Synthetic Turf Replacement
Scheels Overland Park Soccer Complex
Overland Park, KS
November 18, 2016
ADDENDUM #1
This addendum forms a part of the Contract Documents and modifies the original Bid Documents and
Project Manual dated October 25, 2016. Copies of the document can be obtained from VSR Design
(Field Consultant) 913-484-5211, [email protected] or Mike Laplante, 913-685-1512 x 2001,
[email protected]
Acknowledgement of the addendum is required in the Bid Form.
CLARIFICATIONS:
1. The project is a “tax exempt” job. The City of Overland Park will supply tax exempt certificates to the
successful bidder.
2. The anticipated award date will be after the City Council Community Development Committee,
January 4th meeting.
3. Time is of the essence for this project. Two schedules have been offered to proposers. Minor
modifications can be made as long as 9 fields are available during the summer schedule, and 11
fields are available during the spring and fall schedule. Liquidated Damages are defined in the
specifications.
4. This project is considered a Proposal and there are numerous documents that must be submitted for
consideration. The scoring criteria is included in the RFP Documents.
5. A sample of the existing rubber has been tested and the particle size analysis is attached. The Owner
has attempted to take a representative sample form the fields, but does not guarantee that all infill in
all of the fields will be identical.
6. The pre-bid sign in lists are attached.
7. The Plan Holder List is attached.
8. The high use aspects of the field were discussed with the intent of making everyone aware that the
new turf must be extremely durable.
9. All of the fields will be the same size. 11 of the 12 fields are being enlarged. The goal anchors that
exist on these 11 fields will need to be moved. They are currently in a +/-6” PVC tube with a cap (with
turf glued to it) allowing play over the top if the goal is removed and the field is cross striped. The tube
is embedded into the subgrade and concrete anchors into the sub-grade. The existing anchors may
be salvaged and re-used if they can be removed without damage. If the existing tubes and anchor
assemblies are not re-used, a similar anchor and tube shall be re-constructed. The new tube can be
PVC or an irrigation valve box, as long as the assembly can be covered with artificial turf and is
anchored to the subgrade and can be played over the top of.
10. The only lines that will be present on the field will be tufted, no inlays will be allowed. These will
consist of the perimeter of the field and the mid-field line. All other lines will be painted by the Owner.
The Owner would like to paint some of these lines during the infill process (so more fiber than rubber
is painted), but will not delay the project in any way.
11. In cases of discrepancies between items in construction documents, Owner or his representative,
shall have the right to choose whichever alternative best fits the project, at no additional cost to the
Owner.
CHANGES TO PROJECT MANUAL
1. INVITATION TO BID – Remove INVITATION TO BID in its entirety and replace with the attached
Invitation to Bid. Additional turf types can be submitted as alternates as part of a single submittal.
2. Section 32 2200 Infill Artificial Turf – Remove item 1.5.A.2 Boxed Sample of turf with infill.
3. Section 32 2200 Infill Artificial Turf – Add item 1.5.J. Certified Conformance Surveys: Contractor will
hire an independent Surveyor, licensed in the State of Kansas to perform Conformance Survey of the
finish gravel on each field. The survey will consist of 5 rows on a 25’ grid centered on the crown of the
field.
CHANGES TO DRAWINGS
1. Field Striping Plan. Note #4, Add, “….Preferred Paint Provider is Pioneer Paint. Color is White.”
Revised diagram is attached.
END OF ADDENDUM #1
Scheels Overland Park Soccer Complex - Plan Holders
Date: 11/18/2016
Name
Company
Phone
Fax
Email
1 Craig Shonk
Sporturf Midwest
816-668-6127
2 Jeff Porter
Mid America Golf
816-524-0010
3 Bob Aurich
Tencate Turf
512-940-8228
[email protected]'
4 Steve Einspanier
FieldTurf
314-413-2091
[email protected]
5 Todd DeWolfe
ProGrass
248-840-8074
[email protected]
6 Paul Austin
Turf Prep
781-640-0055
[email protected]'
7 Nathan Henderson
Shaw Sports Turf
515-865-3645
[email protected]
8 Jody Factor/Jeff Nelson
Greenfields
630-248-1938
[email protected]'/[email protected]
9 Mark West
UBU Sports
913-645-5570
[email protected]
10 Michelle Kuhns
Hellas Construction
316-259-1818
[email protected]
11 Gabe Brown
Brown Midwest Construction
913-390-9797
[email protected]
12 Dean Ferrell
A-Turf
13 Chuck Fleishman
ACT Global
512-733-5300
[email protected]
14 Jeff Emanual
Nemaha
402-434-5486
[email protected]
15 Jameson Sheley
Byrne & Jones Construction
314-567-7997
16 Ron DeMeyer
Kiefer USA
816-507-1115
[email protected]
17 David Channel/Jeff Fowler
Sprinturf
316-250-8312
765-744-2757
[email protected]/[email protected]
18 Joe Gianino
ATG Sports
316-250-9551
[email protected]
19 Matt Bixler
Sports Field Removal LLC
580-716-6670
[email protected]
[email protected]
816-524-0150 [email protected]
[email protected]
[email protected]
Scheels – Overland Park Soccer Complex
Overland Park, KS
BID FORM
LUMP SUM PROPOSAL for:
Scheels Overland Park Soccer Complex
TURF REPLACEMENT PROJECT
PROPOSAL OF:
(Hereinafter called “Bidder”),
A CORPORATION* ORGANIZED AND EXISTING UNDER THE LAWS
OF THE STATE OF
A PARTNERSHIP* CONSISTING OF
AN INDIVIDUAL* TRADING AS
*Complete applicable designation.
