Captains Manual
(V1)
1. Arrival Arrangements
1.1 Charts
1.2 Tides and Times
1.3 Call signs
1.4 Procedures
1.5 Pilots
1.6 Tugs
1.7 Customs & Immigration
1.8 Security
1.9 Crew Travel to Belfast
1.10 Things to consider before you arrive in Belfast
2. Berthing & Formalities
2.1 Special berthing instructions
2.2 Formalities
2.3 Captain’s Briefing
3. Event Site
3.1 On site facilities
3.2 Crew centre information
3.2.1 Showers
3.3 First Aid
3.4 Fitness suite
3.5 Chaplaincy/Church Services
4. Liaison System
4.1 Explanation of the System
4.2 Liaison Team Details
4.3 Location of Liaison Office
4.4 Early arrivals
5. Social events & Activities
5.1 Captain’s Dinner
5.2 Afterguard Party
5.3 Crew Parade & prize giving
5.4 Crew Party
5.5 Crew activity programme
6. Ships Services
6.1 Overview
6.2 Fuel & Gas
6.3 Fresh Water
6.4 Electricity
6.5 Waste procedures
6.5.1 Pollution
6.5.2 Waste Disposal
6.5.3 Sewage/Black Water
6.6 Repairs
6.7 Laundry & Dry Cleaning services
6.8 Stores & other supplies
6.9 Ships Agents
6.10 Captains car service information (including booking process, contact number etc)
7. Belfast Information
7.1
Belfast General Information
7.2
Belfast City Hall
7.3
Titanic Memorial Garden
7.4
St. Georges Market
7.5
Belfast Cathedral
7.6
Belfast Barge
7.7
The Dome at Victoria Square
7.8
Queens University
7.9
Ulster Museum
7.10
Botanic Gardens - Victorian Palm House & Tropical Ravine
7.11
The Crown Saloon
7.12
Getting around the City
8
EVENT CONTACT ADDRESSES AND TELEPHONE NUMBERS
8.1 Port and Sail Training International contact details
8.2 Useful Telephone Numbers
8.3 Consulate Contact Details
Appendices
Customs and Immigration Forms
1.
2.
3.
4.
5.
6.
7.
8.
Crew & Passenger List (To be Completed by ALL Vessels)
IMO General Declaration (FAL Form 1)
IMO Cargo Declaration (FAL Form 2)
IMO Ship’s Stores Declaration (FAL Form 3)
IMO Crew’s Effects Declaration (FAL Form 4)
IMO Crew List (FAL Form 5)
IMO Passenger List (FAL Form 6)
Port Waste Notification Form
Ship services & Activities
9. Bunkering Request Form
10. Stores & supplies Request Form
11. Vessel Berthing Plan
12. Crew Activities Programme
13. Crew Activities Booking forms
14. Event site map
1
Arrival Arrangements
1.1 Charts
Belfast Harbour port limits are as shown on Admiralty Charts 1752 & 1753. Areas not for recreational
navigation are indicated in Belfast Harbour Tide Tables, a copy is available on Belfast Harbour website in the
Document section - https://www.belfast-harbour.co.uk/documents/
For Guidance Only
Do not use for
Navigation
Pollock Dock
For
Guidance
Only
York Dock
Albert Quay
Do not use
for
Navigation
Abercorn Basin
Donegall Quay
Vessels will be berthed in Belfast Harbour at Queens Quay, Donegall Quay, Albert Quay, York Dock and
Pollock Dock.
Belfast Harbour Charts: 1752 (Approaches to Belfast) and 1753 (Belfast Lough and Approaches) show the
approaches and the location of the berths within the harbour.
1.1.1 Passage Plans
Additional navigational information including local Notice to Mariners is available on the Belfast Harbour
website in the Navigation and Pilotage section - https://www.belfast-harbour.co.uk/port/navigation-pilotage/
.
1.1.2 Inbound Passage Plans
Fairway Buoy (N) To Stormont Wharf South
Way Pt.
F/W (N)
In 1V
In 2V
In 3V
In 4V
In 5V
In 6V
ST5
Latitude N
54° 42.48’
54° 41.63’
54° 41.00’
54° 40.41’
54° 40.03’
54° 38.33’
54° 37.35’
54° 36.92’
Longitude W
005° 42.46’
005° 46.47’
005° 48.34’
005° 49.73’
005° 50.26’
005° 52.42’
005° 53.65’
005° 54.39’
Navigation Mark
Fairway Buoy (North)
No.1 Buoy
No.3 Buoy
No.5 Beacon
No.7 Beacon
No.15 Beacon
West Twin
Stormont (ST5)
Bearing
149°
326°
324°
322°
308°
301°
275°
-
Distance
0.18’
0.04’
0.05’
0.07’
0.05’
0.03’
0.100’
-
Course
250°
240°
234°
219°
216°
216°
225°
-
Distance
2.50’
1.30’
1.00’
0.49’
2.10’
1.20’
0.60’
9.19’
DTG
9.19’
6.69’
5.39’
4.39’
3.90’
1.80’
0.60’
0.00’
Navigation Mark
Fairway Buoy (North)
No.1 Buoy
No.3 Buoy
No.5 Beacon
No.7 Beacon
No.15 Beacon
No.19 Beacon
N End Sinclair Wharf
Pollock Dock
Bearing
149°
326°
324°
322°
308°
301°
308°
164°
-
Distance
0.18’
0.04’
0.05’
0.07’
0.05’
0.03’
0.08’
0.04’
-
Course
250°
240°
234°
219°
216°
217°
236°
219°
-
Distance
2.50’
1.30’
1.00’
0.49’
2.10’
0.90’
0.80’
0.37’
9.46
DTG
9.46’
6.96’
5.66’
4.66’
4.17’
2.07’
1.17’
0.37’
0.00’
Fairway Buoy (N) To Pollock Dock
Way Pt.
F/W (N)
In 1V
In 2V
In 3V
In 4V
In 5V
In 1H
In 2H
Pollock
Latitude N
54° 42.48’
54° 41.63’
54° 41.00’
54° 40.41’
54° 40.03’
54° 38.33’
54° 37.60’
54° 37.16’
54° 36.87’
Longitude W
005° 42.46’
005° 46.47’
005° 48.34’
005° 49.73’
005° 50.26’
005° 52.42’
005° 53.38’
005° 54.52’
005° 54.92’
1.1.3 Outbound Passage Plan
Stormont Wharf South to Fairway Buoy (South)
Way Pt.
