ASMC Full Board Meeting Minutes ­ September 29, 2014 Roll Call X Skylar Crownover ASMC President X Cheyanne Young Vice President/Diversity & Social Justice Chair X Samantha Gatton Finance Chair X Cheryl Reed Internal Affairs Chair X Larisa Gearhart Judicial Affairs Chair X Ashleigh Bell Academic Affairs Chair X Katie Laackmann Student Affairs Chair X Tayla Muise Publicity Chair X Jaylina Vay Historian X Emma Ishii Social Sciences X Ruby Rodriguez Continuing Residential Community Demishia Jones Clubs and Organizations X CJ Roessler Transfer X Eva Steward Fine Arts X Cassandra Colten APER X Rachel Patterson Sustainability X Hallie Oberg Health E Gina DePaul Resumer X Erin Clark Senator­at­Large X Margarita de la Torre Class of 2017 Historian Meeting called to order 6:34 Approval of Agenda Cheyanne: I move to approve the agenda. Approval of Meeting Minutes Eva: I move to approve the minutes. Open Forum Saria: I noticed an issue with accessibility like the elevators in NSB and GSB in particular. Also, the handicap stalls being used. I talked to two girls who were using those stalls and just let them know to keep it accessible and that if it’s possible to use the stairs, please do keep it consistent. I also have talked to Gabriella. Skylar: Thank you for bringing that to our attention as a full board. It seems like you connected with Cheyanne and Katie? Saria: Yes, I spoke with them earlier. Skylar: That’s where we would start with those committees. We can move forward with that as a full board. Cheyanne: We will e­mail you. I chair the DSJ committee and Katie chairs student services committee. Saria: Will you get in contact with the RAs? Cheyanne: Yes. Skylar: Thank you for coming. Is there anyone else here for open forum? I will hand the floor over to Sam. Special Funding Request ­ Sister Outsider Sam: You all are here for the Poetry Slam? I will pass around these funding requests. They are representing the same club but for two events. Sarah: We are from the Poetry Club. We wanted to put on two more events this semester. We had an event last year called Sister Spit. We had a really great turn out and that turn out resulted in two students getting internships. Amanda: Radar productions helps put on the event which is headed by Michelle T who is a well known local author. Sarah: We thought why not keep doing events like this? Students can get outside of the academic bubble. Amanda: One of our goals for our club is to bridge the gap between the community and larger Bay Area community. This helps accomplish our goal. Sarah: The 1st event would be on Oct 21st. Amanda: Sister Outsider is a duo comprised of two of the top woman acclaimed authors in the world. They discuss intersections of race, gender, sexuality, class in their work. They put on writing workshops and performance. Sarah: This semester we want to do writing workshops alongside performances. We reached out to both of these groups and they agreed to put them on. It would be specifically for Mills students. It would be an hour long workshop. It connects students even more when they work with these accomplished poets. Our target audience is the undergraduate committee. Amanda: Sister Outsider enhances personal empowerment. We will use social media as our platform and have help from the organization. The workshop is $350 for an hour long workshop and performance is an honorarium of $2000. We have secured sponsorship from the Institute of Civic Leadership for $100. In total, we are requesting $2,520. Sarah: We also have a poetry slam tomorrow. We are suggesting $3 donations that will help fund this event. Amanda: We are estimating 150 people for the performance and workshop would be capped at 30­40. Special Funding Request ­ Denise Jolly Amanda: November 8th, we are planning to bring spoken word artist Denise Jolly to have a performance and host a workshop in the Student Union. It is to promote the radical self­love which is one of her main platforms. Sarah: She does work on intersectionality of body, gender, class, gender issues. Amanda: She’s done so much work to make people feel comfortable in their own skin. We feel that she would be a great asset for Mills to have. Sarah: We want to keep the event free and open to everyone. We will be suggesting donations to help with funds. The workshop will be just for the Mills students. Amanda: Workshop would be $250 and honorarium will be $3000. We secured another $100 from the Institute of Civic Leadership which leads to us requesting $3320. We will go through the same avenues for promotion. Denise has a promotion team which will do outreach for the larger community. Rachel: Have you reached out to other clubs? Amanda: We have. We reached out to In Living Queer, WGSS Department, Black Women’s Collective. We are talking to the English department now to talk about funding. We were focused mostly on department funding. Skylar: For the Nov. 8th performance, do you know the timing of the event? Amanda: Yes. Nov. 8th would be from 3­4 PM and performance will be from 7:30­8:30 PM Skylar: Have you thought this might conflict