TO:
City of Overland Park, KS
ATTN: City Clerk
8500 Santa Fe Drive
Overland Park, KS 66212
1.
The undersigned, having familiarized itself with local conditions affecting the cost of the work
at the place where the work is to be done and with all Bidding Documents, including the
Instructions to Bidders, Plans and Specifications, General and Supplementary Conditions, the
Standard Form of Agreement and the other Contract Documents, and having examined the
location of the proposed work and considered the availability of labor and materials, hereby
proposes and agrees to perform everything required to be performed, and to provide and
furnish any and all labor, materials, supervision, necessary tools, equipment, and all utility
and transportation service necessary to perform and complete in a workmanlike and timely
manner all of the work required for the project, all in strict conformance with the Instructions
to Bidders and other Contract Documents (including Addenda Nos. ______, through ______,
the receipt of which is hereby acknowledged), for the lump sums hereinafter specified.
2.
BASE BID
Base bid to include General Conditions, demolition, protection of existing facilities,
excavation, grading, drainage, gravel, filter fabric, concrete curb, wood nailer, conformance
surveys, artificial turf, infill and turf installation, goal posts, play clocks, natural turf renovation
and all other miscellaneous items necessary to deliver a complete playing field installation
based on the identified “base bid schedule”.
a. Turf Name: ____________________________________________________.
The Lump Sum of
Dollars ($
).
Additional breakdown requirements are described in Section 01010 Summary of Work, Part
1.11 – Additional Owner Requested Bid Breakdown. The Owner intends to evaluate each
bid in its entirety and will make its decision based on the information included
described in the Summary of Work Part 1.11, Additional Owner Requested Bid
Breakdown, as well as the price included above.
Bid Form
Section 00020- 1
Scheels – Overland Park Soccer Complex
Overland Park, KS
3.
Alternates:
1. Full bid in lieu of Base Bid based on Alternative Schedule #1.
Lump Sum price of:
Dollars ($
).
2. Per Pound price of re-used rubber.
Per Pound price of:
Dollars ($
).
3. Virgin EPDM Rubber infill in lieu of SBR rubber.
Lump Sum price of:
Dollars ($
).
4. Deduct alternate to eliminate the “Third party” insurance 8 year warranty for turf system.
Lump Sum price of:
Dollars ($
).
5. Alternative Turf in lieu of Base Bid.
Turf Name and brief Description
Lump Sum Add or (Deduct) price of:
Dollars ($
).
6. Alternative Turf in lieu of Base Bid.
Turf Name and brief Description
Lump Sum Add or (Deduct) price of:
Dollars ($
).
7. Alternative Turf in lieu of Base Bid.
Turf Name and brief Description
Lump Sum Add or (Deduct) price of:
Dollars ($
).
Bid Form
Section 00020- 2
Scheels – Overland Park Soccer Complex
Overland Park, KS
4.
Unit Prices:
1. Replacement of rotted or otherwise defective perimeter nailer.
Lump Sum price of:
Dollars ($
).
2. Per cubic yard replacement of top gravel due to unstable conditions or excessive fines
causing reduced drainage.
Cubic Yard price of:
Dollars ($
5.
PROPOSAL EVALUATION CRITERIA
1.
2.
3.
4.
5.
Total
6.
).
Price
a.
Base Bid
b.
Alternate and Unit Prices
Artificial Turf
a.
Turf
i.
Technical Specification
ii.
Test ResultS
b.
Manufacturing Facility
c.
Fiber Source
d.
Sustainability
Experience
a.
Demolition
b.
Infill Extraction & Re-use
c.