ST5
Out 1V
Out 2V
Out 3V
Out 4V
Out 5V
Out 6V
F/W (S)
Latitude N
54° 36.92’
54° 37.35’
54° 38.20’
54° 39.83’
54° 40.28’
54° 40.95’
54° 41.59’
54° 42.10’
Longitude W
005° 54.39’
005° 53.65’
005° 52.46’
005° 50.41’
005° 49.76’
005° 48.30’
005° 46.46’
005° 42.30’
Navigation Mark
Stormont (ST5)
West Twin
No16 Beacon
No.8 Beacon
No.6 Beacon
No.4 Buoy
No.2 Buoy
Fairway Buoy (South)
Bearing
275°
116°
123°
140°
142°
151°
001°
Distance
0.06’
0.03’
0.04’
0.05’
0.04’
0.04’
0.22’
Course
045°
039°
036°
040°
052°
059°
078°
-
Distance
0.60’
1.10’
2.00’
0.60’
1.10’
1.20’
2.50’
-
DTG
9.10’
8.50’
7.40’
5.40’
4.80’
3.70’
2.50’
0.00’
Navigation Mark
Pollock Dock
N End Sinclair Wharf
OB4 S Dolphin
No16 Beacon
No.8 Beacon
No.6 Beacon
No.4 Buoy
No.2 Buoy
Fairway Buoy (South)
Bearing
164°
275°
116°
123°
140°
142°
151°
001°
Distance
0.04’
0.06’
0.03’
0.04’
0.05’
0.04’
0.04’
0.22’
Course
039°
056°
036°
036°
040°
052°
059°
078°
-
Distance
0.37’
1.00’
1.60’
2.00’
0.60’
1.10’
1.20’
2.50’
-
DTG
9.37’
9.00’
8.00’
7.40’
5.40’
4.80’
3.70’
2.50’
0.00’
Pollock Dock to Fairway Buoy (South)
Way Pt.
Pollock
Out 2H
Out 3H
Out 2V
Out 3V
Out 4V
Out 5V
Out 6V
F/W (S)
Latitude N
54° 36.87’
54° 37.16’
54° 37.72’
54° 38.20’
54° 39.83’
54° 40.28’
54° 40.95’
54° 41.59’
54° 42.10’
Longitude W
005° 54.92’
005° 54.52’
005° 53.07’
005° 52.46’
005° 50.41’
005° 49.76’
005° 48.30’
005° 46.46’
005° 42.30’
1.2 Times and Tides
All times are in (GMT) Greenwich Mean Time.
Heights refer to Harbour Datum which is also Admiralty Chart Datum.
Height of Quays is 5.0 meters above Chart Datum.
Tidal Predictions for Belfast have been computed by the UK Hydrographic Office.
TIMES OF HIGH & LOW WATER BELFAST
Time
Metres
Wednesday 1st July
04:16
10:19
16:23
22:37
0.6
3.4
0.6
3.4
Thursday 2nd July
04:57
10:59
17:04
23.15
0.5
3.4
0.5
3.5
Friday 3rd July
05:38
11:39
17.46
23:56
0.4
3.4
0.5
3.6
Saturday 4th July
06:19
12:24
18:30
0.3
3.4
0.5
Sunday 5th July
00:41
07:03
13:14
19:16
3.6
0.3
3.4
0.6
Tidal Heights (Date /Time) – Belfast Harbour
(All times are local)
TIMES
0000
0100
0200
0300
0400
0500
0600
0700
0800
0900
1000
1100
1200
1300
1400
1500
1600
1700
1800
1900
2000
2100
2200
2300
1st July
2.75
2.19
1.55
0.98
0.64
0.74
1.17
1.81
2.50
3.06
3.34
3.28
2.88
2.27
1.60
0.98
0.61
0.67
1.10
1.74
2.44
3.03
3.39
3.43
2nd July
3.15
2.60
1.97
1.27
0.72
0.50
0.75
1.28
2.01
2.71
3.24
3.41
3.24
2.72
2.08
1.39
0.80
0.54
0.75
1.28
1.98
2.69
3.25
3.52
3rd July
3.45
3.05
2.41
1.72
0.99
0.50
0.44
0.81
1.44
2.21
2.89
3.35
3.41
3.14
2.55
1.90
1.20
0.68
0.54
0.89
1.47
2.22
2.91
3.43
4th July
3.60
3.42
2.90
2.21
1.47
0.75
0.36
0.45
0.90
1.60
2.38
3.02
3.39
3.37
3.01
2.38
1.74
1.05
0.60
0.60
1.02
1.64
2.42
3.09
5th July
3.54
3.62
3.36
2.75
2.02
1.24
0.58
0.30
0.51
1.00
1.74
2.50
3.09
3.38
3.29
2.88
2.25
1.60
0.94
0.58
0.69
1.14
1.79
2.57
Tidal Range
The Tidal Range will be up to 3.3 metres during the visit. The distance from the edge of the quay to sea level at High
Water will be about 1.5 metres, and at Low Water about 4.5 metres.
1.3 Call Signs
The call sign is “Belfast Harbour Radio”.
1.4 Procedures
The Port of Belfast is a safe, accessible deep water harbour at the head of Belfast Lough which is a natural
19km inlet of the Irish Sea on the North East coast of Ireland. The Port extends Eastwards from the Lagan
Bridge to an imaginary line crossing between Grey Point and Carrickfergus Castle. Vessels entering Victoria
Channel are required to do so under power only.
The arrangement of a pilot is co-ordinated by the VTS operator using the Port Management Information
System at Belfast Harbour.
Vessels Inbound should report to Belfast Harbour Radio:
 2 hours prior to arrival at the Fairway Buoy
 15 minutes prior to arrival at the Fairway Buoy for clearance.
 Passing the Fairway Buoy inward.
 Pilot on the bridge for clearance (if applicable).
 Passing No 5 Beacon inward, detailing where vessel intends to swing (if applicable).
 Alongside at the berth.
Departing vessels should report to Belfast Harbour Radio:
 15 minutes prior to departing the berth*.
 Immediately prior to departing the berth, for clearance. Vessels should indicate where they intend to
swing (if applicable)
 Passing No. 12 Beacon Outward, detailing where vessel will depart the Victoria Channel.
 Passing No. 2 (Harbour Limits) outward.
Vessels Moving or Shifting berths within the Harbour should report to Belfast Harbour Radio:
 15 minutes prior to departing the berth*.
 Prior to departing the berth, for clearance. Vessels should indicate where they intend to swing (if
applicable)
 Alongside at the berth.
*Mariners are advised that 2 hours notice will be required prior to arrival at the Fairway Buoy or prior to
departure for any Pilot bookings. Mariners should refer to Belfast Harbour Pilotage Directions for Pilotage
requirements and Pilot Boarding Positions. Full details are available on the Belfast Harbour website under
the Navigation and Pilotage section - https://www.belfast-harbour.co.uk/port/navigation-pilotage/
Initial arrival and departure reports made to VTS should include:
 Vessel Name
 Position
 Master’s Name
 Deepest draft
 ETA at Fairway Buoy / ETD
 Confirm pilot requirements Inner / Full / Outsea Pilotage
 Hazardous cargo on Board.
 Defects.
Vessels requiring a pilot are required to send ETA off the Fairway Lt Buoy (54° 41’.71N 005° 46’.23W) 6 hours
and 2 hours in advance.
For further detail please refer to the Admiralty List of Radio Signals Vol. 6 (2014/15): UK (Northern Ireland)
pages 440 - 443.
1.5 Pilots
A Pilot is available if requested in advance (at least 2 hours’ before arrival at the fairway buoy).
“Belfast Harbour Radio” – VHF Ch12
phone: +44 2890 553504,
e-mail: [email protected]
Pilotage is compulsorily for all vessel > 75 metres LOA and for vessels between 47.5 metres and 75 metres LOA
if the master or mate has not navigated into and out of the port within the previous 12 months.
