The White Rabbit Café and Patisserie
Special Events Guide
Looking for a magical space for your next special event? We are now hosting special events on Sunday’s here at
The White Rabbit Cafe and Patisserie! We specialize in birthday parties, breakfasts, showers, tea parties, small
fundraisers, meetings for businesses and clubs, and meet-ups for special interest groups. Be sure to check out
our catering packages to simplify your planning process.
Special Events at The W hite Rabbit Café
Bright and whimsical 2000 sq ft space with eclectic decor and variety of conversational seating for up to 62
people (maximum standing occupancy of 74 people).
In house treats: The White Rabbit Café and Pâtisserie provides specialty teas and coffees, as well as pastries and
confections which are made by hand with care and attention to quality, using only the freshest of ingredients.
We offer our customers an alternative to the mass-produced by committing our passion to the craft of creating
good wholesome foods, using ingredients that are sourced as locally, responsibly, and sustainably as possible.
Dedicated event planner to assist with the details of every event from initial inquiry through event-day needs.
Custom menus can be developed for each event or catering packages are available to simplify your planning
process (see packages below).
Pricing
$150 for 4 hours minimum charge, $50 per additional hour
When calculating the hours of facility rental, please account for all hours in the space from start of
setup through end of cleanup. Setup may not begin prior to 7:00 a.m. and cleanup must end by 10:00
p.m.
18% service charge will be included on every invoice
6% Pennsylvania Sales Tax applies to all events unless organization is able to provide a Pennsylvania Sales Tax
Exempt Certificate.
Catering Packages (priced per person)
A Mad Tea-Party -- $10
Menu Items: Mini Scones, Mini Muffins, Mini Biscuits with Butter and Jam, Mini Croissants, Petit Fours
Drink Service: Brewed Coffee, Infused Water, Assortment of 4 Premium Teas
Specialty Coffees may be added for an extra charge of $1.50 per person
Very Merry Unbirthday Party -- $8
Menu Items: Cupcakes, Brownies, Cookies, Confections
Drink Service: Brewed Coffee, Water, Iced Tea, Choice of Punch or Lemonade
Custom Cakes and Celebration Cakes are available as a custom menu item
Specialty Coffees or Italian Sodas may be added for an extra charge of $1.50 per person
“Brunchify” your Party -- $4
Add Mini Quiche or Frittata and a Salad to either of the above packages for an additional $4 per person
See our a la carte catering menu for additional options.
Guidelines and Policies
Space rental includes linen for service tables, flatware, drinkware, dishes, and trash receptacles. The renter is
responsible for the removal of all event related items. The cafe staff is responsible for trash disposal and
cleaning following the event.
Street parking and a metered parking lot are available directly outside the cafe. Parking is free on Sunday.
There is no smoking permitted within the facility.
Music : Renter may stream private playlist (Spotify or iTunes) or internet radio through the cafe sound system.
Live musicians are permitted for private parties. In the instance of events that are advertised as open to the
public, only live original music is permitted. Unauthorized live covers of copyrighted music can result in large
fines from ASCAP.
Decorations
No confetti or glitter of any kind is permitted in the space. Use of confetti or glitter will result in an
automatic $100 clean up fee.
Only sticky putty may be used to adhere decorations to the walls. No nails, hooks, tape or adhesive of
any kind may be used.
Renters may not install any decorations that require a ladder to put in place.
Nothing may be suspended from light fixtures or ceiling.
Anything left behind after facility rental will be considered abandoned and donated, recycled or thrown
away.
External Food : Special requests to bring in external food will be granted at the discretion of the owners of The
White Rabbit Cafe and Patisserie. When permission is given for external food, all food must arrive ready to serve
using chafing dishes and Sterno to keep food warm. The White Rabbit Cafe does not provide linens, flatware,
glasses or dishes if external food is being served. Renter must provide disposable dishes and silverware.
Alcohol : The White Rabbit Cafe and Patisserie is a BYOB establishment if the renter desires alcoholic beverages
at the event. The insurance policy of The White Rabbit Cafe and Patisserie includes host liquor liability
coverage. The following rules apply:
Renter must provide own glassware for alcoholic beverages.
All alcohol consumption must take place inside the facility.
No opened containers may leave the facility at the conclusion of the event. Left over alcohol can be
picked up from the cafe the following day.
By Pennsylvania state law, the employees of The White Rabbit Cafe and Patisserie maintain the right to
refuse service of alcoholic beverages to persons under 21 years of age or persons who appear to be
visibly intoxicated.
General Liability Statement : Both parties agree to indemnify and hold harmless one another in the event of
property or personal injury arising from proper usage of the facility. The White Rabbit Cafe and Patisserie is
responsible for maintaining the safety and sanitation of the facility. Any damage, bodily or property, arising
from the event due to improper use of the facility is the responsibility of the renter.
Making a Reservation
All dates are reserved on a first come, first served basis. Following your initial inquiry, you will receive a nonbinding quote which will tentatively hold the date for 5 days, after which you must move into a contract and
place a deposit to secure the date. We will not hold the date without a signed contract and 50% non-refundable
deposit of the estimated total invoice, due within 14 days of receiving the contract. Failure to submit signed
contract and required deposit within the 14 day period will result in forfeiture of your date.
All rental and catering details must be finalized 30 days prior to the event. You will receive an updated
confirmation at this time.
Catering guarantee and final balance are due 14 days prior to the event. Catering guarantee is the minimum
number of people for which you will be charged regardless of event attendance. In the instance of attendance
exceeding the catering guarantee, renter must pay accrued balance prior to departing from the facility the day
of the event. Failure to pay final balance on time will result in a 1.5% late charge on the balance due per day
for each day the balance due is unpaid.
In the instance of a cancellation within the final two weeks before the event, we will not issue a refund.
In the instance that the event runs over the contracted time or any fees are accrued during the event, remaining
balance will be due before departing from the facility the day of the event