MINUTES OF THE REGULAR MEETING OF THE SCHOOL BOARD
INDEPENDENT SCHOOL DISTRICT 271
Bloomington, Minnesota
March 9, 2015
I.
ROLL CALL
Pursuant to due call and notice thereof, and there being a quorum present,
the School Board of Independent School District 271, was called to
order by Chair Maureen Bartolotta at 7:00 p.m. on March 9, 2015, in the
Arlene Bush Board Room at the Educational Services Center, 1350 West
106th Street, Bloomington, Minnesota.
Members Present
Maureeen Bartolotta, Chair; Nelly Korman, Clerk; Tom Bennett, Treasurer;
Dick Bergstrom, Jim Sorum and Dawn Steigauf.
Member Absent
Ric Oliva, Vice Chair.
Administration Present
Les Fujitake, Chris Lennox, Rod Zivkovich and John Weisser.
Attorney Present
David Holman.
II.
PLEDGE OF
ALLEGIANCE
Recited.
III.
APPROVAL OF
THE AGENDA
Dick Bergstrom moved, Tom Bennett seconded, approval of the agenda.
Motion carried unanimously.
IV.
RECOGNITION
OF STUDENTS/
STAFF/PUBLIC
Oak Grove Middle School will be presenting “The Sound of Music”
March 19-21 with a performance for senior citizens on March 18.
Co-directors Bryan Blessing and Shawn Stelton invited the public to attend.
Student actors performed a musical selection from the production.
Jefferson/Kennedy High School State Nordic Ski Meet
Tamer Mische-Richter, Kennedy High School, finished 5th at the state Nordic Ski
meet. Coach Jack Collis also highlighted Tamer’s win at the Section 3 race and
his 2nd place in the Metro West Conference championships. Tamer is captain of
the all-state team and he has been selected to represent the mid-west on the
Junior National Ski team.
Jefferson High School Competition Cheerleading Team
1st Place State and 3rd Place at Nationals
Team Members are: Hannah Bach, Madeline Berg, Raquelle Bourgeois,
Rachel Brown, Hanna Brua, Risa Cobb, Makenze Coleman, Karsten
Gonzalez, Jalyn Hamilton, Ellie Hofstedt, Jasmine Jackson, Kennedy
Kommer, Jordana Machado, Madeline Maiwurm, Allison Maney, Mya Matzke,
Morgan McCollow, Paige Obermeyer, Hanna Page, Gabrielle Peery,
Madeline Saldin, Tayler Shupe, Lauren Simonet, Caitlyn Tanner,
Kaitlyn Thayer, Saydee Warren, Hayley Wheeler, Jaimie Wolner and
Orlandrea Woods. Coaches are Kelly Gerleve and Brooke Binsfield.
Page 2, Minutes, March 9, 2015
Minnesota Scholastic Art Awards
Minnesota Scholastic Art Awards recognizes Minnesota’s young artists and
offers scholarships to graduating high school seniors. The competition is open
to all Minnesota students in grades 7-12. This year’s competition drew over
2,900 individual and portfolio entries from across the state. Jefferson’s Nicole
Jacobson and Kennedy’s Sara Aamot received Gold Key Awards for their
works, and Kennedy’s Travis Jackson, Anne Nelson and Samantha Tarnowski
received Silver Key Awards. Gold and Silver Key Award winners were
recognized at a ceremony held at the University of Minnesota’s Weisman Art
Museum.
Special Recognition – Life Saving Measures
Jefferson Principal Kevin Groebner highlighted Dave Mousel, Dean of
Students, and Judy Belmore, School Nurse, for their extraordinary personal
actions in saving the life of one of their fellow staff members, Char Colbert.
Ms. Colbert, the parking lot attendance at Jefferson, expressed her sincere
gratitude for their efforts stating that she would not be here today if it had not
been for their quick actions.
V.
PART A
1. Board Business
Minutes
Personnel Items
2. Field Trips Approval
a. Minutes of the Regular Meeting of the School Board on
February 23, 2015.
b. Licensed Personnel: Retirements, Resignations, Employments.
Administrative Personnel: Changes of Status. Classified Personnel:
Retirements, Resignations, Employments, Changes of Status.