with other events? Such as BOP events? Cheyanne: Did you all check the master calendar on the Mills website? Amanda: When I reserved the space, I did. Jenn: There is a student leadership conference that day. Cassandra: When you have an event open to Mills and outside community, will you charge the outside community? Amanda: We are asking for just donations. CJ: This request has left off the expense for food. Sarah: We were hoping to cover that expense from the fundraising from our other events. Ashleigh: Can I ask why you are having two back to back events? Amanda: We want to increase the dialogue as much as possible. They each bring something new to the table. Sister Outsider is geared towards discussion about race while the Denise Jolly is focused on the body. We want a big as conversation as possible on campus. Rachel: Sister Outsider was only available in October for that one week. Discussion Ruby: I move to start discussion for Sister Outside for 10 minutes. CJ: Seconded. Cheyanne: I think this is a pretty awesome thing to bring onto our campus. A lot of students have talked about the lack of intersectionality. They feel relegated to one specific group. Other identities have been forgotten. When the fliers go out, there is an ASMC seal and in that way we are letting our student body know that we understand that intersectionality is important. Erin: I definitely second what Cheyanne said. People do say that intersectionality is not a big conversation on campus. It will encourage the community to get involved. Rachel: Can we approve it on the conditional basis that they get joint support? Sam: We can make a suggestion. Rachel: This is a great discussion on intersectionality and BWC should support them and other clubs should if they want to. Sam: We can suggest and point them in the direction of clubs who would stand by their goals. Rachel: Definitely relative to Mills Climate Cheryl: I am hesitant on the co­sponsorship especially with SJRC. Catering, for example, they could reach out to the SJRC for that. Sam: We can fund the speaker fee and honorarium and not adding in the food. I want them to utilize their funding in that way. If you want me to fund you, I would like to see you are putting some funds in too. Cheyenne: They can always come back later and ask. CJ: How will we go about saying if we decide to further approve this request until they have reached out to the organizations they said they have reached out to? I agree with what Rachel said about intersectionality and what clubs can support that. Sam: We can. The only problem is what would we ask them? Having a guideline like that will definitely be something we suggest. We are stuck for time but we can definitely say these are the things we are suggesting to them and I will have them come back and re­present to us. This allows us to get more feedback and make us feel more comfortable to fund them in the future. Also, it makes the club or organization more responsible. Skylar: For all of those interested in going to these events, I highly encourage you to wear your ASMC T­shirt so that presence could be there. Sam: That goes in the same line that Cheyanne said and putting our logo on those flyers. Cheryl: In both of these request applications, they say they are only contributing to $30 to each event. Rachel: They don’t have funds because the BoT meeting hasn’t occured yet. Cassandra: Aren’t they a relatively new club? Cheyanne: Yes, last year was their first year. Cassandra: I can understand why they wouldn’t have a huge amount of money. Sam: They asked and did receive donations from their previous poetry slams. Cheyanne: I move to extend discussion for 5 minutes Rachel: Seconded Sam: We would only consider the honorarium and workshop fee and Allowing them to fundraise for food. Rachel: We have to take into account that it’s not even October and reasonably, how much could they fundraise in that time frame? Sam: They are very strong on the advertising. Eva: I want to point out importance of an event like this in general. We don’t have conversation on intersectionality as much on campus. It is a decent amount of money but it would have a strong impact on campus. It does seem like a lot of money but from somebody who has been impacted by spoken word, it is important. We need to think about the impact that it will have on the community. Skylar: They also mentioned that at Sister Spit last year, two students got internships which is incredible. I think that is priceless. It opens those doors to those opportunities. Sam: It is a strong reason to advocate for that. It’s important that someone on campus will feel that their intersection is acknowledge. Rachel: I move to vote on the suggested amount of $2250 and with the caveat that they reach out other clubs on campus. CJ: Seconded Skylar: Point of information: Do we vote on the lesser amount and have it fail and then vote on the greater amount? Cassandra: Point of information: if we fund the whole amount and they do get fundraising, do they have to return that money? Sam: Yes. Cheryl: Point of order. Sam: