Introducing
™
OpenText Content
Suite Platform 10.5
Discover Adaptable, Agile Information Governance
OpenText Content Suite 10.5 is the latest
comprehensive ECM platform to keep your
organization nimble in the face of growing volumes
and sources of information. Content Suite empowers
you to deal with changing regulatory landscapes and
dynamic marketplaces—ensuring you can innovate
and scale to meet the needs of your customers.
In this white paper, you will discover some of the
top challenges facing enterprises today and how
OpenText Content Suite 10.5 helps organizations
overcome these issues, empowering them to make
informed business decisions quickly and easily.
Contents
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
Top Four Information Governance Challenges . . . . . . . . . . . . . . . . . . . . 3
OpenText Content Suite 10.5 Helps You
Solve These Challenges . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 4
New Features in Content Suite 10.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
Optimize Your Information Governance:
Upgrade to Content Suite 10.5 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5
W H I T E PA P E R
INTRODUCING OPENTEXT™
CONTENT SUITE PLATFORM 10.5
Introduction
Today, many organizations are struggling with overwhelming amounts of information in
different formats—across business systems such as SAP® , Oracle® , and Microsoft® , and
from sources both inside and outside the firewall. To achieve compliance without compromising productivity or workforce engagement, organizations must enable a secure working
environment across all business functions. The right tools support the flow of information
from capture through archiving and disposition, allowing users to apply consistent governance policies across any type of content in the enterprise, while maximizing the value of
information and minimizing risks and costs.
OpenText Content Suite helps you tap into business opportunities, while simultaneously
providing control and governance in an increasingly complex regulatory landscape. It’s
these considerations and business transformations that have led to the Content Suite
10.5 release.
Content Suite 10.5 is a comprehensive, integrated suite of products from OpenText that
accelerates time to information governance. An agile information governance strategy
rapidly reduces risk in the enterprise—which frees strategic CIOs to focus on using information to drive growth and innovation.
Top Four Information
Governance Challenges
Enterprises are faced with a number of challenges, including:
•
Exploding enterprise data volumes—expected to grow to 6 trillion terabytes
this year alone.
•
80% of this data is not in rows and columns: It’s unstructured. Enterprises are faced
with email, files, SharePoint® content, digital media, social content, and more that are
floating, unmanaged, throughout their organizations.
•
Complicating matters further is the fact that nearly half of corporate data is stored
in unmanaged repositories like file shares.
•
Gartner1 projects that, in order to keep pace with this growth, enterprises will need to
continue to reinvest in their information governance programs over the next couple years.
While these challenges are not new, they are exacerbated by today’s market dynamics.
Organizational and systemic constraints require a metered approach to addressing these
matters. To successfully navigate and tackle them, organizations need to start with the four
most prevalent issues:
1
The velocity of content growth: According to the IDC Group 2, corporate content is
expected to be 50 times greater by 2020. What’s more, 92 percent of corporate data has
been created over the past two years alone. Consider how much your Content Server
implementation has grown since you first deployed it, and how much redundant content
exists in your organization. The growing volume and variety of information requires formal
retention and management.
2
Increasingly complex regulatory environments: Regulatory reform worldwide continues to evolve and impact how content is governed. With an increasingly global economic
system, those operating internationally are faced with the challenge of adhering to a variety
of national regulations. From HIPAA to FATCA, Federal Rules of Civil Procedure to DoddFrank, there are thousands of regulations worldwide. The need for strategic information
governance practices has risen to the forefront.
1
2
Source: Gartner, Predicts 2012: Information Governance and MDM Programs Gain Traction
Source: IDC Predictions 2014: http://www.idc.com/research/Predictions14/index.jsp
E N T E R P R I S E I N F O R M AT I O N M A N A G E M E N T
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W H I T E PA P E R
INTRODUCING OPENTEXT™
CONTENT SUITE PLATFORM 10.5
3
Shifts in how users expect to interact with content. Today’s digitally savvy users want
enterprise applications to deliver instant access to their content—anytime, anywhere,
from any device. But, as enterprise file sync and share becomes more widely used, risks
arise around the management of information as well as content security and data loss.
These changes bring new challenges that will only be met through increased focus on
ease of use, flexibility in experience, and adoption of new technologies to support an
effective user adoption strategy.