Pilotage requirements are as per Belfast Harbour Pilotage Directions – refer to the Navigation and Pilotage
section of the Belfast Harbour website - https://www.belfast-harbour.co.uk/port/navigation-pilotage/
Pilots are free of charge to those ships that request them (once in and once out).
1.6 Tugs
Tugs are available with at least 2 hour notice.
“Belfast Harbour Radio” – VHF Ch12
phone: +44 2890 553504,
e-mail: [email protected]
Tugs will be supplied upon vessel’s request. A boat / tug assessment will be carried out to match availability with
requirements. Tug services are dependent upon the Captain’s acceptance of the normal conditions set out in ’UK
Standard Conditions for Towage’.
Tugs are free of charge to those ships that request them (one free assistance in and one out of port).
1.7 Customs and Immigration
UK Border Force advice as per National Regulations:
Customs
All vessels should supply a standard crew and passenger list not less than 24 hours before arrival. This should
contain at least: Full name, Date of Birth, Nationality, Passport (Visa) details.
Each vessel is requested upon arrival to hand over the customs declaration (using the appropriate forms IMO
FAL Forms 1 – 6) to the Liaison Officers, who will then forward them to custom.
However, it is preferred, if the IMO-FAL forms are filled out and forwarded to [email protected]
prior to arrival.
Copies of these forms (IMOFAL Forms 1-6) are contained in the appendices (No.1 to No.6)
A copy of the completed forms should be retained on-board for inspection by a Custom Officers who may wish
to visit your vessel. You will also be required to provide details of any animals carried on your vessel.
The Master must declare all surplus duty free stores (e.g. tobacco, alcohol) remaining on board. All surplus
stores will remain under Customs control while the ship remains in the UK, the Master is responsible for its
security. All duty free alcohol and tobacco should therefore be locked up on board. A limited amount of
tobacco and alcoholic goods can be left out for use by working crew on board while in port.
It is illegal to land/load duty free stores without reporting to Customs. Should this happen all goods may be
liable to forfeiture and the Master may be penalised. Any undeclared stores are liable to forfeiture.
Immigration
All vessels should provide a crew and passenger list not less than 24 hours prior to arrival, however it is
preferred if this can be sent as early as possible. A copy of the crew and passenger list to be completed is in
the appendices titled CREW & PASSENGER LIST – Please only use this form and forward the completed form
to [email protected] and [email protected]
Please note: It is important to differentiate between crew members and passengers on board, as this does
have a major impact on the visa requirements.
Crew - Section 33(1) of the Immigration Act 1971 defines “crew” as all persons actually employed in the
working or service of a ship. Please refer to the act if you require any further detail.
Passengers are those who are paying for the unique privilege of working aboard an historic vessel, so although
they may arrive and depart on-board the vessel, they do not qualify under the terms of a crew member and
visa requirements apply.
For the latest UK Visa Information please visit: https://www.gov.uk/government/publications/uk-visarequirements-list-for-carriers
Nationalities that need Visas to come to the UK as passengers are treated as visitors and thus need to have an
entry clearance / visa in advance of arrival. The UK Visa information referred to above stipulates which
countries must have these visas in advance.
It should be noted that it is the responsibility of the individuals concerned to obtain any Visa’s that may be
necessary. Failure to be in possession of such documents may have implications for them and the operators of
the host vessel. Entrants are also reminded that regulations for Visa’s etc. are liable to change.
Any queries regarding immigration requirements should be sent by e-mail to the Duty Officer at
[email protected]
IMMIGRATION REQUIREMENTS
It is the responsibility of the individuals concerned to obtain any visa’s that may be necessary and that failure
to be in possession of such documents may have implications for them and the operations of the host vessel.
Entrants are also reminded that regulations governing visa’s etc. are liable to change.
Everyone should have a passport.
Professional seamen working on the ship in an official capacity do not require a visa, but should be in
possession of a Seamen’s identity document. All others will be treated as passengers.
The requirement for a visa will depend on the nationality of the individual, all EU, EEA, and “Schengen” treaty
nationals do not require visas. Failure to be in possession of a valid visa may render the person liable to
removal from the UK at the vessel’s expense.
1.8 Security
While the vessel is open to the public, we will provide a steward to assist with public queuing and access.
Outside of the event opening hours there will be a roving security team on all sites.
An Out of Hours Security Office will be available and the telephone number will be issued in Port.
1.9 Crew Travel to/from Belfast
Belfast: Arrival/Transfer Information
Belfast is in the province of Northern Ireland, 155km from Dublin. Belfast has two airports, Belfast City
and Belfast International. There are Sea crossings from Scotland and England and a direct rail link from
Dublin. You can fly to Belfast from over 20 European and a number of North American cities.
By Air
George Best Belfast City Airport
The airport is situated just 3 miles from Belfast City Centre. For Flight information check
www.belfastcityairport.com
For connections from Britain and Europe Aer Lingus and FlyBe offer direct routes from many major
airports.
The Airport Express 600 bus service runs from the airport terminal to the city centre every 20 minutes
(05.30-22.05) Monday to Friday. Please check www.translink.co.uk for services on Saturdays and
Sundays.
Belfast International Airport is 30 minutes drive outside Belfast City Centre. For flight information
please check www.belfastairport.com
The Airport Express service operates between the airport and Belfast city centre every 15 minutes
Monday-Friday and every 20 minutes on Saturday and every 30 minutes on Sunday. This service
operates 24 hours a day however night services are less frequent. Please check www.translink.co.uk for
services during off peak and weekends.
Airport transfers
Value Cabs
T: 028 71269996
T:028 9080 9080
www.airporter.co.uk
www.valuecabs.co.uk
By Sea
There are frequent ferries from both Scotland and England. Journey times from 2 hours 15 minutes.
Operators and travel times vary. Please check www.stenaline.co.uk , www.poferries.com/irishsea
Or www.steam-packet.com
By Rail
An enterprise service runs 8 times daily from (5 times on Sundays) from Dublin to Belfast. The journey
time is approximately 2 hours. For a timetable please check www.translink.co.uk/Services/Enterprise/
By Bus
Dublin airport express coach service operates every hour on the hour from Dublin Airport to Belfast with
a journey time of approximately 2 hours. For tickets and further information www.aircoach.ie
Rent a car
Both airports provide a wide range of national car rental services check out airport website for full
details.
By road from Dublin
Starting from Dublin airport follow the M1 Motorway signposted for Belfast. There is a toll plaza
approximately 31Km into the journey which only accepts Euros. Continue on this motorway signposted
for Belfast. Just after passing Newry the road becomes a dual carriageway (A1) and motorway
regulations fall away. At the Sprucefield Roundabout (approximately 137km from Dublin Airport) the A1
joins the M1 motorway signposted The North, Belfast. Once within the Greater Belfast area the signs
will display as City Centre. At the Grosvenor Road Junction (approximately 152km) leave the motorway
and follow sighs for the City Centre onto the B38.
1.10 Things to consider before you arrive in Belfast





Crew & Passenger List (appendix 1)
IMO-FAL forms 1-6 - it is preferred that the forms are completed and forwarded prior to
arrival to [email protected]
Advance Notice requirements – if not already forwarded a copy can be found in Appendix
Captain’s & Afterguard Dinners – RSVP to [email protected]
Crew Programme – email [email protected] for an application form
2 BERTHING
2.1 Special Berthing Instructions
A copy of the berthing plan can be found in appendix 11, please note the plan is subject to change prior to
your arrival. Confirmation of berthing location will be advised on arrival at the port of Belfast.