Installation (Certified Field Builder)
d.
References – Turf System
e.
References – Installation
Schedule/Project Approach
Lawsuits/Ownership Stability
Scoring
125
150
125
75
25
500
TAX EXEMPTION
This project shall be considered Tax Exempt. Federal, State and local taxes shall not be
included with the Bid. Subsequent to the award of the construction contract, the City will
obtain from the State of Kansas a sales tax exemption certificate number. The sales tax
exemption certificate will permit the Contractor to purchase materials for incorporation into
this project without paying sales tax, provided that the Contractor furnishes the certificate
number to the material supplier.
7.
CHANGES IN THE WORK
Changes in the work shall be as established in the Contract Documents. The following fees
shall be used for lump sum pricing and actual cost pricing of additions and deletions to the
work included in the Bid, Namely:
Not to Exceed
Bid Form
Section 00020- 3
Scheels – Overland Park Soccer Complex
Overland Park, KS
A.
B.
C.
D.
To Contractor for work performed by his own forces
To Contractor for work performed by other than his own forces
To Subcontractor for work performed by his own forces
To Subcontractor for work performed by other than his own forces
10%
5%
10%
5%
Percentages for overhead and profit will not be allowed on bond premiums.
8.
A.
B.
C.
D.
E.
F.
In the execution of the Agreement, no person shall on the grounds of race, color,
religion, sex, disability, or national origin be excluded from full employment rights, be
denied the benefits of, or otherwise subject to discrimination under any program,
service or activity under the provisions of any and all applicable Federal and state
laws against discrimination. Bidder shall furnish all information and reports required
by the rules, regulations, and order of the Secretary of Labor for purposes of
investigating to determine compliance with such laws.
Bidder shall observe the provisions of the Kansas Acts against Discrimination and
shall not discriminate against any person in the performance of work under the
Agreement because or race, religion, color, sex, physical handicap unrelated to such
person’s ability to engage in the particular work, national origin or ancestry.
In all solicitations or advertisements for employees, Bidder shall include the phrase,
“equal opportunity employer”, or similar phrase approved by the Owner.
If bidder fails to comply with the provisions of K.S.A. 441031, bidder shall be deemed
to have breached the Agreement and it may be canceled, terminated or suspended in
whole or in part, by Owner.
If bidder is found guilty of a violation of the Kansas Acts Against Discrimination under
a decision or order of Owner that has become final, bidder shall be deemed to have
breached the present Agreement and it may be canceled, terminated, or suspended
in whole or in part, by Owner.
Bidder shall include the provisions of paragraphs A through E above in every
subcontract or purchase order so that such provisions shall be binding upon all
subcontractors and vendors.
9.
The undersigned hereby proposes and agrees to substantially and/or finally complete the
work or segments of the work on or before the scheduled dates listed in Section 01010Summary of Work, and to pay as liquidated damages the corresponding amount stipulated in
Section 01010-Summary of Work for each consecutive calendar day thereafter that the work
or segment of the work remains substantially and/or finally incomplete in accordance with the
Contract Documents. This provision shall be applied, and the daily liquidated damages
amount(s) shall be calculated separately as to each substantial and/or final complete date
stated.
10.
Accompanying the Bid is Bid Security of at least 5% of the bid in the form of a Bid Bond in the
amount of
Dollars ($
),
payable without condition to the Owner, which it is agreed shall be retained as liquidated
damages for the delay and extra expense caused the Owner, if the undersigned fails to
execute the Contract and furnish the bonds required by the Contract Documents, within the
time stated in the Contract Documents.
11.
In submitting the Bid it is understood that the right to reject any and all bids has been
reserved by the Owner and that this bid may not be withdrawn for a period of sixty (60) days
from the opening.
Date this
day of
, 20___.
Name of Bidder
Bid Form
Section 00020- 4
Scheels – Overland Park Soccer Complex
Overland Park, KS
Address of Bidder
Authorized Officer
Title
Telephone Number
(Seal)
ATTESTED:
Bid Form
Section 00020- 5
FIELD MARKING EMBED IN
CURB TO REMAIN. REPAIR IF
DAMAGED DURING
CONSTRUCTION.
EXISTING FIELD CURB TO
REMAIN. REPAIR IF DAMAGED
DURING CONSTRUCTION.
HALFWAY LINE
TOUCH LINE
GOAL LINE
EXISTING NETTING TO BE
PROTECTED DURING
CONSTRUCTION
DRAWING NO.:
OVERLAND PARK SOCCER COMPLEX
FIELD STRIPING PLAN
VSR DESIGN
SP1.0
DATE: 11.18.16