4
The need to govern all enterprise information, regardless of its source or where it
resides. The value and risk of managing information will never live solely inside the walls of
your ECM solution. According to AIIM3, half or more of the content in 61 percent of organizations is held in non-ECM/DM systems such as file shares, ERP, HR, finance and legacy
applications. This ‘big content’ is simultaneously the most costly byproduct of knowledge
workers today and the most valuable untapped resource within the enterprise.
OpenText Content Suite 10.5
Helps You Solve These Challenges
Content Suite 10.5 makes your organization nimble and allows you to scale to the volume of
information you handle, manage new sources of information, and deal with changing regulatory landscapes and dynamic marketplaces. It ensures you can adapt, innovate, and grow
to meet the needs of your customers.
Content Suite 10.5 is the biggest release in the history of OpenText, with the broadest set of
advancements ever seen across the Content Suite portfolio. It has over 600 new features
that were direct results of customer requests and feedback.
Content Suite 10.5 helps organizations:
•
Optimize the scalability and performance of your systems, simplify administration,
and deal with the volume and velocity of content growth while creating a more costeffective infrastructure
•
Improve agility so you can capture more content and govern all your enterprise
information, no matter its source
•
Adapt to user preferences in how they interact with content through simple, engaging
user experiences, helping you achieve compliance without compromising productivity
•
Extend your ECM solutions through easier integrations, enabling you to control the
risks of disparate data sources and harness the value that ‘big content’ presents
This new generation of the Content Suite is all about agility, empowering you to make
business decisions quickly and easily. Content Suite 10.5 has been optimized for scalability and performance, addressing the need to capture and manage more content while
making sure your system is compliant, administration is simple, and your total cost of
ownership is controlled.
3
Source: AIIM, ECM at the Crossroads: http://www.aiim.org/Research-and-Publications/Research/Industry-Watch/ECM-2013
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INTRODUCING OPENTEXT™
CONTENT SUITE PLATFORM 10.5
New Features in Content Suite 10.5
OpenText Content Suite 10.5 delivers new customer- and business-driven
features designed to optimize content management, including:
•
New patch deployment system allows for easy patch discovery and deployment
•
Content Server Transport enables easy transferring of objects and their configuration
across instances of Content Server
•
Ability to handle twice the amount of content load as Content Suite 10 on any given
hardware, and up to twice as many users, while still delivering excellent response times
•
Drag-and-drop uploading and document thumbnails to make working with content
easy for your end users
•
Increased adaptability with HTML5 native functionality and REST APIs to make
rapid application development and system integration easier
•
New HTML5 Workflow Designer, leveraging industry-standard BPMN 2.0
process notation
•
UI widgets, reporting and dashboard tools to help organizations build
information governance into business processes
Optimize Your Information Governance:
Upgrade to Content Suite 10.5
To make the upgrade process easier than ever, OpenText is offering a free service to help
you predict the scope of your project and determine where to start. The Complimentary
Upgrade Checklist gives you a personalized analysis of your Content Suite 10.5 upgrade
path. This analysis of both the system and user requirements helps identify where upgrading can have the highest organizational impact. It includes the recommended stages and
actions to guide you through a successful upgrade, including a training plan designed to
improve user adoption by leveraging new features in 10.5.
BONUS OFFER:
GET TEMPO BOX FOR FREE!
Qualifying customers upgrading to Content
Suite Platform 10.5 will be entitled to an
unlimited number of Standard Named Users
of Tempo Box™ across their enterprise,
allowing all employees within those
organizations to use Tempo Box for secure
file sharing and synchronization. Tempo
Box enables easy sync and sharing across
all devices while ensuring compliance and
security is maintained. Find out more about
this special offer at www.opentext.com/
FreeTempoBox.
ABOUT TEMPO BOX
OpenText Tempo Box simplifies the content
management experience. Users can easily
sync, share, and store information across
all devices, without sacrificing the records
management rigor and security demanded
by internal policies and industry regulations.
Tempo Box integrates directly with OpenText
Content Suite Platform, ensuring content is
stored in a trusted repository and integrated
into any kind of business processes supported
by Content Suite, while providing users with
the ease of use they have come to expect.
With multiple clients available, Tempo Box
provides access and management of content
from the Web, mobile devices, as well as
content synchronization to the desktop.
Learn more about this special offer at
www.opentext.com/FreeTempoBox.
Request your free Complimentary Upgrade Checklist today at
www.opentext.com/StartCSUpgrade. Or skip the assessment and start
your upgrade now by signing in at www.opentext.com/UpgradeCS.
www.opentext.com
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