Prior to arrival to Belfast all vessels have been asked to provide information such as re-fuelling equipment,
gangway required, power supply, etc.
During this initial contact with Belfast Harbour Radio (at least 2 Hours from the Fairway Buoy):
a) Vessels should confirm the services of a pilot, if required.
b) Vessels will receive confirmation of their berth allocation.
c) Vessels will be given advance notice of their entry instructions. All vessels must proceed under power
(sails down) to the berth allocated.
Berthing parties will be in attendance to assist - these services are not for the vessels account.
2.2
Formalities
Dress Ship
Should you wish to fly a courtesy flag while in Belfast it should be noted that this is the Union flag/Jack, the
national flag for Great Britain and Northern Ireland. It would be appreciated if vessels are “dressed overall”
daily throughout their visit.
Colours
Colours should be flown during the following hours 0800-2100
2.3 Captain’s Briefing
The Captain’s briefing shall take place on Saturday 4 July 1600hrs at Belfast Harbour Commissioners, on
Corporation Square (See Map).
The venue is easily accessible from all sites on foot; your Liaison Officer can provide you with directions.
3.1 On site facilities
Belfast Met
A detailed copy of the event site is included in the Appendices.
3.2 Crew centre information
The Belfast Metropolitan College will be the central crew focus and is a few minutes’ walk from most berthing
sites and can be easily accessed via water taxi for those across the harbor.
It will house the following facilities:











Crew Centre (hosting some crew activities)
Breakout area
 Internet Zone
 Computer & Printer access
Free WiFi Zone
Ship Liaison Centre
Event Control
Sail Training International Race Office
Showers
Fitness Suite
Pick up point for crew excursions during the event
First Aid Treatment Room
Catering Facilities
3.2.1 Showers
Showers are available at the following locations;

Crew Centre - available from 0800-1800hrs Wednesday-Saturday and 0700-1100hrs on Sunday.

Abercorn Basin – at the Marina Building - strictly from 0600-0800. Access granted with use of code 2247#

York Dock Showers will be available from 0800-2000hrs (Wed-Sat) 0700-1100 (Sun)
** Crew are reminded to wear their accreditation at all times when accessing the shower facilities.
3.3 First Aid
In emergency’s you should dial 999 for assistance in the first instance.
Northern Ireland Ambulance Service (NIAS), St. John’s Ambulance and Red Cross are on site during event hours
and will deal with minor casualties. All berthing areas will have a first aid point and roving first aiders.
Treatment rooms are available in The Crew Centre (Belfast Met) and in Sinclair Seaman’s Church Hall on
Corporation Square (behind Donegall Quay).
Outside event hours the Red Cross will be on duty outside event opening hours. A contact number will be
provided on arrival in Port. Please ensure that your Liaison Officer is made aware of any first aid assistance
received.
3.4 Fitness Suite
A state of the art fitness suite is available for all crew members at the Crew Centre (Belfast Met) from 0800hrs
until 1800hrs (Thursday-Saturday) Access will be granted with Crew Accreditation.
3.5 Chaplaincy
BELFAST SEAFARERS CENTRE
Prince’s Dock Street, Belfast BT1 3AA
(Beside Port main gate Co. Antrim side of the river)
Tele: (028) 90751131. Email: [email protected]
FACILITIES: WIFI, Foreign Exchange, Refreshments (Bar & ‘Tea at Sea’), Mobile Phone Cards, Shower & Lounge.
OPENING HOURS: 10.00 – 1700 and 1830 – 2300 HRS.
CHAPLAIN AVAILABLE – Especially for emergencies on +44 798 457 1220.
Church Services
If you require information on local church services please speak with your Liaison Officer for information.
Please note Sinclair Seaman’s Presbyterian Church on Corporation Square is also available for quiet reflection
during the festival. It also boasts an impressive range of Maritime artifacts and will be open for tours
throughout your stay by local congregation members.
4 LIAISON SYSTEM
4.1 Explanation of System
Belfast will be providing a significant, knowledgeable network of vessel Liaison Officers (LO). These officers will
be allocated to vessels in advance and ships will be notified of their contact details.
Class A vessels will have two Liaison Officers dedicated to them and all other vessels will have one Liaison
Officer each. Your vessel will be met by your Liaison Officer on arrival were possible or at the earliest
opportunity.
Through the Liaison Team we will provide you with up-to-date information, much of which is contained in this
manual, and they will advise you of any changes to the activities and schedule of events.
Your LO will be pleased to assist you in and your crew with any queries you many have and help you with any
arrangements that you need during your stay in Belfast.
For example they can help you as required with the following;
 Provision of ship stores
 Ship repairs
 Bunkering arrangements
 Crew activities & Invitations
 Medical assistance
 Event car bookings
 General Belfast knowledge
In order to provide the maximum assistance we anticipate that your LO will spend as much time as possible
with your ship and crew.
4.2 Liaison Team details
 The event Chief Liaison Officer is Claire Moraghan [email protected]
contact no. +44 778 700 6261.
 A Senior Liaison Officer will be appointed for each berthing area and will support the Liaison Officer.
 Liaison Officers will work on a shift pattern from 0800-1500hrs & 1500-2200hrs.
 A separate team of crew activity volunteers will join the crew on excursions and for activities at the crew
centre.
4.3 Location of Liaison Office
The Liaison Office will be located within the crew centre at The Belfast Metropolitan College and will be open
daily from 0900 hours to 2100 hours.
There will also be an ’On Call’ Liaison Officer service should any matters arise contact details will be provided
on arrival in Belfast.
4.4 Early arrivals into Northern Ireland
Should you arrive into a Northern Ireland port prior to Wednesday 1 July a member of our Senior Liaison team
would like to come to the vessel to meet you and the crew.
We would ask that you contact our Chief Liaison Officer, Claire Moraghan via telephone or email to arrange
early arrival [email protected] +44 7787006261.
5 Social Events
5.1 Captains’ Dinner
The Captains’ Dinner will be held at Belfast City Hall on the evening of Thursday 2 July at 19:00-23:00hrs.
Transportation will be provided, from the Crew Centre (Belfast Met) leaving at 1845 sharp, although the venue
is approximately 10 minutes walk from most berthing areas.
Captain’s invitations (+1) have already been issued ahead of arrival in Port; however formal Invitations will be
issued via your Liaison Officer. It would be appreciated if you would confirm your attendance as soon as
possible.
Should you have any dietary requirements, please can you email as soon as possible
[email protected]
5.2 Officers’/Afterguard Party
The Ships’ Officers Party will be held at Titanic Belfast the evening of Saturday 4 July 19:30-23:30hrs.
Transport will not be provided as Titanic Belfast is within the event site and is easily accessed on foot and by
Water Taxi.
Vouchers will be issued to vessels in Port via your Liaison Officer.
Should you have any dietary requirements, please can you email [email protected] as soon as
possible?
