Renaissance Secondary School
Board of Directors Meeting
Minutes
July 6, 2016 at 6:00PM
Castle Rock Library
Board members in attendance:
Michael Sparks, Ryan Stuart, Diane Sparks, Shawn Stephens, Brian Trettel, Amy Stuart
Absent: Noreene Thibault-Chen (medical)
Others in attendance: Tara Ricciardi, Vivian Hallberg, Todd Hallberg, Steve Koster, Brandon
Duiing with Golden Triangle Construction, J e n Foster, Meghan St. Clair, Forrest Sheets, Jennifer
Sheets, Debbie Rabideau, Ale Stack, Tiffany Reckseen, Tim Reckseen, Rachel Peterson
I.
II.
Call to Order 6:00pm
Approval of minutes from June 20, 2016 (6:00-6:02)
A. Shawn moved to approve. Brian seconded. All in favor, none opposed. Motion ,
passes 4-0.
III.
Consent Agenda (the consent agenda may be approved together, but any item may be
removed from the consent agenda for discussion and separate vote by any Director)
(6:02-6:05) Amy moved to approve. Shawn seconded. All in favor, none opposed.
Motion passes 4-0.
A. Resolution #2016-18 Commission of Community Partnerships Committee
B. Founding Families:
1. Reckseen family
2. Zizzo family
IV.
Reports
A. Treasurer's report (6:05-6:10) Brian presented the current financial status of the
organization, including fundraising donations and reimbursements.
B. Committee reports (6:10-7)
1. Finance committee
a) adopting finance committee work plan
(1) Shawn moved to approve the finance committee work
plan. Diane seconded. All in favor, none opposed. Motion
passes 4-0.
2.
Fundraising committee
a) Tim and Tiffany are still waiting on the donation from OneHope
wine. Tim has asked CH2MHill about the traffic study, but they
haven't heard back. Tim suggested w e reach out to other
avenues, especially volunteers. Amy suggested w e send the email
S a r a drafted out to volunteers, and adding Roxanne Hayes, who is
a traffic engineer and Renaissance Elementary parent. Tiffany
suggested that Bill Sherwood may also have connections there.
Mike will also pursue a lead in this area,
b) T h e committee has a meeting scheduled for Wednesday, July
13th. Main focus will be letters written to approach companies.
T h e committee is waiting on the 501(c) 3 status because they
would prefer to use our own number rather than the League of
Charter School's number.
3. Community Partnerships committee
a)
4.
Melissa will be meeting with her Board Liaison tomorrow to
discuss further and make a work plan.
Enrollment/lottery committee
a) Krista will work with Shawn to get the updated Enrollment Policy
posted online.
b) There were three booths/events held last week and there are
three more this weekend. We are at about 386 intents to enroll
now. Folks are posting pull-tab flyers around the community a s
well. B e c c a Koster will be working closely with Krista on data and
the Excel database. They are working on the process for the
enrollment lottery.
5. Volunteer Coordinator
a) Ale stated that w e have about 120 volunteers. W e need some
volunteers for the "Downtown After 5" event and the MAC on July
8th, Light the City, July 9th. Lots of volunteers have signed up for
August events.
b) Volunteer meeting went well. About 11 people attended and an
additional 12 wanted to attend but could not - they received the
information via email from Krista.
6.
Marketing Committee
a) Tara Ricciardi has agreed to chair the marketing committee. S h e
will connect with Diane Sparks soon. S h e will formulate a work
plan and update the previously approved marketing plan, in
conjunction with the enrollment committee.
7. Facilities committee
a) The architecture firm hosted a charrette with Renaissance board
and committee members. Peter's team plans to have a design
concept ready at the July 19th meeting. Members of the
committee met with Rich Cosgrove and Tom McMillen and
received plentiful information about the site. Aside from having to
expand the eariy childhood learning center slightly, the rest of the
site is ours to use.
b) Brandon from Golden Triangle stated that they will be responding
to the R F P next week - it will be a quick turnaround, but the
construction timeframe is do-able.
V.
Discussion of extracurricular sports and athletic facility needs (7-8)
A. Forrest and Jennifer Sheets presented research around sports and facility-related
items to the board at the board's request. They provided information about which
sports area schools are offering, how many students participate in each sport,
facilities and equipment needed for given programs, etc.
B. There w a s a lengthy discussion around the need for a full size v s . half size gym
area in the school. There were pros and cons stated for both options. Folks
indicating a preference for a full-size gym cited the significant space need for
multiple PE-related activities at one time, the potential of the school having its
own basketball and/or volleyball teams, and the potential for rental of the space.
Those advocating for a smaller gym cited the opportunity cost of using so much
square footage for the space and felt that the school should not create a full-size
gym in order to host a basketball/volleyball team, but rather students could
participate on other school's teams for those sports and take part in the
alternative sports options offered at Renaissance.
VI.
Vli.
Vill.
C. There w a s strong support for emphasizing alternative options for sports at
Renaissance including fencing, martial arts, rock climbing, ski team, mountain
biking, etc. at least in part due to the desire for Renaissance to be different than
"typical" middle schools. There w a s also consensus that the gym should not look
like a traditional gym and that it should be a flexible space allowing for multiple
activities and a variety of different options.
Approval of I R S 501(c)(3) application (8-8:15)
A. Mike moved to approve the 501(c) 3 application upon Ryan's seeing that there is
no objection over email. Brian seconded. All in favor, none opposed. Motion
passes 4-0.
Approval of insurance
A. Brian stated that John Goutell is reviewing the insurance application. Discussion
on this item w a s tabled until the next board meeting.
Approval of appropriations
A. $230 for food for charrette and volunteer meeting
B. $30 for business cards for Debbie
C. $225 for League of Charter Schools onboarding training
Mike moved to approve these appropriations. Shawn seconded. Ryan/Amy
abstained. Motion passes 3-0-1.
IX.
Executive S e s s i o n (8:15-8:45)
The board will convene in Executive Session (a closed session) to determining
positions relative to matters that may be subject to negotiations; developing strategy for
negotiations; and instructing negotiators, pursuant to C . R . S . § 24-6-402(4)(e).
Brian moved to convene in Executive Session. S h a w n seconded. All in favor, none
opposed.
X.
Board Retreat on August 20th - The original training won't work due to a conflict from
the trainer. Ryan will check with the League of Charter Schools. A brief phone call board
meeting w a s discussed a s an option for discussing anything needed prior to the next board
meeting.
XI.
Adjournment
Mike moved to adjourn. Brian seconded. All in favor, none opposed. Motion passes 4-0.
Approved by the Board of Directors on August 3, 2016.
kmy Stuart
Board Secretary
'