RESOLVED, that the School Board of Independent School District 271
approves field trips as per the attached list (on file).
3. Contracts/Agreements
TIES Internet
a. RESOLVED, that the School Board of Independent School District 271
approves the Master Services Agreement with TIES to provide internet
services at all sites effective July 1, 2015. This agreement is for a term
of three years with option for two one-year extensions.
Student Teaching
b. RESOLVED, that the School Board of Independent School District 271
Luther College
approves a Student Teaching Agreement with Luther College. The
Agreement will be in effect from March 9, 2015, to June 30, 2018.
HTC Classrooms
c. RESOLVED, that the School Board of Independent School District 271
approves the renewal of an Occupancy Agreement between the Board of
Trustees of the Minnesota State Colleges and Universities on behalf of
Hennepin Technical College and Independent School District 271. The
Occupancy Agreement is effective from February 18, 2015 through
May 27, 2015.
Dick Bergstrom moved, Tom Bennett seconded, to approve Part A Items in
accordance with all of the written material submitted to the School Board.
Motion carried unanimously.
Page 3, Minutes, March 9, 2015
VI.
PART B
Bid Award/Jefferson
Roof Replacement
Dick Bergstrom moved, Tom Bennett seconded, that the School Board of
Independent School District 271 accepts the McPhillips Bros. Roofing, St. Paul,
Minnesota bid of $722,000 to re-roof Jefferson High School and approves the
contract to accomplish this work. Motion carried unanimously.
This project is identified in the State and School Board approved Alternative
Facilities Plan. Funding for this project is from the Alternative Facilities Fund.
The contract was reviewed by our district attorney and insurance agent.
Bid Award/Jefferson
& Westwood Alt
Facility & Security
Projects
Jim Sorum moved, Dick Bergstrom seconded, that the School Board of
Independent School District 271 accepts the following bids for facility
projects at Jefferson High School and Westwood Elementary School:
1. Northland Concrete and Masonry, Burnsville, MN bid of $25,300
2. Northern Light Steel Fabrication, North Branch, MN bid of $15,365
3. Kellington Construction, Minneapolis, MN bid of $167,735
4. Carciofini, Burnsville, MN bid of $8,150
5. ValPro Windows, St. Paul, MN bid of $49,349
6. RTL Construction, Inc., Shakopee, MN bid of $63,369
7. Grazzini Brothers, Eagan, MN bid of $23,650
8. Sonus Interiors, Inc., Golden Valley, MN bid of $8,700
9. Grazzini Brothers, Eagan, MN bid of $37,600
10. Steinbrecher Painting, Inc., Princeton, MN bid of $16,800
11. Viking Automatic Sprinkler, St. Paul, MN bid of $9,000
12. Northern Air Corporation, Vadnais Heights, MN bid of $63,000
13. Master Electric, Savage, MN bid of $118,280
14. Ironwood Contracting, North Branch, MN bid of $56,076
And authorizes administration to enter into contracts with the above
vendors to accomplish this work.
And rejects all bids for one project scope: Roofing and Flashings.
(Bids in this scope did not meet the criteria needed to complete scope
and/or were higher than budget. Construction Management Company,
Kraus Anderson, believes by rejecting these bids and soliciting quotes,
the District will receive better pricing and meet criteria).
Motion carried unanimously.
This project is identified in our 2015-16 Alternative Facilities and Security
Improvement Plan and consists of updates, repairs and replacements
including: masonry, steel, roofing, mechanical, electrical, paint, sealants,
drywall, flooring, fire protection and windows at Jefferson High School and
Westwood Elementary which total $662,374. Funding for these projects are
from the Alternative Facilities Fund and Capital Projects Levy. Our attorney
and insurance agent have reviewed the AIA A132/CMa standardized contract
which will be used with each contractor.