5.3 Crew Parade and Prize giving
The Crew Parade will take place at 18.15 hrs on Friday 3 July. All crew should muster at 1730hrs at Corporation
Square prior to parading to the Odyssey Arena car park where the prize giving also takes place.
It is anticipated the parade will cover approx 1.0km and last no more than 45minutes. The parade will be led
by the Friendship Band and will feature a number of floats, street entertainers, music and a carnival samba
band.
Each Ships Crew will be lead by the Liaison Officer bearing the Ship’s name board.
The prize giving ceremony will take place directly following the crew parade and will include prizes for;
 Social Media
 Most Spectacular arrival in Port
 Best dressed crew in Parade
 And many more………………..
Detailed instructions will be given to all vessels by their Liaison Officer while in Port.
5.4 Crew Party
The Party will be held in the Odyssey Arena on Friday 3 July immediately following the Crew Parade from
1930hrs-2300hrs
Transport will not be provided as the venue is at the finish of the Crew Parade.
All crew attending are entitled crew to:


two complimentary drinks from a selection available (alcoholic or non alcoholic)
food from the buffet areas
Coloured wristbands will be issued via Sail Training International on arrival in port.
White colour for those Under 18 years
Blue colour for those Over 18 years
Entertainment will be provided by local band “The Bizz” and a DJ.
5.5 Crew Activity Programme
The crew centre is located at Belfast Metropolitan College (Met). The crew centre will be the “Event Hub” and
pick-up point for various trips and tours for the crew members as well as additional activities that will be
offered inside the Met these include:




Fitness suite
Showers
Music taster sessions
IT Suite/Wi-Fi Access
A selection of activities which the crew is encouraged to take part in has already been distributed to the crew
prior to arrival in port. There may still be limited places available on some of the activities, please speak to
your Liaison Officer for availability.
Activities will include:












Belfast City Sightseeing Bus Tour
Crumlin Road Gaol Tour
Titanic Belfast Tour
Belfast City Sightseeing Bus Tour
Ulster Scots music taster sessions – Pipes & Drum workshops
Irish Traditional Taster sessions – tin whistle & Bodhran
Ulster Scots/Highland Games
Sky Trek, (High/low ropes)
Bubble Football,
Laser Tag &
Driving Range
Fitness Suite
Full details are available in the appendices along with booking form
6 SHIP SERVICES
6.1 Overview
Many of the items below have been requested from your vessel already, we would ask that you submit
information regarding power and bunkering in advance of your arrival to ensure the services are available at
your berth.
The following items will be for the vessels account:
 Fuel
 Supplies
 Repairs
 Gas
The appropriate Ships services form should be completed in advance (these can be found in the appendices)
and passed to your Liaison Officer
Payment should be made on delivery/receipt of services.
6.2 Fuel & Gas
BUNKERING
Vessels that need to bunker when in Belfast must forward information, to include the quantity required,
proposed time and the manner of payment (Credit Card and £ Sterling are acceptable) to [email protected] not later than Friday 26th June 2015.
Class A and B vessels will receive bunkers when alongside their berth between the hours of 2300 and 0900 Hrs.
Class C and D vessels need to make arrangements to receive their bunkers at Milewater Basin during arrival
into Belfast. This will be available weekdays between the hours of 0900 and 1600 Hrs.
Alternatively, fuel can be arranged at Bangor Marina during the arrival of your vessel. Bangor is situated on the
south side of Belfast Lough.
For further details visit http://www.quaymarinas.com/our-marinas/bangor-marina/
or e:mail [email protected] , Tel: +44 2891 453297
Gas
This should be booked via your Liaison Officer and payment should be made on delivery. Delivery will only be
available during the hours of 2300-0800. It is important that we know the type of valve used.
6.3 Fresh water
Fresh Water will be available at the berths throughout the event, economy of use is requested.
6.4 Electricity
Electricity is available on request. A pre-information request has been sent prior to arrival in Belfast to confirm
electricity and bunkering requirements, please return to Chief Liaison Officer, Claire Moraghan
[email protected]
6.5
Waste Procedures
It is prohibited to discharge any oily mixture into the water. Any vessel causing or sighting such pollution is
required to immediately report all details to the Port Authority. The Liaison Officer should also be informed.
Waste disposal
Colour coded Garbage bags for waste will be supplied by your Liaison Officer
BLACK General Waste
GREEN International Catering Waste (Collected daily from foot of gangway before 0800hrs)
BLUE
Oil Contaminated Waste
YELLOW Hazardous Waste
Vessels are requested to bag their waste in the appropriately coloured bag and bring it onshore to the nearest
disposal area with the exception of International Catering Waste which will be collected daily.
Your Liaison Officer will advise on the location of the ships skips on arrival.
Sewage / Black Water – Advance notification is required prior to Friday 26th June 2015 to [email protected] . The vessels liaison officer will confirm details when the vessel arrives. Collections will be by
road tanker and will be made out of hours between 2300 and 0800 Hrs.
6.6 Repairs
Repairs should not be carried out without prior approval of the Harbour Master; this can be gained via your
Liaison Officer. Full payment details must be agreed in advance.
A designated berth will be made available for repairs if needed. Risk assessments and method statements to be
forwarded via your Liaison Officer to Port Operations for approval. A work permit is required prior to any work
commencing.
6.7 Laundry & Dry Cleaning services
Laundry services are available from Wednesday 1 July until Saturday 4 July. Laundry will be collected from the
foot of the gangway before 8am each morning and where possible returned to the Crew centre by early
evening on the same day. Laundry will only be collected on completion of the laundry form. There is no
charge for a service wash and dry however dry cleaning services may incur a cost. Speak to your Liaison
Officer for details.
6.8 Stores and other supplies
These should be booked via your Liaison Officer and payment should be made on delivery. Delivery will only be
available during the hours of 2300-0800.
6.9 Ship Agents
Our in Port Liaison team will be your link with members of the Belfast Ship Agents’ Association, whose services
you may have contracted. We advise you to speak to your Liaison Officer in the first instance that will have a
central contact for all agents.
6.10 Captain’s car service
A limited car service is available for Captain’s official business. This service is provided by Volunteer drivers and
is bookable in advance through your Liaison Officer. The service is available from 0900-2000hrs (Wed-Sat).
7. Belfast City Information
7.1 Belfast General Information
Belfast is not a ‘must have a car’ type of city. We have a great public transport system and the centre of ‘town’
is like most old cities; it’s full of eccentric little alleyways with quaint old names and streets are walkable and
steeped in history.
We are providing a daily city sightseeing tour as part of our Crew Programme, we hope this will enable your
crew to view Belfast’s key landmarks and learn more about the history and culture of our fabulous city.
The city of Belfast is buzzing; there is never a shortage of things to do. We have some of the coolest night-clubs
in these islands and eateries that will spoil you for choice without burning a hole in your purse. We have a
constant stream of exciting concerts, plays and exhibitions in venues with attractions that will inspire even the
most jaded of explorer, from historical to the cultural to the scientific and literary; after all this is the city that
inspired C S Lewis’ Chronicles of Narnia.
Other activities during your stay
There are a variety of activities taking place within Belfast and further afield during the time the crews will be
in Port.
