PUBLIC WORKS DEPARTMENT
PUBLIC WORKS ADMINISTRATION & ENGINEERING
STREETS MAINTENANCE
PARKS MAINTENANCE
GOVERNMENT BUILDINGS
180
Town of Yountville
PUBLIC WORKS ADMINISTRATION & ENGINEERING
General Fund Department 4301
DEPARTMENT SUMMARY
DEPARTMENT PURPOSE
The Public Works Department is staffed by 10 full time staff, one part time contract employee and a Public
Works Intern to provide services in nine functional operating areas including: Public Works/Engineering,
Streets/Storm Water, Parks & Grounds, Government Buildings, Swimming Pool, Community Center, Water
Distribution, and Wastewater Collection and Treatment. There is also contracted engineering, project
management and construction management for operations and capital improvement projects. The Department
is responsible for providing safe and well maintained public facilities and operations in the Town, which is
detailed in each division narrative. Overtime costs are spread to various department funds based on the
staffing allocation.
The Public Works Department is responsible for the development, design, construction, operations,
maintenance, and management of the Town’s public infrastructure, which includes private development review
and the Capital Improvement Program (CIP). The CIP shown in Fund 50 Department 6000 includes studies,
environmental document preparation, design, construction, and construction management for the Town’s
infrastructure.
The Administration and Engineering division provides support to the Planning & Building Department for the
review and approval of private development projects as well as other planning and administrative functions.
Most of these costs are charged against deposits made by applicants.
The Administration and Engineering division provides support for agreements, contracts, regulations and
procedures for streets, parks, facilities, water and wastewater.
The Public Works Administration/Engineering Division is staffed by one full time department head position, the
Public Works Director/Town Engineer, with contracted part-time or project specific engineering support services
from various consultants on an as needed basis. The budget includes funding for a part time contract employee
to assist with administration and technical duties at a lower cost than the Public Works Director or consultants.
The budget includes funding for the National Pollutant Discharge Elimination System (NPDES) Storm Water
Permit and Napa County Storm Water Management Program. On October 18, 2011, the Town Council
executed a Professional Services Agreement with the Napa County Department of Environmental Management
to provide stormwater education and outreach, inspections, regulatory enforcement, and direct billing to
restaurants in the Town.
PRIOR YEAR – GOALS ACHIEVED
1. Oversaw the completion of 18 CIP projects and design of four projects within the Fiscal Year 2011-2012
Capital Improvement Program. Four of the projects in the design phase will be constructed in fiscal year
2012-2013 and two will be constructed in fiscal year 2013-2014.
2. Project management and oversight of the $101,000 Sidewalk and Traffic Calming Project, $45,000 Beard
Ditch Bank Repair Project, $82,000 Park Paths Project, $84,000 Slurry Seal Project, $120,000 Street Light
Replacement Project, and $105,000 Water Service Lateral Replacement Project.
3. Completed review of several private development projects including the R+D Kitchen Project, Bouchon
Bakery Remodel, and Napa Valley Lodge Frontage Improvements.
4. Prepared Emergency Response Plans and audited the Sewer System Management Plan.
STRATEGIC PLAN 2011-16 GOALS
6.0
Services and Infrastructure –
6.1
Implement Capital Improvement Projects - By building capital improvement projects, the Town is
providing a safe and reliable infrastructure, including water, wastewater, storm drainage, streets,
sidewalks, parks and government buildings. An average of about $3 million in capital improvements
have
been
designed
and
constructed
over
the
past
five
years.
6.2
Prepare for emergencies - Town staff prepared Emergency Response Plans for the water system
and the wastewater system. Town staff will also participated in an earthquake drill on 10/20/11 and will
181
participate in future disaster drills.
6.3
Maintain compliance with regulations -There are regulations for water, wastewater, drainage,
floodplain management, sidewalks, playground equipment, and herbicides, including the National
Pollutant Discharge Elimination System (NPDES) and Americans with Disabilities Act (ADA).
6.4
Implement maintenance measures - An inventory of infrastructure, asset management system, and
maintenance measures makes Town staff more efficient and effective. An equipment replacement
program is being established to budget adequate funding for the optimum replacement of equipment,
vehicles, and pipes.
