setup and Maintenance -> Manage Account Hierarchies
Assign Tree Structure Name to your Account segment
Navigation : Navigator –> Setup and Maintenance -> Manage Key Flexfields -> Manage Structure
Instances
Enter the Tree Name.
You can now use reporting options that use the accounting hierarchies.
8
4. Common Parameters
Parameter Name
Required
Description
Data Access Set
Yes
Enter the data access set.
Ledger
Yes
Select a ledger from the list of ledgers that
belong to the data access set you specified.
From Period
Yes
Enter the starting period for your report.
To Period
Yes
Enter the ending period for your report.
Account Filter Parameters
No
Flexibility to enter a wide range of filtering
conditions using accounting flexfield segments.
Following screenshot shows the common submission parameters:
9
5. Other Parameters
Parameter
Name
Required
Default
Description
General
Ledger
Journal
Entry
Report
General
Ledger
Journal
and
Balances
Report
General
Ledger Trial
Balance
Report
From
Accounting
Date
No
N/A
✓
✓
✗
To Accounting
Date
No
N/A
Enter an accounting
date range for your
journal entries to be
printed. Journal
effective dates are used.
Currency
No
N/A
Enter journal entered
currency.
✓
✗
✗
Posting Status
Yes
N/A
Select ‘Posted Journals’,
‘Unposted Journals’ or
Error Journals’ to print
corresponding journals.
✓
✗
✗
Journal Entry
Source
No
N/A
Select a specific journal
source. For example
‘Payables’.
✓
✗
✗
Journal
Category
No
N/A
Select a specific journal
category. For example
‘Sales Invoices’.
✓
✗
✗
Batch Name
No
N/A
Select a specific journal
batch name.
✓
✗
✗
Balance Type
No/Yes
Null/
Actual
Required with default
‘Actual’ for General
Ledger Journal and
Balance Report.
Optional for General
Ledger Journal Entry
✓
✓
✗
10
Parameter
Name
Required
Default
Description
General
Ledger
Journal
Entry
Report
General
Ledger
Journal
and
Balances
Report
General
Ledger Trial
Balance
Report
Report.
First Page
Number
No
N/A
Report starts page
numbering from 1 by
default.
✓
✓
✗
Ledger
Currency
Yes
(Ledger
Currency)
Ledger Currency is
defaulted from ledger.
✗
✓
✓
Currency Type
Yes
Total
Currency Type can be
selected as ‘Statistical’
or ‘Entered’ as well. If
‘Entered’ is selected,
‘Entered Currency’
parameter becomes
visible and enterable.
✗
✓
✓
Entered
Currency
No
N/A
Balances and journal
activity reflects only the
chosen currency.
✗
✓
✓
Budget or
Encumbrance
Name
No
N/A
Enter value if Balance
Type is not Actual.
✗
✓
✗
Account Level
No
N/A
A level of 0 to 10 can be
selected. You will be
able to view your
account balances at the
selected number of
levels.
✗
✓
✓
Top Level
Parent Account
No
N/A
This is optional. For
example, you can
provide your highest
level account value(like
✗
✓
✓
11
Parameter
Name
Required
Default
Description
General
Ledger
Journal
Entry
Report
General
Ledger
Journal
and
Balances
Report
General
Ledger Trial
Balance
Report
‘Net Assets’ parent
account) to print Trial
Balance for your assets
only.
Account Class
Yes
All
Print all account classes
by default. ‘Income
Statement’ and ‘Balance
Sheet’ are your other
options.
✗
✗
✓
Account
Delimiter
No
N/A
Optionally change the
default delimiter of your
setup.
✗
✗
✓
Zero Beginning
of Year Balance
No
N/A
Enforce Beginning of
Year Balances to be
printed as zero.
✗
✗
✓
Trial Balance
Type
Yes
N/A
Options are ‘Detail’,
‘Begin Year’, ‘End Year’
and ‘Results’.
✗
✗
✓
Debug
No
N/A
For future
enhancement.
✗
✓
✗
12
6. Accounted Transactions in Subledgers
Enter transactions in Payables and Receivables. Account all transactions on which you need to report.
For account analysis reports only posted activity will be reported.
13
7. Submitting the Reports
General Ledger Journal Entry Report
Submit General Ledger Journal Entry Report to retrieve detailed information for your General Ledger
journal entry headers, journal entry lines, and journal batches.
Standard Run with Defaults
14
Submit Report with a Journal Source and Category
15
You can see from the output above that the report prints journals with Receivables source and Sales
Invoices category only.
16
General Ledger Journal and Balance Report
Submit General Ledger Journal and Balance report to retrieve account balances and journal entries that
make up these balances.
Standard Run with Defaults
A number of selected report pages are given below to show balances with detail journal lines for both
legal entities.
17
18
19
20
Entering the Flex Filter Conditions
You can filter by accounting flexfield segment conditions. In the example below, 2 conditions are added
at submission.
21
22
General Ledger Trial Balance Report
This report lists the beginning and ending balances as debits and credits for your accounts for a
reporting period range. You can view your detail balances or you can run in summary mode using the
account hierarchies.
Standard Run in Detail Mode with Defaults
23
24
25
Trial Balance in Summary Mode with Account Levels
You can run the report in summary mode if you have defined account hierarchy structure and
completed the setup.
Account Level: 2, Trial Balance Type: Detail
26
Account Level: 3, Trial Balance Type: Begin Year
27
Please see the examples below for higher account levels and other Trial Balance Types.
The following output shows ‘Vision Foods –USA Ledger Primary Ledger’ and five summary levels of the
account hierarchy. (Trial Balance Type: Detail)
28
29
The following output shows ‘Vision Foods –USA Ledger Primary Ledger’ and five summary levels of the
account hierarchy. (Trial Balance Type: Results)
30
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