A copy of the city’s tourist magazine ‘Visit Belfast’ will be available within the Crew Centre for each person, it
will give further details on what’s happening in Belfast, restaurants, nightlife, shopping and tours as well as
including a city map.
If you require specific tourist information, please visit the main Belfast Welcome Centre, located at Donegall
Place and also the on-site visitor centre at the “Look Out” on Donegall Quay (beside the big fish) or speak to
your Liaison Officer.
We have included a few highlights of what is available for crew members to see and do at their own leisure all
within walking distance from your berth.
7.2 Belfast City Hall
One of Belfast's most iconic buildings, Belfast City Hall first opened its doors in August 1906 and is Belfast's
civic building. It's located in Donegall Square, in the heart of Belfast city centre. Take a free public tour and
discover its fascinating history.
Free public tours of City Hall are available Monday to
Saturday. Led by an experienced guide, they last around one
hour and uncover the history of Belfast City Hall, while
exploring some of its finest features. You can also visit the
Titanic Memorial Garden, exhibitions and the Bobbin Coffee
Shop, located in the east wing. The grounds feature a
number of monuments and memorials.
Belfast City Hall
Free Tours
Free public tours are available at the following times:
Monday to Friday - 11am, 2pm and 3pm
Saturday - 2pm and 3pm.
Tours are available on a first-come, first-served basis (no booking
needed) and leave from the reception area inside Belfast City Hall.
There are no tours on Sundays, bank holidays or public holidays.
You can book private group tours in advance and outside of public tour
times.
7.3 Titanic Memorial Garden
Belfast City Hall
The Titanic Memorial Garden is situated on the east side of Belfast City
Hall. The garden was built around the existing Titanic monument which was designed by Sir Thomas Brock. The
garden is set on two levels with the upper level containing a nine metre long plinth supporting fifteen bronze
plaques which list, in alphabetical order, the names of 1,512 people who perished on RMS Titanic. This is the
first time that the names of everyone who perished have been recorded on one monument. 'The Belfast List',
as it is now known, is a key feature of the memorial garden.
Contact Number: +4428 9027 0456
Email [email protected]
www.belfastcity.gov.uk
Opening Hours
Mon - Thurs: 8.30am - 5pm.
Fri: 8.30am - 4.30pm.
Sat & Sun: closed.
Public & bank holidays: closed.
7.4 St George's Market
The present St. George's Market, built 1890-1896, is one of Belfast's oldest attractions. The market is home to
some of the finest fresh produce, with customers travelling near and far to sample the delights of Friday,
Saturday and Sunday markets.
There has been a Friday market on the St George’s site since 1604. The present award-winning St George’s
Market, built between 1890 and 1896, is one of Belfast’s oldest attractions.
As well as being home to some of the finest fresh produce, with customers travelling near and far to sample
the delights of Friday, Saturday and Sunday markets, it has become one of the city's most popular places to
visit.
Since its £4.5m refurbishment in 1997, this charming Victorian building offers one of the most vibrant and
colourful destinations that Belfast has to offer.
Friday Variety Market
The Friday Variety Market is open 6am to 2pm. Around 248 market stalls sell a diverse range of products from
Atlantic shark and zips, to antiques and fresh fruit. The fish section alone contains 23 fish stalls and holds the
reputation for being the leading retail fish market in Ireland.
Saturday City Food, Craft and Garden Market
The Saturday City Food and Craft Market is open 9am to 3pm. Enjoy the best food tastes and smells brought by
local producers, as well as a fusion of tempting continental and specialty foods from around the world.
Customers can sample the produce; relax with a coffee and a newspaper against a backdrop of live jazz or
flamenco music.
7.5 Belfast Cathedral
Consecrated in 1904, St. Anne’s Cathedral has exquisite mosaics,
carvings and stained glass. A striking contemporary spire was erected
in 2007 making it visible from across the city and the Cathedral is
home to the textile memorial to the Titanic.
7.6 The Belfast Barge
The Belfast Barge houses an interactive maritime museum that tells
the story of Belfast’s epic maritime and industrial past. It also houses
an on-board restaurant offering fine Irish food.
Belfast Cathedral
7.7 The Dome at Victoria Square
After you’ve had a browse in the High Street shops in Victoria Square make a trip up into the Dome with 360
degree views across the city. You will be able to pick out local landmarks such as Harland & Wolff, Parliament
Buildings at Stormont and Belfast Castle. A local guide is on hand to point out the areas of interest.
7.8 Queen’s University
Visit the unique and internationally renowned Lanyon Building of Queen’s University, Belfast. Architecturally
stunning with its imposing front facade, guided and self-guided tours are available. Gift shop and visitor
information onsite. www.qub.ac.uk
7.9 Ulster Museum
The Ulster Museum features many changing exhibitions throughout the year. From science and nature to art
and history, there is something for everyone.
Open 10am - 5pm, Tuesday - Sunday.
Just across the way......................
7.10 Botanic Gardens- Victorian Palm House &
Tropical Ravine
Botanic Gardens were established in 1828 by the
Belfast Botanic and
Horticultural Society, the site contains exotic tree
species and impressive plant collections from the
southern hemisphere. Its home to the Palm House
and the Tropical Ravine.
Botanic Tropical Ravine & Palm House
The Palm House was designed by Sir Charles Lanyon, who also helped
design parts of nearby Queen's University; it is one of the earliest examples of a glasshouse made from curved
iron and glass. It shows how
advances in glasshouse technology allowed horticulturists to grow exotic
plant species during the Victorian period.
7.11 The Crown Saloon Bar
Step in to discover a traditional pub of unique character,
revered for its eclectic range of real ales and its heartily
classic pub food, which are served, as they should be, with a
generous measure of famous Irish hospitality.
The Crown is both ageless and priceless, a gem of Victoriana
and one of the great bars of the world. Formerly known as
The Crown Saloon Bar
The Liquor Saloon in Great Victoria Street, it was one of the
mightiest Victorian gin palaces which once flourished in the industrial cities of the British Isles. Dating back to
1826, it is now owned by the National Trust and has been sympathetically restored over the years.
The Crown remains a unique visual gem, a veritable masterpiece in bar architecture, which has the distinction
of being known to millions the world over.
7.12 Getting around the City
In Belfast taxis operate from ‘taxi ranks’ and do not stop when hailed. One of the main taxi ranks in Belfast city
centre is in front of City Hall. There are two types of Belfast taxi; one is the world famous black taxi style and
the second type is normal saloon cars but they bear the name of the taxi company on the car roof. All taxis
display a yellow disc on the car windscreen. By law, all taxis in Belfast are required to display coloured licence
plates. Please ensure that you always take a taxi that displays a coloured plate. Black taxi’s display yellow
plates and private taxis have green licence plates displayed.
Useful Numbers:
Value Cabs Tel: +44 28 9080 9080
FonaCab
Tel: +44 28 9033 333
8. EVENT CONTACT ADDRESSES AND TELEPHONE NUMBERS
8.1 PORT AND SAIL TRAINING INTERNATIONAL CONTACTS
Port Committee
Kevin Grant
Assistant City Events Manager
Development Dept.