CURRENT YEAR – 2012/13 GOALS & OBJECTIVES
1. Complete the design and construction of capital improvement projects within budget and on schedule while
meeting the expectations of the public.
2. Coordinate with Planning and Building Department on private development projects, such as R+D Kitchen.
3. Update Operation & Maintenance Manuals, prepare Standard Operating Procedures, conduct energy
audits, and conduct water audit.
MAJOR HIGHLIGHTS
Complete of Pavement Management (Overlay) Projects and Hopper Creek Sediment Removal Project.
Due to the success of hiring a half time Public Works Intern at approximately $16.50 per hour and doing more
work “in house” has reduced consultant services expenses at $85 to $140 per hour from $90,000 in FY
2008/2009 to $50,000 in FY 2009/2010 to $40,000 in FY 2010/2011 to less than $20,000 in FY 2011/2012. It is
proposed that the half time Public Works Intern position be transitioned to a 32 hour per week contract
employee with Regional Government Services (RGS) Authority at $54,000. It is proposed that the consultant
services budget remain at $30,000 to prepare updates to the Town Standards, standard operating procedures
and other Town Engineering services.
MAJOR BUDGET CHANGES
The Part Time Salaries budget was decreased by $10,840 from $15,840 to $5,000, which may be used for an
intern. The Contract Services budget was increased by $54,000 from $30,000 to $84,000 for the transition from
a half time Public Works Intern to a four-fifths time contract employee to perform administrative and technical
duties, such as research, inventorying equipment, Capital Improvement Program updates, Geographical
Information System (GIS) updates, encroachment permit processing, drafting, grant paperwork, and records
management.
182
Town of Yountville
PUBLIC WORKS ADMINISTRATION & ENGINEERING
General Fund Department 4301
DETAIL FOR EXPENSE ACCOUNTS
4210 Contract Services:
Engineering Consultant Services (Coastland and other consultants) Part Time Contract Employee Services -
$84,000
$30,000
$54,000
4280 Other Agencies:
Regional Water Quality Control Board NPDES Municipal Storm Water
Permit NPDES Municipal Storm Water Permit services by NCFCWCD -
$8,000
$5,000
$3,000
4330 Vehicle Maintenance:
Share of truck for Inspector Share of van -
$1,000
$1,000
$2,000
183
Town of Yountville
PUBLIC WORKS ADMINISTRATION & ENGINEERING
General Fund Department 4301
EXPENDITURE DETAIL
2009/10
ACTUAL
4010
4011
4012
4040
4049
PERSONNEL SERVICES
Salaries - Full Time
Salaries - Part Time
Overtime
Benefits & Taxes
Allocated OPEB
SUBTOTAL
2010/11
ACTUAL
151,432
383
72,120
7,584
$
231,519
2011/12
ESTIMATED
BUDGETED
136,722
13,463
524
68,486
8,196
$
227,391
88,210
15,840
1,000
49,890
6,240
$
161,180
2012/13
ADOPTED
88,210
15,840
1,000
49,890
6,240
$
161,180
94,880
5,000
500
48,785
7,630
$
156,795
4110
4120
4130
4210
4280
4310
4320
4330
4515
4710
4715
4720
SUPPLIES & SERVICES
Office Supplies
Other Supplies & Materials
Postage & Printing
Contract Services
Other Agencies
Facilities Maintenance
Equipment Maintenance
Vehicle Maintenance
Utilities - Water & Sewer
Conference & Travel
Meetings & Training
Dues & Subscriptions
78
3,607
69
50,662
4,583
980
419
1,505
334
630
-
59
4,375
16
38,909
6,692
184
2,205
2,313
352
423
658
200
1,500
100
20,000
8,000
500
500
300
500
800
700
100
5,000
30,000
8,000
1,000
2,000
2,000
350
1,000
200
600
200
4,000
100
84,000
8,000
500
2,000
300
1,000
700
600
4699
4819
4839
Allocated IT Costs
Allocated Liability Insurance
Allocated Workers' Comp Insurance
10,711
9,074
5,537
8,569
6,063
5,179
6,260
4,097
3,474
6,260
4,620
3,380
4,800
4,430
2,770
SUBTOTAL
5700
$
88,189
CAPITAL OUTLAY
