2/4/04
AIS Academic Structure Diagram
Institution:
UCSCM
Campus:
Main
Academic
Organizations
Academic Group:
General
Academic Careers
Locations:
Institution Level
UCSC
Academic Programs
Undergraduate
Division Level
Undergrad Degree
Graduate
Main
UCO/Lick
Long Marine
Monterey Bay
Silicon Valley
Grading Schemes
Arts
Humanities
Social Sciences
Physical & Biological Sci
Engineering
The Colleges
Summer Session
Undergrad 2nd Degree
Undergrad Non-Degree:
Visiting EAP,
Intercampus Visitors,
Cross Enrolled, Summer
Only
Department Level
Graduate Non-Degree
Administrative Depts.
Graduate Degree
30 Programs
(by Dept):
Academic Plans
Undergraduate Plans:
Declared Major
College
Proposed Major
(includes Undeclared)
Minor
Non-Degree Plan
Graduate
ABCDF
S/U
I
Undergraduate
Academic Depts.
Pre Fall 2001:
ABCDF
P / NP (NP = No Record)
I W
Fall 2001 & beyond:
A+ A A- B+ B B- C+ C
D F
P/NP (NP = Not Pass)
I W
Subject Areas
AMST, ANTH, ART,
etc.
Courses
Anthropology
Art
Astronomy & Astrophys
Biology
Chemistry / Biochemistry
Computer Engineering
Computer Science
Earth Science
etc.
Graduate Plans
Restricted by Program
Anthropology: MA / PhD
Art: Certificate
Astronomy & Astrophys: PhD
Biology: MA / PhD
etc.
Subplans:
Major Concentrations
Advising Clusters
(for Undeclared Plan)
Parenthetical Notations
(for Graduate Plans)
Peoplesoft Terminology Definitions
Campus: an entity, usually associated with a separate physical administrative unit, that belongs to a single academic institution, uses the
same course catalog, and produces a common transcript for students within the same academic career. For UCSC, a single "main" campus
has been configured and contains 5 possible locations.
Academic Organization: this structural element defines how an academic institution is organized from an administrative perspective. At the
lowest level, an academic organization can be compared to an academic department. At the highest level, and academic organization can
represent a division or institution.
Subject areas: the specific areas of instruction in which courses are offered within academic organizations. For example, when a course is
identified as Math 101, math is the subject area. For the UCSC configuration, all subject areas currently in SIS were entered into the
Peoplesoft database.
Academic Group: the highest level breakdown of the academic institution for academic structural purposes. Other institutions use Groups
to delineate such entities as "College of Fine Arts" and "School of Law" that use separate course offerings and careers. For UCSC purposes,
one "General" Academic Group has been configured.
Academic Program: the entity that a student applies to, is admitted to, and graduates from (in the case of a degree-earning program). In the
UCSC configuration, these entities were categorized according to the distinct admissions processes and administrative units involved in
admitting students to our campus. Academic Programs are owned by Academic Organizations: Graduate Degree Programs are owned by
their administering Departments, while the Undergraduate Degree Program is owned by the institution (UCSCM).
Academic Careers: a concept used in PeopleSoft Student Administration to designate all coursework undertaken by a student at the
academic institution and grouped together in a single student record. For UCSC, two academic careers are defined: undergraduate and
graduate.
Grading Scheme: a collection of all valid grade bases (e.g. Letter Graded, Pass/Not Pass, Multi-Term etc.), their grades (A-F, P, NP, I, IP,
etc.), and grade detail (Grade Points, Include in GPA, Earn Credit, etc.) for a given career.
Academic Plan: an area of study—such as a major, minor, or specialization—that is within an academic program or within an academic
career. At UCSC, these have been categorized as Declared Major, Proposed Major, Minor, Graduate Course of Study, and Non-Degree (for
students in the Non Degree Program). In addition, since UCSC Colleges implement college-specific graduation requirements (including core
coursework), an undergraduate College Plan category has been configured. Academic Plans are owned by Academic Organizations (in the
UCSC configuration this is the administering Department).
Academic Subplan: areas of further specialization within academic plans. For UCSC purposes, these have been configured to include
Major Concentrations, Advising Clusters (within the Proposed:Undeclared Plan), and Parenthetical degree notations (for graduates).