Goodworth Clatford Parish Council
Council Meeting Minutes – 3rd January 2017
PLEASE NOTE THAT THESE ARE DRAFT MINUTES WHICH ARE SUBJECT TO CHANGE &
AMENDMENT AT ANY TIME PRIOR TO THEM BEING SIGNED AS A CORRECT RECORD AT THE
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NEXT PARISH COUNCIL MEETING ON 7 MARCH 2017
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Date of Meeting: Tuesday 3 January 2017
Location:
Village Club, Goodworth Clatford
Present:
Councillors
Bob Houghton(Chairman)
Paul Doran
Peter Kiddle
Charlotte Elwell
Joe Li
Alan Lloyd Davies
Ian Platt
Gary Portsmouth
Ed Turner
Alan Willens
1.
Clerk
TVBC + County
Councillors
Others
Cllr Stallard
Geoff Scard
Bob Wheadon
11 members of the
public
Apologies for Absence
Apologies had been received from Cllr Mrs Flood, Cllr Gibson and Richard Ryder
2.
Public Participation
The Chairman invited any members of the public to address the Council.
A member of the public reported that an elderly lady living in the Crescent had problems with her
telephone supplier. This had been reported in the Andover Advertiser and asked if the Parish
Council could help avoid such an occurrence in future.
Mr Wilson wished members to be aware of the speeding in the northern end of the village as well
as in Church Lane. The Chairman stated that he intended to take Correspondence immediately
following on from Item 5 of the agenda.
3.
Declarations of Interest
Cllr Turner declared an interest in Item 6.1 of the agenda.
4.
Chairman’s Remarks
The Chairman welcomed everyone to the meeting and wished then a Very Happy New Year. The
Chairman also reported that he had investigated the noise coming from the solar farm at
Fullerton Farm. It was created by pile driving and hopefully would in future be limited to certain
times of the day.
5.
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To Approve the Minutes of the Meeting 1 November 2016
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Minutes of the Parish Council Meeting held on the 1 November 2016 had been circulated to all
members prior to the meeting. The Chairman asked if all members were in agreement with the
minutes and all agreed.
Resolved:
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That the minutes of the Parish Council Meeting held on the 1 November 2016 be confirmed
and signed as a true record of the meeting.
The Chairman proposed to take Correspondence as the next agenda item.
6.
Correspondence – e-mail from Mr Wilson
The Chairman read a short report that had been received from the HCC Cllr Gibson stated that
the response from the 20 mph trials is that there will be a review. Both you and Abbotts Ann are
keen to be recipients of a 20 mph speed limit within the villages. I do not know the timescale as
yet for the final decision on whether the trial was a success or not. Certainly those Villages within
the trial have seen a positive action but all complain that the Police do not enforce the 20 mph
scheme. The scheme appears to have had a positive response from drivers although there are
always people who will abuse the speed limits. I will keep you updated on progress.
Members of the public were very concerned by the excessive speeds of vehicles in Church Lane,
the volume of vehicles and the lack of a footpath making it very dangerous for pedestrians. The
Chairman stated that the Parish Council were very much aware of the situation but these were
matters to be brought to the attention of HCC Highways. Cllr Kiddle stated that he had received
an e-mail from Mr David Budd who had been involved with getting the 20 mph speed limit in
Chilbolton and had volunteered to help Goodworth Clatford. It was proposed that a Working
Group, co-opting Mr Budd, be set up to look at the implementation of a 20 mph speed limit with
traffic calming (not speed bumps) throughout the village and to report back to the Parish Council
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on the 7 March 2017 on a meeting with HCC. This was agreed by all members. Cllr Platt agreed
to chair this group together with Cllr Doran and Cllr Portsmouth.
Resolved:
That a Working Group, co-opting Mr Budd, be set up to look at the implementation of a 20 mph
speed limit with traffic calming throughout the village and to report back to the Parish Council
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on the 7 March 2017 on a meeting with HCC. Members of this Working Group would be Cllr
Platt (Chairman), Cllr Doran and Cllr Portsmouth.
The Clerk was requested to formally reply to Cllr Gibson’s e-mail asking him to contact Cllr Platt
within a week to arrange a meeting with the Working Group.
Resolved:
That the Clerk be instructed to reply to the e-mail received from Cllr Gibson asking that he
contact Cllr Platt within the week to arrange a meeting with the Working Group.
7.