Machinery & Equipment
$
604
75,997
$
3,197
$
604
$
3,197
$
TOTAL EXPENDITURES
$
320,312
$
306,585
$
0.1000
0.5000
0.5500
0.3500
0.1000
0.2000
0.0500
1.8500
184
0.1000
0.4000
0.5500
0.3000
0.1000
0.1000
0.0500
1.6000
$
-
SUBTOTAL
STAFFING LEVELS (FTE)
Town Manager
Public Works Director/Town Engineer
Maintenance Worker
Public Works Supervisor
WW Treatment Operator
Administrative Assistant
Finance Director
TOTAL STAFFING
46,931
208,111
64,510
$
$
$
225,690
0.1000
0.4000
0.0500
0.0500
0.1500
0.0500
0.8000
113,400
$
$
270,195
0.1000
0.4000
0.0500
0.0500
0.1500
0.0500
0.8000
Town of Yountville
PUBLIC WORKS STREETS MAINTENANCE
General Fund Department 4305
DEPARTMENT SUMMARY
DEPARTMENT PURPOSE
The Public Works Streets Maintenance Department provides for the routine and regular maintenance and
repair of the Town’s:
•
•
•
•
•
•
•
•
•
8.45 miles of paved streets
5.6 miles of storm drainage systems
sidewalks
curbs & gutters
signage (street, stop, traffic control, etc.)
striping and painting
street lighting (approximately 150)
trees in the public right-of-way
vegetation removal in public right-of-way
This maintenance level does not include the streets located within the mobile home parks or the Veteran’s
Home of California, which is the property of the State and therefore maintained by the State.
This division is supervised by the Public Works Supervisor and three staff members, but relies heavily on
outside contractors/vendors for street sweeping, tree care services, and street light maintenance. The budget
includes sign materials and equipment replacement. This division is responsible for the maintenance and
construction of Yountville’s unique wood framed sign and wood post street identification signs. These signs are
created, installed and maintained by town staff.
Most construction and repairs included in the five year Capital Improvement Program (CIP) Budget. Street
maintenance also coordinates with the accessibility, tree, sidewalk, curb and gutter projects listed in the CIP
Budget. This division is also responsible for the Town’s Storm Water Pollution Prevention Program, which is
supervised by the Utility Operations Supervisor.
PRIOR YEAR – GOALS ACHIEVED
1.
2.
3.
4.
5.
6.
Completed annual sidewalk and path inspections, reports and grinding.
Constructed and installed new street, pedestrian, bus stop, and stop signs.
Expanded tree pruning program, such as along Hopper Creek and Heritage Trees in Town right-of-way.
Drains, swales and Hopper Creek were cleared of weeds and debris to minimize local flooding.
Completed new sidewalks and lighting project (CP-3011) on Washington Street at Burgundy Way.
Planted trees, relocated picnic tables and assisted construction contractor with the Tree and Sidewalk
Replacement Project (CP-2011).
STRATEGIC PLAN 2011-16 GOALS
2.0
Community Character – 2.1 Maintain & Enhance the Appearance of Yountville- Town streets
should provide safe and pleasurable travel through Town. The Town streets can provide a first
impression to visitors, so they should be smooth and painted with attractive trees.
6.0
Services and Infrastructure - 6.4.2 Maintain Sidewalk Management Program. The Program
includes inspections, grinding and replacement to provide a safe and “walkable” community.
6.4.3
Complete Accessibility Implementation Plan - Town staff will update the Plan and implement
projects identified in the Plan, which will reduce the risks of “trips and falls” or blocked access.
6.4.4
Establish Urban Forest Management Plan - Town staff will prepare a Plan to manage the urban
forest in coordination with the Town Arborist and improve the health of Town trees, which will reduce
the risk of damage.