All in favor for funding $2,250 with the caveat that they reach out to other clubs, please raise your hand. Yes: 13 Abstains: 1 No: 5 Passes Skylar: I move to table the second discussion for the full amount $3,320 . Rachel: Seconded Net Impact Tess: Hi, I’m Tess. I am requesting money for a conference I went to back in April. It is one of the biggest women’s studies conferences in the nation. We were speaking on wholeness and personal sustainability and enterprise as a way to change best practice business strategies and social change through that. There were three sections to this, I spoke on application and how to apply wholeness and sustainability.. I have personally applied this to sports and different leadership opportunities on campus. We incorporated student and faculty perspective to this. Professor Quevado: This is the largest women’s studies conference in the country. This is the first time Mills has been to this conference. Tess is the only undergraduate student who has spoke for this conference in this conference’s 21­year history. Our session got great reviews. We did apply to funding from three companies all of which are partners with the Center for the Socially Responsible Business. We got some funding that only covered the grad students’ cost. Tess: Total amount is $1,255 for air, ground, and hotel costs. Sam: What city did you go to? Quevado: Hartford, Connecticut. It is co­sponsored by the University of Southern Connecticut and Yale University. Tess: We are working on a follow­up article to be presented in the Stanford Review of Social Innovations. It is also part of the cost. CJ; In what ways is that part of the request? Tess: It was part of the research as well as travelling and the open discussion at the conference. We are incorporating some of the audience’s perspective in this paper. Cheryl: What did you learn from that conference were you able to give back to students who weren’t able to attend? Tess: On crew, I have helped a lot of students with handling imbalance in their lives. How they can be more healthy off the field and how that applies back on the field. Professor: The graduate student and I did a session here at the Lokey School of Business for the 4+1s and the graduate students. We did incorporate different perspectives. The application is the most relevant as it seeks to apply these skills as a woman leader on campus. Jenn: OSA is going to host a student leadership on November 8. Tess; I would be really happy to present. Cheryl: What was your biggest takeaway from this event? Tess: It was a lot of personal reflection. In the research part of this, this was applied.When we were having a mentoring session, we went on a hike and that was when I met a CIO of the company I am worked for over the summer. That’s where I was able to apply wholeness and sustainability. It was not just for me but it was application to the real world and my fellow teammates. Thank you for having me. Larisa: I move for a rising vote to fund the full $1,255. Tayla: Seconded Sam: What that means is that we skip discussion and move to vote. Yes: 18 Abstains: 1 No: 1 Passes Jenn: If there is a way to add to the agenda, to talk about how you fund individuals? I talked about professional development grants. Does that mean that anyone who goes to a conference can receive funding? Sam: Part of it is that she went through Net Impact. It was through a club so it wasn’t an individual simply requesting for money. Larisa: I move to take from the table the previous question. Cheyanne: I move to open discussion on the Denise Jolly events for 10 minutes. CJ: Seconded. Sam: We will now begin discussion on Denise Jolly. Cassandra: I think that if they’re fundraising for the first event, they won’t have enough time to fundraise and come up with money for their second event. I think we should go with telling them to fundraise for their first event but we will pay for the entirety of second event Cheryl: They would have funds from this fundraising to put forward. They also have funds from SJRC and WGSS Department. Rachel: I understand that this is valid. This event, some clubs could give them $200 but they haven’t asked. They do have a while before this second event. Skylar: I wonder how this is going to translate forward because departments have taken budget cuts and aren’t going to have as much money. If Poetry Slam asked all the clubs for money, we will see the money cycling through. As Sam said earlier, if we fund them the full amount, it’s not as if they get to keep it. I would suggest that we go ahead and fund the full amount with the fee as ASMC, we have the luxury right now to fund them. Cassandra: Would your club be able to fund $200 for each event or have it split? Rachel: The thing is that they haven’t asked yet. I’m not sure of the parameters of this but we have old money that we haven’t used. I do understand what Skylar is saying about our place of privilege. I think that telling them “fundraising $30 is enough and have ASMC fund the whole thing” does not seem realistic in the real world. I think one of the