Matters Arising
1. Thompson Land – Progress Report: The Chairman gave the historical background to this
particular village land. The Parish Council had received details from Carter Jonas that gave the
land divided into three lots. Lots 1 & 2 approximately divide The Park and the third lot most of the
old Cricket Field. If all lots were to be purchased there would be ongoing costs for management
and maintenance. The guide prices were Lot 1 (5 acres) £100,000, Lot 2 (7.3 acres) £135,000
and Lot 3 (4.5 acres) £60,000. The Chairman stated that there were other members of the public
interested in this land. There followed a discussion in which various issues were expressed. The
Chairman stated that this matter should be brought to a public meeting as soon as possible. The
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Clerk reported that there was already a provisional booking for the Village club on Thursday 26
January. This date was not acceptable to all members of the Council. It was agreed by a majority
that a public meeting should be held and the Clerk was requested to arrange a meeting as soon
as possible that was acceptable to all members. It was also agreed that this meeting would
double up with a progress report on the Neighbourhood Plan. In answer to a suggestion that a
trust be set up, Cllr Mrs Elwell agreed to investigate this and to report back in time for the
proposed meeting.
Resolved:
That the Clerk be instructed to arrange a public meeting to be held in the Village Club as soon
as possible and that Cllr Mrs Elwell be asked to investigate the legal aspects of forming a trust
associated with the possible purchase of the land under offer by Carter Jonas.
The Clerk was requested to reply to Carter Jonas conveying that the Parish Council were still
interested in the purchase of part or all of the land now available. Also to state that a public
meeting would be arranged at the earliest when the matter would be presented to the Parish.
Resolved:
That the Clerk be instructed to reply to Carter Jonas conveying that the Parish Council were
still interested in the purchase of part or all of the land now available. Also to state that a
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public meeting would be arranged at the earliest when the matter would be presented to the
Parish.
2. Defibrillator – Progress Report: The Clerk reported that the application to the British Heart
Foundation for a defibrillator had not been successful. The Clerk had now applied to TVBC for a
Ward grant supported by the Anna Ward Councillors. As soon as the result is know a defibrillator
will be purchased.
3. Southern Water: Cllr Willens reported that Southern Water had been carrying out repairs to
the sewerage pipes at the Northern end of the village. The work had to be abandoned
temporarily due to finding distorted pipes. It will require the road to be closed when work resumes
in approximately 14 weeks time. Cllr Willens continues to liaise with Southern Water and HCC.
4. Emergency Resilience Plan – Progress Report: Cllr Willens reported that the Emergency
Resilience Plan had been distributed to all households in the village together with the Autumn
Newsletter. Hants Fire and Rescue had provided 25 Grab Bags and the Clerk has these to issue
to residents who request them.
The Chairman thanked Cllr Willens for both of his reports.
8.
County & Borough Councillor’s Reports
Cllr Stallard stated that it had been a very bust period at the end of 2016 and wished to report the
following matters: Local Plan: The Local Plan was adopted last year and due to an objection from a developer in
the South of the Borough a judicial review was held in November. The review found that the
objection was not upheld and TVBC had been successful in their defense.
Andover Leisure Centre: TVBC had awarded a 30 year contract to Places for People to provide a
complete rebuild of Andover Leisure Centre. It was hoped that this new facility would be open by
early 2019.
Sparkle Day: Goodworth Clatford has been chosen by TVBC as their Sparkle Day on Thursday
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23 February 2017. Sparkle Days are part of their Love Where You Live initiative. Their purpose
is to add that extra bit of sparkle to an area. Many activities will take place during each Sparkle
Day, for instance roads and paths will be swept, signs will be cleaned, grass will be cut and
shrubs tidied etc. They will also help residents with any questions they may have on dealing with
their waste and recycling.
The Chairman thanked Cllr Stallard for his report.
9.
Planning Applications
1. Neighbourhood Planning: Cllr Kiddle reported that the Neighbourhood Plan was running
under budget. Replies to the questionnaire were approximately 80% due to the fact that Cllr
Kiddle has enlisted help from outside of the village to do some door knocking. This has made a
significant increase in returns and it is hoped to improve on this response over the next few
weeks. The public meeting being arranged will provide feedback and will be seeking to continue
with volunteers. Four Working Groups had been created. Housing led by Cllr Kiddle, Community
Infrastructure and Amenities led by Cllr Houghton, Transport, Traffic and Business by Roslyn
Stockdale and Environment and Countryside by Geoff Scard. A draft Vision Statement is in
course of preparation and objectives for each of the four Working Groups, which will include
recruiting volunteers from the community to work with them. The Neighbourhood Plan will have
two outcomes, one looking at what would be legally acceptable to be within the plan and the
other a wish list of things the village would like. Now that the 80% target has been reached the
draft report will be circulated to all members who are asked to strictly keep it confidential. Funds
received amount to £1,731 from a Government grant of £8,000, £1,000 from the TVBC
Pathfinder grant and £666.00 from the TVBC Ward grant. Amount spent so far is £1,607.00 so all
within budget.
The Chairman thanked Cllr Kiddle for his report.
10. Risk Assessment
The Clerk reported that he had received risk assessment report for the Allotments, Recreation
Ground and the Sheepwash. There were some minor maintenance items to be actioned.
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11. Finance
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1. Approval of Financial Statements to 30 November 2016: The Clerk had circulated a
Financial Statements pack to all members prior to the meeting. There were no comments and the
financial statements were accepted.