185
CURRENT YEAR – 2012/13 GOALS & OBJECTIVES
1. Continue sign replacement program, and develop a sign inventory.
2. Continue annual sidewalk and path inspections, reports and grinding.
3. Have street trees pruned back and shaped for clearance for trucks and pedestrians.
4. Clear storm drains and swales of debris to minimize local street flooding.
5. Complete various stripping projects throughout Town.
6. Replace Tires on Back Hoe.
7. Upgrade and Install new directional light bars as part of the focus on employee safety program.
8. Continue to improve and enhance the employee training and safety program.
MAJOR HIGHLIGHTS
1. Construct new wood signs in-house and install as needed throughout Town.
2. Completed new sidewalk and street lighting project (CP-3011) on Washington Street at Burgundy Way.
3. Completed drought tolerant landscaping in the traffic bulb outs on Mulberry Street.
MAJOR BUDGET CHANGES
Overall decrease to budget reflects a reallocation of vehicle maintenance to Government Buildings division,
decrease to contract services for Town arborist and street tree maintenance services offset by a slight increase
in employee training and development, dues and subscriptions.
186
Town of Yountville
PUBLIC WORKS STREETS MAINTENANCE
General Fund Department 4305
DETAIL FOR EXPENSE ACCOUNTS
4120
4210
4310
4320
Other Supplies & Materials:
Street signs, redwood post, hardware, paint and concrete.
Street Barricades and Cones.
Safety Equipment.
Other Miscellaneous.
$3,200
$1,200
$900
$3,700
Contract Services:
Town Arborist Services.
Tree trimming and removal services in Town right-of-way.
Paint curbs and streets.
$2,500
$10,000
$5,000
Facilities Maintenance:
Street sweeping contract (Commercial Power Sweep).
Street light poles and service.
Thermoplastic striping.
Dog Waste Bags.
Other Miscellaneous.
$13,100
$1,500
$2,000
$2,000
$3,400
Equipment Maintenance:
Miscellaneous sign machine parts.
Other Miscellaneous.
Replace Back Hoe Tires. (50% split with Parks).
187
$9,000
$17,500
$22,000
$2,200
$600
$600
$1,000
Town of Yountville
PUBLIC WORKS STREETS MAINTENANCE
General Fund Department 4305
EXPENDITURE DETAIL
2009/10
ACTUAL
4010
4012
4040
4049
PERSONNEL SERVICES
Salaries - Full Time
Overtime
Benefits & Taxes
Allocated OPEB
SUBTOTAL
4120
4210
4310
4320
4330
4510
4520
4710
4715
4720
SUPPLIES & SERVICES
Other Supplies & Materials
Contract Services
Facilities Maintenance
Equipment Maintenance
Vehicle Maintenance
Utilities - Gas & Electric
Waste Disposal & Recycling
Conference & Travel
Meetings & Training
Dues & Subscriptions
4699
4819
4839
Allocated IT Costs
Allocated Liability Insurance
Allocated Workers' Comp Insurance
SUBTOTAL
5700
2010/11
ACTUAL
78,917
329
38,177
4,044
$
$
121,467
2011/12
ESTIMATED
BUDGETED
85,041
571
44,387
5,064
$
135,063
98,960
1,000
58,230
6,940
$
165,130
2012/13
ADOPTED
98,960
1,000
58,230
6,940
$
165,130
105,100
1,100
53,970
8,450
$
168,620
7,335
8,313
43,522
734
2,081
22,002
88
-
7,199
18,921
17,458
2,297
1,845
27,786
370
60
8,000
30,000
22,000
1,200
10,300
23,000
300
200
60
8,000
30,000
22,000
1,200
10,300
25,000
200
-
9,000
17,500
22,000
2,200
5,000
23,000
300
1,000
1,000
500
2,290
4,841
2,953
6,491
3,581
3,054
8,250
3,884
3,289
8,250
4,380
3,200
9,300
4,650
2,930
94,159
CAPITAL OUTLAY
Machinery & Equipment
$
1,021
89,062
$
511
110,483
$
4,700
112,530
$
4,700
98,380
4,700
SUBTOTAL
$
1,021
$
511
$
4,700
$
4,700
$
4,700
TOTAL EXPENDITURES
$
216,647
$
224,636
$
280,313
$
282,360
$
271,700
STAFFING LEVELS (FTE)
Public Works Director/Town Engineer
Maintenance Worker
WW Treatment Operator
Public Works Supervisor
TOTAL STAFFING
0.0500
0.9000
0.4500
1.4000
188
0.0500
1.1500
0.2000
1.4000
0.0500
1.2000
0.1000
0.2000
1.5500
0.0500
1.2000
0.1000
0.2000
1.5500
Town of Yountville
PUBLIC WORKS – PARKS MAINTENANCE