things ASMC is doing is incorporating leadership and doing that here. Jenn: I am curious for folks who have not voiced their opinions into this space is thinking. Paulina: I echo Rachel’s sentiments but if you are asking for some help make it seem like you are also putting the effort in there. Ruby: The point of this is that they put in the effort. If they really didn’t have the money, they could always come back. Sam: There needs to be a little effort here, yes. Maybe we could split the difference. Ruby: We should fund all the food or none of it. CJ: I was thinking about not funding them until they have talked to other clubs. Sam: We actually do not have time between now and that event to meet as a full board. They have a contract they have to sign with the performers by a deadline. Tayla: They probably have to sign the contract before we fund them. Skylar: Last year, when we did special funding for Everyone is Gay, I felt so much anxiety that if I didn’t get funded, I couldn’t move forward and it wasn’t going to happen. It’s a reality with these performers. If you don’t fund them, there probably isn’t a possibility for this performance. Ruby: I move to extend discussion for 3 minutes Cheyanne: Seconded Sam: We can go with food without food. If we do with teh food, they have to come back with the receipts, the funds go nowhere else. We can also tell them the caveat of outreach for other clubs. There is accountability within ASMC. Eva: I move to approve the full amount of $3,320 with caveat that they are going to talk to rest of community. Erin: Seconded. Yes: 10 No: 9 Abstains:1 Does Not Pass Skylar: I move to open discussion for another 5 minutes. CJ: Seconded. Tayla: Because of how big of a turnout of the last event and especially because of the internships, the $170 isn’t going to affect us at all. Also, we aren’t paying for food in their first event. CJ: It is not until Nov. 8 and I feel that they could come back to request $170 if they didn’t get funds from other clubs. Ashley: I think we pointed out htat it’s not that much money to ask for. If we’re not funding food for their first event, we should fund for their second. Cheryl: My reason for not funding the food, is that in their application, they are suggesting 20 people to come. Like you said, Ashley, it’s not that much money. There was a lot of back and forth in their presentation. There is no evidence, besides the Institute for Civic Leadership, that they asked for money. They will be getting revenue from this event. Ruby: I would like everyone to keep in mind that we have really large funds. It isn’t about the money as much as how we feel how they’re putting in the effort. Sam: We have an extensive budget. It is more of an issue of continuity. Caveat to fundraise is that this money goes nowhere else other than to the food. Any money over the $170, it will come from their budget. Check and balance that does happen. It may not affect their second funding this time but their next funding. We will ask them to come back to talk to us. Rachel: I motion to move discussion for 5 minutes. Sam: All in favor of funding $3,150 with the caveat that they speak to other clubs? Yes: 11 No: 8 Abstain: 1 Does not pass Tayla: Can we hit a middle ground? I move to open discussion for 5 minutes. I move to end discussion and vote on $3320 with the caveat that they will have to talk to people Eva: Seconded. Yes: 17 No: 2 Abstains: 1 Passes Skylar: I move to postpone discussion of T­shirts until the next full board meeting. Tayla: Seconded Jenn: Friendly amendment. Can there be some sort of email preparation? Skylar: Cheryl and JIPA, can you set up everything for T­shirts? Option A, Option B. I don't think we can work on retreat all of next weekend? Skylar: Announcements? CJ: I felt uncomfortable tonight when we were passing around the special funding papers. They only get 5 minutes to do presentation. The papers didn't come to me in 5 minutes. Could we get those before the meeting? Sam: I do try to scan them. I am trying to go paperless. Ruby: You can ask Sam ahead of time. Emma: I wanted to echo that point. I'm glad we are going to paperless. It seemed chaotic to write all the math on the board. Skylar: Other announcements? Jenn: Art and Activism on October 1st for Latino Heritage Month Cheryl: Ferguson on October 7th from 5:30­7:30. Sam: Board of Treasurers meeting tomorrow at 7 in the Faculty Lounge. Please remind your club that you need to send treasurer or someone from their club or a proxy in order to get Fall funding. Cassandra: Cyclone week is coming up. It is the second week of October. There is a Facebook page. The picture with the most likes wins something. Emma: When there are competitions that we are getting excited about instead of having side discussions that you just raise your hand and share with the whole group. Skylar: I know that Sam mentioned that we do follow Robert's Rules of Order so we can all hear various points of discussion so when we do move forward to a vote. Cheryl: I move to end the meeting. Tayla: Seconded. Meeting adjourned at 8:02 PM