Page 4, Minutes, March 9, 2015
Bid Award/Kennedy
& Valley View Middle
Alt Facility & Security
Projects
Dick Bergstrom moved, Dawn Steigauf seconded, that the School Board of
Independent School District 271 accepts the following bids for facility
projects at Kennedy High School and Valley View Middle School:
1. Maertens-Brenny Construction Company, Minneapolis, MN bid of
$329,600
2. Wells Concrete, Maple Grove, MN bid of $51,893
3. A.M.E. Construction Corporation, Wayzata, MN bid of $38,200
4. George F. Cook Construction Company, Golden Valley, MN bid of
$268,000
5. Palmer West Construction Company, Inc. Rogers, MN bid of
$63,000
6. Carciofini Company, Burnsville, MN bid of $11,500
7. S&J Contracting of MN, LLC, Coon Rapids, MN bid of $95,000
8. RTL Construction, Inc., Shakopee, MN bid of $81,469
9. Grazzini Brothers, Eagan, MN bid of $5,395
10. Acoustics Associates, Inc., Minneapolis, MN bid of $4,200
11. St. Paul Linoleum & Carpet Company, Eagan, MN bid of $28,051
12. Steinbrecher Painting, Inc., Princeton, MN bid of $27,300
13. Summit Companies, St. Paul, MN bid of $16,400
14. NAC Mechanical & Electrical Services, Vadnais Heights, MN bid of
$1,794,000
15. Premier Electrical Corporation, Brooklyn Park, MN bid of $445,000
16. Urban Companies, LLC, St. Paul, MN bid of $189,000
And authorizes administration to enter into contracts with the above
vendors to accomplish this work.
Motion carried unanimously.
These projects are identified in the 2015-16 Alternative Facilities and Security
Improvement Plans. The projects consist of updates, repairs and
replacements including: masonry, steel, roofing, mechanical, electrical, paint,
sealants, drywall, flooring, fire protection, and windows at Kennedy High
School and Valley View Middle which total $3,448,008.
Funding for these projects are from the Alternative Facilities Fund and Capital
Projects Levy. Our attorney and insurance agent have reviewed the AIA
A132/CMa standardized contract which will be used with each contractor.
Page 5, Minutes, March 9, 2015
District Group
Insurance Vendors
and Rates 2015-2016
Tom Bennet moved, Dawn Steigauf seconded, that the School Board of
Independent School District 271 approves the vendors and rates for District
group insurance for the 12-month period from July 1, 2015 to June 30, 2016,
per the attached memo (on file).
1. PreferredOne – Third Party Administrator for Self-Funded Health
Insurance
2. PreferredOne Insurance Company (PIC) – Reinsurance for Self-Funded
Health Insurance
3. Fairview – Employee Assistance Program (EAP)
4. HealthEquity – Health Savings Accounts Provider
5. Delta Dental – Third Party Administrator for Self-Funded Dental Insurance
6. VOYA – Long-Term Disability (LTD) Insurance
7. VOYA – Life Insurance
8. Corporate Health Systems, Inc. – Benefits Consultant
9. EyeMed Vision Care – Voluntary Vision Program
10. VOYA – Voluntary Accident/Wellness Program
11. VOYA – Critical Care Insurance Program
12. UCare – Medicare Supplement
FURTHER BE IT RESOLVED, that the School Board of Independent School
District 271, per its organizational meeting of January 12, 2015, authorizes
the Superintendent, or his designee, to execute documents within the authorized
budget as appropriate to the daily operations of the school district.
Motion carried unanimously.
This Board motion follows the move in 2010 to consolidate Board motions
regarding District group insurance. The attached memo (on file) provides the
specifics of the recommended resolution, as well as significant background
information. Due to HITA bill requirements, vendors and rates must be
approved before district contribution levels and premiums can be finalized.
Resolutions for premiums and contribution levels will be brought to the Board
on March 23, 2015. Recommended by Office of Human Resources, Labor
Management Committee, District Benefits Consultant, Administrative Council,
Office of Business Services and District Legal Counsel.
Policy 452,
Jury Duty
Dawn Steigauf moved, Dick Bergstrom seconded, that the School Board of
Independent School District 271 approves the first reading of Policy 452, Jury
Duty. Motion carried unanimously.
Policy 452 addresses procedures for district employees who are
summoned for jury service. As part of an ongoing review process, the
aforementioned policy has been reviewed and changed to reflect all
employees who are summoned for jury service.