General Fund Department 4320
DEPARTMENT SUMMARY
DEPARTMENT PURPOSE
The Parks & Grounds Division of the Public Works Department maintains the Town’s parks, restrooms, picnic
tables, benches, parking lots, walking pathways, trees, landscape areas at Town facilities, and open space
areas. The Division also provides weed control through herbicide application and mechanical removal at all
Town facilities. Areas are categorized as follows:
•
•
•
•
Parks: Yountville Community, Veteran’s Memorial, Van de Leur, Forrester, Vineyard, Toyon Terrace
Tot lot, and vacant lot on Oak Circle; 13 acres
Pathways: Hopper Creek (Finnell to Yount), Hopper Creek (along Heather Street), Hopper Creek
(Mission to Town limits), Holly Street to Heritage Way, and Washington Park Subdivision (three
entrances to Forrester Park); 1 acre
Open Space: “Three Weir Park” on Forrester Lane, Heritage Way to Bardessono, Lande Way to
Yount Street, Washington Street at Hopper Creek, Wayside Stop on California at Solano Avenue,
and Veteran’s Memorial Park (south end); 2 acres
Grounds: Town Hall, Community Hall, Community Center and Library, and Post Office; 2 acres
These facilities are maintained by three (3) full time maintenance workers and also provide weekend coverage
for maintenance during events and reservations of parks. The budget also includes funding for the Town
Arborist, contract tree services, janitorial supplies, fertilizers, herbicides, plants, and equipment. There is also
funding for training, which helps with succession planning.
We are experiencing increased vehicle maintenance costs for the 2001 and 2003 Chevy S-10 trucks.
Therefore staff is recommending that at least one replacement be included in the Capital Improvement
Program and one vehicle be deferred until fiscal year 2013-2014.
PRIOR YEAR – GOALS ACHIEVED
1. Completed lawn removal and re-landscaping with drought tolerant plants in the planter strip on Yount Street
at Town Hall.
2. Completed re-landscaping on the east side of Finnell Road at Town Hall.
3. Continued with our increased high level of maintenance and enhanced planting with drought tolerant
materials, which has been favorably noted by residents and business owners.
4. Completed Park Path Improvement Projects (PK-4011) at Vineyard and Veterans Memorial Parks.
5. Completed Bocce Court Lighting and Resurfacing Projects (PK-2011) at Veterans Memorial Park.
6. Completed a re-landscape project at Vineyard Park between Oak Circle and Holly Street.
7. Coordinated with the Arts Committee on the construction of several pads and installation of several
sculptures.
8. Completed the Integrated Pest Management Program.
9. Refreshed all bark and decomposed granite bedding materials throughout Town.
10. Landscaped the traffic bulb-outs on Mulberry Street as part of the Traffic Calming Project (ST-4011).
STRATEGIC PLAN 2011-16 GOALS
2.0
Community Character - 2.1 Maintain & Enhance the Appearance of Yountville. The Town Council
has funded staffing, equipment, and landscaping materials to make the Town parks an attractive
amenity, which helps to increase park rental fees.
6.0
Services and Infrastructure - 6.5.1 Implement Key Parks Capital Improvement Program Projects.
The Restroom Renovation and Park Path Projects will make the parks safer and more attractive.
6.5.2
Implement Maintenance Measures. An inventory of infrastructure, asset management system, and
maintenance measures makes Town staff more efficient and effective. Water and energy consumption
can be reduced and chemical costs can be reduced while maintaining parks to an established standard
of care.
189
6.5.3
Maintain Compliance with Current and Evolving Regulations. The Town is required to comply with
worker safety, chemical use and Americans with Disabilities Act regulations.
