February, 2016 – Parents’ Club Meeting - Agenda
1. Welcome!
2. News and Information from Mr. Groh
3. Treasurer Report (Missy Harris) & (Kim Meier - Carnival) – see detailed statement at meeting
 Account Balances
o Savings
o Checking
o Playground fund
o Carnival
 Outstanding Deposits
o Designs by Jill - $83 for apparel sale
o Title One - $40 for pencils (.27/pencil)
o Candy Sale  Outstanding Payments
o Scholarships
o Yearbook
 Income/Expense reports
4. Liability Insurance (LaDona Maher & Missy Harris)
5. Family Fun Event – January – Snow Fun - (Lisa Bench)
 Saturday, January 28th – 1:00-3:00
 Update & Feedback, any cookies left over?
6. Fundraiser – January – Pizza Sales (Krista Capatske, Tina Gipford & LaDona Maher)
 1/10/17-1/24/17
 Update
 Pick up Pizza’s at meat locker at 2:45
 Deliver at parent teacher conferences on 2/16/17 (bags in library on shelf by candy)
 Top selling class will get a pizza party from Pizza Man
 Last year 1,250 pizzas were sold for a profit of $3,750 – year before profit was $1,400
 Volunteers – www.signup.com have sent in newsletter and email to all PC mail list
7. Fundraiser – February – Box Top Challenge (Kim Meier & Crystal Johnson)
 2/1/17-2/15/17
 Updates, do you need any help?
 Subway party for the class with the most points
 Fliers sent home, in newsletter, on FB & on school website yet
 Another storage idea for new school or now, idea from Mrs. Jansen – checking into cost of making.
 Ideas for people to make it – Jeff Stoltenburg, Chris Brandenburg, Missy’s father
8. Parent Teacher Conference Meals (LaDona Maher)
 www.signup.com have sent in newsletter and email to all PC mail list
 2/16/17
 2/23/17
9. Parent Teacher Conferences
 Do we need an informational table set up? Volunteers?
 Sell Candy?
350 South Grant Street, Ellsworth, WI 54011
[email protected]
facebook.com-Hillcrest Parents’ Club, Ellsworth, WI 54011
www.ellsworth.k12.wi.us/Schools/Hillcrest/
President – Julie Stoltenburg (612-986-2748) - [email protected]
Vice President – LaDona Maher (715-307-5215) - [email protected]
Secretary – Lisa Bench (612-501-6916) - [email protected]
Treasurer – Missy Harris (715-792-5542) - [email protected]
10. Book Fair – 2/16/17-2/23/17
 Will need volunteers to help – conferences & family fun night
www.signup.com have sent in newsletter and email to all PC mail list
11. Family Fun Event – February – Board Game Night (Amy Hoyer & Missy Harris)
 Friday, February 17th 6:30 – 8:30
 Popcorn, cookies, water & juice boxes – popcorn takes ½ hour to fill entire machine
 we have some items left over from prior family fun event - approximately 20 cookies left, 40 bottles of water & 54 juice
boxes
 Missy has games
 Fliers sent home, in newsletter and on FB, get on school website yet
 Julie will give event items to you – banners, donation jar, etc.
 Include some Carnival Games – contact Chris B.
 Book fair will be open
 Do you need any help?
 See ideas below
12. Monthly Staff Treats for 50 people (remember gluten free as well) (LaDona Maher)
 Amy Hoyer & Chris Brandenburg – February
 Diana Johnson-Buckner & ? – March
 Krista Capatske & Diana Johnson-Buckner – April
 Chris Brandenburg & ? – May
13. Holiday Party Juice Boxes (Julie Stoltenburg)
 Provide juices boxes for students at parties including Halloween, Christmas and Valentine’s Day, Dr. Seuss
14. Dr. Seuss’ Birthday Celebration March 2nd
 We will again order cupcakes (white cake, white frosting with sprinkles) from Sam’s Club. Also, need napkins and
drinks. Teachers will pick up party supplies from staff lounge and serve their own classes.
15. Family Fun Event – March – Books for Breakfast (LaDona Maher & Tina Gipford)
 Wednesday, March 22nd 7:30am-8:30am
 Order Juice, milk, donuts, fruit through Food Service. give heads up on date & confirm menu. More fruit? How about
yogurt?
 2 shifts setup and cleanup. Need to 2 tables for food so we have 2 lines, one on either side of gyms doors to minimize
congestion. Need more shifts during event so all can get time to read with their kids. – LaDona will send out volunteer
link. Check with Mr. Groh for classroom opening morning of event, open right away. donated extra fruit and donuts to
High School for blood drive. Nice to have so many staff members volunteer to help serve. Received $65.00 in cash
donations.
16. Carnival - Sunday, April 23rd 11-3
 Updates
 Donation letters will go out 1st or 2nd week of March
17. Lyceums
 Ideas & suggestions
 Magician on Bullying (see brochure)
18. Fundraiser – October - Candy Sale – (Traci Turner)
 Candy leftover – 1138 Bars, 16 Boxes = $1,170
 Sent email to PC families & note in newsletter to ask to sell or buy candy
 What to do with the leftover candy, how much do we sell it for?
o Put in staff lounges at schools – box at Hillcrest & High School, Traci did you put at Middle School?
o Ann Anderson – she wants to look at her current inventory first
o Julie sent an email to basketball & wrestling associations
o split among teachers to give as rewards to students?
o Carnival prizes, bucket raffle or sucker tree type game
o other ideas?