Resolved:
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That the Financial Statements to 30 November 2016 be approved and signed by the Chairman
2. Payments for Approval: The following accounts were presented for approval: Guy Kitchen
335.00 Village Maintenance
Andover Printing
200.00 Newsletter and Emergency Resilience Plan
P Kiddle
325.81 Expense-Neighbourhood Plan
TVBC
319.61 Ground Maintenance
Ivan Gibson
100.00 Recreation Ground-Hedge Cutting
Clatfords Shop Association
333.00 S137 Grant
St Peter’s PCC
230.00 Churchyard Maintenance
Mrs Holdway
10.00 Village Clock-Thank You
Bob Wheadon
500.51 Clerk’s Fee (November 2016)
Clatfords Shop Association
333.00 S137 Grant
SSE
19.36 Village Clock
P Kiddle
26.00 Expenses-Neighbourhood Plan
Bob Wheadon
478.65 Clerks Fee (December 2016)
HMR&C
200.40 Clerk’s Tax
Total Expenses
£3,411.34
Resolved:
That the accounts presented be approved for payment.
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Bank Accounts at 31 December 2016
HSBC £9,617.09
NatWest £24.71
3. Report from Finance Group: The Chairman stated that progress on obtaining finance from the
Solar Parks that are now installed or being installed in the village needs to be made. The
Chairman agreed to draft a letter for the Clerk to send to all the Solar Park Companies asking for
funding. Cllr Doran suggested that plans for the Recreation Pavilion should be included.
Resolved:
That the Chairman draft a letter for the Clerk to send, including plans for the refurbishment of
the Pavilion, to the Solar Farm Management Companies in the Parish requesting making a
Community Benefit payment towards the costs of renovating and extending the pavilion and
improvements to the Village club.
Cllr Doran stated that the Village Club had given the Finance Group a letter providing some scant
details for refurbishing the Village Club kitchen. It lacked information or any kind of business
plan. After discussion it was agreed to advise the Village Club Committee that the Parish Council
were mindful of their financial needs but that a realistic plan for the future of the Club would be
necessary before any financial commitment from the Parish Council was forthcoming.
Resolved:
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That the Clerk be instructed to reply to the Village Club Committee’s letter of the 12
December 2016 reassuring the Club that the Parish Council were mindful of their financial
needs but that more information in the form of a business plan would be required before the
Parish Council made a commitment to support the Club financially.
Cllr Doran reported that the Finance Group had produced a draft budget. This had been
circulated to all members by the Clerk prior to the meeting. This draft budget for 2017/18 includes
a figure of £8,000.00 for help with the Post Office at the Clatfords Village Shop. After some
discussion it was agreed by a majority to accept the draft budget that results in a precept for
2017/18 of £18,965.00.
Resolved:
That the draft budget for the financial year 2017/2018 be accepted as proposed by the
Finance Group having a total income and expenditure of £39,135. That the Clerk be
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instructed to submit a Council Tax Precept of £18,965.00 to TVBC Revenue Services for
the financial year 2017/2018.
The Chairman thanked Cllr Doran for his report.
12. Environment
1. Allotments – Replacement Fencing: The Clerk had written to all allotment plot holders
conveying the Parish Council’s details for deer proofing the allotments. All replies received had
been collated and distributed to all members prior to the meeting. The Chairman stated that
these replies indicated no real acceptance of an increase in costs to provide a deer proof
fencing. After some further discussion it was agreed that the Clerk should respond to all the
allotment holders conveying the Council’s decision to decline to invest in building a deer proof
fencing at the allotments.
Resolved:
That the Clerk be instructed to write to all allotment holders conveying the Council’s decision
to decline to invest in building a deer proof fencing at the allotments.
2. Highways and Footpaths: The Clerk reported that three dog bag dispensers had been put on
order but the actual locations of each need to be agreed. The Chairman asked that Cllr Li and
Cllr Turner liaise with the Clerk after the meeting to establish the locations of these dispensers.
3. Recreation Ground: The Clerk reported that he had still not received any further quotations. It
was agreed to hold this matter in abeyance until the next Parish Council meeting.
At this point the Chairman stated that the meeting would overrun the allowed 2 hours. Members
agreed unanimously to continue for a further 30 minute period.
4. Sheepwash: Cllr Turner reported that the farm gate adjacent to the kissing gate still needed to
be repaired. Cllr Lloyd Davies reported that some of the revetting also needed repair but not as a
matter of urgency.
13. Communications
There was nothing further to report.
14. Date of Next Meeting
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The next meeting of the Parish Council will be on 7 March 2017.
15. Chairman’s Closing Remarks
The Chairman handed a letter he had received from the Test Valley Citizen Advice Bureau
asking the Parish Council for a grant to support their work. The Clerk will bring this letter under
correspondence to the next meeting of the Council in March.
There being no further business the Chairman thanked members for their attendance and closed
the meeting at 21.26hrs.
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