CURRENT YEAR – 2012/13 GOALS & OBJECTIVES
1. Continue to maintain the Town’s park system at a high level.
2. Replace large Rototiller.
3. Complete Yountville Park creek bed upgrade project.
4. Replace Tires on Back Hoe.
5. Upgrade and install new directional light bars as part of the employee safety program.
6. Continue to improve and enhance the employee training and safety program.
MAJOR HIGHLIGHTS
1. Continue turf replacements with drought tolerant plants for water conservation efforts.
2. Complete Yountville Park creek bed upgrade project.
MAJOR BUDGET CHANGES
One increase in the budget is the cost of Waste Disposal and Recycling. Another is the increase in the budget
for employee training and development, dues and subscriptions. The Contract Services Budget was decreased
by $2,800. The same amount of Materials and Facilities Maintenance Services funding is being requested for
the Town Arborist service, park tree maintenance services, and plants for the parks. The increase in water
rates may increase utility expenses, although staff expects conservation to help offset increased costs.
190
Town of Yountville
PUBLIC WORKS – PARKS MAINTENANCE
General Fund Department 4320
DETAIL FOR EXPENSE ACCOUNTS
4120
4210
4310
5700
Other Supplies & Materials:
Landscape Plants.
Chemicals.
Bark & Rock.
Safety.
Other Supplies and Materials.
$10,300
$1,200
$5,700
$1,000
$7,800
$26,000
Contract Services:
Tree Trimming.
Tree Spraying.
Arborist.
Playground Inspection.
Other Supplies and Materials.
$10,000
$4,000
$1,000
$1,200
$3,000
$19,200
Facilities Maintenance:
Facility Repairs – restrooms, tennis courts, etc.
Janitorial Supplies.
Dog Waste Bags.
Other Supplies & Materials.
$800
$700
$2,000
$500
Machinery & Equipment
Rototiller.
Back Pack Sprayers.
Directional Light Bars.
Hand tools.
Replace Back Hoe Tires. (50% split with Streets).
$3,800
$500
$600
$800
$1,000
191
$4,000
$6,700
Town of Yountville
PUBLIC WORKS PARKS MAINTENANCE
General Fund Department 4320
EXPENDITURE DETAIL
2009/10
ACTUAL
4010
4012
4040
4049
PERSONNEL SERVICES
Salaries - Full Time
Overtime
Benefits & Taxes
Allocated OPEB
SUBTOTAL
4120
4210
4310
4320
4330
4420
4510
4515
4520
4710
4715
4720
SUPPLIES & SERVICES
Other Supplies & Materials
Contract Services
Facilities Maintenance
Equipment Maintenance
Vehicle Maintenance
Equipment Rental
Utilities - Gas & Electric
Utilities - Water & Sewer
Waste Disposal & Recycling
Conference & Travel
Meetings & Training
Dues & Subscriptions
4699
4819
4839
Allocated IT Costs
Allocated Liability Insurance
Allocated Workers' Comp Insurance
SUBTOTAL
5700
2010/11
ACTUAL
124,904
854
64,604
6,348
$
$
196,710
2011/12
ESTIMATED
BUDGETED
136,342
723
71,485
8,280
$
216,830
169,890
2,000
95,350
11,870
$
279,110
2012/13
ADOPTED
169,890
2,000
95,350
11,870
$
279,110
186,380
1,700
93,125
14,960
$
296,165
20,102
8,240
3,973
1,900
5,155
41,373
1,687
791
160
28,346
43,212
7,709
2,833
5,453
105
5,028
26,573
15,797
184
267
348
26,000
22,000
4,000
3,000
6,500
200
5,500
30,000
14,000
200
605
80
26,000
22,000
4,000
3,000
7,000
500
7,000
35,000
14,000
1,200
600
350
26,000
19,200
4,000
3,800
6,500
200
5,500
30,000
15,000
1,000
1,000
500
3,133
7,592
4,633
11,839
5,820
4,981
15,690
6,633
5,602
15,690
7,480
5,450
17,690
8,210
5,140
98,739
CAPITAL OUTLAY
Machinery & Equipment
$
5,204
158,495
$
4,566
140,010
$
4,000
149,270
$
4,000
143,740
6,700
SUBTOTAL
$
5,204
$
4,566
$
4,000
$
4,000
$
6,700
TOTAL EXPENDITURES
$
300,653
$
379,891
$
423,120
$
432,380
$
446,605
STAFFING LEVELS (FTE)
Public Works Director/Town Engineer
Maintenance Worker
Public Works Supervisor
TOTAL STAFFING
0.0500
2.3000
0.1500
2.5000
192
0.0500
2.3000
0.1500
2.5000
0.0500
2.7000
0.2000
2.9500
0.0500
2.7000
0.2000
2.9500
Town of Yountville
PUBLIC WORKS GOVERNMENT BUILDINGS
General Fund Department 4325
DEPARTMENT SUMMARY
DEPARTMENT PURPOSE
The Government Buildings Division of the Public Works Department is responsible for providing maintenance
and repair services to the following Town owned buildings:
• Town Hall: 8,000 square feet
• Post Office: 7,000 square feet
• Sheriff’s Office: 7,500 square feet
• Corporation Yard Buildings: 40,000 square feet
Services include janitorial services, janitorial supplies, tree maintenance, telephone costs, utility costs, heating
and air conditioning (HVAC) system maintenance, plumbing repairs, painting, and energy management. Park
restrooms are included in the Parks division budget.