Policy 510.3,
Activities & Other
Student Fees
Tom Bennett moved, Dick Bergstrom seconded, that the School Board of
Independent School District 271 approves the second reading of Policy 510.3,
Activities and Other Student Fees. Motion carried unanimously.
Page 6, Minutes, March 9, 2015
The first reading of Policy 510.3 was approved by the School Board
as presented on February 23, 2015.
Policy 533,
Wellness
Jim Sorum moved, Dawn Steigauf seconded, that the School Board of
Independent School District 271 approves the second reading of Policy 533,
Wellness. Motion carried unanimously.
The first reading of Policy 533 was approved by the School Board
as presented on February 23, 2015.
Policy 455,
Recognition of
Service Upon
Separation
Nelly Korman moved, Dick Bergstrom seconded, that the School Board of
Independent School District 271 approves no change to Policy 455,
Recognition of Service Upon Separation. Motion carried unanimously.
The District wishes to express its appreciation to long-service employees
upon their separation from employment. Policy 455 sets forth guidelines for
the recognition of service. As part of an ongoing review process, this
policy has been reviewed and determined that no change is necessary. No
further School Board action is needed.
VII. BOARD MEMBER
REPORTS
Dick Bergstrom reported on the Intermediate District 917 Board
meeting at which the Board went over the question of leasing a new
building for one of the programs; a new building has been found. He
also attended the PTSA Council meeting at The Works and visited the
Transportation Center. The Board’s Legislative Committee (Nelly
Korman, Tom Bennett and Dawn Steigauf) attended the MSBA Joint
Legislative Conference. They reported on 2015 legislative focuses
discussed, break-out sessions they attended, and their visits to
Bloomington legislators. Nelly Korman also attended the March 6
AMSD meeting at which legislative issues was a topic. Jim Sorum
indicated the Superintendent Evaluation Committee will meet on
March 16 at 6 p.m. to review forms for use in completing the
Superintendent’s 2014-2015 evaluation. Dawn Steigauf highlighted
meetings and activities including: Valley View Elementary Cheetah
Rally which included student recognitions, Oak Grove Elementary
Reading month celebration of accomplishments—thanks to Culver’s for
providing the custard; the District Diversity Advisory Council did not
meet due to conferences; the PTSA Council meeting included an
update on Family Engagement and conversation on summer
programs—new this year for parent awareness is that there is no
busing from one program to another. Maureen Bartolotta attended the
Community Education staff awards event held March 5th. Honorees
included the following recognitions: Normandale Community College
for the Community Partner Center for Experiential Education; Support
Staff—Judy Harrington and Shelley Mattson; Staff Members—Cassie
Merhar and Bill Rasmussen; Education Leader—Alex Locke;
Program—Family Literacy Academy. She also reported on the
Bloomington United for Youth meeting. There is a Teen job Fair at
Civic Plaza on May 12, 5:00-7:30 p.m.
Page 7, Minutes, March 9, 2015
BUY is a sponsor of the Box City Vigil being held May 8 at 5:30 p.m. at
Oak Grove Presbyterian Church parking lot. The purpose of the event
is to raise awareness regarding homelessness. Registration
information is on the BUY website. There is an MSBA regional
breakfast hosted by the Bloomington School Board on Tuesday,
March 17, at 7:00 a.m. at the Educational Services Center.
VIII. SUPERINTENDENT’S
REPORT
There is a School Board Professional Development session on
March 16, at 6:30 p.m. TeamWorks President Dennis Cheesebrow will be the
facilitator. The topic is Operational Oversight.
The School Board is hosting a Legislative Forum on Saturday, March 21, at
8:00 a.m. at the Educational Services Center. The public is encouraged to
attend. The forum will be televised on BEC TV.
The Education Foundation of Bloomington is hosting the Chip in for Schools
Golf Tournament on the afternoon of July 29 at Dwan Golf Course. The golf
tournament is a fundraiser that helps to support student scholarships and
stipends.
Tom Holton, Executive Director of Community Services for Bloomington and
Richfield Public Schools, has announced his retirement effective at the end of
the school year. Mr. Holton has served the District for 14 years.
IX.
OTHER
None.
X.
ADJOURNMENT
There being no further business to come before the School Board, the
meeting was adjourned at 7:47 p.m.
Nelly Korman, Clerk