Belfast City Council
4-10 Linenhall St,
BT2 8BP
Liaison Office
Claire Moraghan
Chief Liaison Officer
Belfast Metropolitan College
7 Queens Road,
Belfast
BT3 9DT
Harbour Office
Paul Hayes,
Deputy Harbour Master
Port of Belfast
Harbour Office
Corporation Square
Belfast
BT1 3AL
Sail Training International Race Office
Belfast Metropolitan College
7 Queens Road,
Belfast
BT3 9DT
Press & Media Centre
Belfast Metropolitan College
7 Queens Road,
Belfast
BT3 9DT
Telephone: +44 28 9027 0444
Mobile: +44 7810440247
Email: [email protected]
Fax number: 028 9027 0325
Mobile: +44 7787 006261
Email: [email protected]
Telephone: +442890 553015 or +44 2890 553 504
Email: [email protected]
Fax number: 028 9055 3017
Telephone: To be advised on arrival
Telephone: To be advised on arrival
8.2 Useful Telephone Numbers
Police Service Northern Ireland (PSNI)
In an emergency always call: 999
Belfast PSNI (non urgent enquiries): 0845 600 8000
Belfast City Hospital
51 Lisburn Road
Belfast
BT9 7AB
A& E Helpline +4428 90 31 4314
A& E Reception +4428 9026 3877
The Royal Hospital (Belfast Trust)
274 Grosvenor Road,
Belfast
BT12 6BA.
Tel:+4428 9024 0503
Boots The Chemists
35-47 Donegall Place
Belfast
BT1 5AW
Tel: +44 28 90242332
Post Office
12-16 Bridge Street
Belfast
BT1 1LT
Tel: +44 345 722 3344
Belfast Welcome Centre (Tourist Information Centre)
47 Donegall Place
Belfast
BT1 5AD
Tel: +4428 9023 9026
8.3 EMBASSY CONTACT DETAILS
American Embassy Dublin
42 Elgin Road
Ballsbridge
Dublin 4
Ireland
Phone: +353 (0)1 630 6200
Fax: 0035316689946
Email: [email protected]
Belgian Embassy Dublin
1 Elgin Road,
Ballsbridge
Dublin 4
Ireland
Phone: +353 1 631 52 84 – (+353 1 631 52 85 )
Fax: +353 1 631 52 83
Email: [email protected]
Italian Embassy in Dublin, Ireland
63 / 65 Northumberland Road
Dublin 4
Ireland
Phone: (+353) 1 660 1744
Fax: (+353) 1 668 2759
Email: [email protected]
Dutch Embassy
160 Merrion Road
Dublin 4
Ireland
Phone: (+353) (0) 1 2693444
Fax: (+353) (0) 1 2839690
E-mail: [email protected]
Spanish Embassy in Dublin, Ireland
17A Merlyn Park
Ballsbridge
Dublin 4
Ireland
Phone: (+353)12691640/2597 - (+353) 1 283 9900
Fax: (+353) 1 269 1854
Email: [email protected]
British Embassy Dublin
29 Merrion Road
Ballsbridge
Dublin 4
Ireland
Phone: +353 (1) 205 3700
Fax: +351 (1) 205 3885
Email: [email protected]
Brazilian Embassy
Block 8
Harcourt Centre
Charlotte Way
Dublin 2
Ireland
Phone: (+353) 1 475 6000
Fax: (+353) 1 475 1341
Email: [email protected]
German Embassy
31 Trimleston Avenue
Booterstown
Blackrock/Co.
Dublin
Ireland
Phone: (+353) (1) 269 3011 - (+353) (1) 269 3123
Fax: (+353) (1) 269 3946
Email: [email protected]
Bulgarian Embassy in Dublin, Ireland
22 Burlington Road
Ballsbridge
Dublin 4
Ireland
Phone: (+353)16603293 - (+353) 1 660 30 22
Fax: (+353) 1 660 3915
Email: [email protected]
Portuguese Embassy
15 Leeson Park,
Dublin 6,
Ireland
Phone: (+353) 01 412 7040
Fax: (+353) 01 497 0299
Email: [email protected]
Polish Embassy
5 Ailesbury Road
Ballsbridge
Dublin 4
Phone: (+353) 1 283 08 55
Fax: (+353) 1 269 83 09
Email: [email protected]
Norway Embassy
Royal Norwegian Embassy
34 Molesworth Street
Dublin 2, Ireland
Phone: +353 - 1 - 662 1800
Fax: : +353 - 1 - 678 8796
Email: [email protected]
Latvia Embassy
92 St. Stephen's Green,
Dublin 2,
Ireland
Phone: +353 (0) 1 478 0161
Fax: +353 (0) 1 478 0162
Email: [email protected]
Swedish Embassy
7th floor, Block EIveagh Court,
Harcourt Rd, Dublin 2,
Ireland
Phone: + 353 (01) 475 6404
Fax: +353 (01) 478 4536
Email: [email protected]://irland.um.dk
Appendices
Customs and Immigration Forms
1.
2.
3.
4.
5.
6.
7.
8.
Crew & Passenger List (To be Completed by ALL Vessels)
IMO General Declaration (FAL Form 1)
IMO Cargo Declaration (FAL Form 2)
IMO Ship’s Stores Declaration (FAL Form 3)
IMO Crew’s Effects Declaration (FAL Form 4)
IMO Crew List (FAL Form 5)
IMO Passenger List (FAL Form 6)
Port Waste Notification Form
Ship services & Activities
9. Bunkering Request Form
10. Stores & supplies Request Form
11. Vessel Berthing Plan
12. Event Site Map
13. Crew Activities Programme
14. Crew Activities Booking forms
1. CREW & PASSENGER LIST – To be completed by all vessels
NAME OF SHIP:
PREVIOUS PORT:
DATE SHIP ARRIVING:
DATE SHIP DEPARTING:
No.
1
e.g.
e.g.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
Crew or
Passenger
2
C
P
Document
Nationality
Document
Number
3
4
AB123456
AB123456
PHL
GBR
Surname
5
Bloggs
Bloggs
Forenames
6
Fred Mark
Fred Mark
Date of
Birth
7
11.11.1972
11.11.1972
Crew or
Passenger
Rank/Title
Nationality
8
9
PHL
Commander
GBR
Passenger
Completed Form to be forwarded as soon as possible but not less than 24 Hours prior to arrival to
[email protected] and [email protected]
Instructions for completion of the Crew & Passenger List
Col 1: use numeric system as you input each line
Col 2: Indicate whether Crew member inserting C or Passenger P
Col 3: Confirm nationality of document held by person using country code (e.g.: ECU for Ecuador)
Col 4: Document number is the passport number
Col 5: Surname
Col 6: First Names
Col 7 Date of Birth
Col 8: Confirm the nationality of the individual (ECU for Ecuador). It is not unusual for crew to travel on a seaman book thus the nationality could be
different hence the need for this column.