There is a separate budget for the Community Center (5408), but there are some “Town-wide” expenses at the
following buildings:
• Community Center, Library and Plaza: 11,100 square feet
• Community Hall: 8,000 square feet
Wastewater facilities are included in the Wastewater Enterprise Fund (4510 and 4515)
• Bardessono Sewer Lift Station: 4,000 square feet
• Wastewater Treatment Plant Control Building: 10,000 square feet
PRIOR YEAR – GOALS ACHIEVED
1. Installed Energy Efficient Light Switches in the Town Hall Annex.
2. Added and replaced computers at the Town Corp Yard for time sheets and works orders.
3. Installed fiber reinforced plastic wall coverings for the Generations Room at the Community Center as part of
the Civic Facilities Renovation Program (CF-4012).
4. Constructed new Server Room Shelves at the Town Hall as part of the Audio Visual Equipment
Replacement Project (PG-3022).
5. Installed Town Banners at the Community Center plaza.
6. The Energy Efficiency Modification Project (CF-0003) created an energy savings of approximately $20,000
and a loan payment of $10,000 in 2011.
STATEGIC PLAN 2011-16 GOALS
2.0
Community Character - 2.1 Maintain & Enhance the Appearance of Yountville- The Town Council
has funded staffing and equipment, to make the Town buildings an attractive amenity for employees,
residents, and visitors.
6.0
Service and Infrastructure - 6.6.1 Establish a Modern Asset Management Program - An inventory
of infrastructure, asset management system, and maintenance measures makes Town staff more
efficient and effective. Water and energy consumption can be reduced while maintaining buildings to
an established standard of care.
6.6.2
Implement Key Facilities Capital Improvement Program Projects - An important Project is the
funding, design and construction of a seismic retrofit of Town Hall, which could take many years.
6.6.3
Prepare for Emergencies - To ensure reliability and efficiency of the Town’s infrastructure during a
disaster, it is critical that employees receive property training, so Town staff will participate in
emergency preparedness drills.
6.6.4
Evaluate Emerging Technologies and Methods - Town staff will study new and emerging
technologies to determine which initiates will improve efficiencies and cost effective services. This
could include solar panels and geographical information systems.
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6.6.5
Implement Maintenance Measures - Town staff will set criteria and procedures to reduce costs while
maintaining facilities to an established standard of care.
CURRENT YEAR – 2012/13 GOALS & OBJECTIVES
1. Develop remote monitoring capability for Public Works staff to monitor buildings.
2. Improve employee training on facilities.
3. Continue to improve and enhance the employee training and safety program.
4. Refine work order program to improve priorities and work load scheduling.
5. Obtain HVAC and Electrical certifications for building maintenance staff.
MAJOR HIGHLIGHTS
1. Continued to upgrade and enhance the Town Buildings and Grounds to high standards that reflect the
lifestyle and expectations of the unique community of Yountville.