 How many families have outstanding payments? Emails & Notes have been sent to families. Note in newsletter as
well.
 Last reward was Movie & Popcorn on Jan 20th - thank you Mr. Groh, Charity, Crystal and Jake for helping
“Our mission is to empower the quality education and well-being of our students, be a network for parents to meet and establish a community,
provide support to our teachers and staff, and instill school spirit and pride within our children and families.”
19. Ellsworth Elementary Apparel - (Julie Stoltenburg)
 Sale extended to January 12th
 Profit so far $293 + $83 = $376
 Want to get in Panther Den yet
 Will do another sale – thinking next October
 Get a few items together for bucket raffle at Carnival
20. Merging PVPC & HCPC (include Lindgren)
 Monthly Newsletters, Meeting Agendas, & Monthly Family Fun Events are sent by email
 2014-2015 Elected Prairie View Parents Organization Officers - President, Rachel Bowen - Vice President, Jen Abbas
Treasurer, Amy Michels - Secretary, Jamie Brown
 Will reach out to have a joint meeting in April, will need merge by June? Discuss Field Day with them as well
21. Field Day (Julie Stoltenburg & Tina Gipford)
 Friday, June 2nd
 Wait to make final plans until Mr. Groh speaks with staff and will need to speak with PVPC
 Possibly merge with PV for event
 Where to have it
 Bring back Olympics or something else, or keep simple this year since we may merge, any ideas
 Snow cones? Depending on price
 Gift to all kids – Drawstring Bags? or wait to do at open house of new school
22. Drawstring Bags – (Krista Capatske)
 Should order these if we want to do this
 Possibility for purchase for a field day gift with new school name, etc. $150 for 400 bags, plus screen print cost, can get
them screen printed
 Will need to include PV (& Lindgren?)
o Hillcrest – 356
o Prairie View – 206
o Lindgren – 91
o Early Childhood – 13
o TOTAL = 666 Students
23. Baby Gifts - $50 each (Julie Stoltenburg & Missy Harris)
 Missy’s mom will donate a baby afghan – remember to do something nice for her
 purchase diapers, wipes, target gift card and basket
o Karli Bozyk – June - Boy
o Sarah Ainsworth – October - adopt a 2-year-old boy
o Krista Quinlan – November – Girl
o Linda Warner – January – not finding out
o Alicia Morth – January – do not know yet
o Lindsey Paul – February – Girl – shower Jan. 19th
o Shane Magee – May – not finding out
24. EES Themes Ideas
 Katie F. will let us know if they want any feedback
25. Staff Meetings – Julie Stoltenburg will attend 1x month – Thursday 8:00-8:30 – will have 5 minutes
 Let Julie know if you would like to attend & anything you would like to share
26. New Business
 Do you feel you are informed enough and included with what is happening with the Parents’ Club? If not please give
suggestions on how to improve.
 Thoughts & Suggestions
“Our mission is to empower the quality education and well-being of our students, be a network for parents to meet and establish a community,
provide support to our teachers and staff, and instill school spirit and pride within our children and families.”
27. Upcoming Dates
 Monday, February 6, 2017
 Friday, February 10, 2017
 2/1/17 - 2/15/17
 2/16/17 - 2/23/17
 Monday, February 13, 2017
 Monday, February 13, 2017
 Thursday, February 16, 2017
 Thursday, February 16, 2017
 Friday, February 17, 2017
 Monday, February 20, 2017
 Thursday, February 23, 2017
 Thursday, March 2, 2017
 Monday, March 6, 2017
 Monday, March 6 – 10, 2017
 Monday, March 13, 2017
 Monday, March 20, 2017
 Tuesday, March 21, 2017
 Friday, March 31, 2017
Parents’ Club meeting in Hillcrest library @ 6:30-8:00p.m. Childcare provided
Grandparents Day 1:30-2:30
Fundraiser - Box Top Challenge
Book Fair in the Hillcrest Library
Carnival Meeting in Hillcrest library @ 6: 30p.m
School Board Meeting
Parent Teacher Conferences @ 4:00-8:00pm
Fundraiser - Frozen Pizza pick up at Parent-Teacher Conferences.
Monthly Family Fun Event - Board Game Night @ 6:30-8:30p.m. in Hillcrest gym.
NO SCHOOL
Parent Teacher Conferences @ 4:00-8:00pm
Dr. Seuss Birthday
School Board Meeting
NO SCHOOL
Parents’ Club meeting in Hillcrest library @ 6:30-8:00p.m. Childcare provided
Carnival Meeting in Hillcrest library @ 6: 30p.m
Spring Picture Day
NO SCHOOL
“Our mission is to empower the quality education and well-being of our students, be a network for parents to meet and establish a community,
provide support to our teachers and staff, and instill school spirit and pride within our children and families.”