Col 9: Rank/Title. Please confirm position held
PLEASE ALSO REFER TO THE IMMIGRATION SECTION OF THE CAPTAINS MANUAL
If you require any further information or clarification, please contact:
[email protected]
Tel: 0044 2894 484323
Completed Form to be forwarded as soon as possible but not less than 24 Hours prior to arrival to
[email protected] and [email protected]
2. IMO GENERAL DECLARATION
Arrival
Name and type of ship
1.1 IMO number
1.2 Call sign
4. Flag State of ship
2. Port of arrival/departure
3. Date – time of
arrival/departure
5. Name of master
7. Certificate of registry (Port; date; number)
9. Gross tonnage
Departure
6. Last port of call/Next port of call
8. Name and contact details of ship’s agent
10. Net tonnage
11. Position of the ship in the port (berth or
station)
12. Brief particulars of voyage (previous and subsequent ports of call; underline where remaining cargo will be
discharged
13. Brief description of the cargo
14. Number of crew
(incl. Master)
15. Number of passengers
16. Remarks
Attached documents
(indicate number of copies)
17. Cargo Declaration
18. Ship’s Stores
Declaration
19. Crew List
24. Crew’s Effects
Declaration*
20. Passenger List
21. The ship’s requirements in terms of waste and
residue reception facilities
23. Maritime
Declaration of Health*
24. Date and signature by master, authorized agent or officer
For official use
3. IMO CARGO DECLARATION
Arrival
1.1 Name and type of ship
1.2 IMO number
1.3 Call sign
3. Flag State of
4. Name of master
B/L
6. Marks and Nos.
Page No.
2. Port where report is made
5. Port of loading/Port of discharge
7. Number and kind of packages;
description of goods or, if available, the
HS code
8. Gross
weight
9.
Measureme
nt
Convention on Facilitation of International Maritime Traffic
No.*
Departure
IMO
FAL
Form
2
10.
Date and signature by master, authorized agent or officer
* Transport document No.
Also state original ports of shipment in respect to goods shipped on multimodal transport
document or through bills of lading.
4. IMO SHIP’S STORES DECLARATION
Page No.
Arrival
Departure
1.1 Name and type of ship
1.2 IMO number
1.3 Call sign
2. Port of
arrival/departure
4. Flag State of ship
5. Last port of call/Next port of call
6. Number of persons on
board.
8. Place of storage
10.
11. Official use
Quantity
Convention on Facilitation of International Maritime Traffic
9. Name of article
7. Period of stay
IMO
FAL
Form
3
12. Date and signature by master, authorized agent or officer
3. Date of
arrival/departure
5. IMO CREW’S EFFECTS DECLARATION
Page No.
1.1 Name and type of ship
1.2 IMO number
1.3 Call sign
2. Effects ineligible for relief from customs
duties and taxes or subject to prohibitions or
restrictions*
3. Flag State of ship
6. Rank or
rating
Convention on Facilitation of International Maritime Traffic
4. No. 5. Family name, given
names
IMO
FAL
Form
4
9
Date and signature by master, authorized agent or officer
* e.g. wines, spirits, cigarettes, tobacco etc.
7. Signature
6. IMO CREW LIST
Page No.
Arrival
1.1 Name and type of ship
1.2 IMO number
1.3 Call sign
4. Flag State of ship
2. Port of
arrival/departure
3. Date of arrival/departure
5. Last port of call
9. Rank or
rating
10.
Nationality
Convention on Facilitation of International Maritime Traffic
7. No. 8. Family name,
given names
Departure
IMO
FAL
For
m5
12. Date and signature by master, authorized agent or officer
11. Date and place
of birth
6. Nature and No.
Of identity
document
(seaman’s
passport)
7. IMO PASSENGER LIST
Page No.
Arrival
Convention on Facilitation of International Maritime
Traffic
1.1 Name and type of ship
1.2 IMO number
1.3 Call sign
4. Flag State of ship
5. Family name, given
names
Departure
2. Port of arrival/departure
6. Nationality 7. Date and place of
birth
IMO
FAL
Form
6
10.
Date and signature by master, authorized agent or officer
8. Type of
identity
document
3. Date of arrival/departure
9. Serial number of
identity document
10. Port of
embarkation
11. Port of
disembarkation
12. Transit
passenger or
not
8. Port Waste Notification Form
Ship Information
Name of Ship
IMO Number
Call Sign
Flag State
ETA - Date/Time
ETD – Date/Time
Number of Crew
Berth No. /
Terminal
Last Port of Call
Next Port of Call
Ship’s Agent
Email address
Last Port and date where waste discharged
How much waste will you deliver to port reception facilities?
ALL
Waste

Amount of
waste to be
delivered
(m3)
Some
Maximum
dedicated
storage capacity
(m3)

None
Amount of
waste
retained on
board (m3)
Port where
remaining
waste will be
delivered

Estimated amount
of waste to be
generated before
next port of call (m3)
Oil
Sludge
Bilge Water
Other (specify)
Garbage
Food Waste
Plastic
Other (specify)
Cargo Associated Waste
Specify
Cargo Residue
Specify
Notes
1
This information may be used by port State control and other inspection purposes.
2
Member states will determine which bodies receive this information.
Directive 2000/59/EC
I confirm that the above details are accurate and correct and; there is sufficient dedicated onboard capacity to
store all waste generated between notification and the next port at which waste will be delivered.
Date……………………………………
Name…………………………….
9. Bunkering Request Form
Ship Information
Name of Ship
IMO Number
Call Sign
Flag State
Number of Crew
Berth No. / Terminal
Ship’s Agent
Email address
Fuel
Amount of
fuel to be
delivered
(litres)
Maximum
dedicated
storage
capacity
(litres)
Preferred
Delivery times
Method of
Payment
agreed
Marine Diesel
Petrol
Gas (type)
Other (specify)
Please return to your Liaison Officer who will advise you on cost and delivery times
Completed Form to be forwarded as soon as possible but not less than 24 Hours prior to arrival to
[email protected] and [email protected]
10. Stores & Supplies Request Form
Name of Ship
IMO Number
Call Sign
Flag State
Number of Crew
Berth No. / Terminal
Ship’s Agent
Email address
Provisions
Items to be delivered
Amount
required
Method of
Payment
agreed
Please return to your Liaison Officer who will advise you on cost and delivery times
Or in advance to [email protected]
Appendix 11 – Vessel Berthing Plan
Appendix 13
Crew Activity
Belfast Sightseeing
bus tour
Day/Time
Ship Name
Individual Crew Names:
1.
2.
3.
4.
5.
6.
7.
8.
9.
Game of Thrones
Tour
1.
2.
3.
4.
5.
6.
7.
8.
9.
Crumlin Road Gaol
1.
2.
3.
4.
5.
6.
7.
8.
9.
Titanic Belfast Tour
1.
2.
3.
4.
5.
6.
7.
8.
9.
Ulster Scots music
sessions
1.
2.
3.
4.
5.
6.
7.
8.
9.
Irish Traditional
Music - Tin Whistle
1.
2.
3.
4.
5.
6.
7.
8.
9.
Irish Traditional
Music - Bodhran
1.
2.
3.
4.
5.
6.
Ulster Scots
Workshop
1.
2.
3.
4.
5.
6.
Sky Trek
1.
2.
3.
4.
5.
6.
7.
8.
9.
Bubble Football,
1.
2.
3.
4.
5.
6.
7.
8.
9.
Laser Tag
1.
2.
3.
4.
5.
6.
7.
8.
9.
Driving Range
1.
2.
3.
4.
5.
6.
7.
8.
9.
An electronic copy can be sent by emailing [email protected]
Appendix 14