MAJOR BUDGET CHANGES
Budget includes a $20,000 loan payment on the Energy Conservation Assistance Account (ECAA) that the
Town is receiving from the California Energy Commission to replace and upgrade aging HVAC, mechanical,
electrical and lighting systems in Town Hall, Town owned Post Office Building, and other government buildings.
The $20,000 annual energy savings from the retrofits are covering the cost of the 3% loan. At this time utility
costs are not being changed, but there will be energy savings and reduced maintenance costs in future
budgets. The Contract Services funding request has been reduced by $6,400. Water and sewer rates are
higher, so utility rates will increase. Another is the increase in the budget for employee training and
development, dues and subscriptions.
194
Town of Yountville
PUBLIC WORKS GOVERNMENT BUILDINGS
General Fund Department 4325
DETAIL FOR EXPENSE ACCOUNTS
4210
4310
4320
Contract Services:
Janitorial Services.
Air & Heating system maintenance contracts.
Tree spraying, removal.
Provision for other contract services.
$5,000
$600
$500
$5,500
$11,600
Facilities Maintenance:
Janitorial & Maintenance supplies.
Post Office facility.
Sheriff’s Office.
Town Hall.
Provision for other facilities maintenance.
$1,000
$600
$400
$2,400
$600
Equipment Maintenance:
HVAC, Air & Heating system repairs.
$5,000
$5,000
$5,000
195
Town of Yountville
PUBLIC WORKS GOVERNMENT BUILDINGS
General Fund Department 4325
EXPENDITURE DETAIL
2009/10
ACTUAL
4010
4012
4040
4049
PERSONNEL SERVICES
Salaries - Full Time
Overtime
Benefits & Taxes
Allocated OPEB
SUBTOTAL
2010/11
ACTUAL
27,070
178
14,598
1,368
$
43,214
2011/12
ESTIMATED
BUDGETED
29,064
187
15,950
1,740
$
46,941
44,720
450
26,560
3,140
$
74,870
2012/13
ADOPTED
44,720
450
26,560
3,140
$
74,870
46,880
600
23,690
3,780
$
74,950
4120
4210
4310
4320
4330
4510
4515
4520
4710
4715
4720
SUPPLIES & SERVICES
Other Supplies & Materials
Contract Services
Facilities Maintenance
Equipment Maintenance
Vehicle Maintenance
Utilities - Gas & Electric
Utilities - Water & Sewer
Waste Disposal & Recycling
Conference & Travel
Meetings & Training
Dues & Subscriptions
2,537
14,112
6,463
126
33,567
1,451
-
1,205
6,557
5,047
3,044
13,912
9,408
1,851
-
2,000
12,000
5,000
5,000
13,000
10,000
2,500
-
2,000
18,000
5,000
5,000
16,000
8,000
6,000
-
2,000
11,600
5,000
5,000
5,000
13,000
10,000
2,500
1,000
1,000
500
4699
4819
4829
4839
Allocated IT Costs
Allocated Liability Insurance
Allocated Property Insurance
Allocated Workers' Comp Insurance
861
1,638
13,854
999
2,325
1,236
16,915
1,045
3,720
1,765
17,566
1,511
3,720
1,990
19,210
1,470
4,190
2,090
20,410
1,320
SUBTOTAL
5700
75,608
CAPITAL OUTLAY
Machinery & Equipment
SUBTOTAL
6100
6500
$
335
$
335
LOAN PAYMENTS
Principal
Interest
$
TOTAL EXPENDITURES
$
119,157
0.1000
0.1000
0.0250
0.2250
196
62,545
$
$
-
SUBTOTAL
STAFFING LEVELS (FTE)
Maintenance Worker
Public Works Supervisor
WW Treatment Operator
TOTAL STAFFING
$
-
$
109,486
0.3500
0.1000
0.0500
0.5000
$
23,000
$
$
74,062
23,000
86,390
$
28,000
$
15,027
5,642
28,000
84,610
2,000
$
8,710
11,900
2,000
15,233
5,437
$
20,669
$
20,610
$
20,670
$
192,601
$
209,870
$
182,230
0.5000
0.1500
0.0500
0.7000
0.5000
0.1500
0.0500
0.7000
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